JUMS The Basics. MAJ (RET) Rich Sugg LTC (RET) John Brown

Transcription

1 4 JUMS The Basics MAJ (RET) Rich Sugg LTC (RET) John Brown

2 4 Agenda Why JUMS? Download updated user guide Changes for school year (SY) Add a cadet Awards Promotions Add an event Cadet user ID and passwords Issuing clothing Best practices

3 4 User Guide Please download the latest User Guide to your desktop now Log into Webjums and click this link

4 4 Why JUMS? Answers from JROTC Instructors: 1. Because it is hard to use 2. Because SAIs need something tedious to do during all the spare time they have 3. We like inputting the same data into multiple systems for different people

5 4 Why JUMS (continued)? Answers from Cadet Command: 1. It facilitates accurate accountability of Cadets 2. It captures all the events Cadets do in their communities 3. It assists with accountability of equipment

6 4 Which Means $$$ 1. Opening/ Enrollment Reports accurately show how many hundreds of thousands of kids are in JROTC 2. PART Report shows how many millions of hours our cadets volunteer in their communities 3. Intents of Graduates shows college/ service bound students (compare against the general population)

7 4 Changes for SY April 2016 Remove property functions (minus uniforms) Remove PII and photos (minus mo/ yy of birth and gender- for Cadet Challenge) Eliminate Award Category List Fix Award Name List Add Marksmanship Qualifications, Shoulder Cords, HUD, Arc Pins Remove DA and Association Awards Update verbiage on Award Orders Fix formatting for printing cadet award orders Automatically generate Cadet Award Orders June 2016 Eliminate Event Name list Enable advance setup of events Capability to enter a unique name for each event Capability to export a list of Cadets who are attached to events Capability to batch delete Cadets from events Capability to change event category Add Finalize Event button Archive events at the end of each JUMS school year when JUMS resets Automatically generate Cadet award orders for events

8 4 Changes for SY (cont) September 2016 Add Cadet Challenge scorecard Automate input of raw data to Cadet Challenge (import raw scores) Automatic calculation of CC scores On the Horizon Print Cadet name file labels Fix functionality of select reports Add new reports Community service hours Co-curricular activity report CC Form 134-R Awards on Uniform Request Cadet Transfer

9 4 Getting the Ball Rolling How to add a Cadet

10 4 How to add a Cadet-1 From the Main Screen, hover over Manage Cadets and click on Search/ Add Cadets

11 4 How to add a Cadet-2 Click on Add Cadet

12 4 How to add a Cadet-3 Fill out the Required Fields. You can fill them all in if you really want to Then click Save

13 4 How to add a Cadet-4 OPTIONAL STEP: Click on Search to see your magnificent work

14 4 How to add a Cadet-5 Viola!

15 4 How to add a Cadet-6 Repeat a hundred times every year! Adding lots of cadets at once? Standby for Importing Cadets under Best Practices

16 4 Recognizing Achievement How to generate awards

17 4 Awards-1 From the Main Screen, hover over Manage Cadets and click on Search/ Add Cadets

18 4 Awards-2 From the Search/ Add screen click on Search to access active Cadets

19 4 Awards-3 Select the Cadet you want to award and click Edit Selected in Group

20 4 Awards-4 Click on Awards

21 4 Awards-5 Click on Add New

22 4 Awards-6 Input the Date, Award Category, & Award. Then Click Save

23 4 Awards-7 Repeat hundreds of times Note: Some awards are Annual Awards and can only be awarded once per year. Be sure that you do not intend to issue these awards again before you click Save Lots of Cadets getting the same award? Batch Actions to follow in Best Practices

24 4 Recognizing Potential How to generate promotions

25 4 Promotions-1 Choose the Cadet to be promoted, just as you did for awards, only choose Rank instead of Awards

26 4 Promotions-2 Click Add New

27 4 Promotions-3 Input Dates, choose the new rank, select your Adjutant and his title. Click Save

28 4 Promotions-4 Repeat for each Cadet promoted Lots of Cadets getting promoted to the same rank at once? Stand by for Batch Actions in Best Practices

29 4 Recording What You Do How to add an event

30 4 Creating Events-1 From the Main Screen, hover over Manage Unit and click on Manage Events

31 4 Creating Events-2 From the Manage Unit Events Screen, Click on Add New. Be sure that you are on the right School Year

32 4 Creating Events-3 Fill out the Date Fill out the Event Name Fill out the Event Type- The type of event you choose impacts your points at the end of the year on your Unit Report so choose accurately and wisely! Indicate whether or not you want on the Unit Report Click Save

33 4 Adding Cadets to an Event-1 From the Main Screen, hover over Manage Unit and click on Manage Events Then Select the event you just created Scroll down and notice that you can now add awards and Cadets

34 4 Adding Cadets to an Event-2 From the Manage Unit Events screen and Cadets Linked to, click Add New

35 4 Adding Cadets to an Event-3 You get a search box. Click on Search Select the Cadets you want to link to this event Click Select Cadets

36 4 Adding Awards to an Event-1 From the Manage Unit Events screen and Awards Linked to, click Add New

37 4 Adding Awards to an Event-2 You get another dialogue box. Fill out the required fields Click Save The program will limit you to selections that correspond to your event- e.g. no academic awards for a Color Guard event Recall that some awards are only available to be issued once per year.

38 4 Getting the Cadets to Do It Usernames and passwords

39 4 Cadet User ID & