38 T H AN NUA L M EET I NG n u r s i n g STRONG EVIDENCE BASED CARE FOR AMERICA S HEROES Hilton Richmond Hotel & Spa/Short Pump Richmond, Virginia SAVE the DATE OCTOBER 11 13, 2018 vanurse.org
NOVA 38th Annual Mee ng October 11-13, 2018 Hilton Richmond Hotel & Spa / Short Pump Richmond, VA CONFERENCE INFORMATION NOVA, the Nurses Organiza on of Veterans Affairs, is a na onwide, nonprofit, professional organiza on of registered nurses who are employed by the Department of Veterans Affairs Medical Centers and Clinics. NOVA is dedicated to ensuring quality health care for U.S. Veterans, enhanced nursing educa onal opportuni es, standards of excellence for VA nurses, increased research opportuni es and academic excellence in the VA, increased communica ons among VA nurses, effec ve recruitment and reten on programs, and to providing a strong voice for VA nurses and Veterans. WHO YOU WILL REACH Registered Nurses Advanced Prac ce Registered Nurses Licensed Professional/Voca onal Nurses Nurse Emeritus IMPORTANT: NOVA is a 501(c)(6) non-profit associa on, whose members are nurses that work for the VA. NOVA is not a part of the VA, nor is it sanc oned or endorsed by the VA. WHY EXHIBIT With a membership of nearly 3,000 VA nurses, dedicated to the care of our na on s heroes, what be er opportunity to get your company s products and services in front of this important audience. VA nurses spanning all clinical special es and areas of nursing from across the country, represen ng top-level nurse execu ves, advanced prac ce nurses, nurse prac- oners, clinical nurse specialists, nurse researchers, staff nurses, and others a end the Annual Mee ng. Don t miss this opportunity to meet face to face with those on the frontlines of VA pa ent care. Secure your exhibit space now. YOU ARE INVITED... to help create a stronger future for VA nursing. to support quality health care for America s heroes. to support educa ng, communica ng with and advoca ng for Department of Veterans Affairs Nurses professionally, personally and legisla vely. to support efforts in shaping, influencing, and advancing the profession of VA nursing. to gain maximum exposure & quality me with this influen al market.
Our Mission NOVA s mission is to educate, communicate and advocate for the Department of Veteran Affairs nurse professionally, personally and legisla vely. EXHIBITOR FEES Associate Members: Table Top Space $1,575 (10% Discount) ANNUAL MEETING LOCATION HILTON RICHMOND HOTEL & SPA / SHORT PUMP 12042 West Broad Street Richmond VA 23233 Nonmember Exhibitors: Table Top Space $1,750 Each table-top will receive: 6 foot draped and skirted table 2 chairs 2 complimentary registra ons for the mee ng Acknowledgement in Annual Mee ng program Acknowledgement in NOVA Newsle er Company name and website link on NOVA website Annual Mee ng a endee list EXHIBIT HOURS Exhibitor Set-up Wednesday, October 10, 2018 7:00 PM 8:00 PM Thursday, October 11, 2018 6:00 AM 6:30 AM Exhibit Hours: Thursday, October 11, 2018 Coffee with Exhibitors Morning Break Lunch A ernoon Break Welcome Recep on Friday, October 12, 2018 Coffee with Exhibitors Morning Break 7:00 AM 8:00 AM 10:30 AM 11:00 AM 12:00 PM 1:00 PM 2:30 PM 3:00 PM 5:00 PM 7:00 PM 7:00 AM 7:30 AM 9:30 AM 10:00 AM SLEEPING ROOM RESERVATIONS: Call the hotel s reserva on line at 804-364-3600 to secure a sleeping room reserva on. Be sure you say you are a ending the Nurses Organiza on of Veterans Affairs (NOVA) 2018 Annual Mee ng and use the group code NOVA8 to receive NOVA s special rate of $149.00 per night (excluding taxes and fees) for single or double occupancy. THE CUTOFF DATE FOR ROOM RESERVATIONS IS SEPTEMBER 18, 2018. Reserva on requests received a er September 18, 2018 will be accepted on a space available basis. SLEEPING ROOM CANCELLATIONS: The hotel will refund any deposits made on a hotel room up to 24 hours prior to arrival. If you must cancel a hotel reserva on, please contact the hotel directly. Exhibitor Move-out: Friday, October 12, 2018 10:00 AM 1:00 PM
Our Mission NOVA s mission is to educate, communicate and advocate for the Department of Veteran Affairs nurse professionally, personally and legisla vely. EXHIBITOR RULES & REGULATIONS EXHIBITOR REGISTRATIONS As an exhibitor at the 2018 NOVA Annual Mee ng, you receive two (2) complimentary registra ons to the mee ng. NOVA exhibitors are encouraged to a end the educa onal sessions and the Awards Luncheon. EXHIBIT ELIGIBILITY All products and services exhibited must be germane to VA nursing, care and/or educa on. NOVA retains the sole authority to determine the eligibility of any company and/or its product. NOVA reserves the right to refuse applica ons of organiza ons not mee ng standard requirements or expecta ons. NOVA reserves the right to curtail or to close exhibits, wholly or in part, that reflect unfavorably on the character and the purpose of the mee ng. This applies to displays, literature, adver sing novel es, souvenirs, conduct of persons, etc. TABLETOP DIMENSIONS A six-foot draped and skirted table with two chairs will be provided for each exhibi ng company in the Foyer by 7:00pm on Wednesday, October 10. SELECTION OF SPACE Assignment of tabletops will be made by NOVA on a first-paid, first-assigned basis. EXHIBITOR SET UP Exhibitors may set out materials on Wednesday, October 10 from 7:00 pm - 8:00 pm or Thursday, October 11 from 6:00 am - 6:30 am. All materials must be set and ready for a endees to visit during the Coffee with Exhibitors at 7:00 am. Once set, table top displays will remain in place un l 1:00 pm on Friday, Oct. 12th, but exhibitor personnel are encouraged to a end ALL of the Annual Mee ng educa onal sessions, the Welcome Recep on on Thursday and Awards Luncheon on Friday for addi onal exposure to a endees. TERMS OF PAYMENT The exhibitor agrees to enclose with their applica on full payment. Payments should be made payable to NOVA and forwarded to the NOVA office, A en on: Victoria Converse, 1120 Route 73, Suite 200, Mount Laurel, NJ 08054. Exhibit space will not be held without submission of the exhibit applica on and full payment of fees. EXHIBIT CANCELLATION POLICY Cancella ons and requests for refunds must be submi ed in wri ng to NOVA. The date of receipt of the exhibitor s wri en no ce of cancella on will be considered the official cancella on date. If the exhibit is cancelled on or before August 30, 2018 all monies paid minus a $25 cancella on processing fee will be returned to the exhibitor. Any company who cancels a er August 30, 2018, will be responsible for the total cost. No refunds will be issued a er August 30, 2018.
NOVA 38th Annual Mee ng October 11-13, 2018 Hilton Richmond Hotel & Spa / Short Pump Richmond, VA EXHIBITOR / SPONSORSHIP APPLICATION FORM COMPANY MAIN CONTACT TITLE EMAIL PHONE FAX ADDRESS CITY, STATE, ZIP WEBSITE EXHIBIT OPPORTUNITY Associate Member Table Top Space $1,575 Nonmember Table Top Space $1,750 Upon payment in full, NOVA will assign your tabletop space. Space is accommodated on a first paid/first assigned basis. Cancella ons received in wri ng by August 30, 2018 will be subject to a $25 cancella on processing fee. There will be no refunds issued a er August 30, 2018. PAYMENT METHOD: Check (Made payable to NOVA) Credit Card Visa MasterCard American Express PAYMENT TO: Nurses Organiza on of Veterans Affairs A n: Victoria Converse, Mee ng Manager 1120 Route 73, Suite 200 Mt. Laurel, NJ 08054 Phone: 703-444-5587 Fax: 856-439-0525 vconverse@vanurse.org Credit Card #: Exp. Date: / CVV Code: Name of Cardholder: Signature: Amount Authorized to Charge: