Bangalore International Airport Limited INFORMATION DOCUMENT ON REQUEST FOR PROPOSAL (RFP) FOR CONSULTANCY SERVIES FOR GROUND PENETRATING RADAR SURVEY AND OTHER SUITABLE NON-DESTRUCTIVE TESTS FOR DETECTION OF UNDER GROUND UTILITIES AT KEMPEGOWDA INTERNATIONAL AIRPORT, BENGALURU Bangalore International Airport Limited Kempegowda International Airport, Bengaluru Devanahalli, Bangalore - 560 300 January 10, 2018 Information Document- ground penetration survey dated 9 Jan 2018 Page 1 of 6
1. INTRODUCTION Bangalore International Airport Limited (BIAL), a company incorporated under the Companies Act, 1956, is engaged in the operation, management and development of the Kempegowda International Airport, Bengaluru (Airport). BIAL proposes to appoint a Consultant for providing Ground Penetrating Radar Survey and other suitable Non-Destructive Tests for Detection of Underground Utilities at Kempegowda International Airport, Devanahalli, Bangalore, (hereinafter referred to as the Project) and in this regard invites Proposals from the Bidders. The Proposal submitted by the Bidders shall comply with all the requirements stated in the Request for Proposal (RFP) [Volume 1], Consultancy Service Agreement [Volume 2] and Scope of Services [Volume 3]. Based on final evaluation, the successful Bidder will be selected and notified (hereinafter referred to as the Consultant ). The notification of award of the contract by BIAL shall be followed by execution of an Agreement between BIAL and the Consultant, recording the terms and conditions for executing the Project. BIAL shall also have the right to modify, delete or add to the scope of Services at any point in time, during the bidding process and thereafter during the Term of Agreement. The scope of Services, provided as Volume -3 to the RFP, is envisaged to be completed within a period of 8 (Eight) weeks. BIAL also reserves the right to modify, delete or add to the scope of Services at any point in time, during the bidding process and thereafter during providing the Services, as per the terms of the Agreement. Interested applicants may view / download the RFP from TCIL e-portal https://www.tcil-india-electronictender.com. Instructions regarding e-tendering is attached this document as Annexure A. 2. BACKGROUND AND SCOPE OF SERVICES The services include but is not limited to carrying out Ground Penetrating Radar Survey and Non-destructive tests, trial pits for obtaining the data pertaining to underground utilities /services on site and mapping all data in drawings with all relevant information such as depth, nature and type of services etc. and its submission. Services are to be carried out at T1 forecourt & adjoining areas at Kempagowda International Airport, Bangalore, as more fully detailed in RFP. Services provided by This will facilitate BIAL to design the rerouting of existing services falling within the foot print of scope boundary as part of enabling works for enhancement of landside road and other infrastructure works. Note: The Bidders are requested to note that the Services described here are only indicative. The detailed scope of Services, provided as Volume -3 to the RFP can be downloaded from e portal website https://www.tcil-india-electronictender.com Information Document- ground penetration survey dated 9 Jan 2018 Page 2 of 6
3. PARTICIPATION: 3.1 BIAL will issue Request for Proposal ( RFP ) document(s) to Bidders only upon payment of onetime non-refundable RFP document fee of INR 25,000 in the form Demand Draft drawn in favour of Bangalore International Airport Limited, payable at Bengaluru or through Bank transfer. Bank details for effecting bank transfer is given below: A. Name of the Bank: State Bank of India. B. Name and Address of the Branch: State Bank of India, IFB, 61 Residency Road, Bangalore, 560025 C. Account number 36251491802 E. IFSC (Financial Security Code) Code number of the bank: SBIN0009077 3.2 Bidders shall have adequate financial capacity and technical capability to undertake the scope of Services. 3.3 The Proposal is to be submitted in accordance with the instructions mentioned in the RFP. 3.4 For the purpose of the RFP, Joint Ventures / Consortiums are not permitted to participate. 3.5 Bidders must fulfill the criteria provided under Clause 4 on its own. 3.6 The RFP shall be duly signed by the authorized signatory of the Bidder. 3.7 Bidder shall not have a conflict of interest (the Conflict of Interest ) that affects the Bidding Process. Any Bidder found to have a Conflict of Interest shall not be considered, as opined by BIAL at its discretion. Bidder shall be deemed to have a Conflict of Interest, affecting the Bidding Process if the Bidder, its member or associate (or any constituent thereof) and any other Bidder, its member or any associate thereof (or any constituent thereof) have common Controlling Shareholders (i.e., any shareholder thereof having a shareholding of more than 25% (twenty-five per cent) of the paid up and subscribed share capital, or similar, of such Bidder, member or associate, as the case may be). Any Bidder found to have a Conflict of Interest in the Bidding Process shall be disqualified. 3.8 Bidders shall provide complete details of their Company s structure, organization chart showing key personnel, financial resources, and details of relevant experience. Bidders shall submit the filled in Annexures, Schedules, Forms as available in TCIL e-portal(https://www.tcil-india-electronictender.com) 3.9 Bidders shall ensure that all the information and documents required by BIAL under the RFP is furnished/submitted to BIAL online on TCIL e-portal on or before 18.00 hours IST on 26 th January 2018 3.10 Proposals submitted by the Bidders without the requested information and relevant documents shall be deemed to be incomplete and may not be considered. Information Document- ground penetration survey dated 9 Jan 2018 Page 3 of 6
