Town of La Ronge Meeting Minutes 09/03/2016 - Regular Meeting - March 9, 2016-7:00 p.m. Present: Acting Mayor Doreen Polischuk, Acting Deputy Mayor Vern Stratton, Councillors Erin Carter, Joe Hordyski, Rob Watt, Chief Administrative Officer Victoria MacDonald, Deputy Chief Administrative Officer Gavin Willins Regrets: Councillor Rachael Steinke 1. CALL TO ORDER Acting Mayor Doreen Polischuk called the meeting to order at 7:05. 2. ADOPTION OF AGENDA 2.1 Motion to Adopt Agenda Resolution No: 2016-106 THAT the agenda of the March 9, 2016 Regular Meeting of Council be adopted as presented. 3. DELEGATIONS 3.1 T. Fiske - 515 La Ronge Ave Condo Utility Bill Resolution No: 2016-107 Moved By: Erin Carter Seconded By: Vern Stratton THAT the delegation with respect to utility billing at 515 La Ronge Avenue be postponed to the March 23, 2016 meeting. Unanimously 3.2 Proposal to purchase land: Lot 1 Block 50 & Lot 21 Block 51 Resolution No: 2016-108 THAT the delegation from Ms. Tracy Fiske with respect to the purchase of land in the Mowery Subdivision on behalf
of the Prince Albert Co-op be heard. Unanimously 4. ADOPTION OF MINUTES 4.1 Motion to Approve Minutes of February 24, 2016 Resolution No: 2016-109 THAT the Minutes of the Regular meeting held on February 24, 2016 be adopted as presented. 4.2 BUSINESS ARISING FROM MINUTES 4.2.1 Shoreline Leases - In progress (Finance Committee meeting moved to March 14, 2016) 4.2.2 719 Poirier St - New Development Terms - (CAO's Report) 4.2.3 Overdue Accounts - (CAO's Report) 4.2.4 Development Contracts - (CAO's Report) 5. ANNOUNCEMENTS - "Burning of the Christmas Trees" at Patterson Park - Monday, March 21, 2016 - Firefighter's Ball - April 23, 2016 - Kidsport 3 on 3 Basketball Tournament - April 29-30 6. MAYOR'S REPORT 6.1 Mayor's Report for March 9, 2016 Resolution No: 2016-110 THAT the written report of the Acting Mayor be accepted as presented and attached to form part of the minutes. 7. CAO REPORT 7.1 CAO Report for March 9, 2016 Resolution No: 2016-111 Moved By: Joe Hordyski THAT the March 9, 2016 report of the Chief Administrative Officer be accepted as presented and filed. 7.2 Town of La Ronge Waterworks Permit to Operate Resolution No: 2016-112 THAT the revised Town of La Ronge acknowledge the Notice of Expiry and Revised Waterworks Permit to Operate
as presented by the Saskatchewan Water Security Agency. 8. BUILDING REPORT 8.1 Building Report to Council - March 9, 2016 Resolution No: 2016-113 THAT the Building Report of March 9, 2016 be accepted as presented and attached to form part of these minutes. 9. FINANCIAL STATEMENTS AND UPDATES 9.1 Sanitary System Upgrades (Gensets) Project - Approval to Award Tender Resolution No: 2016-114 Moved By: Joe Hordyski THAT, with consideration given to the recommendation given by the SaskWater Project Manager, the Town of La Ronge agrees with the awarding of Contract 2016C-20244 for Sanitary System Upgrades to Quorex Construction Services Ltd. 10. ACCOUNTS TO BE RATIFIED 10.1 Cheque Listing - March 7, 2016 Resolution No: 2016 THAT the following list of accounts for payment in the amount of $161,544.39 be accepted and form part of these minutes: Payroll Cheques: 12982-13019 $47,292.19 13020-13020 1,192.34 Prepaid Cheques: 5835-5835 72.00 Accounts Payable: 211165-211175 59,805.60 211176-211187 19,084.20 211188-211198 18,400.98 211199-211206 11,752.00 211207-211213 3,945.08 Total: $161, 544.39 11. ACCOUNTS PRESENTED FOR PAYMENT
11.1 Water CAD Modelling - Invoice 442974 Resolution No: 2016-115 Moved By: Joe Hordyski THAT Invoice #442974 dated February 24, 2016 from SaskWater for Associated Engineering Services with respect to Water CAD Modelling in the amount of $2,345.11 be paid. 11.2 Water CAD Modelling - Invoice 442800 Resolution No: 2016-116 THAT Invoice #442800 dated February 25, 2016 from SaskWater for Associated Engineering Services with respect to Water CAD Modelling in the amount of $2,907.12 be paid. 11.3 Sewage Treatment Plant Upgrades - Payment A-7 to AE Resolution No: 2016-117 THAT the requisition for payment, A-7, dated February 24, 2016 from SaskWater for Associated Engineering Services with respect to Sewage Treatment Plant Structural Upgrades in the amount of $250.32 be paid. 11.4 Sewage Treatment Plant Upgrades - Payment A-8 to AE Resolution No: 2016-118 Moved By: Erin Carter THAT the requisition for payment, A-8, dated February 25, 2016 from SaskWater for Associated Engineering Services with respect to Sewage Treatment Plant Structural Upgrades in the amount of $597.07 be paid. 12. CORRESPONDENCE 12.1 DELEGATION(S) REQUEST TO COUNCIL 12.1.1 Land Purchase ProposalLot 1 Block 50 & Lot 21 Block 51 Resolution No: 2016-119 THAT Council agrees to Prince Albert Co-op's proposal to purchase Lot 1, Block 50 and Lot 21, Block 51, in the Mowery Subdivision at the price of $40,000 per lot with a two year abatement of Municipal Taxes.
Councillor Hordyski made declaration of potential conflict of interest and removed himself from the discussion and vote with respect to the proposed sale of lots. 12.2 CORRESPONDENCE TO RECEIVE Resolution No: 2016-120 THAT the following informational correspondence be received and filed: 1. Ogre Contracting - Notice of Termination of Operations 2. Fiske Electric - Acceptance of terms with respect to extension of Lease Option Agreement 3. Community Futures / Visions North - Backpacks for the Homeless Project 13. APPLICATIONS 13.1 DISCRETIONARY USE APPLICATIONS 13.1.1 DMAC's Lawn N' More Resolution No: 2016-121 Seconded By: Vern Stratton THAT Council consider a Discretionary Use Application for a Home Occupation at Lot 41, Block 38, Plan 80PA19051 at the Regular Meeting of Council of April 13, 2016 and further that notice of such intent be advertised per Section 9(4) and 9(6) of Bylaw #425/02. 13.2 BUSINESS LICENSES FOR APPROVAL 13.2.1 Northern Lights K9 Rescue and Kennelling Resolution No: 2016-122 Seconded By: Vern Stratton THAT as Northern Lights K9 Rescue and Kennelling has duly applied for a 2016 Town of La Ronge business license as is required under Bylaw #305/95, the business license for said business shall be approved for the 2016 calendar year, and shall require renewal each January hereafter. Councillor Hordyski declared conflict of interest and left Council chamber at 8:15. Councillor Hordyski returned to Council chamber at 8:18. 14. ADJOURNMENT 14.1 Motion to Adjourn Resolution No: 2016-123 THAT this meeting be adjoured at 8:20
Mayor Town Administrator