SCOTT COUNTY BOARD OF EDUCATION AGENDA Great Crossing Office Complex November 12, 2013 6:30 p.m. REGULAR BOARD MEETING (Meeting #29) 1. CALL TO ORDER 2. WELCOME 3. VISION STATEMENT we exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning. 4. APPROVE AGENDA 5. FINANCIAL STATEMENT: Summary of Cash Activity for September, 2013 Beginning Balance (Cash & Investments) Receipts Expenses Net Receivables/ Payables/ Transfers Ending Balance (Cash & Investments) General Fund $9,357,316.90 $3,372,753.21 $4,234,301.58 $5,993.70 $8,501,762.23 Special Revenue Fund -$111,572.57 $408,798.49 $510,283.71 $113.74 -$212,944.05 Capital Outlay Fund $382,201.63 $0.00 $0.00 $0.00 $382,201.63 Building Fund $710,224.98 $0.00 $0.00 $0.00 $710,224.98 Construction Fund $8,992,794.40 $1,983.73 $1,313,683.53 $0.00 $7,681,094.60 Debt Service Fund -$1,182,126.04 $0.00 $236,732.12 $0.00 -$1,418,858.16 Food Service Fund $1,016,374.56 $390,392.35 $382,365.98 -$18,174.40 $1,006,226.53 Enterprise Fund $100,759.09 $146,967.30 $74,013.29 $0.00 $173,713.10 Fiduciary Fund $27,887.69 $0.00 $1,000.00 $0.00 $26,887.69 $19,293,860.64 $4,320,895.08 $6,752,380.21 -$12,066.96 $16,850,308.55 Less Investments Less Funds Held by Bond Paying Agent Cash Balance $12,819,408.71 $55,167.52 $3,975,732.32 Schedule of Investments Certificates of Deposits with KENTUCKY BANK Investment Date Rate of Interest Investment Period Investment Amount 6/10/2013 0.38% 5 Months $1,500,000.00 12/12/2012 0.74% 12 Months $2,500,000.00 6/28/2013 0.65% 12 Months $2,000,000.00 4/24/2013 0.50% 6 Months $1,500,000.00 Total Certificates of Deposits with Kentucky Bank $7,500,000.00 On March 22, 2013 proceeds from the Scott County School District Finance Corporation School Building Revenue Bonds Investment summary: SEPTEMBER 30,2013 Branch Banking and Trust Company (BB&T).17%/annum $ 5,319,408.71
6. APPROVAL OF CURRENT BILLS 7. SPOTLIGHT: Governor s School for Entrepreneurs and Southern Elementary presentation about their College Day with Georgetown College 8. PERSONNEL REPORT: 9. PUBLIC COMMENT 10. CONSENT ITEMS FOR MINUTES: A) APPROVAL OF MINUTES FOR REGULAR BOARD MEETING #27 (10-15-13) B) APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING FOR PUBLIC TAX HEARING AND WORK SESSION #28 a & b (11-5-13) 11. APPROVE LEVY OF TAX RATES 12. CONSENT ITEMS FOR COMMON CARRIERS: A) APPROVE COMMON CARRIER TO TRANSPORT ROYAL SPRING MIDDLE STUDENTS TO CINCINNATI, OH: Recommendation: Board approve the use of common carrier services (Miller Transportation) to provide transportation for Royal Spring students, to and from Cincinnati, OH, on December 6, 2013, due to the distance of the trip and number of school buses it would require. B) APPROVE COMMON CARRIER TO TRANSPORT SCHS FAMILY CAREER AND COMMUNITY LEADERS OF AMERICA TO CHARLOTTE, NORTH CAROLINA: Recommendation: Board approve the use of common carrier services (Toby Travel and Tours, Inc.) to provide transportation for SCHS Family Career and Community Leaders of America students, to and from Charlotte, NC, on November 21-24, 2013 due to the distance of the trip. C) APPROVE COMMON CARRIER TO TRANSPORT NORTHERN ELEMENTARY STUDENTS TO HAMILTON, OH: Recommendation: Board approve the use of common carrier services (Wombles) to provide transportation for Northern Elementary students, to and from Hamilton, OH, on April 9-10, 2014, due to the distance of the trip. D) APPROVE COMMON CARRIER TO TRANSPORT GEORGETOWN MIDDLE SCHOOL TO LOUISVILLE, KY: Recommendation: Board approve the use of common carrier services (Miller Transportation) to provide transportation for Georgetown Middle students, to and from Louisville, KY, on December 17, 2013, due to the time of the trip. 13. CONSENT ITEMS FOR DONATIONS: A) APPROVE DONATION TO GEORGETOWN MIDDLE SCHOOL: Recommendation: Board approve the donation in the amount of $325.000 from Kona Ice of the Bluegrass to be used toward the GMS football team expenses.
B) APPROVE DONATION TO LEMONS MILL ELEMENTARY: Recommendation: Board approve the donation in the amount of $111.00 from Iron Order McAces & Eights, LLC to be used toward 1 st grade students in Kendra Curtis classroom to attend Evans Orchard. C) APPROVE DONATION TO ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the donation of 7 document cameras valued at approximately $460.00 from the PTSA. E) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $150 from the Hispanic Family Literacy Committee to be used toward Hispanic Family Literacy Event. F) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $165.000 from Faith Baptist Church to be used toward the weekend feeding program. G) APPROVE DONATION TO STAMPING GROUND FAMILY RESOURCE CENTER: Recommendation: Board approve the donation in the amount of $165.000 from Faith Baptist Church to be used toward the backpack program. H) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $524.00 from the Target Corporation to be used toward testing rewards. I) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $127.00 from Target Corporation to be used toward kindergarten field trips. J) APPROVE DONATION TO SOUTHERN ELEMENTARY SCHOOL: Recommendation: Recommendation: Board approve the donation in the amount of $100.000 from Ron Walker to be used toward the 1 st grade Bi-Water field trip. K) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $169.55 from Reliable Automation Devices to be used toward classroom needs of Jay Featherston. 14. CONSENT ITEMS FOR FUNDRAISERS: A) APPROVE ROYAL SPRING MIDDLE SCHOOL PTSA FUNDRAISER: Recommendation: Board approve the Spirit Day at Zaxby s fundraiser to be conducted on November 29, 2013 to benefit Royal Spring Middle School. B) APPROVE NORTHERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Book Fair fundraiser for Northern Elementary School to be conducted on a date that is yet to be determined. C) APPROVE NORTHERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Spring Picture Day fundraiser for Northern Elementary School to be conducted on a date that is yet to be determined.
D) APPROVE WESTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Mountain Color, Inc. Art fundraiser to be conducted November 14, 2013 for the benefit of Western Elementary School. E) APPROVE SCOTT COUNTY MIDDLE SCHOOL CHEER TEAM FUNDRAISER: Recommendation: Board approve the fundraiser, as submitted, for Scott County Middle School Cheer Team to be conducted December 19, 2013. F) APPROVE SCOTT COUNTY HIGH SCHOOL BOWLING TEAM FUNDRAISER: Recommendation: Board approve the Picture fundraiser, as submitted, for Scott County High School Bowling Team to be conducted in late November, 2013. G) APPROVE SCOTT COUNTY HIGH SCHOOL CHEERLEADING FUNDRAISER: Recommendation: Board approve the Applebee s Dine to Donate fundraiser to be conducted December 13, 2013 for benefit of the Scott County High School Cheerleaders. H) APPROVE LEMONS MILL ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Santa Shop fundraiser to be conducted December 9-13, 2013 for the benefit of Lemons Mill Elementary School. I) APPROVE LEMONS MILL ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Box Tops fundraiser to be ongoing for the 2013-2014 school year, for the benefit of Lemons Mill Elementary School. J) APPROVE THE 9 TH GRADE SCHOOL PTSA FUNDRAISER: Recommendation: Board approve the Giving Thanks for Fall Dance fundraiser to be conducted November 22, 2013 for the benefit of the 9 th Grade School. K) APPROVE THE 9 TH GRADE SCHOOL PTSA FUNDRAISER: Recommendation: Board approve the Chick-fil-A Spirit Week fundraiser to be conducted December 2-7, 2013 for the benefit of the 9 th Grade School. L) APPROVE THE 9 TH GRADE SCHOOL PTSA FUNDRAISER: Recommendation: Board approve the Holiday Craft & Vendor Fair fundraiser to be conducted December 14, 2013 for the benefit of the 9 th Grade School. M) APPROVE THE 9 TH GRADE SCHOOL PTSA FUNDRAISER: Recommendation: Board approve the Butter Braid Pastries fundraiser to be conducted November 15- December 2, 2013 for the benefit of the 9 th Grade School. N) RATIFY NORTHERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board ratify the Book Fair fundraiser to be conducted November 11-15, 2013 for the benefit of Northern Elementary School. O) RATIFY NORTHERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board ratify the Picture Day fundraiser, as submitted, for Northern Elementary School conducted on August 30, 2013.
P) RATIFY LEMONS MILL ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board ratify the Picture Day fundraiser that was conducted September 17, 2013 for the benefit of Lemons Mill Elementary School. 15. CONSENT ITEMS FOR GRANTS: A) RATIFY THE KENTUCKY DEPARTMENT OF EDUCATION CAREER CAMPS FOR NON-TRADITIONAL PROGRAMS GRANT: Recommendation: Board ratify the Career Camps for Non-Traditional Programs grant in the amount of $14,850 from Kentucky Department of Education to Scott County Elkhorn Crossing School per the attached. B) APPROVE THE N-VISIONING A BRIGHTER FUTURE GRANT AT ELKHORN CROSSING SCHOOL: Recommendation: Board approve the N- Visioning a Brighter Future grant in the amount of $3000 from Westinghouse to Elkhorn Crossing School per the attached. C) APPROVE THE EDUCATION AND COMMUNITY GRANTS AT ELKHORN CROSSING SCHOOL: Recommendation: Board approve the Education and Community grant in the amount of $25,000 from PPG Industries to Elkhorn Crossing School per the attached. D) RATIFY THE WALMART GRANT FOR GEORGETOWN MIDDLE SCHOOL: Recommendation: Board ratify the Walmart Backpack Program grant in the amount of $2000 to the benefit of Georgetown Middle School per the attached. 16. CONSENT ITEM FOR SURPLUS: A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units. 17. CONSENT ITEMS FOR AGREEMENTS: A) APPROVE LEASE AGREEMENT FOR USE OF THE CONCERT HALL OF SINGLETARY CENTER, UNIVERSITY OF KENTUCKY: Recommendation: Board approve the Superintendent or Superintendent s designee to execute the Lease Agreement for the Concert Hall of Singletary Center, pending review and approval by the Board s attorney. B) APPROVE FY14 KETS OFFER OF ASSISTANCE: Recommendation: Board accept the FY 2013 KETS offer of assistance in the amount of $76,798 to be matched equally by the Board of Education and authorize the Superintendent or her designee to make required budgetary entries and sign agreements as required with the School Facilities Construction Commission. C) APPROVE MOA BETWEEN KCTC & SCHS/SCOTT COUNTY PUBLIC SCHOOLS: Recommendation: Board approve the Memorandum of Agreement between Kentucky Science and Technology Corporation and Scott County High School/Scott County Public Schools for AdvanceKentucky Partner Program Membership. The primary goal of AdvanceKentucky, including the Partner Program, is to continue preparing and increasing the number of students achieving
qualifying scores of 3 or higher on Advanced Placement (AP) math, science or English (MSE) exams. 18. APPROVE CALENDAR FOR 2014-2015 SCHOOL YEAR: Recommendation: Board approve calendar for 2014 2015 school year as recommended by the calendar committee and submitted. 19. SCOTT COUNTY SCHOOL DISTRICT FINANCE CORPORATION MEETING: a. CALL TO ORDER b. APPROVE MINUTES FROM LAST MEETING c. APPROVE FORCED MAIN SEWER EASEMENT WITH GEORGETOWN MUNICIPAL WATER AND SEWER SERVICE AT NORTHERN ELEMENTARY FOR THE TAKEOVER OF MALLARD POINT SEWER SERVICE: RECOMMENDATION: Finance Corporation approve the Forced Main Easement with the Georgetown Municipal Water and Sewer Service (GMWSS), as presented, for property at Northern Elementary School along Wright Lane, which allows the take-over of the Mallard Point sewer services by GMWSS; Authorize the President to execute the Forced Main Easement; and Authorize the Board s Designee to sign any and all additional paperwork necessary to accomplish this action, including redirection of lines servicing the existing Northern Elementary sewage pump station. d. APPROVE THE RELEASE OF THE PROPERTY BACK TO THE SCOTT COUNTY BOARD OF EDUCATION: RECOMMENDATION: Finance Corporation approve the release of the Northern Elementary School property back to the Scott County School Board, said property had been held by the Corporation as security for the construction revenue bond; Authorize staff to secure the services of Attorney Bruce Lankford to prepare the deed and any other legal writings necessary; and Authorize the Board s Designee, Superintendent Putty, Director of Maintenance Rexroat or Director of Facilities Luscher to execute any and all paperwork necessary to ensure this action occurs. e. ADJOURN 20. APPROVE BG# 4 FORMS SCOTT COUNTY LEMONS MILL ELEMENTARY SCHOOL: RECOMMENDATION: Board approve the BG# 4 form(s) for the following contracts and purchase orders, authorizing the Board s designee to execute the documents and submitting them to the Kentucky Department of Education for approval: Bid Pkg Description Contractor Total Contract Amount 040 Masonry Koetter Construction $ 941,013.62 040(PO) Concrete Grout Ready Mix Concrete $ 9,914.95 040(PO) Block Lee Brick & Block $ 87,999.36 040(PO) Field Brick Clay Ingels $ 21,151.00 040(PO) Masonry Reinforcing Mills Supply $ 31,800.00 040(PO) Calcium Silicate Clay Ingels $ 70,042.00 073 Shingle Roofing Pearce-Blackburn Roofing $ 199,610.00 073(PO) Shingles RSG $ 35,000.00 073(PO) Roof Insulation RSG $ 42,000.00 126 Telescoping Bleachers Atlas Metal Products $ 10,798.00 126(PO) Telescoping Bleachers PO Atlas Enterprises $ 54,000.00 210 Fire Protection Quality Fire Protection $ 377,981.76 115 Athletic Equipment-Install Toadvine Enterprises $ 10,436.00
115(PO) Athletic Equipment Porter Athletic Equipment $ 21,313.00 270 Communications New Tech Systems $ 521,638.57 21. APPROVE CHANGE ORDER(S) FOR NEW LEMONS MILL ELEMENTARY: RECOMMENDATION: Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $25,000 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $25,000 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval. CO# Bid Pkg. Contractor Amount 94 040-15 Koetter Construction ($4,325.74) 95 040-16(PO) Lee Brick & Block $4,325.74 22. APPROVE CHANGE ORDER(S) FOR LEMONS MILL ELEMENTARY PHASE II: RECOMMENDATION: Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $25,000 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $25,000 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval. CO# Bid Pkg. Contractor Amount 05 270-01 New Tech Systems $12,432.65 06 260-01 Whitehouse Electric $ 1,725.00 23. SUPERINTENDENT S REPORT 24. REFLECTION 25. CLOSED SESSION: Closed session pursuant to KRS 61.810 (1)(c) to discuss pending or threatened litigation and possible Board action following closed session. 26. ADJOURNMENT