Asian Pacific Endowment 2018 Grant Guidelines Draft Deadline August 14, 2018 at 11:59 p.m. Maximum grant size $10,000 Informational Webinar June 26 th @ 3PM. For further details, please visit: https://cc.readytalk.com/r/m929bzeg8ene&eom Website http://www.saintpaulfoundation.org/diversity-endowmentfunds Background A permanent community endowment built by and for Asian-Pacific Islanders, the Asian Pacific Endowment supports groups that use culture to encourage social change and capture the community s historic experience. The endowment, which is a fund of The Saint Paul Foundation, funds small, grassroots groups for a variety of endeavors that enhance our community. 2018 Grant Opportunity The Asian Pacific Endowment is currently seeking proposals for projects and/or programs that use culture broadly defined to include values, language, traditions, customs and other unique aspects of a community to address social issues and give voice to the experiences of the diverse Asian and Pacific Islander (API) community within the state of Minnesota. Eligibility requirements In order to be eligible to apply: The organization must serve an API community in Minnesota. According to the United States Census Bureau, API is defined as a person having origins in any of the original peoples of Southeast Asia or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, Laos and Vietnam or a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
The program must recognize the importance of an API community or communities in the way it provides services, implements activities/programs, and engages community for positive change and impact. This applicant organization must have annual operating expenses of $500,000 or less. Applicant must be a 501(c)(3) nonprofit in good standing with the Internal Revenue Service or must use a fiscal agent with 501(c)(3) nonprofit status which is in good standing with the IRS. See the Fiscal Agent Form for more information on fiscal agent requirements. Requested grant terms should start no earlier than November 1, 2018. The proposed project or program must be completed by December 31, 2019. Priority Funding Areas The Asian Pacific Endowment is interested in funding projects that address one or more of the priority funding areas below. 1. Celebrating Identity The Asian Pacific Endowment is interested in projects that work with the Asian Pacific Islander community on bridging cultural identity. This is broadly defined to include topics such as arts, music, dance, religion, language, traditions and cultural preservation. 2. Education The Asian Pacific Endowment seeks to fund projects that connect education to culture. Projects that focus on youth center programming, language barriers, health and mental illness and getting cultural programs accredited will have preference. 3. Economic Prosperity The Asian Pacific Endowment seeks proposals that focuses on systems change and access, specifically how it relates to elders, youth, women, limited English speakers and the LGBTQ communities. Applicants must fulfill all eligibility requirements. In addition, the Endowment will give priority to the following: Programs/projects which serve API communities for which there are few culturallyspecific nonprofit services available. Organizations which are led by members of the API community. For example, the majority of the board of directors is of API descent or an API staff person or persons direct(s) the program or project. New organizations and organizations who have received Endowment funding fewer than two times in the past five years will receive priority. Impact of this grant is critical to the programs/project s success. How Will Applications Be Reviewed and Rated? The applications will be reviewed and rated through a competitive selection process by volunteers from many different API ethnic backgrounds who serve on the Asian Pacific 2 P a g e
Endowment s advisory committee. They will make grant recommendations to The Saint Paul Foundation. The advisory committee volunteers will use the following criteria to guide their recommendations: 1) Alignment with the priorities of the committee, as stated in the Priority Funding Areas section. 2) The strength and feasibility of the proposed project/program work plan. 3) The impact the program will have on program participants and/or the community. In addition, the committee will assure that the diversity of the API community is reflected in the portfolio of recommended grants. The Asian Pacific Endowment receives far more applications than it is able to fund. Before you prepare an application, make sure to read through the eligibility requirements and grantmaking priorities carefully. Please do not hesitate to contact the endowment s staff liaison Takara Henegar for guidance on submitting an application. The Asian Pacific Endowment will not fund: Expenses that have already occurred Organizations with annual operating expenses above $500,000. Ongoing annual operating expenses. Political organizations or candidates. Individuals. For-profit organizations. Direct religious activities. Deadline The deadline for submission of your application is: August 14, 2018. Your application must be received by 11:59 p.m. on the deadline date. The Asian Pacific Endowment prefers that applications be submitted using the Submittable Online Portal If you are unable to submit your grant online, please contact Takara Henegar no later than August 7, 2018 to make alternative arrangements. We expect notification to occur in November 2018. For more information The Asian Pacific Endowment encourages potential applicants to call before submitting an application. For more information on this request for proposals, contact staff liaison, Takara Henegar: Telephone: 651.325.4211. Email: takara.henegar@spmcf.org 3 P a g e
Application questions (fields to be filled out in the online Submittable form) Applicant Organization Information Applicant legal organization name If you are a 501(c)3, this should be as shown in the most recent IRS determination letter. Is your organization/group a nonprofit with 501(c)(3) status? [ ] Yes [ ] No - we are using a nonprofit fiscal sponsor. (If applicable, please be sure to fill out the fiscal sponsor section of the application and upload the fiscal sponsor form (template located at https://www.saintpaulfoundation.org/asian-pacific-endowment). The upload field is located at the end of this application.) Year established Applicant or fiscal sponsor Employer Identification Number (EIN) Applicant address line, address 2, city, state, zip code Applicant main phone number Applicant web site (If you have a fiscal sponsor please link to your organization s specific web page.) Please provide your organization s mission statement. Describe your organization List the organization's current project/program area(s). o For each area, provide the number and population/communities served. Also, describe how your project/program areas serve the specific ethnic community related to the Endowment Fund. Number of full-time staff Number of part-time staff Number of volunteers Others assisting/types of assistance (e.g., Vistas, interns, Americorps, consultants etc.) The organization's current year budget Applicant authorized representative name (This should be your Executive Director or equivalent.) Applicant authorized representative email address Applicant authorized representative phone number Provide the ethnic/racial demographics of your board of directors or governing body by providing the number in each category: o White/Caucasian o Black/African American o Asian o Latino/Hispanic o Native Hawaiian/Pacific Islander o American Indian/Native Alaskan o Two or more races/other Provide the ethnic/racial demographics of your organization's executive director (or equivalent) and senior-level management in each category: o White/Caucasian o Black/African American 4 P a g e
o Asian o Latino/Hispanic o Native Hawaiian/Pacific Islander o American Indian/Native Alaskan o Two or more races/other Do people of color represent a majority of the population directly served by your organization (through all of its projects/ programs, initiatives, services, etc.)? [ ] Yes [ ]No Fiscal Sponsor Information: (If your organization is a 501(c)(3) please skip down to uploading your documentation) Fiscal sponsor name (legal name as shown in most recent IRS determination letter) Fiscal sponsor DBA EIN Year established Address line 1, Address line 2, City, State, Zip Phone Website Executive Director (or equivalent) Email Phone Documents to be uploaded: Forms and templates can be found at: https://www.saintpaulfoundation.org/asian-pacific-endowment Organization budget for the current fiscal year. (You may use the template or use your own. If you have a fiscal sponsor, please upload your organization's budget and the fiscal sponsor's budget.) Budget for the project for which you are applying. (You may use the template or use your own.) Year-end financial statement for the most recently completed year. You may use a copy of your audit, IRS Form 990, or an unaudited balance sheet and statement of income and expenses. If you are using a Fiscal Sponsor, please upload the fiscal sponsor s financial statement too. Board of Directors List (Please upload a list. No template is provided. If you are using a fiscal sponsor, please only upload your organization's Board of Directors List.) For organizations using a fiscal sponsor, please submit a completed and signed Fiscal Sponsor Agreement form Please use the template provided at: https://www.saintpaulfoundation.org/elfondo-de-nuestra-comunidad Proposal Details 5 P a g e Proposed grant title Proposed start date Proposed end date (The earliest grant start date is November 1, 2018 and the latest completion date is December 31, 2019. Applicants may propose a shorter project within that time frame.date format: MM/DD/YYYY) Amount requested
Project contact name (If different than authorized representative.) Project contact email Project contact phone Did your organization receive a grant last year? [ ] Yes [ ]No If yes, provide the Tracking Number If yes, include an update that addresses the extent to which you achieved the proposed grant objectives for the above referenced grant. Select one priority funding area from the list that best describes the focus of your grant request Select which of the following best describes the primary geographic area to be served by your grant Narrative Proposed program/project/initiative summary (What are you going to do, who and how many people will benefit from your work, and how will they benefit from your work? What specific activities will occur? Where will the project take place?) Provide a high level timeline for your project In each category, provide the ethnic/racial demographics of the staff members leading the proposed grant for which you are currently requesting funding: o White/Caucasian o Black/African American o Asian o Latino/Hispanic o Native Hawaiian/Pacific Islander o American Indian/Native Alaskan o Two or more races/other Do people of color represent a majority of the population served by the proposed grant for which you are currently requesting funding? [ ] Yes [ ] No If yes, provide the primary racial/ethnic groups served by the proposed grant Provide any additional information not already captured regarding the primary population to be served by the proposed grant. Are you affiliated with an international or national organization? [ ]Yes [ ]No If yes, what percentage of the program/project is focused on the specific ethnic community(ies) served by this Endowment in Minnesota? If affiliated with an international or national organization, what percentage of the budget is focused on the local program/project (specifically what portion of the requested funds will go towards the local program/project?) Please list up to three (3) activities related to the proposed grant for this request Please list up to four (4) outputs for the proposed grant. (Output definition: Outputs describe what a project will produce or who has helped with activities. Outputs are tangible, countable items. For example, # of clients served, cost and # of informational materials distributed, # of plays produced.) List no more than two (2) intended outcomes during the proposed grant period. Quantify the intended grant outcomes in terms of percentage change or outcomes accomplished. (Outcome definition: Outcomes describe what will change as a result of the grant. State in the following 6 P a g e
format: 80% of participants will report that they have increased their skills to have a conversation about race by at least one level.) If you would like, please upload a file that will tell your story in a different way. Text, photography, audio and video files are accepted. (Please keep submissions brief. For example, a document should be no more than three pages in length and a video or audio file should be more than five minutes long. File size may not exceed 1 GB.) CERTIFICATION: In submitting this application, the authorized representative of the applicant organization agrees to the following: 1. The applicant organization will spend funds solely for the purposes stated in the application and will refund the unexpended portion of such funds, if any. In addition, the applicant will provide interim and final reports as required by the Foundation. 2. The applicant organization agrees that payment of funds granted will be at the convenience of the Foundation, including cancellation of the grant and/or modification of previously agreed upon payment schedules, should such cancellation or modification be deemed necessary by the Foundation. 3. The applicant organization understands that the Foundation, in researching this grant application, may review any and all of the information submitted as part of this request with advisors of the Foundation s choosing, if deemed necessary by the Foundation. 4. The applicant organization has made a determination regarding the applicability of the Minnesota Charitable Solicitation Act (MCSA) and intends to comply with the terms of this Act, if appropriate. MCSA information can be found at: https://www.ag.state.mn.us/brochures/pubguidetocharitieslaws.pdf 7 P a g e