4. Award Process: BIAL shall conduct the award process in a fair and non-discriminatory manner. Canvassing in any form, unsolicited letter and post bid correction will invoke summary rejection of the Proposal. Conditional Proposals may be rejected. The Bidder shall comply with all the terms and conditions set out in the RFP and its appendices while submitting its Proposal. BIAL will evaluate the Technical Proposals based on the Technical Evaluation Criteria as below: 4.1 Technical Evaluation Criteria Sl. No. Criteria Weightage (%) 1 Approach, methodology and work plan 35 2 Resource Plan (Personnel) Personnel Capabilities: Proposed Organization Chart for the Project; Qualification of key professional to be deployed including proposed project manager / team leader 55 Also shall have: Experience in similar works Experience in airport projects 3 Technical compliance with RFP 10 Total Score 100% 4.2 Selection Criteria The Financial Proposals of only those Bidders whose Technical Proposals are determined to be satisfactory as per the above Technical Criteria, will be evaluated for the bid stage. Conditional Proposals may be rejected. The Bidder shall comply with all the terms and conditions set out in the RFP and its appendices while submitting its Proposal. BIAL reserves the right to negotiate with all or any of the Bidders whose Financial Proposals are being evaluated, to determine the successful Bidder. 5. Litigation History & Compliance: Following details needs to be submitted by the Bidder in respect of: i. Litigations or arbitrations in respect of any contract executed or in progress in the past 5 (five) years. ii. In respect of litigations or arbitrations against any government entity. iii. Litigations/ arbitrations/pending dispute against BIAL or any of its subsidiaries and/or associate companies. iv. Pending investigations or proceedings in respect of any money-laundering, corruption or anti- bribery laws. v. Declaration on the status of Compliances. Information Document- ground penetration survey dated 9 Jan 2018 Page 4 of 6
BIAL reserves the right to disqualify any Bidder whose Litigation History could (in the determination of BIAL) adversely affect the interest of BIAL to perform the contract. Following additional declaration needs to be submitted by the Bidder: i. Proof of filed tax returns to the Central Government ii. Not be insolvent, in receivership, bankrupt or being wound up. iii. Not have its affairs administered by a court or a judicial officer iv. Not have its business activities suspended and not be subject to any legal proceedings for any of the foregoing reasons; and v. Not have any of their director and officers, convicted of any criminal offence related to professional misconduct or making of false statements or misrepresentations with respect to their qualifications to enter into a procurement contract, within a period of two preceding the commencement of the procurement process, or not otherwise have been disqualified pursuant to debarment proceedings vi. A compliance declaration vii. Not have abandoned any Services / works / performance of Services/ works in the last 10 years viii. Not have had any liquidated damages in last 5 years ix. Details of delays in completion of contract by more than 20% of the original completion period in the last 10 years. BIAL reserves the right to disqualify any Bidder based on the above submission if it would adversely affect the performance of the contract. All the Forms & Formats which needs to be submitted by the Bidder shall be made available in TCIL e- portal. 5 SUBMISSIONS AND COMMUNICATION: 5.1 Special Instructions to Bidders: 5.1.1 Bidders shall follow the e-tendering instructions 5.1.2 The RFP can be viewed / downloaded from TCIL e-portal https://www.tcilindia-electronictender.com from 10 th January 2018 to 16.00 hours IST on 26 th January 2018 SL. NO. EVENT DESCRIPTION DATE 1 RFP issue date 10 th January 2018 2 Last date for receiving question regarding the RFP 17.00 hrs IST on 16 th January 2018 (Refer Clause 6 of this RFP) 3 Pre-bid Meeting Not Applicable 4 BIAL s response to questions regarding the RFP 17.00 hrs IST on 19 th January 2018 5 Proposal Submission Date 18.00 hrs on 29 th January 2018 Submission is online on TCIL e-portal Information Document- ground penetration survey dated 9 Jan 2018 Page 5 of 6
5.1.3 Bidders shall submit their duly signed Proposal online through TCIL e- portal. Proposal must be submitted online at https://www.tcil-indiaelectronictender.com on or before 18.00 hours IST on 29 th January 2018. 5.1.4 Proposal submitted through any other mode shall not be entertained. 5.2 Address for Communication: Vice President-Contracts & Procurement Consultancy Services for ground penetrating radar survey and other suitable non-destructive tests for detection of underground utilities. Bangalore International Airport Ltd. BIAL Project Office, Kempegowda International Airport, Bengaluru Devanahalli, Bengaluru - 560 300 Email: projecttenders@bialairport.com Phone No: 080 66782431 www.bengaluruairport.com Information Document- ground penetration survey dated 9 Jan 2018 Page 6 of 6