STATEMENT ON INTERNAL CONTROL INTERNAL CONTROL AFFINBANK has a well-established and fully operational risk management and internal control system. The Statement on Internal Control, which is set out in pages 36 through 38 of the Annual Report provides an overview on the risk management process/framework as well as on how the internal control system has been designed to manage risks and avert failures. AFFINBANK continues to enhance its system of internal control and risk management, in order to better quantify its compliance with the Code. The Board has overall responsibility for maintaining the proper management and protection of AFFINBANK s interests by ensuring effective implementation of the risk management policy and process, as well as adherence to a sound system of internal control, and by seeking regular assurance on their effectiveness. The Board also recognizes that risks cannot be eliminated completely. As such, the inherent system of internal control is designed to provide a reasonable though not absolute assurance against the risk of material errors, fraud or losses occurring. The Audit & Examination Committee has an oversight responsibility for the adequacy and integrity of the internal control system. Reliance is placed on the results of independent audits performed primarily by Group internal auditors, the outcome of statutory audits on financial statements conducted by external auditors and on representations by Management based on their control self-assessment of all areas of their responsibility. Minutes of Audit & Examination Committee meetings, which provide a summary of the proceedings, are circulated to Board members for notation and discussion. AFFINBANK has an established Group Internal Audit Division which reports functionally to the Audit Examination Committee and administratively to the Managing Director/Chief Executive Officer. The division is responsible for conducting independent audits in accordance with the approved 2011 Internal Audit Plan. RELATIONSHIP WITH AUDITORS A professional and transparent relationship continues to exist between the Board/Audit & Examination Committee and the external auditors. The Audit Committee is authorized to communicate directly with both the external and Group internal auditors. A full Audit Committee report outlining its role in relation to the Auditors is set out in page 40. In addition, the external auditors meets with the Board at least once a year when the annual audited financial statements are presented to the Board. ASSURANCE The Board through the Audit & Examination Committee has satisfactorily performed its oversight role in ensuring there is a sound internal control system and regular review on the adequacy and integrity of the system. Assurance on the effectiveness of risk management, control and governance process is obtained from the Management and Auditors (internal and external). BNM auditors, Group internal auditors and external auditors conduct independent audits on AFFINBANK s business operations, support activities and financial records and statements respectively to derive an opinion on the adequacy and integrity of AFFINBANK s overall internal control framework. Finally, with the benefit of the above assurances and the external auditor s comments incorporated in their audit report on the financial statements for the financial year ended 31 December 2011, the Board is able to conclude that AFFINBANK conducts its business prudently and in line with good governance practices. 36 Annual Report 2011
Statement On Internal Control Responsibility The Board acknowledges overall responsibility for AFFINBANK Group s system of internal controls and its effectiveness. The system of internal controls encompasses controls relating to financial, operational, risk management and compliance with applicable laws, regulations, policies and guidelines. However, the system of internal controls is designed to manage rather than eliminate the risks of failure to achieve the goals and objectives of the Group. Therefore, it can only provide a reasonable and not absolute assurance against material misstatement of management and financial information, or against financial losses or fraud. The Board has an established process for identifying, evaluating, managing and reporting on all significant risks that may impact the achievement of business goals and objectives of the Group. The system of internal controls is dynamic and updated from time to time to get the changes in regulatory guidelines and business environment. This process is regularly reviewed by the Board through its Board Risk Management Committee (BRMC) and Audit and Examination Committee (AEC). The Board is of the view that the system of internal controls in place for the year under review is sound and sufficient to safeguard the investment of the shareholders, the interest of the customers and regulators, and the assets of the Group. The management assists the Board in implementing the policies approved by the Board, implementing risk and control procedures, and developing, operating and monitoring internal controls to mitigate and control identified risks. Key Internal Control Processes The key processes put in place to assist the Board in reviewing the adequacy and integrity of the system of internal controls include the following: * Relevant Board committees are established with specific responsibilities delegated by the Board to deliberate on matters within the respective scope of responsibility. The committees are guided by written terms of reference and their minutes of meetings are tabled to the Board. * The BRMC assists the Board in its supervisory role concerning the overall management of risk in the Bank. It has responsibility for reviewing and approving all risk management policies and risk management methodologies. BRMC also reviews guidelines and portfolio management reports including risk exposure information. * The Board Loan Review and Recovery Committee (BLRRC) critically reviews loans and other credit facilities with higher risk implications, after due process of checking, analysis, review and recommendation by Group Risk Management and if found necessary, exercise the power to veto loan applications that have been approved by the Group Management Loan Committee (GMLC). BLRRC also review the non performing loan reports presented by the Management. * Management Committee (MCM), comprising the senior management team, assists the Board in managing day-to-day operations and ensure its effectiveness. MCM formulates tactical plans and business strategies, monitors the Bank overall performance and ensures that the activities are in accordance with corporate objectives, strategies, policies and annual business plan and budget. * The Group Management Loan Committee (GMLC) is established within senior management to approve complex and larger loans and workout recovery proposals beyond the delegated authority of the concerned individual senior management personnel of the Bank. The other committees comprising senior management include Asset & Liability Management Committee (ALCO) which manages market and liquidity risks and Group Operational Risk Management Committee (GORMC) which manages operational risk. AFFIN BANK BERHAD (25046-T) 37
Statement On Internal Control * A detailed budgeting process is in place with annual business plans and budgets prepared by the business divisions, reviewed by the MCM and approved by the Board. The actual business performances are monitored against the approved targets and budgets of each business division by MCM on a monthly basis. * The business plan is supported by an annual credit plan, prepared by Group Risk Management and approved by BRMC. The credit plan sets out the prevailing risk appetite and provides credit strategies and lending guidelines for the development and management of new and existing customer relationships. * Policies and procedures for key processes are documented and regularly updated to ensure relevance and compliance with internal controls, directives, laws and regulations. To enhance risk culture and awareness, road shows are undertaken by Group Risk Management across the Bank. * Proper guidelines for the hiring and termination of employees, staff training programs and performance appraisals are established and other relevant procedures in place to ensure staff are adequately trained and equipped to carry out their responsibilities competently. * An integrated risk management framework is in place. The risk management function operates in an independent capacity and is a part of the Bank s senior management structure which works closely as a team in managing risks to enhance stakeholders value. Its responsibilities extend to cover market, liquidity, credit and operational risks. The risk management function reports to BRMC. 38 Annual Report 2011
AUDIT AND EXAMINATION COMMITTEE TERMS OF REFERENCE OF THE AUDIT AND EXAMINATION COMMITTEE Size and Composition The Committee shall consist of at least three (3) members but not more than five (5) members, appointed by the Board from amongst the non-executive Directors of the Bank. Meetings Meetings shall be held at a frequency to be decided by the Audit and Examination Committee. At the request of the Group Internal Auditors, the Chairman shall convene a meeting to consider any matters that they may wish to bring to the attention of the Directors or shareholders. A quorum shall consist of at least two (2) members. The Group Chief Internal Auditor shall be the Secretary to the Audit and Examination Committee. YBhg. Dato Sri Abdul Aziz bin Abdul Rahman AEC Chairman YM. Dr. Raja Abdul Malek bin Raja Jallaludin Member YBhg. Tan Sri Dato Seri Mohamed Jawhar bin Hassan Member Representative from Affin Islamic Bank Berhad AFFIN BANK BERHAD (25046-T) 39
Audit and Examination Committee Authority The Committee shall have unlimited access to all records, information and documents relevant to its activities, to the Group Internal Audit and External Auditors and to senior management of the Bank and its subsidiaries. The Group Internal Auditors and External Auditors shall have free access to the Audit and Examination Committee and be allowed to attend and to be heard at the Committee meetings. The Committee is authorised by the Board to obtain outside and independent professional advice as and when it is considered necessary. Duties and Responsibilities The duties and responsibilities of the Audit and Examination Committee are: 1. To review AFFINBANK s financial statements and to ensure compliance with disclosure requirements and any adjustments as suggested by the External Auditors, prior to submission to the Board. 2. To review the reports of the Group Internal Auditor, the External Auditors, Bank Negara Malaysia examiners or any other relevant parties and decide on actions to be taken on relevant issues raised in the reports. 3. To review with the External Auditors the scope of their audit plan, the system of internal accounting controls, the audit reports, the assistance given by the management and its staff to the auditors, and any findings and action to be taken. 4. To make recommendation to the Board on the appointment of External Auditors. 5. To review the effectiveness and performance of the Group Internal Audit functions from time to time. 6. To review and approve the annual audit plan and budget for Group Internal Audit, which sets out the audit objectives, auditable areas, scope of coverage, frequency of audit and duration of each audit assignment. 7. To ensure that Group Internal Audit has adequate resources and support services to carry out its functions. 8. To review the overall performance of the Group Chief Internal Auditor, including the remuneration package. 9. To review any significant related party transactions that may arise within the Bank s group or associate companies and report to the Board any areas of concern. 10. To escalate to the Board via minutes of meetings or special reports on any exception identified. 11. To carry out such other responsibilities as may be delegated by the Board from time to time. 40 Annual Report 2011
NETWORK OF BRANCHES WILAYAH PERSEKUTUAN 1. Bangsar No. 4 & 6, Jalan Telawi 3, Bangsar Baru, 59100 Kuala Lumpur. Tel : 03-2283 5025 Fax : 03-2283 5028 2. Bangunan Getah Asli Tingkat Bawah, 148, Jalan Ampang, 50450 Kuala Lumpur. Tel : 03-2162 8770 Fax : 03-2162 8587 3. Batu Cantonment No. 840 & 842, Batu 4 3/4, Jalan Ipoh, 51200 Kuala Lumpur. Tel : 03-6258 7370 Fax : 03-6251 8214 4. Central Ground & Mezzanine Floor, Menara Affin, 80, Jalan Raja Chulan, P.O.Box 12744, 50788 Kuala Lumpur. Tel : 03-2055 2222 Fax : 03-2070 7592 5. Jalan Bunus 133, Jalan Bunus, Off Jalan Masjid India, 50100 Kuala Lumpur. Tel : 03-2693 4686 Fax : 03-2691 3207 6. Jalan Ipoh 468-11 & 468-11B, Batu 3, Jalan Ipoh, 51200 Kuala Lumpur. Tel : 03-4042 5554 Fax : 03-4042 4912 7. LTAT Ground Floor, Bangunan LTAT, Jalan Bukit Bintang, 55100 Kuala Lumpur. Tel : 03-2142 6311 Fax : 03-2148 0586 8. Selayang 81-85, Jalan 2/3A, Pusat Bandar Utara, KM 12, Jalan Ipoh, 68100 Batu Caves, Kuala Lumpur. Tel : 03-6137 2053 Fax : 03-6138 7122 9. Seri Petaling 10-12, Jalan Raden Tengah, Bandar Baru Seri Petaling, 57000 Kuala Lumpur. Tel : 03-9058 5600 Fax : 03-9058 8513 10. Setapak 159 & 161, Jalan Genting Kelang, P.O.Box 202, 53300 Setapak, Kuala Lumpur. Tel : 03-4023 0455 Fax : 03-4021 3921 11. Taman Maluri 250 & 252, Jalan Mahkota, Taman Maluri, 55100 Kuala Lumpur. Tel : 03-9282 7250 Fax : 03-9283 4380 12. Taman Midah 38 & 40, Jalan Midah 1, Taman Midah, Cheras, 56000 Kuala Lumpur. Tel : 03-9130 0366 Fax : 03-9131 7024 13. Taman Tun Dr. Ismail 47 & 49, Jalan Tun Mohd Fuad 3, Taman Tun Dr. Ismail, 60000 Kuala Lumpur. Tel : 03-7727 9080 Fax : 03-7727 9543 14. Wangsa Maju No. 2 & 4, Jalan 1/27F, Kuala Lumpur Sub-Urban Centre, Wangsa Maju, 53300 Kuala Lumpur. Tel : 03-4143 2814 Fax : 03-4143 3095 15. Wisma Pertahanan G.05, Tingkat Bawah, Wisma Pertahanan, Kementerian Pertahanan Malaysia, Jalan Padang Tembak, 50634 Kuala Lumpur. Tel : 03-2698 7912 Fax : 03-2698 6071 WILAYAH PERSEKUTUAN PUTRAJAYA 1. Putrajaya Jabatan Akauntan Negara, Kompleks Kementerian Kewangan, No. 1, Persiaran Perdana, Presint 2, 62594 Putrajaya, Wilayah Persekutuan. Tel : 03-8888 3814 Fax : 03-8889 2082 WILAYAH PERSEKUTUAN LABUAN (OFFSHORE) 1. Labuan Offshore Unit 3 (J), Level 3, Main Office Tower, Financial Park Labuan, Jalan Merdeka, 87000 Federal Territory Labuan. Tel : 087-411 931 Fax : 087-411 973 SELANGOR 1. Ampang Jaya No. 11 & 11A, Jalan Mamanda 7/1, Ampang Point, 68000 Ampang, Tel : 03-4257 6802 Fax : 03-4257 8636 2. Ampang New Village No. 21G & 23G Jalan Wawasan 2/2 Bandar Baru Ampang 68000 Ampang, Tel : 03-4296 2311 Fax : 03-4296 2206 AFFIN BANK BERHAD (25046-T) 41
Network Of Branches 3. Ara Damansara Unit B-G-07 & B-G-08 Block B, No. 2 Jalan PJU 1A/7A Ara Damansara 47301 Petaling Jaya, Selangor Tel : 03-7847 3177 Fax : 03-7847 2677 4. Bandar Bukit Tinggi, Klang No 77 & 79, Jalan Batu Nilam 5, Bandar Bukit Tinggi, 41200 Klang, Tel : 03-3323 2822 Fax : 03-3323 2858 5. Jalan Meru, Klang No. 40, Pelangi Avenue, Jalan Kelicap 42A/KU1, Klang Bandar Di Raja, 41050 Klang, Tel : 03-3341 5237 Fax : 03-3341 5427 6. Kajang 2 & 3, Jalan Saga, Taman Sri Saga, Off Jalan Sg. Chua, 43000 Kajang, Tel : 03-8737 7435 Fax : 03-8737 7433 7. Kepong 6, Jalan 54, Desa Jaya, 52100 Kepong, Tel : 03-6276 4942 Fax : 03-6276 6375 8. Kinrara No. 1, Jalan TK1/11A, Taman Kinrara, Section 1, Batu 7 1/2, Jalan Puchong, 47100 Puchong, Tel : 03-8070 3403 Fax : 03-8075 8159 9. Klang Utara No. 29 & 31, Jalan Tiara 3, Bandar Baru Klang, 41150 Klang, Tel : 03-3342 1585 Fax : 03-3342 1719 10. Kompleks PKNS Lot G17-20, Ground Floor, Kompleks PKNS, 40000 Shah Alam, Tel : 03-5510 5200 Fax : 03-5510 8200 11. Kota Warisan No. 48, Jalan Warisan Megah 1/4, 43900 Sepang, Tel : 03-8706 6300 Fax : 03-8706 6599 12. PJ State No. 38 & 40, Jalan Yong Shook Lin, 46050 Petaling Jaya, Tel : 03-7955 0032 Fax : 03-7954 0012 13. Port Klang No. 1, Jalan Berangan, 42000 Port Klang, Tel : 03-3168 8366 Fax : 03-3167 2784 14. Puchong No. 16 & 18, Jalan Bandar 3, Pusat Bandar Puchong, 47100 Puchong, Tel : 03-5882 2880 Fax : 03-5882 2881 15. Rawang No. 33G & 35G, Jln 1B, Fortune Avenue, 48000 Rawang, Tel : 03-6091 3322 Fax : 03-6091 3344 16. Sea Park 20-22, Jalan 21/12, Sea Park, 46300 Petaling Jaya, Tel : 03-7875 6514 Fax : 03-7876 6020 17. Seri Kembangan 36, Jalan PSK 3, Pusat Perdagangan Seri Kembangan, 43300 Seri Kembangan, Tel : 03-8945 6429 Fax : 03-8945 6442 18. Subang Jaya 7 & 9, Jalan SS 15/8A, 47500 Petaling Jaya, Tel : 03-5634 8043 Fax : 03-5634 8040 19. The Curve Lot G32 & 126, Ground & First Floor, The Curve Shopping Complex, Jalan PJU 7/8, Mutiara Damansara, 47820 Petaling Jaya, Tel : 03-7726 7258 Fax : 03-7727 8912 20. UiTM Universiti Teknologi MARA, Tingkat 2, Menara UiTM, 40450 Shah Alam, Tel : 03-5519 2377 Fax : 03-5510 5580 21. USJ Taipan 8A & 8B, Jalan USJ 10/1J, 47610 UEP Subang Jaya, Petaling Jaya, Tel : 03-8023 7271 Fax : 03-8023 9161 42 Annual Report 2011
Network Of Branches NEGERI SEMBILAN 1. Gemas No. 1 & 2, Ground Floor Laman Niaga Pernama Kem Syed Sirajuddin 73400 Gemas Negeri Sembilan Tel : 07-948 3622 Fax : 07-948 5022 2. Nilai 5733 & 5734, Jalan TS 2/1, Taman Semarak Phase II, 71800 Nilai, Negeri Sembilan. Tel : 06-799 4114 Fax : 06-799 5115 3. Port Dickson 3 & 4, Jalan Mahajaya, P.D. Centre Point, 71000 Port Dickson, Negeri Sembilan. Tel : 06-647 3950 Fax : 06-647 4776 4. Seremban No. 175, Jalan Dato' Bandar Tunggal, 70000 Seremban, Negeri Sembilan. Tel : 06-762 9651 Fax : 06-763 6125 MELAKA 1. Bukit Baru No. 7 & 8, Jalan DR1, Delima Point, Taman Delima Raya, 75150 Melaka. Tel : 06-232 1386 Fax : 06-232 1579 2. Melaka Raya 200 & 201, Taman Melaka Raya, Off Jalan Parameswara, 75000 Melaka. Tel : 06-283 5500 Fax : 06-284 6618 JOHOR 1. Ayer Hitam No. 765, Jalan Batu Pahat, 86100 Ayer Hitam, Tel : 07-758 1100 Fax : 07-758 1001 2. Batu Pahat No. 3 & 4, Jalan Merah, Taman Bukit Pasir, 83000 Batu Pahat, Tel : 07-433 4210 Fax : 07-433 3246 3. Johor Bahru No. 24 & 25 Jalan Kebun Teh 1 Kebun Teh Commercial City 80250 Johor Bahru Johor Tel : 07-221 2403 Fax : 07-221 2462 4. Johor Jaya 130 & 132, Jalan Ros Merah 2/17, Taman Johor Jaya, 81100 Johor Bahru, Tel : 07-351 8602 Fax : 07-351 4122 5. Kluang 503, Jalan Mersing, 86000 Kluang, Tel : 07-772 4736 Fax : 07-772 4486 6. Kulai 13 & 14, Jalan Raya, Taman Sri Kulai Baru, Batu 21, 81000 Kulai, Tel : 07-663 9799 Fax : 07-663 9800 7. Muar 1 Jalan Petrie, 84000 Muar, Tel : 06-953 2384 Fax : 06-953 3489 8. Mutiara Rini No. 28 & 30 Jalan Utama 45 Taman Mutiara Rini 81300, Skudai Tel : 07-557 0900 Fax : 07-557 1244 9. Permas Jaya 23 & 25, Jalan Permas 10/2, Bandar Baru Permas Jaya, 81750 Johor Bahru, Tel : 07-386 3703 Fax : 07-386 5061 10. Segamat No. 1, Ground Floor, Jalan Nagasari 23, Bandar Segamat Baru, 85000 Segamat, Tel : 07-943 1378 Fax : 07-943 1373 11. Tampoi 49 & 51, Jalan Sri Perkasa 2/1, Taman Tampoi Utara, 81200 Tampoi, Johor Bahru, Tel : 07-241 4946 Fax : 07-241 4953 PERAK 1. Ipoh No. 1 & 3, Ground & First Floor, Persiaran Greentown 9, Greentown Business Centre, 30450 Ipoh, Tel : 05-255 0980 Fax : 05-255 0976 2. Ipoh Garden No. 27A-27A1, Jalan Sultan Azlan Shah Utara, 31400 Ipoh, Tel : 05-549 7277 Fax : 05-549 7299 AFFIN BANK BERHAD (25046-T) 43
