United Way of Greater Cincinnati Orientation Session: CFI 4.0 February/March 2015 Welcome TODAY S AGENDA Introductions Orientation Package and Presentation Timeline for CFI 4.0 Bold Goals/Bold Plan Agenda for Community Impact Refinement 4.0 (Content) Funding Directives Call For Investment: Process LOI and LOC Online Submission Partnership & Marketing Standards Questions and Next Steps 2 1
Orientation Package Contents Introduction and timeline Eligibility Requirements, Review Criteria Overview of Agenda for Community Impact and Bold Goals Bold Plan and Agenda Refinement 4.0 Agenda 4.0: Funding Directives Letter of Intent (Questions) LOI/LOC Submission & Technical Assistance FAQ s Glossary of terms 3 Call for Investment 4.0 Process Overview JAN FEB MAR APR MAY Agenda refinement; development of CFI 4.0 materials Communication to new and current agencies; Orientation Sessions Letters of Intent & Continuation released (3/3) and due (3/20) Staff & Volunteers review Letters of Intent Impact Cabinet & Board approval of programs recommended for proposal submission 4 2
Call For Investment 4.0 Process Overview MAY - JUN JUL - AUG SEP - OCT NOV DEC Proposal released (5/27) and Proposal training Proposal submission (7/10); staff review of proposals Interview with New Organizations invited to Proposal Phase Volunteer review of proposals; Impact Cabinet & Board approval of preliminary program investments Develop funding conditions; meet with agencies as needed Board approval of final program investments 5 Overview of the BOLD GOALS & AGENDA FOR COMMUNITY IMPACT 6 3
FROM BOLD GOALS TO BOLD ACTION What our community is working to achieve BOLD GOALS FOR OUR REGION 6 Community Goals in Education, Income, and Health 250+ Endorsing Organizations; 5 Backbone Organizations The plans to achieve the community s goals BOLD PLANS Objectives Priority & Supporting Strategies Measures Target Communities Partners Resources Required United Way s role and priorities OUR AGENDA FOR COMMUNITY IMPACT Community Outcomes Strategies Performance Measures 7 2 How United Way executes against our priorities SYSTEMIC IMPACT Multiple collective Public Policy impact initiatives Learning Circles (SB6, PCW, Health, Data Systems NKYEC, CLCs) DIRECT IMPACT Call for Investment 280+ programs at 140+ agencies Robust CQI efforts Monitoring Bold Goals for Our Region Vision for Our Future Inspirational goals for our community System-wide approach Promotes alignment of resources & efforts Long-term commitment (10-year goals) "Large-scale social change requires broad cross-sector coordination" Collective Impact, Stanford Social Innovation Review, Winter 2011 8 4
BOLD GOALS FOR OUR REGION BY 2020 EDUCATION INCOME HEALTH 85% of children will be prepared for kindergarten 85% of youth will graduate from high school ready 45% of adults will have an associate s 9 degree or higher 90% of the labor force will be gainfully employed 70% of adults will report having good health 95% of adults will have a usual & appropriate place for health care BOLD GOALS DASHBOARD 85% PREPARED 57% 53% 53% 55% 57% 48% 44% 45% 53% CPS NKY 33% 90% GAINFULLY EMPLOYED 91% 91% 90% 87% 88% 84% 85% 83% 70% GOOD HEALTH 54% 53% 50% 50% 52% 2006 2007 2008 2009 2010 2011 2012 2013 85% GRADUATED 91% 88% 90% 74% 66% 2006 2007 2008 2009 2010 2011 2012 2013 1999 2002 2005 2010 2013 95% USUAL & APPROPRIATE CARE 82% 82% 74% 80% 82% 2013 2012 2013 2012 2013 NKY SW OH CPS 45% DEGREED 33% 35% 35% 36% 36% 37% 37% 38% 39% 1999 2002 2005 2010 2013 10 2005 2006 2007 2008 2009 2010 2011 2012 2013 5
Agenda for Community Impact What is Community Impact? Mobilizing Communities to Create Lasting Changes in Community Conditions Support Services for Individuals and Families that Improve Lives 11 AGENDA FOR COMMUNITY IMPACT United Way s Priorities Towards Achieving the Community s Bold Goals EDUCATION INCOME HEALTH INTEGRATED STRATEGIES: Multi-Generation Approach Place-Based Approach #1: CHILDREN PREPARED GOAL: 85% prepared for kindergarten PRIORITY STRATEGIES: Home visiting for children 0-5 High quality early care & education SUPPORTING STRATEGIES: Social, emotional, physical health Family engagement and education #3: YOUTH SUCCEED GOAL: 85% graduating ready PRIORITY STRATEGIES: Early literacy Year-round learning SUPPORTING STRATEGIES: Social, emotional, physical health Family engagement and education 12 #2: FINANCIAL STABILITY GOAL: 90% gainfully employed PRIORITY STRATEGIES: Family-sustaining employment Family & work supports SUPPORTING STRATEGIES: Financial security HEALTHY LIVES GOALS: 70% reporting good health; 95% reporting usual & appropriate health care PRIORITY STRATEGIES: Prevention & wellness activities Access to quality care Chronic disease management SUPPORTING STRATEGIES: Child abuse, domestic violence, substance abuse prevention and treatment 6
13 Agenda 4.0 Refined Key Terms Agenda for Community Impact 4.0 has a couple key terms: Priority and Supporting Strategies Funding Directives Program Type Definitions Funding Requirements and Funding Preferences Select Activities and Performance Measures Agenda 4.0 Refined Key Terms Funding Requirement Yes/No decision Funding Preference Evaluated against the overall quality of the proposal 14 7
Bold Plan and Agenda 4.0 Over-Arching Strategies Call for Investment 4.0 will emphasize themes from the Bold Plan by prioritizing new programs that demonstrate the following: Strong Families: Multi-Generational Approach Strong Communities: Place-Based Approach Integrated Service Delivery: Integrating Education, Income, and Health 15 Agenda for Community Impact Education - #1 Children Prepared for Kindergarten Priority Strategies: 1. Best practice home visitation 2. Quality early care and education Supporting Strategies: 1. Social, emotional and physical health 2. Family engagement/education 16 8
Agenda for Community Impact Education - #1 Children Prepared for Kindergarten A focus on: 1. Proven link to kindergarten readiness 2. Early care and education programs that adhere to an essential quality rating standard 3. Common screening or assessment tools from a defined list 4. Early Literacy 5. Summer Learning 6. Parent engagement 7. Health in Support of Education Childhood Trauma Health care providers supporting school readiness 17 Agenda for Community Impact Education - #3 Children/Youth Achieve Success in School and Life Priority Strategies: 1. Year-Round Learning 2. Early Literacy Supporting Strategies: 1. Social, emotional, and physical health 2. Parenting education 3. Family involvement in schools 18 9
Agenda for Community Impact Education - #3 Children/Youth Achieve Success in School and Life A focus on: 1. Intermediate or long-term measures that clearly demonstrate a specific change 2. Proven link to academic success, specifically early grade reading 3. Social Emotional Learning (use of DESSA) 4. College and Career Access 5. Tutoring connected to math and reading 6. Health in Support of Education Childhood Trauma Health care providers supporting school readiness 19 Agenda for Community Impact Income #2 Families/Individuals achieve Financial Stability Priority Strategies: 1. Family Sustaining Employment Supporting Strategies: 1. Family & Work Supports (remove barriers, supplemental income benefits) 2. Securing/maintaining affordable housing 3. Manageable expenses (financial education, appropriate financial products and strategies to reduce debt) 20 10
Agenda for Community Impact Income #2 Families/Individuals achieve Financial Stability A focus on: 1. Programs that model best practice in workforce development, provide market specific job training, career pathways, and advancement opportunities 2. Meeting basic needs (emergency food and shelter) and preventing homelessness 3. Moving individuals and families out of poverty and connecting them with other financial stability services 4. Helping individuals and families keep and grow earnings, with a focus on strategies that include financial education and coaching, credit education, money management, and banking 21 22 Agenda for Community Impact Health United Way firmly believes in the power of a collective impact approach to drive community-wide change towards our region s Bold Goals. Therefore, our Board of Directors has decided to delay the CFI cycle for Health programs for one year to re-align our funding priorities and measures with the community-wide agenda In order to improve health outcomes across our region, United Way joined with other partners in 2013 to launch the Collective Impact on Health effort, led by the Health Collaborative. A cross-sector group of diverse stakeholders have been convened to engage in a data-driven process to develop a common health agenda with a small set of priorities and strategies for the region, which is expected to be completed by mid-2015 11
Agenda for Community Impact Health Strategic Platform CFI 4.0: Placed on hold for 2015 Individuals live healthy lives and achieve maximum independence Key Strategies: 1. Prevention & Wellness - Promotion of constructive lifestyles and norms 2. Access to Quality Care - Being able to secure adequate care without burden 3. Chronic Disease Management - Improving quality of life by preventing or minimizing the effects of disease Supporting Strategies: Domestic violence, substance abuse prevention and treatment 23 Overview of the CALL FOR INVESTMENT 4.0 PROCESS 24 12
Call for Investment 4.0 Eligibility and Timeline Eligibility New Organizations New organization can submit up to (3) Letters of Intent Must also submit: Letter of exemption under Section 501(c)(3) or exemption from taxation under another section of the Internal Revenue Code A copy of the most recent annual certified audit or financial statements Most recently filed IRS Form 990 Letter of Intent Released: Mar. 3 Due: Mar. 20 Proposal Released: End of May. Due Mid July Preliminary Funding Decisions Announced October 25 Call for Investment 4.0 Eligibility and Timeline Eligibility Current Partner Agency Current Agency Partner: can submit up to (3) new Letters of Intent, above and beyond wanting to renew currently UW funded programs Letter of Intent and Letter of Continuation: Both letters need to be access and filled out online Agency must declare whether it is choosing to pursue funding for CFI 4.0 cycle Letter of Intent Released: Mar. 3 Due: Mar. 20 Proposal Released: End of May. Due Mid July Preliminary Funding Decisions Announced October 26 13
Applying for Funding General Requirements Orientation packages are available at the sessions, on www.ctkodm.com/uwgreatercincinnati/ or can be accessed on the UWGC website www.uwgc.org/callforinvestment ALL organizations seeking funding must submit a letter of intent or letter of continuation Agencies may submit no more than three letters of intent for new programs Letter of Intent/Continuation is submitted ONLINE at www.ctkodm.com/uwgreatercincinnati/ Deadline is 5:00 p.m. on Friday, March 20 th 27 Letter of Intent Collaborative Projects Collaborative Projects What is a collaborative project? Shared Resources, Accountability and Outcomes/Impact Funding preference will go to collaborative proposals as compared to single provider proposals focusing on the same service Continuous Quality Improvement is required Proposals will be evaluated from 2 perspectives: Impact in the Community Efficiency and Effectiveness as a Working Model 28 14
Call for Investment 4.0 Guiding Principles IMPACT Demonstrating measurable change and improvement in lives and community ALIGNMENT Aligning activities and the impact of the programs with the Agenda for Community Impact ACCOUNTABILITY Delivering efficient, effective and quality services as proposed 29 Call for Investment 4.0 - Guiding Principles IMPACT IMPACT Demonstrating measurable change and improvement in lives and community Investments should be aligned to known research, best practice strategies or return on investment potential Programs must have a demonstrated impact by evidence of past results and achievements Continuous Learning and Improvement will continue to be emphasized 30 15
Call for Investment 4.0 - Guiding Principles ALIGNMENT ALIGNMENT Aligning activities and the impact of the programs with the Agenda for Community Impact Pursuit of select target populations and activities are encouraged Programs must have at least one United Way performance measure selected and placed in the program logic model Programs must agree and adhere to funding requirements when they are applicable 31 Call for Investment 4.0 - Guiding Principles ACCOUNTABILITY ACCOUNTABILITY Delivering efficient, effective and quality services as proposed Funding diversification is encouraged; United Way funding should be no more than 50% of an organization s revenue United Way requires agencies to have the capacity to meet outcome measurement and reporting expectations. Past history is considered Agencies must maintain the integrity of the funded program and communicate significant changes to United Way 32 16
Detailed Overview of the LETTER OF INTENT AND LETTER OF CONTINUATION 33 Letter of Continuation Overview The Letter of Continuation is a first step of the process Programs that have been monitored by United Way staff and volunteers using the key principles of IMPACT, ALIGNMENT, and ACCOUNTABILITY. Programs found to be in good standing Impact & Accountability: Programs that demonstrate measurable impact and meet expectations for measuring and reporting results. Programs meet expectations for delivering efficient, effective, and quality services. Alignment: Programs that are aligned with our refined Agenda for Community Impact and directly contribute to the Bold Goals. Letter of Continuation Released: Mar. 3 Due: Mar. 20 Proposal Released: End of May. Due Mid July Preliminary Funding Decisions Announced October 34 17
Letter of Intent Overview The Letter of Intent is a first step of the process Letters of Intent will be reviewed by United Way staff and volunteers using the key principles of IMPACT, ALIGNMENT, and ACCOUNTABILITY Selected organizations will be contacted in May of 2015 and asked to submit proposal(s) in July 2015 Letter of Intent Released: Mar. 3 Due: Mar. 20 Proposal Released: End of May. Due Mid July Preliminary Funding Decisions Announced October 35 Letter of Intent Required Items - Eligibility New organization must complete agency contact information and submit: Letter of exemption Copy of most recent annual audit or financial statements Most recently filed IRS Form 990 All organizations must submit: Board Chair Information Name of program and area of Agenda to which it aligns Requested investment for 2016 36 18
Letter of Intent General Questions Agencies must answer the following questions: 1. Overarching Strategies Select those that apply. Multi- Generation approach; Place based services; Integrated service delivery. 2. Describe the program s purpose. Demonstrate how the program aligns with Agenda and advances one or more Bold Goals. Provide information on program s key performance measures 3. Describe the program s measurable results and achievements. 4. Describe the critical components that make the program successful or unique. Describe who will be served and how many. Detail a few key activities or inputs to provide clarity to reviewers in better understanding the model. 37 Letter of Intent Specialized Questions: Collaborative Projects Collaborative Projects must answer the additional questions: 1. Attach a list of all collaborating partners, including the contact name and email address for each partner. 2. Describe the project s collective impact what it is able to achieve as a collaborative that cannot be achieved as individual organizations. 3. Describe the project s measurable results and achievements both direct service and system change results. 38 19
Letter of Intent TIPS Text Type into the boxes or copy/paste from word document Bullet points and other formatting such as bold, italic or underline type will not copy to the online form Spell check is available SAVE! There is no submit, you must save your work The online form will not accept text over the character limit 39 Getting Online - Current Partner Agencies Online Performance Reporting System: www.ctkodm.com/uwgreatercincinnati Current Username Current Password 40 20
Letter of Intent Getting Online - New Organizations Online Performance Reporting System: www.ctkodm.com/uwgreatercincinnati apply apply 41 Letter of Intent CTK Submission Letter of Intent Online Submission located under the Resources section of the webpage. Resources Section 42 21
Letter of Intent Technical Assistance Content: Submit content questions to: callforinvestment@uwgc.org The question will be answered by email or phone. DEADLINE: 12:00 p.m. Wednesday, March 18, 2015 LOI Completion and Online System: Submit questions about online submission or the online system to: Barb Bruser at Barb.bruser@uwgc.org or 513/ 762-7150 or current Relationship Manager FAQ Updates: Online at www.ctkodm.com/uwgreatercincinnati This ensures that all organizations have the same access to the questions and answers 43 No new FAQ Updates will be posted after 12:00 p.m. Wednesday, March18, 2015 Overview of UNITED WAY PARTNERSHIP STANDARDS & POLICIES 44 22
Partnership Standards & Policies Outcome Measurement Evaluation Philosophy Expectations: Conduct program-level outcomes measurement Summarize and analyze evaluation data Report the results to United Way Investments: Impact, Alignment and Accountability Continuous Learning and Improvement 45 Partnership Standards & Policies Monitoring and Reporting Monitoring Expectations: Formal site visits Maintain informal contacts Report the results to United Way Reporting Requirements: Financial reporting Actual results and targets for next year s performance Client demographics Continuous Learning and Improvement 46 23
Partnership Standards & Policies Program Status HIGH MEDIUM LOW 47 Partnership Standards & Policies Partnership Marketing Standards Signage Logo Use Client Outcome Case Studies The Girl Scouts experience helped Sarra-Ann regain her self-esteem at a critical point in her life. 48 24
Partnership Standards & Policies Partnership Marketing Standards Website Conducting a UW Employee Campaign Participating in Awareness and Education Efforts 49 Partnership Standards & Policies Other Standards & Policies Supplemental Fundraising Policy Fundraising events are prohibited during the United Way Campaign period. Capital Planning, Needs, and Campaign Policies Capital Campaign endorsement process Designation Policy Pledge cards allow designations to individual agencies/ community partners. Partners should not solicit designations to their own organization. 50 25
Partnership Standards & Policies Other Standards & Policies Audit Review Policy UWGC requires that all funded partners annually submit financial reporting. Fiscal Accountability Standards Any funding is contingent upon compliance with financial reporting outlined in the Partnership Standards and Policies. 51 Discussion: QUESTIONS? COMMENTS? 52 26