AGENDA VILLAGE OF LAKE ZURICH Village Board of Trustees Regular Meeting Monday, May 04, 2015
VILLAGE OF LAKE ZURICH Village Board of Trustees Regular Meeting Monday, May 04, 2015 1. 2. CALL TO ORDER SWEARING IN CEREMONY FOR NEWLY ELECTED VILLAGE BOARD TRUSTEES Jonathan Sprawka John Shaw Marc Spacone 3. ROLL CALL Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Jeff Halen, Trustee John Shaw, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Dan Stanovich. 4. 5. 6. PLEDGE OF ALLEGIANCE PUBLIC COMMENT PRESIDENT'S REPORT A. Proclamations Honoring Officer William West upon his Retirement after 23 Years of Public Service Honoring Edward Young, WWII Veteran and U.S. Marine Declaring May Building Safety Month Declaring May Motorcycle Awareness Month B. Oaths Of Office
Village Board of Trustees Regular Meeting Planning and Zoning Commission Chairman Orlando Stratman Vice Chairman Vincent McCormack Commissioner Tom Tomsovic Commissioner Antonio Castillo Commissioner Kurt Baumann Commissioner Ildiko Schultz Commissioner Tina Guziec Alternate Commissioner William Riley 7. CONSENT AGENDA A. Approval Of Minutes Of The Village Board Meeting, April 20, 2015 Attachment 1: Unapproved Minutes B. Special Event Request For The Chapel Family Picnic The Chapel in Lake Zurich has requested to use Paulus Park s Shelter B on Saturday, August 1 from 8:00 am - 5:00 pm to host a picnic. The anticipated attendance for this event is between 150 200 people. Attachment 1: Staff Memo C. Special Event Request For The LOVEolution Project Yoga Relay The LOVEolution Project, a non-profit organization that supports families in the aftermath of a crisis, has requested to use Paulus Park on Saturday, August 29 to Sunday, August 30 for a 24 hour yoga fundraising event. The anticipated attendance for this event is between 150 200 people. Attachment 1: Staff Memo D. Ordinance Amending Bradford Town Crossing Planned Unit Development And Approving An Amended Site Plan (NW Corner Of Quentin And Route 22) (Ord. # 2015-5-069) In 2013 the Village Board approved Ordinance 2013-7-896 amending the Bradford Town Crossing Planned Unit Development to add an outlot for the McDonald s restaurant and the relocation of the Marino s building. The amended PUD caused certain public utilities and easements to be relocated. The plat of easement vacation and easement grant has been reviewed by staff and is recommended for approval. Attachment 1: Staff Memo & Ordinance E. Ordinance Authorizing Disposal Of Property Owned By The Village Of Lake Zurich (Assign Ord. #2015-5-070)
Village Board of Trustees Regular Meeting Staff has determined the items listed in this proposed Ordinance are no longer necessary, useful, or in the best interests of the Village to retain ownership. The proposed Ordinance declares the property as surplus and authorizes the sale or disposal of the items. Attachment 1: Staff Memo & Ordinance F. Letter Of Credit Reduction To $73,439.43 For The Shops Of Lake Zurich Corners At 440 S. Rand Road 440 Rand Road, LLC has requested a reduction of the letter of credit for public improvements at the Shops of Lake Zurich Corners. Staff recommends the letter of credit be reduced from $431,274.25 to a remaining escrow of $73,439.43. Attachment 1: Staff Memo G. Intergovernmental Agreement Between Ela Township And The Village Of Lake Zurich In partnership with Ela Township, a sidewalk installation project is proposed along Chancery Lane and Town Mall Drive to connect the Ela Township Community Center with the senior assisted living facility on Mohawk Drive. Attachment 1: Staff Memo & IGA H. Resolution For Illinois Department Of Transportation Motor Fuel Tax Expenditures In The Amount Of $615,000 This resolution confirms the expenditure of annual Motor Fuel Tax allotment for maintenance services that includes traffic signal maintenance, salt and deicing supplies, electricity, sign replacement, tree trimming, pavement maintenance and marking, and right-of-way mowing. Attachment 1: Staff Memo & Resolution 8. OLD BUSINESS A. None At This Time. 9. NEW BUSINESS A. Ordinance Authorizing A Transition To A Calendar Fiscal Year For The Village Of Lake Zurich And Amending The Municipal Code In Regard To The Village s Fiscal Year (Assign Ord. #2015-5-071) (Trustee Beaudoin) Summary: The Village's 12-month fiscal year has traditionally operated from May 1 to April 30. As discussed at the April 11, 2015 Committee of the Whole budget workshop, changing the fiscal year to coincide with the calendar year will allow the
Village Board of Trustees Regular Meeting Village to better plan its financial operations and realize greater efficiencies in infrastructure investment. If approved, the current 2015/2016 fiscal year will continue until April 30, 2016. At that point, the eight month transition fiscal year will run from May 1, 2016 until December 31, 2016. Then beginning on January 1, 2017, the Village will begin a calendar fiscal year. Despite the difficulties that are inherent with changing fiscal years, staff is confident that the transition-related challenges over the next two years will be well worth the strategic long-term benefits of implementing a calendar fiscal year. Recommended Action: A motion to approve Ord. #2015-5-071 authorizing a transition to a calendar fiscal year for the Village of Lake Zurich and amending the municipal code in regard to the Village s fiscal year. Attachment 1: Staff Memo & Ordinance B. Ordinace Approving Site Plan And Exterior Appearance And Granting Variations For The Hudson Townhomes On Terrace Lane (Assign Ord. #2015-5-072) (Trustee Sprawka) Summary: JMLJ Construction has filed a zoning application seeking site plan approval, exterior appearance approval, and zoning variance approval for reductions in the rear yard setback, side yard setback, and minimum landscaped surface area for a proposed three-unit townhome development along Terrace Lane. The Plan Commission met on April 15, 2015 and voted 7-0 for a recommendation of approval of the site plan and exterior appearance, pending certain conditions which are summarized in the proposed Ordinance. The Zoning Board of Appeals met on April 16, 2015 and voted 7-0 for a recommendation of approval of the requested variances. Recommended Action: A motion to approve Ord. #2015-5-072 approving site plan and exterior appearance and granting variations for the Hudson Townhomes on Terrace Lane Attachment 1: Staff Memo & Ordinance C. Purchase Of A 2016 Ford F-550 / Horton 623 Ambulance From Foster Coach, Inc. In The Amount Of $210,810 (Trustee Shaw) Summary: The Fire Rescue Department operates four front line ambulances within the Village and the Fire Protection District. The budget for 2015/2016 includes $240,000 for the replacement of a 15 year old ambulance with 105,000 miles and 8,980 engine hours (equal to 295,350 miles). The Village will be utilizing the Suburban Purchasing Cooperative for this purchase, an intergovernmental joint purchasing program that represents 140 municipalities. Once ordered, expected delivery time for the 2016 ambulance is 10 to 12 months. Recommended Action: A motion to approve the purchase of a 2016 Ford F-550 / Horton 623 Ambulance from Foster Coach, Inc. under the Suburban Purchasing
Village Board of Trustees Regular Meeting Cooperative Contract #133 in the Amount of $210,810. Attachment 1: Staff Memo D. Semi-Monthly Warrant Register Dated May 4, 2015 Totaling $1,138,342.02 (Trustee Beaudoin) Recommended Action: A motion to approve the semi-monthly warrant register dated May 4, 2015 totaling $1,138,342.02. Attachment 1: Warrant 10. 11. TRUSTEE REPORTS VILLAGE MANAGER'S REPORT A. Results Of Stormwater Management Survey 12. 13. 14. 15. ATTORNEY'S REPORT DEPARTMENT HEAD REPORTS EXECUTIVE SESSION CALLED FOR THE PURPOSE OF 5 ILCS 120/2 (C)(21) APPROVAL OF EXECUTIVE SESSION MINUTES AND 5 ILCS 120/2(C)(11) PENDING OR IMMINENT LITIGATION. ADJOURNMENT The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village s facilities, should contact the Village s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.
Village Board of Trustees Regular Meeting - AGENDA Unapproved Minutes - Page 1 of 7-7 -
Unapproved Minutes - Page 2 of 7 - sub - 8 -
Unapproved Minutes - Page 3 of 7 - sub - 9 -
Unapproved Minutes - Page 4 of 7 - sub - 10 -
Unapproved Minutes - Page 5 of 7 - sub - 11 -
Unapproved Minutes - Page 6 of 7 - sub - 12 -
Unapproved Minutes - Page 7 of 7 - sub - 13 -
Staff Memo - Page 1 of 5-14 -
Staff Memo - Page 2 of 5 - sub - 15 -
Staff Memo - Page 3 of 5 - sub - 16 -
Staff Memo - Page 4 of 5 - sub - 17 -
Staff Memo - Page 5 of 5 - sub - 18 -
Staff Memo - Page 1 of 7-19 -
Staff Memo - Page 2 of 7 - sub - 20 -
Staff Memo - Page 3 of 7 - sub - 21 -
Staff Memo - Page 4 of 7 - sub - 22 -
Staff Memo - Page 5 of 7 - sub - 23 -
Staff Memo - Page 6 of 7 - sub - 24 -
Staff Memo - Page 7 of 7 - sub - 25 -
Staff Memo & Ordinance - Page 1 of 6-26 -
Staff Memo & Ordinance - Page 2 of 6 - sub - 27 -
Staff Memo & Ordinance - Page 3 of 6 - sub - 28 -
Staff Memo & Ordinance - Page 4 of 6 - sub - 29 -
Staff Memo & Ordinance - Page 5 of 6 - sub - 30 -
Staff Memo & Ordinance - Page 6 of 6 - sub - 31 -
Staff Memo & Ordinance - Page 1 of 3-32 -
Staff Memo & Ordinance - Page 2 of 3 - sub - 33 -
Staff Memo & Ordinance - Page 3 of 3 - sub - 34 -
Staff Memo - Page 1 of 6-35 -
Staff Memo - Page 2 of 6 - sub - 36 -
Staff Memo - Page 3 of 6 - sub - 37 -
Staff Memo - Page 4 of 6 - sub - 38 -
Staff Memo - Page 5 of 6 - sub - 39 -
Staff Memo - Page 6 of 6 - sub - 40 -
Staff Memo & IGA - Page 1 of 4-41 -
Staff Memo & IGA - Page 2 of 4 - sub - 42 -
Staff Memo & IGA - Page 3 of 4 - sub - 43 -
Staff Memo & IGA - Page 4 of 4 - sub - 44 -
Staff Memo & Resolution - Page 1 of 3-45 -
Staff Memo & Resolution - Page 2 of 3 - sub - 46 -
Staff Memo & Resolution - Page 3 of 3 - sub - 47 -
Staff Memo & Ordinance - Page 1 of 6-48 -
Staff Memo & Ordinance - Page 2 of 6 - sub - 49 -
Staff Memo & Ordinance - Page 3 of 6 - sub - 50 -
Staff Memo & Ordinance - Page 4 of 6 - sub - 51 -
Staff Memo & Ordinance - Page 5 of 6 - sub - 52 -
Staff Memo & Ordinance - Page 6 of 6 - sub - 53 -
Staff Memo & Ordinance - Page 1 of 64-54 -
Staff Memo & Ordinance - Page 2 of 64 - sub - 55 -
Staff Memo & Ordinance - Page 3 of 64 - sub - 56 -
Staff Memo & Ordinance - Page 4 of 64 - sub - 57 -
Staff Memo & Ordinance - Page 5 of 64 - sub - 58 -
Staff Memo & Ordinance - Page 6 of 64 - sub - 59 -
Staff Memo & Ordinance - Page 7 of 64 - sub - 60 -
Staff Memo & Ordinance - Page 8 of 64 - sub - 61 -
Staff Memo & Ordinance - Page 9 of 64 - sub - 62 -
Staff Memo & Ordinance - Page 10 of 64 - sub - 63 -
Staff Memo & Ordinance - Page 11 of 64 - sub - 64 -
Staff Memo & Ordinance - Page 12 of 64 - sub - 65 -
Staff Memo & Ordinance - Page 13 of 64 - sub - 66 -
Staff Memo & Ordinance - Page 14 of 64 - sub - 67 -
Staff Memo & Ordinance - Page 15 of 64 - sub - 68 -
Staff Memo & Ordinance - Page 16 of 64 - sub - 69 -
Staff Memo & Ordinance - Page 17 of 64 - sub - 70 -
Staff Memo & Ordinance - Page 18 of 64 - sub - 71 -
Staff Memo & Ordinance - Page 19 of 64 - sub - 72 -
Staff Memo & Ordinance - Page 20 of 64 - sub - 73 -
Staff Memo & Ordinance - Page 21 of 64 - sub - 74 -
Staff Memo & Ordinance - Page 22 of 64 - sub - 75 -
Staff Memo & Ordinance - Page 23 of 64 - sub - 76 -
Staff Memo & Ordinance - Page 24 of 64 - sub - 77 -
Staff Memo & Ordinance - Page 25 of 64 - sub - 78 -
Staff Memo & Ordinance - Page 26 of 64 - sub - 79 -
Staff Memo & Ordinance - Page 27 of 64 - sub - 80 -
Staff Memo & Ordinance - Page 28 of 64 - sub - 81 -
Staff Memo & Ordinance - Page 29 of 64 - sub - 82 -
Staff Memo & Ordinance - Page 30 of 64 - sub - 83 -
Staff Memo & Ordinance - Page 31 of 64 - sub - 84 -
Staff Memo & Ordinance - Page 32 of 64 - sub - 85 -
Staff Memo & Ordinance - Page 33 of 64 - sub - 86 -
Staff Memo & Ordinance - Page 34 of 64 - sub - 87 -
Staff Memo & Ordinance - Page 35 of 64 - sub - 88 -
Staff Memo & Ordinance - Page 36 of 64 - sub - 89 -
Staff Memo & Ordinance - Page 37 of 64 - sub - 90 -
Staff Memo & Ordinance - Page 38 of 64 - sub - 91 -
Staff Memo & Ordinance - Page 39 of 64 - sub - 92 -
Staff Memo & Ordinance - Page 40 of 64 - sub - 93 -
Staff Memo & Ordinance - Page 41 of 64 - sub - 94 -
Staff Memo & Ordinance - Page 42 of 64 - sub - 95 -
Staff Memo & Ordinance - Page 43 of 64 - sub - 96 -
Staff Memo & Ordinance - Page 44 of 64 - sub - 97 -
Staff Memo & Ordinance - Page 45 of 64 - sub - 98 -
Staff Memo & Ordinance - Page 46 of 64 - sub - 99 -
Staff Memo & Ordinance - Page 47 of 64 - sub - 100 -
Staff Memo & Ordinance - Page 48 of 64 - sub - 101 -
Staff Memo & Ordinance - Page 49 of 64 - sub - 102 -
Staff Memo & Ordinance - Page 50 of 64 - sub - 103 -
Staff Memo & Ordinance - Page 51 of 64 - sub - 104 -
Staff Memo & Ordinance - Page 52 of 64 - sub - 105 -
Staff Memo & Ordinance - Page 53 of 64 - sub - 106 -
Staff Memo & Ordinance - Page 54 of 64 - sub - 107 -
Staff Memo & Ordinance - Page 55 of 64 - sub - 108 -
Staff Memo & Ordinance - Page 56 of 64 - sub - 109 -
Staff Memo & Ordinance - Page 57 of 64 - sub - 110 -
Staff Memo & Ordinance - Page 58 of 64 - sub - 111 -
Staff Memo & Ordinance - Page 59 of 64 - sub - 112 -
Staff Memo & Ordinance - Page 60 of 64 - sub - 113 -
Staff Memo & Ordinance - Page 61 of 64 - sub - 114 -
Staff Memo & Ordinance - Page 62 of 64 - sub - 115 -
Staff Memo & Ordinance - Page 63 of 64 - sub - 116 -
Staff Memo & Ordinance - Page 64 of 64 - sub - 117 -
Staff Memo - Page 1 of 2-118 -
Staff Memo - Page 2 of 2 - sub - 119 -
Warrant - Page 1 of 24-120 -
Warrant - Page 2 of 24 - sub - 121 -
Warrant - Page 3 of 24 - sub - 122 -
Warrant - Page 4 of 24 - sub - 123 -
Warrant - Page 5 of 24 - sub - 124 -
Warrant - Page 6 of 24 - sub - 125 -
Warrant - Page 7 of 24 - sub - 126 -
Warrant - Page 8 of 24 - sub - 127 -
Warrant - Page 9 of 24 - sub - 128 -
Warrant - Page 10 of 24 - sub - 129 -
Warrant - Page 11 of 24 - sub - 130 -
Warrant - Page 12 of 24 - sub - 131 -
Warrant - Page 13 of 24 - sub - 132 -
Warrant - Page 14 of 24 - sub - 133 -
Warrant - Page 15 of 24 - sub - 134 -
Warrant - Page 16 of 24 - sub - 135 -
Warrant - Page 17 of 24 - sub - 136 -
Warrant - Page 18 of 24 - sub - 137 -
Warrant - Page 19 of 24 - sub - 138 -
Warrant - Page 20 of 24 - sub - 139 -
Warrant - Page 21 of 24 - sub - 140 -
Warrant - Page 22 of 24 - sub - 141 -
Warrant - Page 23 of 24 - sub - 142 -
Warrant - Page 24 of 24 - sub - 143 -