Officer Accessions, Evaluations, and Promotions COMDTINST M1000.3A January 2018
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 04 JAN 2018 COMMANDANT CHANGE NOTICE 1000 Subj: CH-10 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A, is updated. 4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. a. Chapter 1, Article 1.G.4.a. Approved Appointment to the Same Grade has been updated. b. Sections in Chapter 5 updated to clarify Officer Evaluation System. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. DISTRIBUTION SDL No. 168 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This Directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: http://www.dcms.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 8. PROCEDURE. If maintaining a paper library, remove and replace the following Sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents (i iv) Table of Contents (i iv) 1-97 to 1-98 1-97 to 1-98 5-1 5-20 5-1 5-20 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the Directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: https://dcms.uscg.afpims.mil/our-organization/assistant-commandant-for-c4it-cg-6/the- Office-of-Information-Management-CG-61/Forms-Management/; and CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx 2
COMDTCHANGENOTE 1000 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. A. S. MCKINLEY /s/ Rear Admiral, U.S. Coast Guard Reserve Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 22 August 2017 COMMANDANT CHANGE NOTICE 1000 Subj: CH-9 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A is updated. 4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. A new chief warrant officer to Reserve Program Administrator (CWO to RPA) program has been created in Chapter 7. Prohibited comments in for relief from primary duties (RPD) officer evaluations reports (OERs) have been clarified in Article 5.I.1. of this Manual. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. DISTRIBUTION SDL No. 168 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This Directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: https://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 8. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents, CH-8 Table of Contents, CH-9 5-13 to 5-14 5-13 to 5-14 Chapter 7 Chapter 7 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the Directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; and CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx 2
COMDTCHANGENOTE 1000 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. A. S. MCKINLEY /s/ Rear Admiral, U.S. Coast Guard Reserve Acting Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 19 June 2017 COMMANDANT CHANGE NOTICE 1000 Subj: CH-8 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A is updated. a. Policy and standards for appointment of warrant officers, formerly Articles 1.D.1. to 1.D.15. of this Manual, have moved to a new Directive, Appointing Warrant Officers, COMDTINST M1420.1 (series). b. Policy and standards for assignment Specialty Force Managers (SFM), formerly Article 1.D.16. of this Manual, will be moved to Military Assignments and Authorized Absences, COMDTINST M1000.8 (series). c. Policy and standards for conducting the Selective Early Retirement Board (SERB) for warrant officers will be moved to Military Separations, COMDTINST M1000.4 (series). 4. DISCUSSION. This Change incorporates two separate initiatives: removing overlap with Coast Guard Recruiting Manual, COMDTINST M1100.2 (series) and updating policies and standards for appointing warrant officers. DISTRIBUTION SDL No. 168 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 a. Commandant (CG-13) continues to review, update, and centralize Service accession policies and standards into a single directive, currently Coast Guard Recruiting Manual, COMDTINST M1100.2 (series). This Change removes content from this Manual that was redundant with Coast Guard Recruiting Manual, COMDTINST M1100.2 (series), which was re-promulgated last year. This change does not impact any policy or standard b. Appointing warrant officers is not a Service wide accession policy, because the vast majority of warrant officer appointees are enlisted members of the Coast Guard and Coast Guard Reserve. In addition, this policy is complex and unique enough to justify its own Directive. Changes to policies and standards for appointing warrant officers are stated in Appointing Warrant Officers, COMDTINST M1420.1 (series). 5. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 6. MAJOR CHANGES. a. Policies in Chapter 1 that were redundant with Reference (a) have been removed, specifically Articles 1.A.5 for Licensed U.S. Merchant Marine Officers, 1.A.7. for Physicaian Assistants, Article 1.B.1. for Reserve Officers on Active Duty, Article 1.B.9. for Officer Programs inverviewing Guidelines, and Article 1.C. Selected Reserve Commission Officer Program. b. Article 1.D., Appointment of as Warrant Officer, has been moved to other Directives, per paragraphs 3 and 4 of this Commandant Change Notice. Assignment policy for specialty force managers has been removed and will be added in a later revision to Military Assignments and Authorized Absences, COMDTINST M1000.8 (series). c. Article 2.A.2. Two specialities, Diver (DIV) and Marine Safety Specialist Response (MSSR) have been added to the warrantofficer specialties and to the warrant to temporary lieutenant lists. d. Sections in Chapter 3 that were redundant with Article 1.D. of this Manual have also been removed. e. Article 3.AB.3.b. has been updated. Warrant officers promotion zones will be based on 15 December of each promotion year, instead of when the selection board convenes. f. The Selective Early Retirement Board (SERB) in Article 3.B.8. of this Manual has been deleted and will be moved to a new Chapter in Reference (c) in a future update to that Manual. 7. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the 2
COMDTCHANGENOTE 1000 Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 8. DISTRUBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: https://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 9. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents, CH-7 Table of Contents, CH-8 1-3 to 1-6 1-3 to 1-6 1-13 to 1-16 1-13 to 1-16 1-29 to 1-82 1-29 to 1-82 2-1 to 2-4 2-1 to 2-4 3-25 to 3-28 3-25 to 3-28 3-33 to 3-36 3-33 to 3-36 3-39 to 3-40 3-39 to 3-40 10. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 11. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; and CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx 3
COMDTCHANGENOTE 1000 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. A. S. MCKINLEY /s/ Rear Admiral, U.S. Coast Guard Reserve Acting Director of Reserve and Military Personnel 4
Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5178 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 21 APR 2017 COMMANDANT CHANGE NOTICE 1000 Subj: CH-7 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A is updated. 4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. This Change updates policies and standards applicable to Reserve Program Administators (RPA). a. Policies and standards for the designation for provisional and permanent RPA in Articles 1.B.3., 1.B.4., and 3.A.6.a. have been revised and placed in a new Chapter 7. To increase the number of applicants and improve the overall health of the RPA corps, the eligibility standards and protection from non-selection for promotion have been updated. b. The Opportunity for Selection calculation in Article 3.A.6.e.(3) is cancelled and Article 3.A.6.e.(2) is amended to apply whenever Article 3.A.6.e.(1) does not apply. ADM Allen approved this change in the 2006 and Commandant (CG-12A) has ensured correct DISTRIBUTION SDL No. 168 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 numbers of RPAs to select for promotion, but the change was not incorporated into COMDTINST until now. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRUBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: http://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 8. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents Table of Contents 1-17 to 1-20 1-17 to 1-20 3-9 to 3-14 3-9 to 3-14 Chapter 7 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 2
COMDTCHANGENOTE 1000 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; and CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. K. B. HINRICHS /s/ Rear Admiral, U.S. Coast Guard Reserve Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7801 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7801 Staff Symbol: CG-1331 Phone: (202) 475-5382 Fax: (202) 475-5927 COMDTCHANGENOTE 1000 28 Nov 2016 COMMANDANT CHANGE NOTICE 1000 Subj: CH-6 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 2. ACTION. All Coast Guard unit commanders, commanding officers, officers-in-charge, deputy/assistant commandants, and chiefs of Headquarters staff elements shall comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A, is updated. 4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. This Change updates the Officer Evaluation System (OES) policies and standards in Chapter 5 of this Manual. a. Delegated additional authorities to Commander (CG PSC): (1) Submission dates for biennial, annual, and semiannual OERs, (2) Determination of which officers follow the DUINS schedule, (3) Designation and responsibilities of the rating chain, and (4) Ability to grant exceptions to policy and standards for this Chapter. DISTRIBUTION SDL No. 168 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D E X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 b. Removed Special OER terminology. The word Special was used due to limited space on the OER form. Each occasion of report is now listed and OER s are categorized as Regular and Non-regular on all OER forms in accordance with this policy. c. Comments with 4, 5, or 6 no longer require written support. This change will allow rating chains the flexibility to comment on significant performance factors during the marking period. d. All reported on officers must receive mid-period counseling, which will be documented on the OER form. e. All Inactive Duty Promotion List (IDPL) officers who are subject to a retention board must submit an OER. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). Because this Commandant Change Notice contains guidance on, and provisions for, compliance with applicable environmental mandates, Coast Guard categorical exclusion #33 is appropriate. b. This Commandant Change Notice will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRUBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: http://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 8. PROCEDURE. Remove and replace the following sections of Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A Remove Replace Table of Contents, CH-5 Table of Contents, CH-6 Chapter 5 Chapter 5 2
COMDTCHANGENOTE 1000 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., NARA requirements, and Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/ and CG Portal https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx; 11. REQUEST FOR CHANGES. Units and individuals may recommend changes via the chain of command to HQS-PolicyandStandards@uscg.mil. K. B. HINRICHS /s/ Rear Admiral, U.S. Coast Guard Reserve Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 21 Nov 2016 COMMANDANT CHANGE NOTICE 1000 Subj: Ref: CH-5 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A (a) Coast Guard Recruiting Manual, COMDTINST M1100.2 (series) (b) Coast Guard Medical Manual, COMDTINST M6000.1 (series) (c) Military Separations, COMDTINST M1000.4 (series) (d) Manual for Courts-Martial (MCM) (series) (e) Coast Guard Investigations Manual, COMDTINST M5527.1 (series) (f) Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST M1020.8 (series) (g) Coast Guard Pay Manual, COMDTINST M7220.29 (series) (h) Schedule of Active Duty Promotion List (ADPL) and Inactive Duty Promotion List (IDPL) Officer Personnel Boards and Panels, PSCNOTE 1401.5 (series) (i) Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2 (series) (j) Performance, Training and Education Manual, COMDTINST M1500.10 (series) (k) Personnel Security and Suitability Program, COMDTINST M5520.12 (series) (l) Coast Guard Air Operations Manual, COMDTINST M3710.1 (series) (m) Uniform Regulations, COMDTINST M1020.6 (series) (n) Coast Guard Diving Policies and Procedures Manual, Volume 1, COMDTINST M3150.1 (series) (o) Marine Safety Manual, Volume I, Administration and Management, COMDTINST M16000.6 (series) (p) Information and Life Cycle Management Manual, COMDTINST M5212.12 (series) (q) Military Assignments and Authorized Absences, COMDTINST M1000.8 (series) (r) Discipline and Conduct, COMDTINST M1600.2 (series) 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. DISTRIBUTION SDL No. 168 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A is updated. 4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. This Commandant Change Notice establishes the following major change: Article 6.B.14. Specialty Considered Selections (SCS) has been added. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRUBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: http://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 8. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents, CH-4 Table of Contents, CH-5 Pages 6-35 6-36 Page 6-35 6-38 2
COMDTCHANGENOTE 1000 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx; and Intranet at http://cgweb.comdt.uscg.mil/cgforms. 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. K. B. HINRICHS /s/ Rear Admiral, U.S. Coast Guard Reserve Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 13 Jun 2016 COMMANDANT CHANGE NOTICE 1000 Subj: Ref: CH-4 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A (a) Coast Guard Recruiting Manual, COMDTINST M1100.2 (series) (b) Coast Guard Medical Manual, COMDTINST M6000.1 (series) (c) Military Separations, COMDTINST M1000.4 (series) (d) Manual for Courts-Martial (MCM) (series) (e) Coast Guard Investigations Manual, COMDTINST M5527.1 (series) (f) Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST M1020.8 (series) (g) Coast Guard Pay Manual, COMDTINST M7220.29 (series) (h) Schedule of Active Duty Promotion List (ADPL) and Inactive Duty Promotion List (IDPL) Officer Personnel Boards and Panels, PSCNOTE 1401.5 (series) (i) Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2 (series) (j) Performance, Training and Education Manual, COMDTINST M1500.10 (series) (k) Personnel Security and Suitability Program, COMDTINST M5520.12 (series) (l) Coast Guard Air Operations Manual, COMDTINST M3710.1 (series) (m) Uniform Regulations, COMDTINST M1020.6 (series) (n) Coast Guard Diving Policies and Procedures Manual, Volume 1, COMDTINST M3150.1 (series) (o) Marine Safety Manual, Volume I, Administration and Management, COMDTINST M16000.6 (series) (p) Information and Life Cycle Management Manual, COMDTINST M5212.12 (series) (q) Military Assignments and Authorized Absences, COMDTINST M1000.8 (series) (r) Discipline and Conduct, COMDTINST M1600.2 (series) 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. DISTRIBUTION SDL No. 167 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. This Commandant Change Notice establishes the following major changes: a. Removes Article 1.F. regarding information for appointments to U.S. Department of Defense Service Academies. b. Clarifies Article 1.G. regarding appointing current and former regular commissioned officers of the Coast Guard and Navy as Coast Guard Reserve Officers. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRUBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: http://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 2
COMDTCHANGENOTE 1000 8. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents, CH-3 Table of Contents, CH-4 Page 1-95 1-99 Pages 1-95 1-100 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx; and Intranet at http://cgweb.comdt.uscg.mil/cgforms. 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. K. B. HINRICHS /s/ Rear Admiral, U.S. Coast Guard Reserve Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 372-8473 COMDTCHANGENOTE 1000 29 FEB 2016 COMMANDANT CHANGE NOTICE 1000 Subj: Ref: CH-3 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A (a) Coast Guard Recruiting Manual, COMDTINST M1100.2 (series) (b) Coast Guard Medical Manual, COMDTINST M6000.1 (series) (c) Military Separations, COMDTINST M1000.4 (series) (d) Manual for Courts-Martial (MCM) (series) (e) Coast Guard Investigations Manual, COMDTINST M5527.1 (series) (f) Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST M1020.8 (series) (g) Coast Guard Pay Manual, COMDTINST M7220.29 (series) (h) Schedule of Active Duty Promotion List (ADPL) and Inactive Duty Promotion List (IDPL) Officer Personnel Boards and Panels, PSCNOTE 1401.5 (series) (i) Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2 (series) (j) Performance, Training and Education Manual, COMDTINST M1500.10 (series) (k) Personnel Security and Suitability Program, COMDTINST M5520.12 (series) (l) Coast Guard Air Operations Manual, COMDTINST M3710.1 (series) (m) Uniform Regulations, COMDTINST M1020.6 (series) (n) Coast Guard Diving Policies and Procedures Manual, Volume 1, COMDTINST M3150.1 (series) (o) Marine Safety Manual, Volume I, Administration and Management, COMDTINST M16000.6 (series) (p) Information and Life Cycle Management Manual, COMDTINST M5212.12 (series) (q) Military Assignments and Authorized Absences, COMDTINST M1000.8 (series) (r) Discipline and Conduct, COMDTINST M1600.2 (series) 1. PURPOSE. This Commandant Change Notice publishes a change to the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. DISTRIBUTION SDL No. 167 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION:
COMDTCHANGENOTE 1000 2. ACTION. All Coast Guard unit commanders, commanding officers, officer-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 4. DISCLAIMER. This document is intended to provide operational requirements for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. This Commandant Change Notice adds Article 6.B.13. to authorize the use of special selection boards to address potentional errors in selection certain ADPL officers for promotion as a result of possible material or adminstriative error. 6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this Commandant Change Notice and the general policies contained within it have been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and are categorically excluded (CE) under current USCG CE # 33 from further environmental analysis, in accordance with Section 2.B.2. and Figure 2-1 of the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series). b. This directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this Commandant Change Notice must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Policy NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates. 7. DISTRUBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites. Internet: http://www.uscg.mil/directives/, and CGPortal: https://cgportal2.uscg.mil/library/directives/sitepages/home.aspx. 8. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A: Remove Replace Table of Contents, CH-2 Table of Contents, CH-3 Page 6-31 Pages 6-31 6-36 2
COMDTCHANGENOTE 1000 9. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C. 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management Manual, COMDTINST M5212.12 (series). This policy does not have any significant or substantial change to existing records management requirements. 10. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/; CG Portal at https://cgportal2.uscg.mil/library/forms/sitepages/home.aspx; and Intranet at http://cgweb.comdt.uscg.mil/cgforms. 11. REQUEST FOR CHANGES. Recommendations for changes or improvements to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series), are welcome and should be submitted via the chain of command to the Office of Military Personnel, Policy and Standards Division, Commandant (CG-1331), at HQS-PolicyandStandards@uscg.mil. K. B. HINRICHS /s/ Rear Admiral, U.S. Coast Guard Reserve Director of Reserve and Military Personnel 3
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Commandant United States Coast Guard US Coast Guard Stop 7907 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7907 Staff Symbol: CG-1331 Phone: (202) 475-5372 Fax: (202) 475-5927 Email: HQS-PolicyandStandards@uscg.mil COMDTCHANGENOTE 1000 17 DEC 15 COMMANDANT CHANGE NOTICE 1000 Subj: CH-2 TO OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST M1000.3A 1. PURPOSE. This Commandant Change Notice publishes a change to Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A. 2. ACTION. All Coast Guard unit commanders, commanding officers, officers-in-charge, deputy/assistant commandants, and chiefs of headquarters staff elements shall comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A, is updated. 4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it itself a rule. It is intended to provide guidance for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. The entire content in Chapter 4 (Officer Qualifications) of Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A, has been removed, integrated with the content regarding enlisted qualifications previously included in Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2 (series), and promulgated separately in a new directive, Military Qualifications and Insignia, COMDTINST M1200.1 (series). As a result of the removal of Chapter 4 (Officer Qualifications), references (m) through (o) in the list of references in Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A, are no longer applicable. 6. IMPACT ASSESSMENT. None. DISTRIBUTION SDL No. 167 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X F X X X G X X X X H NON-STANDARD DISTRIBUTION: