Certified Local Government Grant Workshop

Historic preservation issues are often best understood and addressed at the local level

Certified Local Government program Created by Congress in 1980 Federally-funded State-administered Assists local governments interested in historic preservation

Certified Local Government program Provides grant funding and technical assistance to cities, counties, and towns who meet certification standards established by the State Historic Preservation Office and the National Park Service

What all CLGs have in common a firm belief in the public benefits of historic preservation and a strong commitment to preserving the historic places essential to their community s unique identity

Colorado CLGs: Provide local preservation leadership Provide technical assistance Adopt a preservation ordinance Review projects within their jurisdiction

Colorado CLGs: Participate in Section 106 review of federally-funded projects Can review state tax credit projects for residential properties on behalf of the State Historic Preservation Office

Key Benefits of CLG Status: Local landmarks designated by CLGs are eligible for the state tax credit program and State Historical Fund grants Access to technical assistance and guidance from SHPO and NPS Access to annual no-match grants available only to CLGs

CLG Subgrant Program 10% of the funding Colorado receives from the Historic Preservation Fund (HPF) Program must be subgranted to CLGs for local preservation projects

2016 $88,522 from Historic Preservation Fund

2016 $49,983 from State Historical Fund

2016 $138,505 awarded to CLGs

No Match Required

History Colorado assumes the responsibility for ensuring that public money will be spent appropriately and with the maximum effectiveness.

History Colorado is held accountable by the National Park Service for compliance with all applicable federal laws and regulations.

How are Projects Selected for Funding?

Competitive Grant Process

Who is Eligible? Any CLG certified prior to the grant application deadline To learn more about CLG certification see the Colorado Certified Local Government Program Handbook

Eligible Projects Technical or Professional Administrative Assistance to Commissions

Preservation Plans Survey Plans Design Guidelines Interpretation Plans

Historic Contexts

Cultural Resource Surveys

Individual or District Nominations

HABS/HAER/HALS Documentation CLG Grant Workshop

Interpretation

Public Education & Workshops

Preservation Commission and Staff Education & Training

Eligible Projects Creative Ideas Welcome!

Eligible Projects All projects must meet the Secretary of the Interior s Standards and Guidelines for Archaeology and Historic Preservation Preservation Planning Identification Evaluation Registration Documentation

Eligible Projects Key personnel must meet the Secretary of the Interior s Professional Qualifications Standards Archaeology Architectural History History Architecture Historic Architecture

Eligible Projects Survey projects must meet standards detailed in the Colorado Cultural Resources Survey Manual OAHP Survey Forms Survey Report Guidelines To learn more visit the History Colorado website

Not Eligible Acquisition of Buildings or Structures Construction Plaques & Markers

2018 Grant Timeline FY18 Applications Due: January 15, 2018 Awards Announced: March 1, 2018 Contracts Executed: April, 2018 All projects must end no later than June 30, 2019

2018 Grant Timeline PLEASE NOTE! Contracting and funding may be delayed due to finalization of federal funding.

Application Review Process Four History Colorado Staff Members Evaluate and Score Each Application Based on Evaluation Criteria

Evaluation Criteria & Scoring Project Team (15 points) Project Description (25 points) Project Timeline (10 points) Public Benefit and Outreach (20 points) Connection to State Preservation Plan (10 points) Combined Scope of Work and Budget (20 points)

Additional Considerations Geographic distribution of recipients Number of past grants received

Application Review Process History Colorado Staff Review Committee Applications presented and scores reviewed Applications ranked from highest to lowest based on criteria Recommendations forwarded to SHPO for final approval Projects May Be Recommended for Full or Partial Funding

Decisions announced March 1, 2018 Award Letter Risk Assessment Form

Contracts A contract between HC and the CLG (subgrantee) is required for all funded projects Must be signed by your local government s primary signing authority Work cannot begin until your contract with History Colorado is fully executed

Application Components Application Form Signature Page Narrative Responses to Application Questions Scope of Work and Budget Form Recent W-9 Attachments

Brief Description State goals and objectives Summarize project s primary components

Brief Description» Who will undertake the work?» Where will the work occur?» What type of work is proposed?» Why is the work needed?» What issue or concern do you hope to address?» How will your project help preserve significant historic or prehistoric resources?

Criteria 1: Project Team Describe the project participants, their qualifications and preservation experience, and their role in the project

Criteria 1: Project Team Describe the project participants, their qualifications and preservation experience, and their role in the project Do your consultants meet the Secretary of the Interior s Qualifications Standards?

Criteria 1: Project Team Describe the project participants, their qualifications and preservation experience, and their role in the project Who will coordinate the grant activities?

Criteria 1: Project Team Describe the project participants, their qualifications and preservation experience, and their role in the project Partners?

Criteria 2: Project Description Describe the work to be done in detail. Outline the steps necessary to complete the project.

Criteria 2: Project Description Describe the work to be done in detail. Outline the steps necessary to complete the project. Discuss past efforts related to your project

Criteria 2: Project Description Describe the work to be done in detail. Outline the steps necessary to complete the project. When project involves specific resources, provide location, type, number, significance

Criteria 2: Project Description Describe the work to be done in detail. Outline the steps necessary to complete the project. Demonstrate that your project will meet the Standards and History Colorado s guidance

Criteria 3: Timeline Projects must be fully completed by June 30, 2019

Criteria 3: Timeline Outline project milestones and target dates for their completion. Demonstrate that you can complete the project by June 30, 2019. Work cannot begin until your contract with History Colorado is fully executed

Criteria 3: Timeline Outline project milestones and target dates for their completion. Demonstrate that you can complete the project by June 30, 2019. Contracts are typically executed in April or June, but remember this can vary

Criteria 3: Timeline Outline project milestones and target dates for their completion. Demonstrate that you can complete the project by June 30, 2019. Include deliverables as milestones

Criteria 3: Timeline Outline project milestones and target dates for their completion. Demonstrate that you can complete the project by June 30, 2019. History Colorado requires a 30-day review period for all deliverables

Criteria 4: Public Benefit & Outreach Demonstrate how the project will benefit your community. How will the project help preserve significant resources or further your community s preservation goals? How will the results of your project be used now and in the future?

Criteria 4: Public Benefit & Outreach Demonstrate how the project will benefit your community. Why is the work needed? Why it is urgent? What important concerns/issues will the work address?

Criteria 4: Public Benefit & Outreach Demonstrate how the project will benefit your community. How will you involve the public in the project? A plan for sharing the results of your project with the public should be outlined

Criteria 5: State Preservation Plan Demonstrate how the project supports one or more State Plan goals. GOAL A: Preserving the Places That Matter GOAL B: Strengthening and Connecting the Colorado Preservation Network GOAL C: Shaping the Preservation Message GOAL D: Publicizing the Benefits of Preservation GOAL E: Weaving Preservation Throughout Education GOAL F: Advancing Preservation Practices

Criteria 5: State Preservation Plan Demonstrate how the project supports one or more State Plan goals. Focus on goals that directly relate to your project

Criteria 6: Scope of Work & Budget Outline the components of your project and associated costs Each component should be fully described in the Project Description section

Criteria 6: Scope of Work & Budget Outline the components of your project and associated costs Provide cost estimates to support budgeted costs Including three (3) estimates with the application is recommended, but not required.

Criteria 6: Scope of Work & Budget Outline the components of your project and associated costs Before choosing a consultant or vendor, you must solicit proposals from at least three (3) qualified professionals If a consultant has been chosen prior to applying, provide evidence that two additional estimates were received and considered.

Eligible Expenses Staff Time May be included as an in-kind donation only Hourly rates must fall within federal standards Must be supported by documentation Historic Preservation Commission members are considered staff

Consultant Services Eligible Expenses you must solicit proposals from at least three (3) qualified professionals CLGs may enter into either a flat fee contract or a non-flat fee contract with a consultant structure of a consultant s contract with the CLG will determine the level of financial documentation required

Flat-Fee Contracts Invoices include a list of tasks completed and invoiced amount

Non-Flat Fee Contract Invoices include the number of hours worked, hourly rate, travel expenses, and a breakdown of all other expenses Consultant hourly rates cannot exceed federal limits Travel rates cannot exceed federal and Colorado standards All expenses incurred by consultant must be supported by receipts/invoices

Fiscal 2017 Rates Consulting: $76.73/hour Mileage: $0.54/mile Hotel: $91/night Meals: $51/day

Eligible Expenses Supplies and Materials: Purchases must follow federal procurement rules When not included in flat fee contracts, supply/materials reimbursement requests must be supported by invoices/receipts

Eligible Expenses Mileage and Travel Expenses: Documentation required for mileage reimbursement When not included in flat fee contracts, other travel expenses must be itemized and supported by receipts and cannot exceed federal and Colorado limits

In-Eligible Expenses Food other than meals associated with travel

Attachments Photos

Attachments Maps

Attachments Estimates

Attachments Letters of Support

Submitting Your Application Applications are accepted in pdf format via email Application deadline January 15, 2018 Mailed or faxed applications are no longer accepted.

Submitting Your Application You are encouraged to submit draft applications for staff comment! Submit draft applications by December 15, 2017.

FOR MORE INFORMATION: Amy Unger Survey, Education & CLG Grants Coordinator amy.unger@state.co.us 303-866-2976 Jenny Deichman Contracts Specialist jennifer.deichman@state.co.us 303-866-2896 THANK YOU!