Dear Residential Applicant, February 2018 I would like to bring your attention to the University of Winchester's Spotlight on Uni residential for children in care and recent care leavers aged 14 19 years old, which is taking place on Thursday 26 th to Saturday 28 th April 2018 at the University of Winchester. Please find attached the residential flyer and the provisional programme which will give you an idea of what we will be doing. This year, the residential is packed full of activities ranging from team games, challenges, taster sessions, visits to other universities and exploring the UCAS Hampshire exhibition, where you will be able to talk to over 120+ universities. We will also be looking at routes into university, the types of courses which are available and what support is offered whilst studying. If you are interested in attending, please complete the enclosed application and consent forms and return them to me using the address below by Monday 19 th March. There has already been a lot of interest in the event, so get your application pack in early to ensure you get a place on the event! Once we have received your application, we will send out a Participant Pack which will confirm your place on the residential and will include all the information you need, including a kit list and a copy of the programme. I look forward to hearing from you! Yours sincerely Will Kelly Widening Participation Co ordinator University of Winchester Hampshire SO22 4NR Tel. 01962 827656 William.kelly@winchester.ac.uk
Spotlight on Uni Residential for Children in Care and Care Leavers Thursday 26th April Saturday 28th April 2018 Day 1 Day 2 Day 3 Arrivals and welcome Southampton Solent University visit Evening activity and Film night Archaeology taster session UCAS Hampshire (Meet over 120 universities!) Off-site evening activity Careers session Presentation and Awards Family and Carers Buffet Lunch NB. This residenal is open to young people aged 14 19 in care or who have recently le care. For further information and to book a place, please contact: william.kelly@winchester.ac.uk or tel. 01962 827656
Widening Participation Residential Activity Form 2017/18 To be completed by the parent or carer of the student attending the University of Winchester event. Please read both sides of this form carefully. It contains information about your rights and how we propose to use your data. Participant s personal details First name:. Surname:. School:. Date of birth:. Year group:. Gender: male / female / your own description:. Address: Postcode: Tick if aged 18. or over Participant s next of kin Name: Address during the activity: Contact number (home):.. Postcode: Contact number Contact number (work): (mobile): Participant s health information Does the participant have a disability? The participant does not have a disability Social/ communication impairment (e.g. Asperger s) Other (please state): Medical information Deaf/serious hearing impairment A long standing illness or health condition University of Winchester, Sparkford Road, Winchester SO22 4NR Page 1 of 3 Blind/serious visual impairment A physical impairment or mobility issues A mental health condition A specific learning difficulty (e.g. dyslexia) I d prefer not to say Name and address of participant s doctor:.. Telephone number: NHS number (if known): Allergies to medications (please give details):.. Regular medications taken:.. Do you consent to mild painkillers being administered (e.g. paracetamol) if necessary? Yes No Do you consent to hypo-allergenic sun screen being provided? Yes No
Is the participant receiving medical treatment of any kind from either their family doctor or hospital? Yes No Has the participant been given specific medical advice to follow in emergencies? Yes No Please give details of any medication or instructions for medical care:...... Please give details of participant s dietary needs or food allergies.... Participant s ethnicity White British White Irish Other White Other Black Other Asian Other ethnic Asian or Asian British: Indian Mixed: White and Black Caribbean Your own description: Do any of the following apply to the participant? At least one of the participant s parents or carers has a higher education qualification Asian or Asian British: Pakistani Mixed: White and Black African The participant is a young carer Black or Black British: Caribbean Asian or Asian British: Bangladeshi Mixed: White and Asian Black or Black British: African Chinese Other Mixed I d prefer not to say The participant is in care (e.g. foster care) The participant is from a military service family None of these apply Code of conduct for University of Winchester activities Take part in all of the activities provided during the visit. Stay on the University campus at all times during the visit, unless you have permission from school staff. Follow any emergency procedure, such as a fire drill, as directed by University staff. Smoking is not permitted during the visit. Take care to stay safe and not endanger the safety of other students and staff. Be respectful and polite towards other students and staff. What we would like to do with your data We would like to use your child s data to plan and administer the on-campus event and monitor the effectiveness and impact of the event. We also ask for your consent to take and use photos of your child. We will only process your child s data to monitor the effectiveness and impact of the event with your consent. You do not have to give us your consent. This will not affect your child s eligibility to take part in the event at the University of Winchester. You may withdraw your consent at any time after giving it. You can do this by writing to us (see below). During the activity the university may take pictures or videos to use in articles, presentations, publicity or on websites for educational and/or research purposes by the University of Winchester and your child s school or college. You may withdraw consent at any time by writing to the Widening Participation team. Withholding or withdrawing consent will not affect your child s eligibility to take part in the event. Data will be retained only for as long as necessary to evaluate the effectiveness and impact of the University s activities, and no longer than 12 months following the date of the event. Data will be stored on an electronic database with password-protected limited access. Only those members of staff of the University of Winchester involved in the Widening Participation team will be able to access your data. Your data will not be transferred outside of the United Kingdom. University of Winchester, Sparkford Road, Winchester SO22 4NR Page 2 of 3
You have certain legal rights regarding your data. You have the right to: Withdraw your consent for us to use your data. You may do this by emailing wp@winchester.ac.uk or writing to the University Data Protection Officer as detailed below. In doing so you have the right to have us delete the data we hold about you. See the personal data that we hold about you and with whom it has been shared. You may do this by emailing wp@winchester.ac.uk or writing to the University Data Protection Officer as detailed below. Take action to ensure that the data we hold about you is accurate. You can do this by writing to us to tell us about any inaccuracies. Obtain confirmation from us that your data is being processed. Make a complaint against our handling of your personal data, with the University or with the Office of the Information Commissioner. For the purposes of this agreement the data controller is The University of Winchester. The University Data Protection Officer is David Farley. If you have reason to believe that the University has not dealt correctly with your access request, the matter should be taken up in the first instance with the University Data Protection Officer. If you remain unsatisfied after discussion with the University Data Protection Officer, you should raise a complaint under the University s Complaints Policy. If you remain unsatisfied you should then contact the Information Commissioner who is officially appointed to consider such complaints. The address is: Office of the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Parent/carer declaration Name of participant:.. Yes No I confirm that I have parental responsibility for the participant or I am the participant and I am aged 18 or over The participant is in good health and I consider the participant to be capable of taking part in the planned activities. I consent to the participant taking part in the programme of activities. In the event of illness or accident I consent to any necessary medical treatment, which may include the use of anaesthetics I consent to the University of Winchester processing the participant s personal data as set out above. I consent to the taking of images of the participant during the event. In the event of any illness or medical treatment occurring after the return of this form and prior to the activity, I will inform the activity coordinator. Signed: Name (please print): Date: Address: Participant s declaration I agree to abide by the code of conduct for visits to the University of Winchester. Signed: Name (please print): Date: Please return your signed form to: William Kelly, University of Winchester, Sparkford Road, Winchester SO22 4NR william.kelly@winchester.ac.uk University of Winchester, Sparkford Road, Winchester SO22 4NR Page 3 of 3
The Higher Education Access Tracker project Please read both sides of this document carefully. It contains important information about your rights. What is it? The University of Winchester subscribes to a service called the Higher Education Access Tracker (HEAT). This helps us to know how many students who take part in our activities eventually go on to university. We use this to work out what impact our activities are having on young people s decision-making. What would we like to do? We would like your permission to share some of your personal data with the HEAT project. We would keep your data until you reach 26 years of age to see whether or not you decide to go to university in that time. We would like to store and share: your name; date of birth; gender; home address and postcode; details of any health conditions or disability that you may have; ethnicity. We will only use your data in this way with your permission. You do not have to give us your permission, and you can withdraw your permission at any time with no consequences to you. If you do not give your permission, you can still take part in any activity with the University of Winchester to which you have been invited. We will not use your data for marketing purposes. How we will protect your data Data will be stored on an electronic database with password-protected limited access. Only those members of staff of the University of Winchester involved in the delivery and evaluation of the residential and administrators of the HEAT project will be able to access your data. Your data will not be transferred outside of the United Kingdom. The University of Winchester s Data Protection Policy is available at: www.winchester.ac.uk/about-us/leadership-and-governance/policies-andprocedures/?download=true&id=133 The University of Winchester, Winchester SO22 4NR Tel: 01962 841 515
Your rights You have certain legal rights regarding your data. You have the right to: Withdraw your consent for us to use your data. You may do this by emailing wp@winchester.ac.uk or writing to the University Data Protection Officer as detailed below. In doing so you have the right to have us delete the data we hold about you. See the personal data that we hold about you and with whom it has been shared. You may do this by emailing wp@winchester.ac.uk or writing to the University Data Protection Officer as detailed below. Take action to ensure that the data we hold about you is accurate. You can do this by writing to us to tell us about any inaccuracies. Obtain confirmation from us that your data is being processed. Make a complaint against our handling of your personal data, with the University or with the Office of the Information Commissioner. For the purposes of this agreement the data controller is The University of Winchester. The University Data Protection Officer is David Farley. If you have reason to believe that the University has not dealt correctly with your access request, the matter should be taken up in the first instance with the University Data Protection Officer. If you remain unsatisfied after discussion with the University Data Protection Officer, you should raise a complaint under the University s Complaints Policy. If you remain unsatisfied you should then contact the Information Commissioner who is officially appointed to consider such complaints. The address is: Office of the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Parent/Carer s declaration I consent for my child s personal data to be used by the University of Winchester as set out above. Signed: Name (please print): Date: Student s declaration I give my permission for the University of Winchester to use my data as set out above. Signed: Name (please print): Date: Please return your signed consent form to: William Kelly, Widening Participation Team, University of Winchester, Sparkford Road, Winchester SO22 4NR or William.kelly@winchester.ac.uk The University of Winchester, Winchester SO22 4NR Tel: 01962 841 515