MINUTES COTC BOARD OF TRUSTEES August 22, 2017 12:00 p.m. Present from Fiduciary Board: Mr. Steve Cohen, Mr. John Hinderer, Mr. Rob Montagnese, Mr. Barry Riley, Ms. Cheryl Snyder, Ms. Marion Sutton, Ms. Sarah Wallace, Mr. Gordy Yance and Ms. Billie Zimmers. Absent: None Present from OSUN Board: Mr. Chris Meyer CALL TO ORDER Chair Mr. John Hinderer called the meeting to order at 12:00 p.m. and informed the board that notice of this meeting has been given in conformity with Section 121.22 of the Ohio Revised Code. APPROVAL OF MINUTES OF JUNE 20, 2017 BOARD MEETING Ms. Wallace made a motion to approve the minutes from the June 20 board meeting. Ms. Sutton seconded the motion. Motion passed. BE IT RESOLVED: The Central Ohio Technical College Board of Trustees approves the minutes from the June 20 board meeting. ACCEPTANCE OF GIFTS Mr. Montagnese made a motion to accept, with thanks, the following gifts as presented. Mr. Riley seconded the motion. Motion passed. BE IT RESOLVED: the Central Ohio Technical College Board of Trustees accepts, with thanks, the following gifts as presented: Gifts June/July The 2017 Coshocton Manufacturing Camp $ 4,000.00 The Marie Sinsabaugh Scholarship 874.00 Faculty & Staff Premier Scholarship 734.00 The Alexander and Lois J. Rolletta Scholarship 400.00 The Thomas W. Cottrell, Jr Award 300.00 The Robert B. Robinson Memorial Scholarship for Coshocton Campus 150.00 Gift in kind Five 3-gallon containers of vanilla ice cream for the annual Independence Day Alumni Celebration Value $ 98.00
APPROVAL OF PAYMENT VOUCHER Ms. Wallace made a motion to approve the following voucher. Ms. Snyder seconded the motion. Motion passed. BE IT RESOLVED: the Central Ohio Technical College Board of Trustees acknowledges and approves the following voucher. This approval is considered Then and Now certificate per O.R.C. section 3357.10 and 5705.41(d): The Works V167680 5/9/17 $ 9,000 3 rd STEMfest Knox & STEMfest Awards COMMITTEE REPORTS: Audit/Finance Report Budget Mr. Riley said the Finance Committee met on July 28, and as a result of that meeting he is bringing recommendations to today s Board meeting. He reminded the Board that we passed a tuition resolution increase of $5 per credit hour which would become effective in FY2018. However, the Governor decided to veto any increases until next fiscal year at which time he would allow a $10 increase if we wished to do so. However, this presents the question of how we are going to cover our finances this year. In 2014 we decided to set aside $500,000 for a tuition subsidy. Using that $500,000 from the tuition subsidy stabilization fund, along with personnel adjustments, we will be covered. Today s proposal is that we go ahead with the $5 per credit hour increase in FY2019, which is consistent with what we had already agreed for 2018. And secondly, there are personnel adjustments in place which will help reduce our operating expenses budget for that fiscal year also. Mr. Riley applauded David Brillhart s foresight in setting aside this $500,000 in 2014. Mr. Riley then called upon David Brillhart to go over a few items in the Budget Book which had been distributed to Board members. David first called attention to Pages 1-3, showing the budget overview, which essentially tells the story. This also makes the linkages back to our Strategic Plan. Page 5 shows our entire budget and compares it to 2016-2017. It shows how we have reduced our budget, cut expenses and transferred the $500,000 into the tuition fund. We can see the effects of bringing the revenue down and aligning it with our enrollment projections. He then referred to Page 9, which is a total revenue budget graph over the past 10 years. He called attention to the difference between the red and the blue portions of the graph. The blue is our State subsidy funds. Now over half our revenue is coming from the State because we have not been able to raise tuition for the past four years. Page 10 shows a graph of our enrollment. This is a snapshot of our enrollment for the past two years. We have kept our enrollment projections for 2017-2018 consistent with where we ended the last fiscal year. Pages 11-12 show our headcount and FTE and also splits it up between all our campuses as well as between our regular students and CCP students.
Page 15-16 contains tuition information. Next year our annualized tuition is $4,296 for two terms, which is amazing in light of other tuitions we hear about. Page 21 shows a breakdown of compensation including rates for our part-time faculty and proposed increases. Page 43 reveals the percentage of our budget allotted to each expenditure item. Pages 45-46 is a copy of our Capital Plan. Lastly, David mentioned that in the back of the budget book is a copy of the Cost Share Agreement between COTC and OSUN. He said this is a $24.8 million plan. He also said that Enrollment and SSI are the two most important items affecting our budget. Mr. Riley made a motion to accept the financial reports for the period ending April 30, 2017. Mr. Cohen seconded the motion. Motion passed. BE IT RESOLVED: the Central Ohio Technical College Board of Trustees approves the budget for FY18 as presented. OSUN Board Report On Monday, August 21 st, Ohio State Newark held its annual New Student Fall Convocation at 4:00 p.m. on campus in Adena Hall followed by a picnic at the Amphitheatre with students, faculty and staff in attendance. Also on August 21 st, Ohio State Newark faculty member, Dr. Mike Stamatikos, astrophysicist, partnered with The Works to hold a talk and viewing of the solar eclipse that took place in the afternoon of August 21 st. On Friday, August 25 th, the ceremonial ribbon-cutting will be held for the new residence hall, McConnell Hall, named for William and Jane McConnell. The new 40,000 sq. ft. hall will have 120 beds. The ceremonial ribbon cutting event will include tours of the new residence hall for the public at 11:00 a.m. and a VIP luncheon, by invitation, will take place at noon at the residence hall On Friday, August 25 th, the Board of Trustees of The Ohio State University will hold their monthly Board meeting on the Newark campus. This is the first time that an Ohio State Board of Trustees meeting will be held on a regional campus. The members of the Board of Trustees will tour the new residence hall during their visit, and they may join the VIP luncheon. Kathy Lloyd, a member of the Ohio State Newark Advisory Board, has been working with the Ohio Department of Higher Education with the goal of restoring OCOG grants to regional campus students at Ohio State. Several years ago, the Department of Education eliminated Ohio State s regional campus students from eligibility for OCOG grant funding. We received news this month that the ODHE will soon be releasing their OCOG award announcement and that it will include the eligibility of regional campuses. Dean MacDonald has been asked by the Provost to chair the Search Committee for a new Dean of the Mansfield campus and the Provost s office will be working with a search firm to launch a national search for this position. There will be a simultaneous national search for a new Dean for the Lima campus. Dean Greg Rose, the current Dean of the Marion campus, will chair that search committee.
OLD BUSINESS: Coshocton Land Swap Opportunity Dr. Coe reminded the Board that in June 2016 we met in Executive Session to learn that a land swap opportunity with ODOT was available to COTC regarding the State Rt. 16/541 interchange project on the Coshocton campus. Dr. Coe, David Brillhart and Brian Boehmer met to discuss that opportunity to COTC. To bring the Board up to date on this subject, Dr. Coe invited David Brillhart to share the latest information as of today. David then showed a map of this area and the current status of the project as it pertains to COTC. He highlighted the parcel of land across the street from Montgomery Hall which Roscoe Village is offering to sell to COTC. ODOT has already agreed to sell the last portion of land to COTC when it becomes available. That portion of land will be joined to the area around Montgomery Hall via an underthe-highway tunnel, which ODOT will build. This will greatly enhance the ability to increase parking in the vicinity of Montgomery Hall. Ms. Sutton made a motion to approve the land swap as presented. Mr. Montagnese seconded the motion. Motion passed. WHEREAS: the Central Ohio Technical College Board of Trustees has been briefed on ODOT s plans to replace the interchange in Coshocton County at the intersection of SR541 and SR16 adjacent to COTC s Coshocton campus, and WHEREAS: the ODOT project s extensive redesign will necessitate a land swap between COTC and the State of Ohio and that according to ODOT s plan, COTC will be made whole specifically as it relates to parking and grounds. NOW THEREFORE BE IT RESOLVED: the Central Ohio Technical College Board of Trustees authorizes the chairman of the board, President, and/or Treasurer, to execute and deliver any