NHS Greater Glasgow & Clyde Item No 17(a) Glasgow City CHP Staff Partnership Forum Paper 2014/080 Minutes from a meeting held in the Templeton Business Centre on Tuesday 16 September 2014 PRESENT: Alex MacKenzie (Chair) Glasgow City CHP Director Stephen Fullerton (Chair) Ross McCulloch RCN (NW Sector Lead) Greg Usrey RCN Mark Feinmann Director, NE Sector Fiona Moss Head of Health Improvement Sybil Canavan Head of HR, Glasgow City Suzanne McCory-Rice Director NW Sector Dorothy McErlean, SCP Society of Chiropodist and Podiatrists Claire Haughey Fiona McNeill General Manager, Specialist Mental Health Services Rhoda MacLeod Adult Services Manager Ruth Campbell Assistant HR Advisor (note taker) APOLOGIES: Isla Hyslop Head of OD Ruth Spencer GP/LNC and BMA Representative Elaine Black Gill Robertson RCN David Walker Director, South Sector Jeanne Middleton Head of Finance Gerry McGowan 1. Apologies Apologies were noted as above. Stephen advised Claire Haughey would be taking over from him for the SPF. 2. Minutes of Previous Meeting Notes agreed. 3. Matters Arising i. Hosted Functions Mark provided an update on the Hosted Functions where there had been papers circulated, these were going next Wednesday to the APF. Mark advised there were no specific update with regards to specialist or mainstream Children Services. Sybil intimated that Donald Sime asked about reps, Dorothy confirmed this would be agreed tomorrow. - Prison Healthcare Update Fiona McNeill talked through the paper which went out in June, highlighting the number of prisoners through Barlinnie as 949. Stephen enquired if all new
inmates are seen by a clinician. Fiona confirmed that if there is a new admission they are seen within 24 hours and if there is a transfer then they are seen within the first 72 hours. Fiona further highlighted in section 4 the difficulties there has been to recruit GP staff where there is a high turnover. Ross enquired how efficient services were prior to be taken on by the NHS. Fiona advised there was a different culture and terms and conditions to which 8 staff are still working under SPS terms and conditions. Fiona also provided an update on the new Women s Prison which will be in Inverclyde and is expected to be opened in Autumn 2015. David Harley is lead planner. Fiona advised this was at the very early stages however would ask if there could be staff side nominations and a programme would start to be pulled together. Alex agreed the paper could be circulated to staff side. Sybil enquired if this would replace Cortonvale Prison. Fiona advised a significant population would transfer however has not been advised what the next stages would be. Fiona spoke about the PID document and asked for staff side nominations to support the planning process / meetings. - Care Home Service Rhoda advised letters have gone out to all patients affected. Nursing staff have moved to the new model. There is 1 SLT post to be confirmed, dieticians have moved to community teams, GP and admin staff have been placed on redeployment and Pharmacy Technician s will continue to provide support from the Victoria Hospital. - Lanarkshire Boundary Changes Update Sybil advised the moves would take place on the 1 October which affects 1 Band 6 member of staff, 2 Out of Hours staff, 1 admin staff member and 8 part time Consultants who have all been written to. Initial inductions took place on Monday 15 September. Sybil further confirmed there has been 1 volunteer to move as part of the changes. Stephen McLeod is working on the Specialist Children s Service move which has been delayed until 1 April 2015. It was agreed this would remain on the agenda. - Facing the Future Together Partnership Working It was advised this is currently work in progress. Alex advised they were looking for comment where Ross confirmed he was happy for this to be signed off and move forward. ii. CHP - Admin Review Sybil advised this group are next due to meet on Friday where Tom Quinn has done some work for Specialist Children s Services. Sybil has met with Stephen McLeod and Lee Urquhart around the review group for Specialist Children s Services 2
- District Nursing Review Rhoda advised this group are at the stage where they are looking to see what the next aims are. Out of Hours service have now been engaged with. All staff will have received their tablets by the end of October with the schedule to upload IT systems to the tablets by the end of March. Staff are currently involved in the Workload Tool Audit. Rhoda also provided an update on the Older People s Joint Review where on the 2 September the report was submitted. Staff s survey has gone out and staff have until the 26 September when this closes. The council have provided a sample list of 150 patients names. Rhoda and Vandrew McLean are currently in the process of sourcing their information for the past two years. On the 13 October all information will be moved to Brook Street where the Inspectors will be able to view all the information. Concerns have been raised by Acute in case there is a hospital admission and this is currently being looked at. For 2 weeks of November there will be interviews with staff groups and a timetable will be put together. In the final week Inspectors will come to meetings like this in order to feedback about the findings. A first draft of the report is expected before Christmas with a final draft in January. - Change Fund Alex advised a report had been completed last month and on the 1 April 2015 the Change Fund monies will stop. There is an integration fund which allows flexibility for 1 year which sees this increase from 7.8 million to 13.2 million. A submission has been placed for this. It was agreed this would be on the next agenda where David Walker would be able to update the group. ii. Sector Updates - Ross raised issues in the North West Sector where staff were unable to access their IT systems due to the new IT system Horizonware where it is currently taking staff 3 times longer to do work. Suzanne advised this had been raised the previous day where it was discussed there were not enough licences available. Fiona advised it would be helpful to know how many calls had been placed with regards to this issue. Alex agreed to speak to Findlay Craig about this issue. 4. Finance Update Alex advised it was reported in the press today that 2/3 of the health boards are not delivering. It was further advised there was a Partnership Directors meeting last week with finance. It was discussed that there needs to be a 1.5 2% saving which is required which equate to 600 million, for a board this is 30-35 million and per annum this would be around 10-12 million. Alex advised there is a meeting on Thursday to look at the process. Alex advised there would be challenges with regards to the Parkhead site. Dorothy confirmed that the Performance Scrutiny Group are due to meet next Friday at 9.30 am. 3
5. Integration of Health and Social Care Alex advised the Shadow Joint Board will be meeting on Monday and in between these sessions there will be development sessions. Alex advised the development sessions will be starting to look at structure, posts and timescales. It was advised David Williams has been meeting with both Chief Executives to develop a proposal. Staff side were asked to provide nominations for this group. 6. Homelessness Services Mark started by explaining the function of the service where some clients are moving out from homeless service into more mainstream services. Mark explained this keeps this in line with the Children and Families redesign which has been ongoing for 2 years. Mark highlighted there were two issues firstly there was a reduction in the presentation by clients and secondly the proposal had 3 band 7 staff which now the service only has 1. The paper looks to replace the posts with Band 6 post to mirror that of the Children and Families teams. Stephen advised that there has been no staff side representation present at the meetings with this being first sight they have had of this paper. Stephen also highlighted concerns about section 6.2 where there was not enough finance detail and also no HR sub group. The paper was not passed. It was agreed this would come back to the next meeting. Questions were raised around the involvement of other local authorities and social work within Hunter Street. It was confirmed this was a Glasgow City service only and social work would not be involved just at this time. Staff side were asked for names for this group. 7. Money Advice Endowment Bid Fiona Moss advised this was brought to the SPF for information. A bid has been submitted through the Endowment fund for a Financial Advice Worker which was raised on the back of the report. Stephen highlighted he was pleased the Health Board had recognised this and enquired where this post would be based. Fiona confirmed this was through CHP Mental Health fund and would be for Glasgow City only. It was also confirmed this would be done through an agency as there is cover which is required when giving out this type of advice. Fiona advised they would be advised in the next 4 weeks. 8. AOCB Fiona Moss raised two points under AOCB 1 Fiona advised where there were 8 Modern Apprentices there will now be 7 as one had secured a position on the Public Health Nursing Course. Fiona also intimated as the remaining Modern Apprentices were estimated to complete the 36 month programme earlier than planned, before Christmas this year. Fiona enquired if there was guidance being developed through the APF as they would have to start planning for their Modern Apprentices to be made permanent. Alex enquired if this would entail any finances issues but 4
Fiona confirmed the board were committed for the 36 month period. 2 Fiona also advised the Healthy Working Lives Review was being concluded and would be able to advise the outcome at the next meeting. 9. Date and Time of Next Meeting Thursday 6 th November 2014, 10.00 am (Staff side from 9.00am) JB Russell House. 5