CATSKILL REGIONAL MEDICAL CENTER HARRIS, NY * * * CALLICOON, NY SECTION: Personnel Policies POLICY #: 1009 SUBJECT: Employee Uniform and Dress Code DATE REVIEWED: 6/2001; 9/04; 4/06 APPLIES TO: All Hospital Employees DATE REVISED: 6/2001; 9/04; 6/30/09 ISSUED BY: Senior Management ATTACHMENT(S): 0 PURPOSE: The following guidelines apply to all staff, contracted staff and volunteers while on duty, regardless of job title, job description and work area. The dress code policy was developed to maintain and promote high standards of personal appearance, hygiene, professionalism, and safety in the workplace. The very nature of hospital work requires cleanliness, neatness and good health. The personal appearance of the employees has a bearing on the impression patients and visitors have of the entire hospital. POLICY: Department heads will advise their employees of the dress codes requirements specific to their department. It is the responsibility of the department head to assure adherence to these guidelines. Employees who report for work inappropriately will be requested to bring their appearance up to standard. This may require an employee to be sent home, without pay, to change and report to work appropriately. Repeated failure to meet the appearance standards of the hospital will result in disciplinary action being taken. Employees are expected to comply with the dress code while on duty, including education days. On education days you may be allowed to wear business attire rather than department code. Please check with requirements with your department director or administration. It is the policy of Catskill Regional Medical Center that all of its employees dress in a clean, neat and professional manner in accordance with the guidelines set forth by the Hospital s dress code (see below). These lists are by way of example only and not to be considered all inclusive. If you have any question, please call or contact your direct supervisor or human resources for clarification. All employees of the hospital are expected to be professional in attitude and work performance at all times. Employees must be neat in appearance and presentable whenever they report to work. As an example, staff members should keep shirts buttoned and appropriately tucked neatly into pants unless designed to wear outside again is appropriate. The midriff area of the body or undergarments should not be visible. Due to close contact with others, daily personal hygiene is of the utmost importance. All employees should take pride in their appearance and dress and groom themselves appropriately, keeping in mind the image they project reflects directly upon their department and the hospital. Employees should avoid extremes in hairstyles, perfume/fragrance (see Fragrance control policy # 1034), cosmetics and jewelry. While earrings are permitted, nose rings, eyebrow rings, and other visible piercing are not permitted. Limit the wearing of jewelry to that which is appropriate, professional and which complies with the Hospital s Infection Control and personal/patient safety policies. Fad ornaments, such as heavy dog-collar 1009 employee uniform and dress code Page 1 of 5
type chains are not appropriate business attire and cannot be worn at work. Excessive and dangling jewelry is not acceptable. Hair must be confined during work hours in clinical areas. Hair that is long enough to hang in a patient s area should be restrained back. Hair should be well kept and clean. Beards must be neatly trimmed, clean and short so that they are not a hindrance in providing patient care. In certain areas: caps, net or hats are allowed if specified as part of the uniform. Headwear and hats that are not part of authorized uniforms are unacceptable. Hair coloring with extreme dying, bleaching or coloring is unacceptable. No artificial nails or nails longer than ¼" past the fingertip are allowed to be worn by staff in patient care areas primarily for safety and infection control reasons. Nail polish can be worn in business like colors, or natural. Very bright, neon or casual look colors should not be worn (for example: no black, blue, bright orange, purple, green, etc.). Nail art should be kept to a minimum. Conspicuous tattoos are not acceptable. Employees will be asked to cover tattoos so they are no longer visible. Casual sportswear - such as jeans, denim fabric of any color or style (skirts, jumpers, dresses, or pants), spandex pants, knee-length pants, loungewear, sweat suits, shorts or skorts of any type, capri or cropped pants, t-shirts (with or without logos/writing on them)are unacceptable. All tops must cover the shoulders, back and midriff. No halters, sundresses, and cut-offs are acceptable. All shirts should have a cap sleeve or covered by a jacket or other shirt as to cover the shoulder and upper arm. Revealing clothing such as low cut blouses or tops, see through clothing, or extremely tight fitting or short clothing is unacceptable. Skirts, dresses and split skirts which are not inappropriately tight or short are permitted if they are no shorter than 2 inches above the knee. Necklines should not reveal any undergarments, either directly or indirectly. Pants that are styled as jeans but in non-denim fabric are not acceptable. Pants should be styled as business attire. No excessively loose fitting clothing shall be worn. Employees wearing white uniforms should wear appropriate full-cut white or skin-tone undergarments (no printed, colored, bikini or thong underwear.). No undergarments should be visible for any other color as well. Socks or stockings are required to be worn at all times. Stockings and socks should be of neutral colors and business appropriate Shoes must be neat and clean. All shoes must be white or black in clinical areas. Safety/non-skid shoes must be worn in departments with such requirements. Open toe shoes are not permitted in patient care and clinical areas as well as those areas where there are safety or infection control concerns. Croc or croc-like shoes or sneakers are permitted in clinical areas but must not contain any holes. Open toe shoes are acceptable in non-clinical areas but must cover most of the foot. Flip-flops, backless shoes and sandals are not acceptable. Please speak to your manager on what footwear is appropriate for your work area. Where sneakers are acceptable, they must be either white or black with only one muted color accent. No work boot or hiking boots are considered appropriate unless specified as needed to perform your duties by your department. Heels should be of a height so they do not present a safety hazard. For non-clinical areas without direct patient contact: appropriate business attire within the limits specified included in this policy is required, shoes and hosiery must be worn in accordance with departmental requirements. Sneakers or crocs are not permitted. 1009 employee uniform and dress code Page 2 of 5
UNIFORM REQUIREMENTS (BY DEPARMENT) The departmental uniform requirements are as follows or follow your individual department s dress policy as approved by Senior Management: DEPARTMENT UNIFORM REQUIRED Storeroom Hospital supplied smocks Dark pants as per business attire criteria Laundry Hospital supplied scrub dress or pant suit Central Supply Hospital supplied scrub dress or pant suit Housekeeping Hospital services provides uniforms as specified by contract Food Service Hospital services required uniforms as specified by department. Pharmacy White lab coats must be worn outside of Pharmacy in patient care areas Engineering Light tan shirts Dark brown pants Painters White painters uniform Bio-Medical Engineering White lab coats Cardio-Pulmonary Olive Green colored scrubs Physical Therapy Purple colored scrubs Or purple polo (or golf) type shirts with khaki pants with white shoes Laboratory Maroon colored scrubs Maroon colored scrubs or business attire with white lab coats for those personnel who do not have patient contact and stay within the laboratory Occupational Therapy Pink colored scrubs Or Pink polo (or golf) type shirts with black pants with black shoes Registered Nurses, White tops with white pants or skirts. Licensed Practical Nurses working in 5 East, 2 West, Callicoon, A ceil or periwinkle trim is permitted around the pocket; ceil or periwinkle piping around the collar is permitted. White warm-up jackets or white lab coats are permitted. Ceil or periwinkle embroidery with CRMC logo and RN or LPN permitted. White or flesh colored hose. Undergarments not to be seen under uniform White shoes (if shoes are laced, laces must be OR personnel Hospital supplied scrubs White shoes (if shoes are laced, laces must be 1009 employee uniform and dress code Page 3 of 5
Nursing Assistants Ceil or periwinkle tops and pants. 5 East, 2 West, Callicoon, White pocket trim or white piping around collar is permissible. Ceil or periwinkle warm-up jacket. White CRMC logo and NA permitted. White or flesh colored hose. White shoes (if shoes are laced, laces must be BCD and MHU Khaki colored pants. Powder Blue golf shirts (knit shirt with collar). Khaki embroidered CRMC logo with MHU or BCD permitted. White shoes (if shoes are laced, laces must be Unit Secretaries Tan golf (knit with collar) shirts or scrub tops 5 East, 2 West, Callicoon, Black pants. Black CRMC logo embroidered with US permitted. Black socks. Black shoes (if shoes are laced, laces must be black). Shoes must not have holes and must have backs. Tan warm-up jackets. Physician Office Clinical Please see Department s delineated code staff Business attire restrictions included in this policy apply to those in offices with such allowance. 1009 employee uniform and dress code Page 4 of 5
Obstetrics Chocolate tops, pants and warm-up jackets. Yellow embroidered CRMC logo permitted. Brown shoes (if shoes are laced, laces must be Emergency Services Royal Blue tops, pants and warm-up jackets. White embroidered CRMC logo permitted. White shoes (if shoes are laced, laces must be Radiology Grey Scrubs (darker grey or black piping allowed; embroidering allowed in matching Darker grey or black) Non-clinical radiology personnel will wear grey scrub tops (with piping and embroidery allowed in matching dark grey or black) with Black Pants; OR Radiology personnel are permitted to wear white lab coats over OR scrubs when in the Radiology Department; Department Secretary will wear business attire Physicians, PACS Administrator, Clinical Directors and Administrative Director will wear Business Attire and white lab coats; For more specified information, please see department dress code. Speech Pathology Black blouse or polo (or golf) type shirt with black pants with black or white shoes and white lab coat; Audiology Business Attire with white lab coat; Rehabilitation Services office personnel Business Attire with white or purple lab coat; Department Director can wear business attire with white lab coat or their discipline s color in either scrubs or polo attire; All employees are required to wear an identification badge and nametag while on duty. (Please refer to HR Policy # 5002) Persons who wear anything that might upset patients or detract from the dignity of the Hospital will fall in violation of this policy and will be subject to discipline up to and including discharge. Other specific dress requirements or uniforms may apply to certain positions within the hospital. This policy is not considered to be an all- inclusive list. As such, management reserves the right to determine appropriateness of an employee's attire and appearance. If you are unsure of the specific dress requirements for your department ask your supervisor for clarification. 1009 employee uniform and dress code Page 5 of 5