Copy Holder: Irish Coast Guard CGB Operations Personal Log Image Courtesy of Mulroy CGU First Edition
CGB Operations Personal Log: Section 2: All Personnel Involved in CGB Operations 1.0 Personnel Details 1.1 Personal Information Full Name: of Birth: IRCG No: Contact Tel.: Email: 1.2 Roles to which Appointed D Class Position Unit of Appointment Trainee CGB Crew CGB Crew Trainee Boat Cox Boat Cox Rib Position Unit of Appointment Trainee CGB Crew CGB Crew Trainee Boat Cox Boat Cox I hereby state that: 1.3 Health Declaration I understand that I have an individual responsibility to monitor my health and fitness on an ongoing basis. I will not partake in CGB duties if I am suffering from any ailment, undergoing any medical treatment or taking medication which could affect my performance. I will inform the OIC if unfit for CGB duties. If I am unsure as to my ability to perform my duties on medical grounds, I will stand down from CGB duties until the advice of a medical practitioner has been sought. Signature of Volunteer: : - 2 -
CGB Operations Personal Log: Section 2: All Personnel Involved in CGB Operations 2.0 Introduction & Explanatory Notes 2.1 Purpose The purpose of the CGB Operations Personal Log (The Log) is to monitor and record an individual s familiarisation, training and continued development in relation to CGB Operations as described in the Irish Coast Guard Boat Operations Manual (The Manual). 2.2 Application The appropriate Log must be individually issued to any Volunteer who is involved in any of the CGB operations contained within the Manual. 2.3 Structure and Content The Log is structured by Section. The header of each section identifies personnel to whom the section must be issued and completed and are colour coded as follows: Black Header: Pages to be issued and completed by All Personnel Involved in CGB Operations Blue Header: Pages to be issued and completed by all Personnel involved in Afloat CGB Operations Orange Header: Pages to be issued and completed by all Personnel involved in Care and Maintenance Operations The Log contains the following records, colour coded as follows Records of Operating Hours (Section 3) Records of Implementation and Understanding: Care & Maintenance Procedures (Section 4) Records of Implementation and Understanding: Operating Procedures (Section 5) Records of Familiarisation and Understanding: Policy Chapters (Section 6) Records of Familiarisation and Understanding: CGB Operation Safety & Amendment Notices (Section 7) Records of Training and Assessment: Attainment Tables (Section 8) Copies of Certificates & Archived Records (Section 9) 2.4 Log Entries There is only one edition of The Log which covers all Rib and D Class procedures: Personnel must ensure entries against the appropriate type specific procedures (R) = rib entry (D) = D Class entry. - 3 -
CGB Operations Personal Log: Section 2: All Personnel Involved in CGB Operations Table of Contents 1.0 Personnel Details... - 2-1.1 Personal Information... - 2-1.2 Roles to which Appointed... - 2-1.3 Health Declaration... - 2-2.0 Introduction & Explanatory Notes... - 3-2.1 Purpose... - 3-2.2 Application... - 3-2.3 Structure and Content... - 3-2.4 Log Entries... - 3-3.0 Record CGB Operating Hours... - 5-4.0 Record of Familiarisation & Implementation: Care & Maintenance... - 7-5.0 Record of Familiarisation & Implementation: Operating Procedures... - 8-6.0 Record of Familiarisation and Understanding: Policy Chapters... - 9 - Policy Chapters and Topics in Explanatory Notes & Section 1 of the Manual... - 9 - Policy Chapters and Topics in Section 2, 3 & 4 of the Boat Operations Manual... - 10-7.0 Record of Familiarisation & Understanding: CGB Operation Safety Notices and Amendment Notices... - 11-8.0 Training & Assessment Attainment Table... - 12-9.0 Copies of Certificates & Archived Records... - 13 - Record of Amendment / Additions to Personal Log To be completed by the copy holder: Details of Amendment / Addition e.g. Additional page added to record of operating hours. Old pages Archived in Section 9. Amended by (Print Name) Amy Mangan - 4 -
CGB Operations Personal Log: Section 4 All Personnel Involved in Operating Procedures 3.0 Record CGB Operating Hours To be completed for all CGB operations: Refer to Section 1 Chapter 2 Appointment, Qualification, Training and Development for guidance as to the shoreside and training hours which may be logged. Initialling of Entries: The Boat Cox verifies and initials entries for all CGB Personnel. The OIC verifies and initials entries for the Boat Cox. Type of CGB (D or Rib) Designated Role Onboard Boat Cox / OIC Initials Weather (wind strength & sea state) 19-08-13 D Class Boat Cox AM / MH F4 S & 1.2m Area of Operation Broadhaven Bay Type of Operation Exercise Duration & (Running Total) 2 hours (2 hours) Familiarised SOP G-05 Anchoring. Whilst the procedure is understood, further practise is required in rigging the anchor in moderate conditions. Change request submitted in relation to wear on the canopy, with the shortened length of the rope on the figure of 8 descender the canopy is being chaffed. - 5 -
CGB Operations Personal Log: Section 4 All Personnel Involved in Operating Procedures Type of CGB (D or Rib) Designated Role Onboard Boat Cox / OIC Initials Weather (wind strength & sea state) Area of Operation Type of Operation Duration & (Running Total) - 6 -
CGB Operations Personal Log: Section 4 All Personnel Involved in Operating Procedures 4.0 Record of Familiarisation & Implementation: Care & Maintenance This section references the procedures contained in Section 2 of The Manual. All personnel have a duty to care for the equipment they use during the course of their duties. Boat Cox (or other personnel appointed by the OIC) are requested to familiarise personnel with the following care & maintenance procedures: In order to sign off a procedures as implemented and understood the Boat Cox (Supervisor) and Volunteer (Participant) must be satisfied that the Trainee is capable of correctly conducting the required care and maintenance job steps as described in the job cards. Recording Implementation & Understanding: Both the Supervisor and Participant must initial the appropriate box and assign the date upon which successful implementation as achieved. Procedure Title & Reference Implemented &. Initial of Participant & Supervisor. Procedure Title & Reference Implemented &. Initial of Participant & Supervisor. Checking the engine oil level JCR-01 Engine pre-use checks, Start up and Stopping JCD-01 Engine pre-use checks, Start up and Stopping JCR-02 Post recovery checklist (D Class) JCD-02 Post recovery checklist (Rib) JCR-03 Fresh water flushing JCD-03 Fresh water flushing JCR-04 Fuelling JCD-04 Fuelling JCR-05 Lightly spray components in the top cowling with WD40 JCD-05 Lightly spray components in the top cowling with WD40 JCR-06 Monthly / 10 hour Care and Maintenance JCD-06 Monthly / 10 hour Care and Maintenance JCR-07 Visual inspection of the fuel system and filter JCD-07 Power trim and tilt unit inspection JCR-08 Inspection of the propeller JCD-08 Visual inspection of the fuel system and filter JCR-09 Visual inspection of the external anodes JCD-09 Greasing JCR-10 Visual inspection of the battery JCD-10 Inspection of the propeller JCR-11 Greasing JCD-11 Visual inspection of the external anodes JCR-12 Visual inspection of engine warning labels JCD-12 Visual inspection of the battery JCR-13 Job Cards Equipment Visual inspection of engine warning labels JCR-14 Drysuit JCE-01 Marine Safety Helmet JCE-02 Survivors Lifejacket JCE-03 Care & Maintenance of Rigs JCE-04 Shockwave Seats (Rib) JCE-05 Securing & Transporting CGBs Washing Down the CGB & Equipment JCE-06 JCE-07-7 -
CGB Operations Personal Log: Section 4 All Personnel Involved in Operating Procedures 5.0 Record of Familiarisation & Implementation: Operating Procedures This section references the procedures contained in Section 4 of The Manual. It can take time to become familiar with operations, particularly at the higher ends of the operating ranges: Personnel must use this section to manage their own training in order to be able to conduct their CGB duties safely and effectively in all likely response scenarios. Boat Cox are requested to familiarise personnel with the following procedures during CGB exercises: In order to sign off a procedures as implemented and understood the Boat Cox and Volunteer (Participant) must be satisfied that the Participant is capable of correctly conducting the required procedural job steps (Cox commands) without assistance: Recording Implementation & Understanding: Both the Boat Cox and Participant must initial the appropriate box and assign the date upon which successful implementation was achieved. Boat Cox are signed off by other Boat Cox. Standard Operating Procedures Emergency Operating Procedures Procedure: Title & Reference Generic Implemented & Initial of Participant & Verifier. Procedure: Title & Reference Generic Implemented & Initial of Participant & Verifier. Pre-launch preparation SOP G-01 Signalling distress EOP G-01 Launch & recovery SOP G-02 Emergencies onboard the CGB EOP G-02 Essential safety procedures afloat SOP G-03 Abandonment sea survival EOP G-03 Seamanship / working with ropes SOP G-04 D Class Anchoring SOP G-05 Man Overboard EOP D-01 Adverse weather conditions SOP G-06 Capsize EOP D-02 Rib Propulsion failure / CGB adrift EOP D-03 Towing (Rib Only) SOP R-01 Rib D Class Man Overboard EOP R-01 Towing (D Only) SOP D-01 Capsize EOP R-02 Beach landing (D Only) SOP D-02 Propulsion failure / CGB adrift EOP R-03 Steering failure EOP R-04 Procedure: Title & Reference Transferring between craft Search and Rescue Operating Procedures SAR-01 Implemented & Initial of Participant & Verifier. Procedure: Title & Reference Casualty recovery, care & evacuation SAR-04 Implemented & Initial of Participant & Verifier. Search techniques SAR-02 Helicopter operations SAR-05 Lee shore recovery SAR-03-8 -
CGB Operations Personal Log: Section 4 All Personnel Involved in CGB Operations 6.0 Record of Familiarisation and Understanding: Policy Chapters This section references the policy chapters which underpin the operating procedures contained in Section 4 and care and maintenance job cards contained in Section 2 of The Manual. All personnel must record their familiarisation and understanding of the policy chapters in the tables contained in this Section. The IRCG recognise that it will take time to become familiar with all aspects of the Boat Operations Manual: Personnel must utilise this section to manage their own familiarisation in order to be able to conduct their CGB duties safely and effectively. NB. The IRCG recommend that personnel familiarise these chapters in groups to aid the proper interpretation of the information contained in policies. Personnel can reference Section 1 Chapter 1 - Index by Boat Operations Manual Chapters and Topics to find out which policy chapters and topics are of particular relevance to their role. It is recommended that personnel familiarise these chapters first. Clarification in relation to policy topics can be obtained from boatops@dttas.ie. Policy Chapters and Topics in Explanatory Notes & Section 1 of the Manual Topic: (Section) Chapter. Topic Title) Introduction Explanatory Notes Familiarised & Topic: (Section) Chapter. Topic Title) Familiarised & Section 1 - Chapter 3 CGB Operational Capabilities and Limits (0) 1.0 5.0 Explanatory Notes (1) 3.1 Operational Capabilities & Limits (0) 6.0 Document Control (1) 3.3 Capabilities & Limitations of Personnel Section 1 - Chapter 1 Roles and Responsibilities (1) 1.1 Roles, Duties & Responsibilities (1) 3.4 Operating Limits (1) 3.5 Variables in Determination of Operational Conditions (1) 1.2 Deputised Roles (1) 3.6 Carriage of Passengers & Survivors (1) 1.3 Delegation of Duty, Responsibility & Authority (1) 3.7 Operating Limits by CGB Specification (1) 1.4 Index of Responsibilities (1) 3.8 Additional Limits for Attendance to Events Section 1 - Chapter 2 Appointment, Qualification, Training & Development (1) 3.9 Compliance Monitoring Patrols (1) 3.10 Adjustments to Operational Limits for Training (1) 2.1 Selection & Appointment of Volunteers (1) 3.11 Review & Agreement of Operating Limits (1) 2.2 CGB Roles Section 1 - Chapter 4 Operational Co-ordination (1) 2.3 Selection & Appointment Procedures (1) 4.1 CGB Functions (1) 2.4 Retaining a Role (1) 2.5 Health & Medical Requirements (1) 4.3 CGBUs (1) 4.2 CGU Management Communication Structure (1) 2.6 Description: Trainee Crew (1)4.4 SAR Operational Co-ordination 1) 2.7 Description: CGB Crew (1) 4.5 Acquaintance with Declared SAR Assets (1) 2.8 Description: Trainee Boat Cox (1) 4.6 Operational States of Readiness (1) 2.9 Description: Deputy Boat Cox (1) 4.7 CGB Operational Co-ordination (1) 2.10 Description: Boat Cox Section 1 - Chapter 5 Information Management (1) 2.11 Summary of Appointment & Retention Requirements (1) 5.1 CGB Change Management Process (1) 5.2 Distribution & Management of Information (1) 5.3 Additional Documentation (1) 5.4 Audit, Amendment & Review of Documentation (1) 5.5 CGB Operations Safety Notices - 9 -
CGB Operations Personal Log: Section 4 All Personnel Involved in CGB Operations Policy Chapters and Topics in Section 2, 3 & 4 of the Boat Operations Manual Topic: (Section) Chapter. Topic Title) Familiarised & Section 2 - Chapter 1 CGB Layout & Equipment (2) 1.1 Time Expired Equipment Topic: (Section) Chapter. Topic Title) (2) 1.2 Time Serviced Equipment (3) 1.1 Terminology (2) 1.3 Equipment: Life is Based on Condition (2) 1.4 Batteries (2) 1.6 Storage of Equipment onboard the CGB (2) 1.6 D Class (2) 1.7 Rib Section 2 - Chapter 1 CGB Layout & Equipment Familiarised & Section 3 - Chapter 1 Safety & Risk Management (3) 1.0 Dynamic Risk & Safety Management: Summary (3) 1.2 Organisational Safety Management (3) 1.3 Organisational Safety Management of CGB Operations (3) 1.4 Dynamic Safety Management (3) 1.5 Command, Control & Communication within CGB Operations (3) 1.5 Command, Control & Communication within CGB Operations (3) 1.6 Dynamic Risk Assessment (2) 2.1 Overview & (2) 2.1 Classification (3) 1.7 Situational Awareness & Judgement (2) 2.3 Care and Maintenance Policies (3) 1.8 Human Error (2) 2.4 Maintenance Procedure (3) 1.9 Briefing & Debriefing (2) 2.5 Care & Maintenance Job Cards (3) 1.10 Deviation from Standard Procedures Section 4 - Chapter 1 Operating Procedures (4) 1.1 Introduction (4) 1.2 Layout of Content and Procedures (4) 1.3 Index of Operating Procedures - 10 -
CGB Operations Personal Log: Section 4 All Personnel Involved in CGB Operations 7.0 Record of Familiarisation & Understanding: CGB Operation Safety Notices and Amendment Notices CGB Operations Safety Notices (CGB-OSNs) are issued by the VS&T Branch to append boat operations documentation in instances where incidents occur which highlight the requirement for further guidance but do not require an alteration to existing boat operations documentation: CGB-OSNs are indexed and stored in Section 1 - Chapter 5 Information Management - CGB Operations Safety Notice Registry (The Registry) of The Manual. Amendment Notices are issued when an alteration to procedure or policy requires a change to the Boat Operations Manual. Amendments are recorded in the Record of Amendment in the Explanatory Notes Section of the Manual. All personnel have an individual responsibility to access CGB-OSNs and Amendment Notices at least once every two months and must complete the records of familiarisation and understanding contained in this section. CGB- OSNs can be accessed via the Intranet or at the CGU: This policy is a safety measure to ensure that all personnel involved in CGB operations promptly receive and understand changes to Operations. Notice Title Reference of Issue Accessed / - 11 -
CGB Operations Personal Log: Section 4 All Personnel Involved in Afloat CGB Operations 8.0 Training & Assessment Attainment Table The table below must be complete for all training and assessment conducted on CGBs (i.e. the hours are logged in Section 3.0): NB. Hours cannot be logged for training conducted on non-ircg assets therefore completion of this table is not necessary for non-cg related training. Title of Assessment or Qualification (dd-mm-yy) Venue Outcome (1, 2 or 3) Assessor Name & Signature Comments (must be completed by assessor if an outcome of 2 or less is awarded): Comments (must be completed by assessor if an outcome of 2 or less is awarded): Comments (must be completed by assessor if an outcome of 2 or less is awarded): Comments (must be completed by assessor if an outcome of 2 or less is awarded): Comments (must be completed by assessor if an outcome of 2 or less is awarded): Outcomes 1 = Further development required in order to obtain the award. 2 = Award obtained. Further targeted development recommended. 3 = Award obtained with no requirement for targeted development. - 12 -
CGB Operations Personal Log: Section 4 All Personnel Involved in Afloat CGB Operations 9.0 Copies of Certificates & Archived Records This section must be used to store copies of all certification required for the roles which are held: Refer to Section 1 Chapter 2 Selection, Appointment, Training and Development. This section can also be used to archive completed records. Additional record pages can be obtained from the VS&T Branch. - 13 -