URBAN SEARCH & RESCUE SECTION MEMORANDUM. National Urban Search & Rescue Response System Task Force Leaders / Program Managers

Transcription

1 URBAN SEARCH & RESCUE SECTION MEMORANDUM FOR: FROM: National Urban Search & Rescue Response System Task Force Leaders / Program Managers Mike Tamillow US&R Section Chief DATE: 19 July 2007 RE: US&R Program Directive US&R Mission Response Information Flow ISSUE STATEMENT Concise and accurate mission response information flow is a critical and integral part of US&R mission operations. The US&R Program Office will take identified actions to articulate mission activation and response activities for US&R Incident Support Team members, Task Force Leaders and Program Managers and sponsoring agencies. REQUIRED ACTIONS The US&R Program Office will conduct a US&R Program Activation Teleconference as soon as possible to apprise US&R response leadership of the FEMA Disaster Operations Directorate s response plan for the event (see attachment). Participation will include all members of the assigned Incident Support Team(s) and the Task Force Leaders and Program Managers of the activated task forces. Cell phone contact information for Task Force Leaders will also be captured. Once activated US&R resources are either at the assigned staging area or on incident conducting mission operations, the US&R Program Office will conduct a daily teleconference with the ESF-9 Leaders, IST Leaders and deputy IST Leaders assigned to the JFO. The time of the daily teleconference will be set in consultation with the IST and task forces in the field. This is an information-only teleconference to keep the Program Office in close coordination with the IST. This teleconference will in no way contravene the established chain of command for the IST with the Operations Section / Emergency Services Branch at the JFO, nor will this change the US&R situation reporting requirements with the JFO on HSIN (refer to US&R Program Directive ESF-9 FEMA US&R Situation Reporting).

2 National Urban Search & Rescue Response System US&R Program Directive US&R Mission Response Information Flow Page Two REQUIRED ACTIONS (continued) The US&R Program Office may convene teleconferences with the leadership of all 28 task force sponsoring agencies for significant (large-scale, complex and/or long duration) incidents, as required. The time and frequency of the sponsoring agency teleconferences will be established as appropriate. As possible, ESF-9 Leaders, IST Leaders, and deputy IST Leaders at the JFO will participate on the teleconferences to provide sponsoring agency leadership with as current and accurate mission response information as possible. The conduct of the sponsoring agency teleconference will also allow the Program Office to discuss with the sponsoring agencies contingency planning for possible additional (simultaneous or sequential) task force response to the current event, and/or another event occurrence. APPROVAL Issue is approved for Program implementation: Signed: Mike Tamillow / US&R Section Chief 19 July 2007 Date Implementation Date: 19 July 2007 Completion Date: N/A

3 URBAN SEARCH & RESCUE SECTION MEMORANDUM Telcon: Date: Time: TELCON INFORMATION PIN: xxx xxx# DATE: XX Xxxuary 2007 US&R PROGRAM ACTIVATION TELECONFERENCE ATTENDANCE: XXX IST TASK FORCES IST Leader Deputy Leader Deputy JFO Deputy JFO IST Safety Officer IST Info Officer IST Operations Chief Deputy IST Op Chief IST Planning Chief DeputyPlans Chief IST Sit Unit Leader IST Struc Specialist IST US&R Specialist IST US&R Specialist IST Logistics Chief Deputy IST Log Chief IST Comm Unit Ldr Deputy IST Comm IST Medical Unit Ldr Deputy Medical UL IST Trans Unit Ldr IST POA / Mob Cntr IST Hazmat Spclst US&R Program Office M. Tamillow FEMA Log J. Hurst W. Casey Fr MERS C. Turner D. Webb FEMA PA D. Wing J. Hiponia Grants M. Grim C. Deel Mapping J. Perry D. Scott USCG T. White R. Schmidt USCG D. Karlson J. Krauss DOI D. Pontbriand J. Monahan E. Stinnette K. Zagaris T. Gallagher CAOES C. Hurley F. Endrikat

4 US&R Program Activation Teleconference Page Two I II III IV V Incident Information: Type incident Location / Projected Landfall Anticipated landfall time IST activated: TFs activated: Number of personnel to be staged: Number of vehicles (IST / TFs) Assigned ERT: JFO location: Pre-Landfall Staging: Location: Where billeted: Food: Showers: Training issues while waiting in staging Search ops / strategies Building marking IST / TF Support Issues: MREs / Water / Ice Forklifts Gators Frequency Assignments US&R Comm Tech support personnel Fr MERS comm. support equipment Contracting Officers APO Managers Companion Animal Rescue (DVD) Comm issues / frequency assignments Convoy Issues: US&R Program Directive Interim Convoy Standard Type III TFs should be able to meet Interim Standard Type I TFs any issues Gators / Trailers Agency Service Vehicles NO rental vehicles (TN-TF1) Pilot Communications Trailer US&R Form 18-4 Deployment Vehicle Inventory copy to Program Office US&R Task Forces: TF staffing - all positions filled from your TF? Canines Doctors Structural Engineers Issues in each Activation Order are binding for TF Reimbursements US&R Form 18-2 Action Order Form acceptance / denial reply TF Personnel Roster copy to Program Office US&R Form 18-4 Deployment Vehicle Inventory copy to Program Office Ability to make purchases enroute/on incident if required Movement of TF personnel by air? TSA screening waiver Notification requirements / timing to NRCC QUALCOMM satellite tracking / use

5 US&R Program Activation Teleconference Page Three VI VII VIII IX X XI XII Force Protection: US&R Program Directive US&R Force Protection Policy Allied Agency Issues: US Coast Guard USCG JFO Support Teams Dept of Interior US Park Service / Fish & Wildlife Service National Geospatial and Information Agency (NGA) Identify grid system standards (GARS / US Nat l Grid) USACE Structures Specialist support DOD NORTHCOM and/or National Guard Bureau Public Affairs / Media Issues: Embedded Media US&R Program Directive US&R Embedded Media Procedures must be complied with Advise FEMA PA / D. Wing of embed personnel IST to monitor / coordinate requirements TFLs / TF Managers continually aware of issues/perceptions Incident Support Team Activation: Invitational Travel / Closest Arrival Airport Rental vehicles / Fuel Cards IST caches / transport vehicles IST command / comm vehicles TSA screening waiver Incident Support Team Management: Close interaction with TFLs (TFLs need to make their needs known to the IST) Close coordination with the assigned ERT / JFO (OPS and Emerg Serv Branch Dir) Coordination/use of deputy IST Leaders at the JFO US&R Program Directive US&R IST Leaders Assigned to a JFO Interim Operational Checklist Effective reporting requirements to JFO (EEIs / scheduling) (Use of HSIN?) US&R Program Directive ESF-9 FEMA US&R Situation Reporting Companion pet issues FEMA US&R Companion Animal Rescue Considerations training DVD US&R Code of Conduct IST and TFL to closely monitor and enforce US&R Program Office IST staffing ESF-9 Leader Fuel cards acquired taken for distribution NRCC ESF-9 Desk staffing QUALCOMM satellite tracking use Sponsoring agency telcons conduct / scheduling, if required Identify TFL contacts numbers Issues / Activities at the assigned Staging Area (48-hour pre-landfall period) Interaction / coordination with assigned ERT-A, ERT-N, JFO ESF-9 Leaders / IST Leaders / Deputy IST Leaders at the JFO US&R Program Directive US&R IST Leaders Assigned to a JFO Interim Operational Checklist Begin identifying Companion/Service Animal operations Begin identifying Air Space Management operations Begin identifying Citizen/Patient Evacuation operations Begin identifying Human Remains/Body Recovery operations Operational / Training Issues (be prepared to address) FEMA US&R Companion Animal Rescue Considerations training DVD Communications equipment use / frequency assignments US&R Code of Conduct

6 TF Position Name Cell Phone Number