other documents and instruments as may be required to accomplish the said property transfers between COTC and the State of Ohio. NEW BUSINESS: Autumn FY17 Enrollment Report Dr. Coe invited Robin Washington, Director of Enrollment Management and Gateway Operations, to share the enrollment numbers as of this morning. Robin began by stating that since this is the first day of the autumn semester, these numbers are a moving target and are not final. She said that overall enrollment is declining in two-year institutions. Part of this can be attributed to improved economic conditions. But knowing that the job market is putting people back to work is not the only factor that prevents people from enrolling in school. So we ask ourselves, what is going on and what do we need to do? We at COTC highlight that we are well positioned in the region and also we are very affordable. We have been looking at our numbers, knowing that the summer numbers were down by 6% and we did not meet our budget. However, we are going into the autumn again with double digit declining numbers, but we are not yet that nervous. This is the first day of the semester. Two hopeful examples are that we have over 600 College Credit Plus (CCP) students to enroll this week, and we recognize that we still have a sizeable number of regular students to enroll. Also, we have extended our hours during the week and are having Saturday hours once a month. Some of the things we are working on include increasing our community partnerships, working with our Advisory Boards, and working directly with our community events.
Recognizing that many of our students are full-time employees, we must start building our programs, schedules and models to meet the needs of a full-time working adult who is a part-time student. We recognize nationally that when we look at the number of credit hours for part-time and full-time students, there is a shift. We are now up to 62% part-time students who are taking courses compared to 38% full-time students. We are continuing to expand our STEM programs and to work closely with Vickie Maple and her Work Force Development group. Dr. Coe mentioned that one of the principal factors in the significant increase in CCP students in recent years can be attributed to reaching out to parents of the students to help them choose CCP. She said that we are getting more and more CCP students who choose to get their 2-year degree here with plans to continue their education after graduation from COTC. Robin also mentioned that we have great relationships with school counsellors, and we are being proactive by going to the PTA s and PTOs we our information about CCP. PRESIDENT S REPORT Dr. Coe introduced Suzanne Bressoud, a former Assistant Director in our Marketing and Public Relations Department, who has now been hired as Director of this department. Thank you to those who were able to attend the campus fireworks and picnic at the Hall House on July 3. Much appreciation to Dr. John and Sarah Wallace for hosting the Italian visitors farewell picnic at their home. Dr. Coe also acknowledged Holly Mason for heading up the Italian visit this year. While at this picnic, the Legends of Loyalty award was presented to Louella H. Reese. Cheryl Snyder nominated her for this award. Dr. Coe expressed her appreciation to Mr. Riley, Mr. Montagnese, Mr. Riley, Ms. Snyder and Ms. Sutton for their participation at the summer commencement. Dr. Coe recognized Dr. White for heading up the Faculty Development Days from August 16-18. Our office will be hosting a Faculty Appreciation event on Friday, September 8 which will be held at the Licking County Trout Club. It has been several years since we have hosted an event for our full-time faculty. Any board members who wish to attend should contact Jan Tomlinson. There has been a change in dates for the annual Coshocton Friends event to be held at Clary Gardens. The new date and time is October 5 from 4:30-6:30 p.m. Vicky Maple and Matt Kelly are attending a Global Symposium in Columbus today, which is being sponsored by COTC. The keynote speaker is to be a representative from Google. On November 9 the Knox Friends event will be held at the Alcove Restaurant in Mt. Vernon. The reception is at 6:00, and at 7:00 there will be a theater performance. Matt Kelly is planning this event. Dr. Coe congratulated her daughter, Stefanie Coe, and Rob Montagnese for being recipients of the Columbus Business First C-Suite Awards.
John Hinderer congratulated Cheryl Snyder for her picture appearing in Columbus Business First. Adjourn: 1:00 p.m. Next Meeting: Tuesday, September 19, 2017 J. Gilbert Reese Center Executive Board Room John Hinderer Chair Rob Montagnese Vice Chairman