COLUMBIA COLLEGE FOUNDATION BOARD OF DIRECTORS MEETING May 16, 2017 Noon 1:30 pm Location: Sonora Hills Clubhouse Sonora, California Board Members Present: John Freer; Lee Ann Fox; Del Hodges; Kenan McDonald; Jeff Phillips; Jim Roeber; Charles Segerstrom; Colette Such; Stephanie Suess; Jan Verhage. Staff Present: Amy Nilson; Kimberly Francis; Amy McKinney; Trevor Stewart Advisory Council Present: Dr. Angela Fairchilds; Doreen Bass Absent (Excused): Rosetta Bannwarth; Margie Bulkin; Errin Bass; Bill Dunlavy; Louise Goicoechea; Dr. Joe Manlove; Dr. Lynn Martin; Judy Myers; Janice Nelson Absent (Unexcused): Guest: Doralyn Foletti, Associated Student of Columbia College Coordinator; Aaron Rasmussen, Forestry and Natural Resources Club President. 1. Call to Order (12:02pm by CCF President, Colette Such) A. Introductions & Guests: Forestry & Natural Resources Club Ms. Such introduced Doralyn Foletti and Aaron Rasmussen to the Board. Mr. Rasmussen, Columbia College student, F&NR Club President and Veteran reported about the club s community outreach. Examples of club activities are their annual Christmas Tree Sale each December, providing a yearly student scholarship, assistance with the Butte Fire restoration and animal care, as well as participating in the Foundation s Alumni Hunt. The F&NR club received 1 st place in the Mother Lode Roundup Parade on May 13 th. The club would like to bring a Lumber Jack Team back to Columbia
College and in efforts to do so, Mr. Rasmussen asked the Foundation to assist in supporting the F&NR club with entry fee costs to the 68 th Annual Tuolumne Lumber Jubilee in July. The club would participate in the variety of events, such as axe throwing and pole cutting. Ms. Nilson said the cost can be covered by the Foundation s Forestry and Natural Resources Fund. B. Review and Acceptance of March 21, 2017 Meeting Minutes On item 2B (Old Business: Student Worker Fingerprint Fund), Ms. Such asked to note the actual amount transferred after closing the fingerprint fund at the July meeting. (Amy McKinney noted that the fund balance to be transferred would be $219.40). On item 2C (Old Business: Promise Scholarship), Ms. Such asked to add the word Southern before Calaveras County high school population in the fifth bullet point. Ms. Suess made the motion to approve the March Minutes as corrected, Mr. Phillips seconded the motion and it was passed. 2. Old Business (Colette Such) A. Wine Tasting Update and 42 nd Annual Event Ms. Nilson reported the 41 st Annual Columbia Wine Tasting was held on April 9, with good weather, and good energy and involvement from hospitality students who staffed open-air cooking stations. Reports showed 282 guests attended the event, earning $20,751 with $13,180 in expense. The Hospitality Management Fund will received an estimated $5,000 and the Foundation unrestricted fund will receive an estimated $2,500 from event proceeds. Sponsorships could increase proceeds in 2018. Ms. Nilson asked for board consensus to schedule a 42 nd Annual Columbia Wine Tasting on Sunday, April 15, 2018. Board members agreed and suggested the Foundation review attendance trends. Mr. Freer who volunteered at the wine tasting heard many guests were visiting from out of town. Suggestions included an early bird price, a possible dinner on Saturday, April 14, connecting with area wine clubs, as well as a Chamber of Commerce collaboration. Ms. Nilson noted that Sysco provided a food donation ($617 value), the Sonora Sunrise Rotary loaned the cooking equipment and a generator was provided at a discount from United Rentals in Modesto. B. CCF 2017-18 Priorities ad hoc committee sign up Ms. Such asked Board Members to rank Foundation committees on the Committee Priority List, distributed at the meeting. The form asked members to prioritize committees, as well as mark committees they had a personal interest in. Ms. Fox suggested connecting with the Union Democrat about historical dates for Columbia College s 50 th Anniversary.
C. Committee membership- Promise Scholarship A form was passed out to Board Members to note 2017-2018 committee choices. Ms. Such added that she would like to expand Scholarship Committee membership to help with reviews. D. Promise Scholarship Update 1. Ad-Hoc Committee Report Promise badges were passed out to Board Members to wear in the community and when sharing scholarship to potential donors. Ms. Nilson and Ms. Such met with Calaveras Community Foundation Secretary Brent Harrington April 26 to discuss the Promise Scholarship. Mr. Segerstrom will be featured in the Sonora Area Foundation newsletter. The article highlights his involvement with the Promise campaign and will be distributed at the end of May following the Foundation s Promise Press Release. The draft press release was passed out to the Board and suggestions noted. Promise Scholarship information will be added to the Foundation website. Ms. Bulkin informed Tuolumne County Superintendents about the Promise Scholarships, and arranged meetings with the Calaveras County Superintendent of School Kathy Northington and Bret Harte High School Superintendent Michael Chimente. Dr. Fairchilds, Ms. Nilson and Ms. Such were included in those meetings. 2. Promise Scholarship pitch tabled due to time. 3. New Business (Colette Such) A. Future Vision Scholarships High School scholarship event dates and times are scheduled, and board members are needed to present the Foundation s Future Vision Scholarships at each. Ms. Francis will email the list of times and dates. 4. Financial Reports A. 3 rd Quarter Report Tabled for Finance Committee review. B. 2017-18 Unrestricted budget Tabled for Finance Committee review. The committee will report back at July Board meeting. 5. College/District Updates A. Advisory Council Members Reports- Dr. Fairchilds reported that the following: The Yosemite Community College District hired Dr. Henry Chiong Vui Yong as the new Chancellor. Hiring committee member shared their support, and said Dr. Yong was a strong candidate. He is already working on raising money for the YCCD.
The campus has nearly completed its self-evaluation as part of the accreditation process discussion will continue at College Council and a draft report will go to the YCCD board shortly. Discussion about the Columbia College 50 th Anniversary led to the possibility of organizing a community picnic in 2018 to showcase college programs, the upgraded fitness trail, Manzanita remodel. The event may be similar to Claim Jumper Day (an annual event held each September for high school seniors as an introduction to Columbia College). Stage 3 Theatre will hold a stage production, Educating Rita, at the Columbia College Dogwood Forum from May 26 through June 25. Trevor Stewart Mr. Stewart reported on the college and district budget. He noted that the budget will be tight, but the priority is still to focus on student success. Enrollment is stable, and pension costs are growing. Doreen Bass Ms. Bass reported on the Classified Senate s many accomplishments in the 2016-17 school year, including the launch of a new Star Award for an outstanding classified employee and selection of their yearly $500 scholarship winner (the 2017 recipient is Clifford Armstrong). Absent: Academic Senate representative, YCCD representative Dr. Lynn Martin, Associated Student representative Errin Bass B. Development Office Report: Amy Nilson: report given at the end of the meeting. 6. Committee Reports A. Finance Committee Lee Ann Fox, Chair. Ms. Fox will send out a doodle response request (scheduling program) for the June Finance committee to be held at Workplace Sonora. B. Nominating Committee Rosetta Bannwarth, Chair- No additional report. C. Executive Committee Colette Such, Chair- No additional report. D. Development Committee Rosetta Bannwarth, Chair- No additional report. E. Mini Grants Committee Jeff Phillips, Chair- Mr. Phillips reported the amount details from the spring mini-grant cycle. In Fall 2016 and spring 2017, the committee reviewed 31 mini-grant proposals totaling $45,625. Of those, the committee awarded 25 minigrants for a total of $28,557, and has an estimated $44,471 remaining for future awards and reserves.
F. Scholarship Committee Colette Such, Chair- No additional report. G. Ad Hoc Promise Committee Margie Bulkin, Chair- No additional report. Development Office Report: Ms. Nilson reported noted that the Wine Tasting on April 9 and the Scholarship Celebration on April 13 were both successful events. Students are receiving scholarship payments in May. A two-year $20,000 grant from AT&T was awarded to the Foundation to support the college s foster youth program. Funds will provide lunch gatherings, book vouchers and transportation support (gas cards and bus passes) to former foster youth who are Columbia College students. Adjournment (Colette Such) Ms. Such adjourned the meeting at 1:44pm and advised the next meeting will be July 18, 2017. Location Columbia College Manzanita Conference Room. Minutes respectfully submitted by Kimberly Francis, Recording Secretary