Adult Jail & Juvenile Detention Fund

Adult Jail & Juvenile Detention Fund

JOSEPHINE COUNTY, OREGON Table of Contents Adult Jail & Juvenile Detention Fund Fund Description... Budget Resources and Requirements... 1 Schedule A - Summary of Programs Two Year View... 2 Program Descriptions and Budgets: Sheriff- Adult Jail... 3 Juvenile Justice- Detention... 6 Fund Level... 8

JOSEPHINE COUNTY Public Safety Fund Description This Fund was created for the 2017-18 budget after the Josephine County voters approved the 5-year local option levy to fund the Adult Jail and Juvenile Detention Programs in May 2017. It is comprised of two programs: Sheriff Adult Jail Program and Juvenile Justice Detention Program. The Sheriff is an elected official. The manager of the Juvenile Justice Department reports to a liaison County Commissioner. The departments within this fund provide support for the criminal justice system utilized by city, county and state law enforcement. Countywide services include the jail and juvenile facility. The budget is in balance, which means that the budgeted requirements (expenditures and ending fund balance) are equal to the resources (beginning fund balance and revenues) that are estimated to be available during the budget year. The primary source of revenue to operate the departments in this Fund is property tax from the local option levy and transfer in from Forestry Reserve Fund. Additionally, programs operated by the two programs generate revenues for specific program purposes. In the pages that follow, a summary of the Fund (Resources and Requirements) is presented first, followed by sections for each of the departments. Each department is represented by a graph of expenditures for the proposed budget, the current year adopted budget, and the previous three years actual expenditures. The associated chart provides the same information in numerical values. Following the graph and chart is a narrative of the purpose of the program.

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FORM LB 10 SPECIAL FUND RESOURCES AND REQUIREMENTS Adult Jail & Juvenile Detention Fund (Fund 17) Josephine County Third Preceding Year 2013 14 Historical Data Actual Second Preceding Year 2014 15 First Preceding Year 2015 16 Adopted Budget Year 2016 17 DESCRIPTION RESOURCES AND REQUIREMENTS RESOURCES Cash on hand * (cash basis), or Beginning Fund Balance Fees & Charges for Services Intergovernmental Revenues Interfund Charges for Services Interest and Other Revenues Transferred IN, from other funds 10 General Fund 13 Community Corrections treatment beds 49 Forestry Reserve Fund Proposed By Budget Officer $0 372,600 734,600 0 11,700 0 248,900 0 Budget for Next Year 2017 18 Approved By Budget Committee Adopted By Governing Body 0 0 0 0 Total Resources, except taxes to be levied 1,367,800 0 0 Taxes estimated to be received 7,192,200 Taxes collected in year levied TOTAL RESOURCES 8,560,000 REQUIREMENTS ** Org Unit or Prog & Activity Object Classification Detail 48 Equipment Reserve Fund Adult Jail Program Juvenile Detention Program Interfund Transfer Out 40 Internal Services Fund (ISF) 47 Property Reserve Fund $6,853,500 969,000 625,800 0 62,000 Contingency/Fund Balance 49,700 150 504 010 (Rev. 10 16) Ending balance (prior years) UNAPPROPRIATED ENDING FUND BALANCE TOTAL REQUIREMENTS 8,560,000 *The balance of cash, cash equivalents and investments in the fund at the beginning of the budget year 1

JOSEPHINE COUNTY Schedule A - Office/Division Summary of Programs 2017-18 Budget Fund: Adult Jail & Juvenile Detention (17) 2016-17 Budget Program Name 2017-18 Budget FTE Resources Requirements Net FTE Resources Requirements Net $ - Fund Level - $ 7,197,900 $ 625,800 $ 6,572,100 - Sheriff - Adult Jail 46.80 1,287,100 6,855,500 (5,568,400) - Juvenile - Detention 10.80 75,000 1,029,000 (954,000) - - - - - - - - $ - $ - Total for Fund 57.60 $ 8,560,000 $ 8,510,300 $ 49,700 2

SHERIFF ADULT JAIL 2013 14 to 2017 18 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY 2013 14 FY 2014 15 FY 2015 16 FY 2016 17 FY 2017 18 FY 2013 14 FY 2014 15 FY 2015 16 FY 2016 17 FY 2017 18 Actual Actual Actual Adopted/Sup Proposed Requirements Personal Services $0 $0 $0 $0 $4,793,400 Supplies $0 $0 $0 $0 $604,000 Fees and Services $0 $0 $0 $0 $843,600 Training and Travel $0 $0 $0 $0 $25,000 Facilities and Utilities $0 $0 $0 $0 $587,500 Other Expenditures $0 $0 $0 $0 $0 Interfund Transfers OUT $0 $0 $0 $0 $2,000 Total Requirements $0 $0 $0 $0 $6,855,500 Resources Fees and Charges for Services $0 $0 $0 $0 $372,600 Intergovernmental Revenues $0 $0 $0 $0 $659,600 Interfund Transfers IN $0 $0 $0 $0 $248,900 Other Revenues $0 $0 $0 $0 $6,000 Total Resources $0 $0 $0 $0 $1,287,100 FTE 0.00 0.00 0.00 0.00 46.80 3

