AGENDA (Revised) White Hall School Board Meeting

AGENDA (Revised) White Hall School Board Meeting February 14, 2017 6:30 p.m. Julius Brown Administration Building Item Page(s) 1. Call To Order Dr. Jones 1 2. Invocation Dr. Jones 1 3. Pledge of Allegiance Dr. Jones 1 4. Establishment of Quorum Dr. Jones 1 5. Consent Agenda (A) Dr. Jones 2-24 Approval of Minutes- January 10 th Regular Meeting (A) Dr. Jones 2-3 Facility Use Requests Facility Use Request from the Girl Scouts (A) Dr. Jones 4-5 Facility Use Request from the WHHS Choir Parents (A) Dr. Jones 6-7 Facility Use Request from the Area IX Special Olympics (A) Dr. Jones 8-9 Facility Use Request from AACS Track Group (A) Dr. Jones 10-11 Facility Use Request from Port City Speed AAU Track (A) Dr. Jones 12-15 Facility Use Request from WHMS Quiz Bowl (A) Dr. Jones 16-17 Facility Use Request from WHMS Student Council (A) Dr. Jones 18-19 Facility Use Request from WH Little League Minor East (A) Dr. Jones 20-21 Facility Use Request from WH Crush 10U Baseball Team (A) Dr. Jones 22-23 Approval of Claims (A) Dr. Jones 24 6. Recognitions Dr. Jones Spelling Bee Winners 25 7. Consideration of the 2017-2018 School Year Calendar (A) Dr. Jones 26-28 8. Consideration of Continuation of Errors and Omission Insurance (A) Dr. Jones 29-35 9. Consideration of Bids on New Six-Month Certificate of Deposit (A) Dr. Jones 36-41 10. Consideration of New Policy Updates from ASBA (A) Dr. Jones 42-43 11. Administrative Reports Financial Report (I) Mr. Bennett 44-52 Facilities and Transportation Report (I) Mr. Dupuy Instructional Report (I) Mrs. Welch Superintendent s Report (I) Dr. Smith 12. Executive Session for Consideration of Resignations and Employment Dr. Jones 53 13. Actions as a Result of Executive Session (A) (Revised) Dr. Jones 14. Adjournment Dr. Jones 1

WHITE HALL SCHOOL DISTRICT MINUTES OF SCHOOL BOARD MEETING REGULAR MEETING Julius S. Brown Admin. Building Tuesday, January 10, 2017 PRESENT ABSENT Dr. Doug Coleman Roy Agee Dr. Ray Jones, President Connie Medsker Scott Lockhart Rebecca Pittillo, Secretary Scott Ray, Vice President Larry Smith, Superintendent The White Hall School Board met in a regular meeting Tuesday, January 10, 2017 with all the Board Members present except Mrs. Connie Medsker and Mr. Roy Agee. Dr. Ray Jones opened the meeting with prayer and Mr. Scott Ray led the group in the Pledge of Allegiance to the flag. Mr. Ray motioned and Mr. Lockhart seconded to approve the Consent Agenda as presented to the School Board, Approval of Minutes- December 13 th Regular Meeting (A) Facility Use Requests Facility Use Request from Area IX Special Olympics (A) Approval of Claims (A) Motion carried unanimously. Dr. Jones, the School Board President recognized the following: The District received recognition from the Arkansas Department of Education for the Board to consider this month: The Arkansas School Recognition Program was created to provide financial awards to public schools that experience high student performance, student academic growth, or high graduation rate. Two White Hall School District campuses were recognized under this program for the 2015-16 school year: Moody Elementary School Top 6%-10% for student performance: $18,650.00 Gandy Elementary School Top 6%-10% for student academic growth: $16,600.00 Heath Bennett, Assistant Superintendent, presented the December 2016 financial statement to the School Board stating we are up over $500,000 in cash bases alone from this same time as last year. He also informed the board he did receive an erate funding commitment and he will continue to work with them over the next several months for discounted rates. Craig Dupuy, Assistant Superintendent, informed the Board that over Christmas break the Maintenance and Grounds crew worked at Taylor Elementary trimming trees and getting the area ready for sidewalks on West Street so students will be able to walk to and from school more safely. The Transportation Page 2 January 10, 2017 School Board Meeting 2

Department is in need of two bus drivers to complete the afternoon routes. The new 15-passenger school bus the district ordered was delivered in December therefore, the existing older, high mileage15 passenger bus will be ready to sell in the near future. Mrs. Welch, Assistant Superintendent stressed her pride on our two elementary schools, Moody for being in the Top 6%-10% for Student Performance and Gandy for being Top 6%-10% for Student Academic Growth. She also informed the board she has applied for the East Initiative Grant for the WHMS, which is looking very positive. Mrs. Welch also received information from the State Dept. stating beginning the next school year (2017-2018), Digital Communications I and II will no longer be available. Digital Communications III and IV will still be available allowing students who began the program this year to be completers. The replacement program of study will be called Social Media and Communications to incorporate up-to-date and relevant real-world skills. Lastly, she invited the board to the next In-service day for certified staff on February 10, which the United Way representative will speak at 8:00am in the WHHS cafeteria. Dr. Smith, Superintendent, informed the board that Nabholz construction visited the WHHS to review the upcoming welding lab construction and felt there would be more venting and wiring work than actual construction for the lab. Dr. Smith also was pleased to announce the WHHS graduation rate was noted as 94.89 percent, which is a very positive rate. The State of Arkansas and Governor Hutchinson proclaimed January 2017, as Arkansas School Board Member Recognition Month. The board members were given a Certificate of Recognition in appreciation of their valuable service. Dr. Smith thanked each board member for their contribution of countless hours in fulfilling their roles and responsibilities to the district and community. He also let the board members know that he and the staff appreciates their commitment to the success of our district and our students as they work to ensure every child thrives with education programs to assist in his or her needs. Dr. Jones moved and Mr. Ray seconded not to go to executive session since there were no resignations or new hires. Motion carried unanimously. Mrs. Pittillo moved and Mr. Ray seconded to approve the Substitutes as presented. Motion carried unanimously. Mr. Ray moved and Mr. Lockhart seconded to adjourn the meeting. Motion carried unanimously. Dr. Raymond Jones, School Board President Dr. Larry Smith, Superintendent Mrs. Rebecca Pittillo, School Board Secretary 3

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from the Girl Scouts (Action Item) We have received a facility use request from the Girl Scouts, Christie Hill, contact person, to use the Moody Elementary Cafeteria on January 24, 2017 from 6:00 p.m. - 8:00 p.m. for an interest meeting. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 4

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from the WHHS Choir Parents (Action Item) We have received a facility use request from the WHHS Choir Parents, Cathy Hornbeck, contact person, to use the WHHS Cafeteria on February 9, 2017 from 4:00 p.m. - 6:30 p.m. for a fish dinner fundraiser. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 6

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from the AREA IX Special Olympics (Action Item) We have received a facility use request from the Area IX Special Olympics, Travis Chisolm, contact person, to use the WHHS Track/Football Stadium on April 8, 2017 from 8:00 a.m. - 3:00 p.m. for a Special Olympics Track/Field Meet. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 8

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from the AACS State Track Group (Action Item) We have received a facility use request from the Arkansas Athletic Christian Schools Organization, Trent Young, contact person, to use the WHHS Track/Stadium on April 22, 2017 from 8:00 a.m. - 5:00 p.m. for the state AACS State Track Meet. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 10

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from Port City Speed AAU Track Organization (Action Item) We have received a facility use request from the Port City Speed, Inc. AAU Track/Field Organization, Martin Richards and Willie Morris, contact persons, to use the WHHS Track/Stadium on May 6, 2017 from 6:30 a.m. - 4:30 p.m. for an AAU Sanctioned Track and Field Meet. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 12

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from WHMS Quiz Bowl (Action Item) We have received a facility use request from the White Hall Middle School Quiz Bowl Team, Nita Wimberly and Laura Smith, contact persons, to use the WHMS West Building on February 4, 2017 from 8:00 a.m. until complete to host the Regional Quiz Bowl Competition. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 16

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from WHMS Student Council (Action Item) We have received a facility use request from the WHMS Student Council, Nita Wimberly and Amber Harvey, contact persons, to use the WHMS West Building on March 10, 2017 from 6:00 p.m. - 9:00 p.m. for a middle school dance. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 18

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from WH Little League Minor East Team (Action Item) We have received a facility use request from the WH Little League Minor East Team, David Howard, contact person, to use the Gandy Elementary Field from March 1, 2017- June 5, 2017 from 5:00 p.m. - 8:00 p.m. for baseball practice. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 20

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Facility Request from WH Crush 10U Baseball Team (Action Item) We have received a facility use request from the WH Crush 10U Baseball Team, Amy Reece, contact person, to use the Taylor Elementary Practice Field, Spring 2017, early evenings and weekends for baseball practice. (Action Item) This requires Board action and the past practice has been to approve with the District waiving all fees except the cost of a District custodian to open, close, and clean up after the event. 22

White Hall Public Schools Memo To: White Hall School Board From: Mr. Heath Bennett through Dr. Larry Smith Date: February 20, 2017 Re: Approval of the Claims (Action Item) The District is required to pay its bills along with payroll each month. This approval requires Board action. 24

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Recognitions (Informational Item) The District has received several recognitions for the Board to consider this month: District Spelling Bee Winners: 1 st Grade Winner- Peyton Newton (Taylor Elementary) 1 st Grade Runner-Up- Paige Price (Moody Elementary) 2 nd Grade Winner- Tahiya Sorker (Taylor Elementary) 2 nd Grade Runner-Up- Presley Bennett (Gandy Elementary) 3 rd Grade Winner- Andrew McCombs (Moody Elementary) 3 rd Grade Runner-Up- Bethany Roper (Taylor Elementary) 4 th -8 th Grade Winner- Manas Patel (White Hall Middle) 4 th -8 th Grade Runner-Up- Trevor Dady (White Hall Middle) Jefferson County Spelling Bee: 1 st Grade Winner- Peyton Newton (Taylor Elementary) 4 th -8 th Grade Runner-Up Manas Patel (White Hall Middle) National Board Certified Teachers for 2017: Tiffany Powell- White Hall School District University of Arkansas Office of Educational Policy: Recognized Hardin Elementary 5 th Grade Science Scores on the 2015 PARCC Assessments that were given that year. Hardin was recognized for the Best Test Scores in Science, as well as, Most Improved in Science 25

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Consideration of the 2017-2018 School Year Calendar (Action Item) District Administration and the Certified PPC developed two possible calendar options for the 2017-2018 school year. Copies of those options are attached for your review. The Certified PPC held a vote and the results of that vote were as follows: Calendar Option A- 32 Votes Calendar Option B- 120 Votes Approval of the 2017-2018 school calendar requires Board Action. 26

White Hall Public Schools Memo To: White Hall School Board From: Dr. Larry Smith Date: February 20, 2017 Re: Consideration of Continuation of Errors and Omission Insurance (Action Item) The District has maintained errors and omission insurance for a number of years. This is primarily for coverage in employment issues. We have received the quote to continue our coverage with BancorpSouth for $10,770.00 for the year. This is same cost as this past year. Approval of continuation of our Errors and Omissions Insurance requires Board Action. 29

White Hall Public Schools Memo To: White Hall School Board From: Mr. Heath Bennett through Dr. Larry Smith Date: February 20, 2017 Re: Consideration of Bids for a New Six-Month Certificate of Deposit (Action Item) The White Hall School District refinanced our bond issues and received approximately $2.1 million dollars in savings over the past two years. The funding from that savings is restricted to construction, renovation or repair of academic space, such as the conversion of the Cabinet Manufacturing Space to Welding that we are currently involved in at the high school. The money is currently sitting in our regular account and draws very little interest. We feel comfortable at this point with placing $500,000.00 of that money into a CD for six months that will gain a better return on our investment and still make it readily accessible should the need arise. Mr. Bennett contacted several local financial institutions and asked them to submit rates for a $500,000 six-month CD, and the following institutions responded with the following rates: Financial Institution Rate of Interest Earned Bank of Star City 0.62% Relyance Bank 0.76% Simmons Bank 0.58% Stone Bank 0.80% Stone Bank offered the highest percentage return on the investment. Copies of Mr. Bennett s letter and the response from each financial institution are attached for your review. Approval of this transaction requires Board Action. 36

White Hall Public Schools Memo To: White Hall School Board From: Mr. Heath Bennett through Dr. Larry Smith Date: February 20, 2017 Re: Consideration of New Policy Updates from ASBA (Action Item) The Arkansas School Board Association has put out several suggested policy revisions for school districts to consider this spring. The abbreviated suggested policy changes can be found below. We will include the full text changes in your packet separately. White Hall School Board Policy Update & Review January 2017 Policy Guidance: Everything that is new in the policies is underlined in red. The portions that are to be removed from the policies are struck through and are in blue. Policies Changed or added: 3.8 LICENSED PERSONNEL SICK LEAVE - OPTION A The policy was updated to include the statutory language permitting an employee who misses a professional development day due to personal or family illness to be reimbursed the day of sick leave by making up the missed professional development subject matter from A.C.A. 6-17-1204. 3.28 LICENSED PERSONNEL COMPUTER USE POLICY The policy was updated to change the technology coordinator to information technology Security Officer. 3.28F LICENSED PERSONNEL EMPLOYEE INTERNET USE AGREEMENT Several items in the prohibited conduct list were updated to make sure the prohibitions would not prevent an employee from performing their job duties. 3.31 DRUG FREE WORKPLACE - LICENSED PERSONNEL The link in footnote 1 was updated. This change does not require board or PPC action. We do not see the Arkansas Medical Marijuana Amendment requiring any changes to the policy at this time. 4.15 CONTACT WITH STUDENTS WHILE AT SCHOOL The first paragraph under Non-custodial Parents was amended to indicate that the non-custodial parent must have unsupervised visitation rights. 4.45 SMART CORE CURRICULUM AND GRADUATION REQUIREMENTS FOR THE CLASS OF 2017 This version of the policy is no longer necessary after June 30, 2017 and is being repealed. 4.45.1 SMART CORE CURRICULUM AND GRADUATION REQUIREMENTS FOR THE CLASS OF 2018 AND THEREAFTER This policy is being retitled to become the default graduation policy. In addition, the 42

language on computer science courses was updated to clarify that computer science courses may count in lieu of a fourth math or a third science. 4.51 FOOD SERVICE PREPAYMENT This policy was substantially updated to include updates to the United States Department of Agriculture requirements governing meal charge and alternative meal policies. 5.3 CURRICULUM DEVELOPMENT Due to the revision of the state standards, the last paragraph and footnote 3 were removed as they covered the Common Core State Standards. This policy was previously released on August 18, 2016. 5.16 COMPUTER SCIENCE COURSE PREREQUISITES AND PROGRESSION This is a new optional policy to set forth the progression and any pre-requisites for students taking computer science courses. While not required, this is a highly recommended policy as the Arkansas Computer Science standards do not contain prerequisites for any of the computer science courses and the policy is intended to allow for standardization for student course level determination. 5.29 WELLNESS This policy was substantially updated to include the new U.S. Department of Agriculture regulations on local wellness policies. 7.5 PURCHASES AND PROCUREMENT The link in footnote 5 was updated. This change does not require board action. 7.17 FOOD SERVICE PREPAYMENT This policy was substantially updated to include updates to the United States Department of Agriculture requirements governing meal charge and alternative meal policies. 7.24 ADVERTISING ON SCHOOL BUSES This policy was updated to require that any food and beverage advertisement meet the requirements set forth in Policy 5.29 in order to receive approval. 8.22 CLASSIFIED PERSONNEL COMPUTER USE POLICY The policy was updated to change the technology coordinator to information technology Security Officer. 8.22F CLASSIFIED PERSONNEL INTERNET USE AGREEMENT Several items in the prohibited conduct list were updated to make sure the prohibitions would not prevent an employee from performing their job duties. 8.28 DRUG FREE WORKPLACE - CLASSIFIED PERSONNEL The link in footnote 1 was updated. This change does not require board or PPC action. We do not see the Arkansas Medical Marijuana Amendment requiring any changes to the policy at this time. We typically accept the proposed changes as proposals and bring them back the next month for the Board s final approval once the appropriate PPC committees have reviewed them. That review has already taken place, but to give the Board time to review the proposed changes, we would like to bring this back next month for your final approval. Approval of acceptance of these proposed policy changes as proposals requires Board Action. 43

White Hall Public Schools Memo To: White Hall School Board From: Mr. Heath Bennett Date: February 20, 2017 Re: Monthly Financial Report On the following pages you will see the monthly financial report. Mr. Bennett will be at the meeting to address any questions or concerns. 44

Personnel Items (Revised) February 14, 2017 Certified Resignations Annette Koon HES 5 th Grade Teacher- retirement- effective June 30, 2017 Heath Bennett District Assistant Superintendent for Finance and Personnelresignation effective June 30, 2017 Classified Resignations Robyn Thornton MES Nurse- resignation- effective February 28, 2018. Superintendent Contract Dr. Larry Smith District- Superintendent of Schools 53