INDUSTRY PARTNER PROSPECTUS Exhibit Sponsor Advertise
2016 SRA International Annual Meeting October 22-26, 2016 San Antonio, Texas The 2016 SRA International Annual Meeting in San Antonio, Texas, is expected to attract over 1,800 attendees. Decision-makers from Research Administration and Management representing institutions of all sizes will be in attendance: Vice-Provosts, Executive Directors, Vice Presidents. The SRA International Annual Meeting is one of the largest annual events for Research Administration executives in the world and has been cited by past attendees as the place for networking, inspiration, and education. The SRA International Annual Meeting has set itself apart as an unrivaled industry event. Now, set your company apart by becoming an SRA International Annual Meeting Sponsor or Exhibitor. The wide array of opportunities SRA International offers allows us to help you find the most effective way to reach out to your target market, maximize your visibility, build brand recognition, and launch new products. All sponsors are prominently recognized before, during and after the meeting as leading supporters of SRA International and Research Administration. The opportunities listed in this prospectus are designed to fit a variety of budgets and may be combined to meet the desired sponsorship levels. This is your opportunity to directly demonstrate features, benefits and value to your target audience. Contact: Jim Mitchell Membership and Corporate Relations 703.741.0140 jmitchell@srainternational.org SOCIETY OF RESEARCH ADMINISTRATORS INTERNATIONAL
Why Exhibit at the 2016 Annual Meeting? Direct access to more than 1,800 potential customers. Over 16 hours of exhibit time. Daily traffic-boosting events, including the Internet Lounge, refreshment breaks and attendee games. Unparalleled networking opportunities. Immediate product feedback. 2016 Exhibit Hall Schedule* Sunday, October 23... Setup... 1:00 pm - 5:00 pm Monday, October 24... Exhibit Hall Open... 9:00 am - 4:00 pm Tuesday, October 25... Exhibit Hall Open... 9:00 am - 4:00 pm Wednesday, October 26... Exhibit Hall Open... 9:00 am - 11:15 am * subject to change 2016 Exhibit Booth Rates 8 x 8 booth space with carpeting 6 table with pipe and drape, two chairs, waste basket, header sign with company name. One (1) complimentary meeting registration and two (2) exhibit-only registrations. Pre- and post-meeting mailing list. Company logo, description and URL listed on Annual Meeting website and mobile event guide. Investment... $2,800.00
2016 Annual Meeting Sponsorships SRA Annual Meeting special events and sponsorships are a great way for companies to increase their exposure, effectively promote new products and services, gain recognition for new programs, and solidify relationships. Event sponsorships put your company s name, brand, and message prominently in front of attendees. Opportunities exist at every budget level. Receptions These receptions held during the evening throughout the meeting are much appreciated and well-attended opportunities for attendees to network. Supporters receive prominent signage, branded napkins, opportunity to distribute giveaways, recognition at the event and listing as official supporter in program book and website. Opening Reception... SOLD Keynote Breakfast or Symposium Luncheon Be a hero at mealtime! Your sponsorship receives prominent signage, opportunity to place promotional item on tables, recognition at the event and listing as official sponsor in program book and website. Keynote Breakfast... $4,000 Symposium Luncheon...$4,000 Refreshment Breaks Attendees get a super charge out of the refreshment breaks we provide. SRA will do the work of providing the refreshments, and your company will get the recognition. Your sponsorship entitles your company to recognition in the final program, website and on signage at the time and location of the break. Investment... $2,500 each break
2016 Annual Meeting Sponsorships Conference Bags This walking advertisement for your company is given to every attendee and is carried on-site throughout the week, on airplanes as they head home as well as back to work at research institutions worldwide. This bag will carry your name and logo alongside SRA branding. You may also provide an insert for inclusion in the bag. SRA will handle the selection, production and shipping. Investment...SOLD *Exhibit booth and insert included Lanyards Let the attendees do your advertising for you! SRA will produce lanyards with your logo and distribute them to all attendees when they register. Investment... SOLD Program Book Be the official conference program book sponsor. You will receive a full page color ad on the back cover of the program given to each attendee. Sponsor will be recognized on the SRA Annual Meeting website, onsite signage and programs and in the Opening General Session. Investment...$3,000 Internet Lounge This may be one of the best sponsorships available to companies looking to drive people to their website and build recognition. Your brand and company name will be displayed to conference attendees every time they log on to the Internet. The Internet Lounge will be equipped with terminals including screensaver branding (from compatible artwork supplied) and sponsors landing page on the home page of all terminals. Investment... $4,000
2016 Annual Meeting Sponsorships Program Book Ad Have your ad or message waiting for attendees upon registration. Your can t miss message in the official conference program will be distributed to all attendees at the 2016 Annual Meeting. Investment...$2,000 Pre-Meeting Email Blasts Want to reach all registered attendees via email? Let SRA do the work for you! Simply sign up and supply SRA with your messaging. SRA will supply you with the number of click throughs and how many times the email was opened. Maximum 4 companies. Investment... $1,500 Atendee Bag Inserts Put your brochure, flyer or promotional item directly into the hands of 1,800+ research management professionals. SRA will insert your supplied item (subject to SRA approval) into every conference attendee bag. Note: item must weigh less than 12 oz. and fit into a 9 x 9 space. No liquids. Investment...$1,100
S on or hibitor A lication 2016 SRA International Annual Meeting October 22-26, 2016 COMPANY NAME (AS IT SHOULD APPEAR ON ALL MARKETING MATERIALS & PROGRAM) CONTACT PERSON COMPANY ADDRESS CITY ZIP/POSTAL CODE PHONE TITLE SUITE/FLOOR STATE COUNTRY FAX E-MAIL ADDRESS RECEPTIO BREAK E E T ATTE EE RE O RCE A E ITIE Opening Reception SOLD Convention Bags SOLD Refreshment Breaks Keynote Breakfast Symposium Luncheon EXHIBITOR BOOTH PACKAGE $2,500 ea. $4,000 $5,000 $2,800 Program Book Lanyards Internet Lounge Program Book Ad Pre-meeting Email Blasts Attendee Bag Inserts $3,000 SOLD SOLD $2,000 $1,500 $1,100 PA E T I OR ATIO Check Enclosed (paya le to SRA International) ISA MasterCard AME Discover Please provide a credit card num er elow. our signature elow authori es SRA International to charge your credit card the total fee. ETHO O PA E T Check Credit Card Name Card Exp Date otal Due $ (as it appears on card) CVV Signature Date CA CE ATIO PO IC Exhi it space is sold on a first-come, first-served asis. Cancellation received in writing on or efore August will e refunded less a $250 cancellation fee. August If paying via check, mail a copy of your completed registration form with the check paya le to SRA International, Attn im Mitchell, 15 0 ilson Blvd., Suite 310, Arlington, A 2220. H H C If exhi iting you will e re uired to sign SRA International s exhi itor agreement. SRA International will not e responsi le or lia le for any loss, damage, or claims arising out of exhi itor s actions, negligence, or willful misconduct on the hotel premises, nor will SRA International e responsi le for loss damage or claims arising from the hotel s own activities, negligence or willful misconduct of the hotel, its employees, agents or contractors. Contact im Mitchell at mitchell srainternational.org or 703-741-0140 ext. 221.