SHERIFF Adult Jail Purpose of Program ORS 206.010 Arrest and commit to prison all persons who break the peace, or attempt to break it, and all persons guilty of public offenses ORS 169.320 The County must pay for the care of county prisoners. The Sheriff has custody and control of prisoners in the facility. Budget Goal #1 Improve community outreach and communication to the public by increasing efficiencies within County Departments and providing enhanced service to citizens. The Sheriff s Office uses technology to efficiently improve community outreach, communicate with the public, and provide enhanced services. With social media and the website, the Sheriff s Office is able to post press releases, inform the public about new programs and services, and regularly provide office statistics. The Sheriff has instituted question and answer sessions on social media to allow the public to ask questions about the office and get a direct response. Many citizens also use the Sheriff s Office email as a convenient way to contact the office and get a timely response to their questions. Even with staffing at a minimum, the use of technology makes it possible for every citizen to communicate with the office and receive important information at little to no cost to the County. Budget Goal #2 Develop a sustainable plan for all mandated and essential County government programs. With federal funding dwindling, it is important to have other funding streams in order to keep mandated services. While the Sheriff s office continues to seek new revenue sources, four programs that generate the most revenue are Civil, Patrol, Jail, and Court Services. While these four programs are not fully selfsustaining, the revenue they generate helps to maintain a basic level of service. The Civil Division collects fees for paper service and concealed handgun permits. The fees collected provide funding for about half of the Civil Division budget. While there is no funding for the Patrol Division, contracts with the Oregon State Marine Board, Bureau of Land Management, and the U.S. Forest Service help to provide some level of service. For the upcoming fiscal year, these contracts will provide two full time positions and two seasonal positions. The Jail receives contracts and grants for jail beds that provide funding for half the Jail budget. Without this revenue, the Jail would not remain open. Court Services receives funding from the state that provide over half the funding for the program budget. The revenues brought in for Civil, Patrol, Jail, and Court Services should continue indefinitely. Budget Goal #3 Provide access to County services to the citizens of Josephine County in a transparent, open and professional manner. There are several ways the Sheriff s Office provides access to services to the citizens in an open professional manner. With updated software and streamlined processes, the Civil Division has increased its hours of operation. This allows two days for citizens to apply/renew their concealed handgun licenses, as well as the ability to accept papers for service from the public Monday Friday. Because we have limited staff in our Dispatch center, the Sheriff s Office has an online reporting system where citizens can report a crime from their home computer. If a citizen does not have a computer, there are computers available at substations and the lobby of the Jail. Volunteers at the substation are available to assist citizens in filing a report. The link to the online reporting system is located on the Sheriff s Office website. Also on the website are applications for concealed handgun licenses as well as a tool to search for current inmates lodged in the Jail. The Sheriff s Office is always trying to find ways to improve access to services given the current staffing levels. 4

SHERIFF Key Performance Indicators: Service Levels 2015 16 2016 17 2017 18 Actual Expected Budgeted Jail Total No. of People Booked 4,349 5,972 7,500 Jail Inmates Released BAR Beyond Available Resources 725 1,893 0 Jail Average Daily Population 130 130 185 Jail Meals Served 147,554 148,659 220,000 Fiscal Year 2015 16 & 2016 17 Anticipated Accomplishments: Regularly shared information and statistics with the public regarding Sheriff s Office operations through the website and social media The Jail received a 99% compliance rating in the most recent inspection by the Oregon State Sheriff s Association done in 2017 The Jail continues to receive a 100% compliance rating on food service inspections The Jail received favorable ratings from inspections by both Immigrations and Customs Enforcement and the US Marshals Service Jail staff received Inmate Classification Training to gain better knowledge on facility safety The Jail provides in custody court appearances for about 2,000 inmates each year The Jail transports over 500 inmates to other jails and prisons in Oregon each year Re implemented the church program for inmates lodged at the Adult Jail Received Justice Reinvestment funds from the Criminal Justice Commission for 10 Drug Treatment Beds in the Adult Jail Other sources of Jail revenue include the City of Grants Pass bed rentals, ICE/USM bed rentals, Parole and Probation beds, and DUII grant. In house mental health services for inmates in the Adult Jail are provided by Options for Southern Oregon Installation of a new camera system in the Adult Jail was completed to provide better security and safety to both Deputies and inmates All newly hired Deputies attend the DPSST Academy and receive their certification within one year Continue to utilize the Relias training software to provide staff with required training without travel costs 5

JUVENILE JUSTICE- DETENTION 2013 14 to 2017 18 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 FY 2013 14 FY 2014 15 FY 2015 16 FY 2016 17 FY 2017 18 FY 2013 14 FY 2014 15 FY 2015 16 FY 2016 17 FY 2017 18 Actual Actual Actual Adopted Proposed Requirements Personal Services $0 $0 $0 $0 $830,100 Supplies $0 $0 $0 $0 $53,000 Fees and Services $0 $0 $0 $0 $26,000 Training and Travel $0 $0 $0 $0 $7,100 Facilities and Utilities $0 $0 $0 $0 $52,800 Other Expenditures $0 $0 $0 $0 $0 Interfund Transfers OUT $0 $0 $0 $0 $60,000 Total Requirements $0 $0 $0 $0 $1,029,000 Resources Fees and Charges for Services $0 $0 $0 $0 $0 Intergovernmental Revenues $0 $0 $0 $0 $75,000 Interfund Transfers IN $0 $0 $0 $0 $0 Other Revenues $0 $0 $0 $0 $0 Total Resources $0 $0 $0 $0 $75,000 FTE 0.00 0.00 0.00 0.00 10.80 6

JUVENILE Detention Purpose of Program Juvenile Justice Detention Services are mandated in ORS 419A.010 020. Felony youth referrals are received from law enforcement, evaluated by the District Attorney's Office for legal sufficiency and the course of disposition is prescribed by Juvenile Justice. Misdemeanor referrals are evaluated by Juvenile Justice. The program promotes community protection through accountability for youth, opportunity for reformation and justice for victims. Detention is often required pre/post hearing and serves to provide public safety. Detention outcomes have been reduced since 2012 closure of the facility. We have partnered with Jackson County and then Douglas County to get 3 bed rentals for the worst youth offenders. We intend to re open in 2017 18 due to voter approval of local option tax levy. The outcomes will be presented in the next year budget document. Budget Goal #1 Improve community outreach and communication to the public by increasing efficiencies within County Departments and providing enhanced service to citizens. A budget goal of community outreach is accomplished in the geographical assignment of caseloads. In compliance with law, schools are advised of youth pending court and final dispositions. Juvenile Justice participates in quarterly meetings of law enforcement, schools and treatment providers. We maintain training standards via the Oregon Juvenile Department Director's Association (OJDDA). Budget Goal #2 Develop a sustainable plan for all mandated and essential County government programs. Funding revenue from the state, office rent and fees account for some of the budget. The balance is required from property tax. The department and local leaders will continue to research a permanent solution to funding. Budget Goal #3 Provide access to County services to the citizens of Josephine County in a transparent, open and professional manner. Our department strives to provide services in a professional manner at all times. Juveniles are referred to us via Grants Pass Police, Josephine County Sheriff, Oregon State Police and Federal agencies. Key Performance Indicators: 2015 16 2016 17 2017 18 Service Levels Actual Expected Budgeted Detention Beds with Douglas County 3 3 0 Detention Beds at Josephine County Facility 0 0 14 Effectiveness Measures: Recidivism rate (36.9% statewide av.) 33% 33% 31% Fiscal Year 2015 16 & 2016 17 Anticipated Accomplishments: Full implementation of contact standards based on risk to public safety and youth needs. Full implementation probation violation / sanction process as allowed by the limited number of contracted detention beds in Douglas County. Continued cooperation and utilization of detention bed contract with Douglas County Juvenile Department. Geographic assignment of cases, allowing juvenile probation officers more contact with schools and other community partners. 7

FUND LEVEL ADULT JAIL & JUVENILE DETENTION FUND 2013 14 to 2017 18 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 FY 2013 14 FY 2014 15 FY 2015 16 FY 2016 17 FY 2017 18 FY 2013 14 FY 2014 15 FY 2015 16 FY 2016 17 FY 2017 18 Actual Actual Actual Adopted Proposed Requirements Interfund Transfers OUT $0 $0 $0 $0 $625,800 Total Requirements $0 $0 $0 $0 $625,800 Resources Beginning Fund Balance $0 $0 $0 $0 $0 Taxes $0 $0 $0 $0 $7,192,200 Other Revenues $0 $0 $0 $0 $5,700 Total Resources $0 $0 $0 $0 $7,197,900 FTE 0.00 0.00 0.00 0.00 0.00 8