Network Of Branches 3. Lumut Tingkat Bawah, Kompleks Mutiara Armada, Jalan Nakhoda, Pengkalan TLDM, 32100 Lumut, Tel : 05-683 5051 Fax : 05-683 5579 4. Sitiawan No. 11 & 12, Taman Sitiawan 1, Jalan Lumut, 32000 Sitiawan, Tel : 05-692 8401 Fax : 05-691 7339 5. Taiping No. 40 & 42, Jalan Tupai, 34000 Taiping, Tel : 05-806 6816 Fax : 05-808 0432 6. Teluk Intan 11, Medan Sri Intan, Jalan Sekolah, 36000 Teluk Intan, Tel : 05-621 0130 Fax : 05-621 0128 PULAU PINANG 1. Bayan Baru 124 & 126, Jalan Mayang Pasir, Taman Sri Tunas, 11950 Bayan Baru, Pulau Pinang. Tel : 04-644 7593 Fax : 04-645 2709 2. Butterworth 55-57, Jalan Selat, Taman Selat, P.O.Box 165, Off Jalan Bagan Luar, 12000 Butterworth, Pulau Pinang. Tel : 04-333 1372 Fax : 04-332 3299 3. Fettes Park 98-G-32, Jalan Fettes, Prima Tanjung Business Centre, Tanjung Tokong, 11200 Pulau Pinang. Tel : 04-899 9069 Fax : 04-899 0767 4. Jalan Macalister No. 104C, 104D & 104E, Jalan Macalister, 10400 Pulau Pinang. Tel : 04-229 1495 Fax : 04-226 1530 5. Kepala Batas Lot 1317 & 1318, Lorong Malinja, Taman Sepakat, Off Jalan Butterworth, 13200 Kepala Batas, Seberang Prai Utara, Pulau Pinang. Tel : 04-575 1824 Fax : 04-575 1975 6. Prai No. 2, Tingkat Kikik 7, Taman Inderawasi, 13600 Pulau Pinang. Tel : 04-399 3900 Fax : 04-397 9243 7. Seberang Jaya No. 10, Jalan Todak Satu, Pusat Bandar Seberang Jaya, 13700 Prai, Pulau Pinang. Tel : 04-399 5881 Fax : 04-399 2881 8. Wisma Pelaut 1A, Light Street, Wisma Pelaut, 10200 Pulau Pinang. Tel : 04-263 6633 Fax : 04-261 9801 KEDAH 1. Alor Setar No. 147 & 148, Susuran Sultan Abdul Hamid 8, Kompleks Sultan Abdul Hamid, Fasa 2 Persiaran Sultan Abdul Hamid, 05050 Alor Setar, Kedah. Tel : 04-772 1477 Fax : 04-771 4796 2. Kulim No. 13 & 14, Jalan KLC Satu (1) Kulim Landmark Central, 09000 Kulim, Kedah Darul Aman Tel : 04-495 5566 Fax : 04-490 4717 3. Langkawi 149-151, Persiaran Bunga Raya, Langkawi Mall, 07000 Kuah, Langkawi, Kedah. Tel : 04-966 4426 Fax : 04-966 4717 4. Sungai Petani No. 55, Jalan Perdana Heights, 2/2 Perdana Heights 08000 Sungai Petani, Kedah Tel : 04-422 0831 Fax : 04-422 6675 TERENGGANU 1. Kemaman K711-713, Wisma IKY Naga, Jalan Sulaimani, 24000 Kemaman, Terengganu. Tel : 09-858 1744 Fax : 09-859 1572 44 Annual Report 2011
Network Of Branches 2. Kemaman Supply Base Ground Floor, Admin Building Block B, Kemaman Supply Base, 24007 Kemaman, Terengganu. Tel : 09-863 1297 Fax : 09-863 1295 KELANTAN 1. Jeli No. A1 & A2, Blok A, Bandar Baru Bukit Bunga, 11700 Bukit Bunga, Tanah Merah, Kelantan. Tel : 09-946 8955 Fax : 09-946 8954 2. Kota Bharu 13788H & 3788I, Seksyen 13, Jalan Sultan Ibrahim, 15050 Kota Bharu, Kelantan. Tel : 09-744 5688 Fax : 09-744 2202 PAHANG 1. Jengka Nadi Kota, 26400 Bandar Jengka, Pahang. Tel : 09-466 2233 Fax : 09-466 2422 2. Kuantan 1, Jalan Tun Ismail, P.O.Box 354, 25740 Kuantan, Pahang. Tel : 09-515 7146 Fax : 09-513 4027 3. Mentakab 70, Jalan Temerloh, 28400 Mentakab, Pahang. Tel : 09-278 4487 Fax : 09-277 6654 4. Temerloh 9, Ground Floor, Jalan Ahmad Shah, 28000 Temerloh, Pahang. Tel : 09-296 8811 Fax : 09-296 8800 PERLIS 1. Kangar A2, Taman Pengkalan Asam, Jalan Alor Setar-Kangar, 01000 Kangar, Perlis. Tel : 04-977 8669 Fax : 04-977 8566 SABAH 1. Jalan Gaya, Kota Kinabalu No. 86, Jalan Gaya, 88000 Kota Kinabalu, Sabah. Tel : 088-230 213 Fax : 088-212 476 2. Kota Kinabalu Lot 19 & 20, Block K, Sadong Jaya Complex, Jalan Ikan Juara 3, Karamunsing, 88300 Kota Kinabalu, Sabah. Tel : 088-264 410 Fax : 088-261 414 3. Sandakan Lot No. 163 & 164, Block 18, Prima Square, Batu 4, Jalan Utara, 90000 Sandakan, Sabah. Tel : 089-224 577 Fax : 089-224 566 4. Tawau TB 281, 282 & 283, Jalan Haji Karim, Town Extension II, P.O. Box 630, 91008 Tawau, Sabah. Tel : 089-778 197 Fax : 089-762 199 SARAWAK 1. Bintulu Sub Lot 13, Off Lot 3299, Parkcity Commerce Square, 97000 Bintulu, Sarawak. Tel : 086-314 248 Fax : 086-314 206 2. Kuching Lot 247 & 248, Section 49, KTLD, Jalan Tuanku Abdul Rahman, 93100 Kuching, Sarawak Tel : 082-422 909 Fax : 082-257 366 3. Miri Lot 2387 & 2388, Block A4, Jalan Boulevard 1A, Boulevard Commercial Center, KM 3, Jalan Miri-Pujut, 98000 Miri, Sarawak. Tel : 085-437 442 Fax : 085-437 297 4. Prince Commercial Centre No. 1&2, Jalan Penrissen Batu 7, Kota Sentosa, 93250 Kuching, Sarawak. Tel : 082-613 466 Fax : 082-612 088 5. Sibu No. 91 & 93, Jalan Kampung Nyabor, 96000 Sibu, Sarawak. Tel : 084-325 926 Fax : 084-325 960 AFFIN BANK BERHAD (25046-T) 45
NOTICE OF ANNUAL GENERAL MEETING NOTICE IS HEREBY GIVEN THAT THE 36TH ANNUAL GENERAL MEETING OF AFFIN BANK BERHAD WILL BE HELD AT THE BOARD ROOM, 19TH FLOOR, MENARA AFFIN, 80, JALAN RAJA CHULAN, 50200 KUALA LUMPUR ON 21 st MARCH 2012 AT 5.30 P.M. FOR THE TRANSACTION OF THE FOLLOWING BUSINESS:- Agenda: 1. To receive the Statutory Statements of Accounts for the year ended 31 December 2011 together with the Directors' and Auditors' Reports thereon. 2. To declare a final tax exempted dividend of 5 Sen amounting to RM71,964,269.00 for the financial year ended 31 December 2011. 3. To re-elect the following Directors who retire pursuant to Article 91(a) of the Articles of Association and who, being eligible, offer themselves for re-election:- (a) (b) YBhg. Dato Sri Abdul Aziz bin Abdul Rahman Mr. Aubrey Li Kwok-Sing 4. To re-elect YBhg. Tan Sri Dato Seri Mohamed Jawhar bin Hassan who retires in accordance with Article 91(e) of the Company s Article of Association and who being eligible, offers himself for re-election. 5. To consider and if thought fit, to pass the following resolutions in accordance with Section 129(6) of the Companies Act, 1965:- (a) That pursuant to Section 129(6) of the Companies Act, 1965, YBhg. Jen Tan Sri Dato Seri Ismail bin Haji Omar (Bersara) be and is hereby re-appointed as Director of the Company to hold office until the next Annual General Meeting. 6. To appoint Messrs PricewaterhouseCoopers as Auditors for the financial year ending 31 December 2012 and to authorise the Directors to fix their remuneration 7. To approve Directors fees and Committees fees for 2011. 8. To transact any other ordinary business. BY ORDER OF THE BOARD NIMMA SAFIRA KHALID Secretary NOTE: A member entitled to attend and vote at the Meeting is entitled to appoint a proxy to attend and vote instead of him and the proxy need not be a member of the Company. The instrument appointing a proxy shall be in writing under the hand of the appointor of his attorney duly authorised in writing or, if the appointor is a corporation, either under the seal or in some other manner approved by Directors. The instrument appointing a proxy and the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of such power or authority shall be deposited at the Company s registered office at the 17th Floor, Menara Affin, 80, Jalan Raja Chulan, 50200 Kuala Lumpur, at least forty-eight (48) hours before the time appointed for holding the Meeting or adjourned Meeting as the case may be otherwise the person so named shall not be entitled to vote in respect thereof. 46 Annual Report 2011