EXECUTIVE HANDOVER MEETING 14 June 2016

Transcription

1 The Royal Canadian Legion Branch 632 (Orleans) 800 Taylor Creek Drive, Orleans, Ontario K1C 1T1 Phone (613) Web Page: EXECUTIVE HANDOVER MEETING 14 June 2016 Present: Comrades Len Marks, Don Johns, Jim Grant, Frank Stacey, Garth Mader, Paul Larocque, Neil Wolfe, Christian Duhamel, Kim Levesque, Gordon Kerluke, Jeanine Mader, Maureen Philippe, Jim Ferguson, Ron Bradimore, Denis Philippe, June Smith, Barb Johns, Lucie Goderre and Mac Casselman. Excused: Comrades Marty Keates, Sherri McInnis, Blaine Kiley and Valerie Cyr. Absent: Comrades Ken Green, Doc Hopper, Andrew Proulx, Jean Beck, Ray Plourde, and Steve Sauve. 1. OPENING CEREMONIES AS PER LEGION RITUAL Comrade Len Marks called the meeting to order at 7:07 PM. 2. ROLL CALL Comrade Maureen Philippe called the roll. 12 of 18 Branch Officers and elected Standing Committee Members were present. This DID constitute a quorum. 3. DEVIATION Under New Business. 4. MINUTES OF THE PREVIOUS EXECUTIVE MEETING - Comrade Sherri McInnis The minutes of the May meeting were sent out. Any corrections and/or amendments as identified have been made. A copy has been placed in the Executive Meeting Minutes Binder and on the Branch web site. Moved by Comrade Maureen Philippe and seconded by Comrade Jim Grant that the approval of the minutes be accepted. 1

2 5. BUSINESS ARISING FROM THE PREVIOUS MEETINGS There was no business arising from the last Executive meeting. 6. CORRESPONDENCE Comrade Maureen Philippe (On behalf of Sherri McInnis) All items received have been copied and placed in the correspondence binder and stored on the off-site thumb drive. 7. GUEST SPEAKER No Guest. 8. PRESIDENT S REPORT Comrade Marty Keates Handed over to Comrade James Ferguson To begin the first week as president, our manager Nicky and I were on hand for inspections by our fire alarm and sprinkler system team and our branch insurance agent. Although we passed, they both commented that our electrical rooms do not meet code as the access to electrical panels are a hazard. This info was passed to the housing officer and will be fixed next week. On June 25th the L.A. will have a BBQ. Denis Philippe and I will cook and hopefully others will help out. We still have positions to fill on the committee and will be asking for people to fill the positions. I am sure our sports officer will give a full report and a list of workers. I do wish however to thank all those involved at the Golf Fundraiser on June 16 th for all their hard work in making the day a great success. 2

3 9. TREASURER/FINANCIAL OFFICER REPORTS a. NEVADA Comrade James Grant NEVADA FINANCIAL STATEMENT AT END OF MINUTES. Moved by Comrade Jim Grant and seconded by Comrade Frank Stacey that the report and Financial Statement be accepted as presented. b. FINANCIAL STATEMENTS Comrade June Smith I am currently reviewing what has been handed over from previous Executive. 10. CHAIRPERSON REPORTS UNDER THE PRESIDENT a. MEMORIAL WALK Comrade Frank Stacey Application forms are on the shelf with the membership forms. b. SERVICE OFFICER Comrades Frank Stacey and Doc Hopper May was a busy month and in June I have met with 5 people. The Provincial Service Officer will visit the Branch on 21 June and there will be a meeting for the Service Officers and Poppy Workshop to be held 1 st weekend in October. 3

4 c. LADIES AUXILIARY Presented by Comrade Jeanine Mader (On behalf of Valerie Cyr) The Ladies Auxiliary has completed a very successful and full year and we are looking forward to a summer break. It won t be a very long break as we now return early in August and that allows us to take one month off in winter. We will be holding our year end Barbeque on 25 June A time to celebrate the great year we had and just enjoy our Comrades for some fun. A goal we will be working hard to achieve in the next year will be recruiting. Some events will be planned to attract new members to our group, thus ensuring a successful continuation in our future. As always, our primary function is to support our Branch in all its endeavors and you may be assured that we stand at the ready to assist you all in any way we can. Hopefully a joint Branch and L.A. event can be worked on in the coming year. On behalf of the Ladies Auxiliary and its Executive, have a very restful and enjoyable summer. Yours in Comradeship Valerie Cyr/President L.A. d. BRANCH MANAGER Comrade Nicole Hebert e. BANNER Comrade Marta Nuijten f. KITCHEN Comrade James Ferguson (Previously Comrade Marty Keates) Moved by Comrade Len Marks and seconded by Comrade Jeanine Mader that the reports of the committees under the President be accepted as presented. 11. REPORTS UNDER THE PAST PRESIDENT Comrade Marty Keates (Previously Ken Green) a. FUTURE PLANNING AND ELECTIONS Comrade Marty Keates (Previously Ken Green) 4

5 12. CHAIRPERSONS REPORTS UNDER THE 1 st VICE-PRESIDENT Comrade Len Marks (In-coming Comrade Blaine Kailey) a. BAR OFFICER Comrade Len Marks (In-coming Comrade Blaine Kailey) Bar Inventory was completed on 31 st May Report has been given to the Treasurer and the Branch Manager. b. INVENTORY Comrade Paul Larocque c. SPORTS Comrade Steve Sauve (Comrade Ron Bradimore on behalf of Steve Sauve) Steve Sauve expressed his thanks for all the support for the Ladies Golf Tournament (69 participants) and the upcoming June 16 th Annual Fundraising tournament. Summer darts start on 22 nd June d. SCRAPBOOK Comrade TBD We are looking for a replacement for the Scrapbook. Anyone interested please contact Jim Ferguson. e. VETERANS AND AGING Comrade Gordon Kerluke Pub Night at the Perley on May 18th went very well. Comrades Gord Atkinson and Tim Parsons provided the entertainment. This was enjoyed by all. Comrade Jeanine Mader and the Trefoil Guild (Girl Guides of Canada) provided a strong volunteer base. Approximately guests attended the gathering. The next visit by Perley Vets to our Branch is on September 24th. An innovative project is underway by Beacon Hill Retirement Residence. This includes the placement of bilingual plaques at the entrance of the suites of Vets, thanking them for their service and identifying their suite as a proud home of a Veteran. The project has the potential of being taken national. 5

6 f. HOUSING Comrade Garth Mader The dishwasher has been repaired and I am still replacing light bulbs. g. BREAKFAST CLUB Comrade Chantal Baron The breakfast club handed in a cheque for $3, on the 9 th June h. POPPY CHAIR Comrade Barb Johns (Handed over from Comrade Neil Wolfe) 6

7 i. POPPY TRUST FUND Comrade Lucie Goderre POPPY TRUST FUND TREASURER REPORT MAY 2016 BANK BALANCE May 1st, 2016 $ 80, REVENUES EXPENSES - May 2016 (21,879.02) (Includes $ 19, for Bursaries) BANK BALANCE - May 31st, 2016 $ 58, Lucie Goderre/Poppy Trust Fund Treasurer j. CONSTITION AND BY-LAWS, REGULATIONS AND RULES Comrade Blaine Kiley (Handed over from Comrade Bud Dion) k. TRAINING AND DEVELOPMENT Comrade Blaine Kiley (Handed over from Comrade Bud Dion) Moved by Comrade Len Marks and seconded by Comrade Mac Casselman that the reports under the 1 st Vice President be accepted as presented. 13. CHAIRPERSON REPORTS UNDER THE 2 ND VICE-PRESIDENT Comrade Ron Bradimore (Handed over from Ray Plourde) First of all I would like to introduce myself as your 2 nd Vice President for this term. On 4 th June 2016 we had a BBQ to meet your Senior Executive. It went better than we planned for. We had approximately 110 people in attendance. We raised $ from the 50/50 draw. From the meal we raised another $ and the bar sales that day were another $1, I would like to thank Carole Kiley and Maureen Philippe for their help in preparing and serving the meal. I would also like to thank Andrew Proulx for the doing the 50/50 draw; as well as Mike Morel and his band mates for providing the entertainment on that date. I consider that this was a success. That being said, we are planning another BBQ Sunday 17 th July We will be serving chicken and salad. We are looking for 3 or 4 volunteers to help us out. If interested please see Denis Philippe or myself. a. CADET LIAISON Comrade Christian Duhamel (On behalf of Comrade Ken Green) Army Cadets A previous assistance of $5, presented to Army Cadets. (Cheque still outstanding not cashed.) Air Cadets $1, was presented to Air Cadets from the Branch. b. SERGEANT-AT-ARMS Comrade Christian Duhamel In the afternoon of Sunday May 15th 2016, the 60th commemorative Villa St-Louis ceremony was organized by 410 Wing of the Royal Canadian Air Force Association with the cooperation of 7

8 Village Gruyere Sisters, as well as the assistance of Branch 632 of the Royal Canadian Legion and the Knights of the Round Table to remember the people who lost their lives due to the CF100 aircraft crash and to pay tribute to the people of Orleans. The ceremony was attended by 410 Wing, Branch 632 RCL, Gruyere sisters, family members, local politicians, Royal Canadian Air Force Representative, family members of deceased and local community members. Since the last executive meeting, a tribute for Comrade Steve Shafer, former founding member, branch charter member and past president during 1981/1982 term, took place on Monday May 23rd 2016 at 1900hrs, at the Kelly Funeral Home, 2370 St-Joseph Boulevard in Orleans. In addition to the family members and friends, 12 legionnaires, veterans and LA members participated in the ceremony. The tribute ceremony was conducted by Comrade Marty Keates, Branch President and a minister. Should you have any questions, please do not hesitate to contact the undersigned. Christian Duhamel/Sgt-at-Arms/ c. LEGION SENIORS Comrade Margo Tremblay d. HONOURS AND AWARDS Comrade Marty Keates (Previously Ken Green) e. SPECIAL EVENTS AND ENTERTAINMENT Comrade Mac Casselman Peter C cancelled June 17 th as he is finding it too difficult with the stairs/elevator. f. HOSPITAL VISITING Comrade Margo Tremblay Jim Ferguson advised that Ora Haegstrom is in the hospital. A card has been sent. Moved by Comrade Len Marks and seconded by Jim Grant that the reports under the 2 nd Vice- President be accepted as presented. 8

9 14. CHAIRPERSON REPORTS UNDER THE 3 rd VICE-PRESIDENT Comrade Denis Philippe (Previously Don Johns) a. PUBLIC RELATIONS Comrade Jean Beck b. MEMBERSHIP AND VOLUNTEERS Comrade Kim Levesque c. LA LIASON Comrade Andrew Proulx d. BURSARY Comrade Jean Beck e. YOUTH EDUCATION Comrade Jeanine Mader No Report. Moved by Comrade Don Johns and seconded by Comrade Jeanine Mader that the reports under the 3 rd Vice-President be accepted as presented. 15. GENERAL AND NEW BUSINESS a. Len Marks officially handed over his portfolio to the New Executive. He thanked all Executive committee members for their support over the past year. b. Jeanine Mader requested permission to have one or two ceiling tiles painted by students for Remembrance Day. Moved by Comrade Jeanine Mader and seconded by Comrade Ron Bradimore. 16. ADJOURNMENT Moved by Comrade Jim Ferguson and seconded by Comrade Jim Grant that the meeting be adjourned. 9

10 17. CLOSING CEREMONY The meeting was adjourned with the closing ceremony at 7:55 PM. 10

11 Voting Members: 1 President /Kitchen Jim Ferguson P 2 1st Vice/Constitution & Bylaws/Training & Org Dev/Bar Officer - Blaine Kiley EX 3 1st Vice/ Bar Officer - Len Marks P 4 2nd Vice Ron Bradimore/Ray Plourde P/A 5 3rd Vice/ Public Relations Denis Philippe/Don Johns P/P 6 Treasurer June Smith P 7 Secretary Sherri McInnis/Maureen Philippe EX/P 8 Past President/Future Planning and Elections /Honours and Awards- Marty Keates EX 9 Nevada - Jim Grant P 10 Service Officer/Memorial Walk - Frank Stacey P 11 Housing Garth Mader P 12 Inventory - Paul Larocque P 13 Poppy Chair Barb Johns/Neil Wolfe P/P 14 Hospital & Visiting/Legion Seniors TBD 15 Sgt-at-arms (designate) Christian Duhamel P 16 Membership and Volunteers - Kim Levesque P 17 Veterans & Aging/Legion Seniors (designate) Gordon Kerluke P 18 Youth Education Jeanine Mader P 19 Cadet Liaison Ken Green A Non-Voting Members 1 Sports Steve Sauve A 2 Scrapbook TBD 3 Poppy Trust Lucie Goderre P 4 Bursaries - Jean Beck A 5 Ladies Auxiliary Valerie Cyr EX 6 Legion Manager Nicole Hebert EX 7 Banner Marta Nuijten EX 8 Special Events and Entertainment Mac Casselman P 9 Breakfast Club Chantal Baron A 10 Service Officer Doc Hopper A 11

12 11 LA Liaison - Andrew Proulx A 12

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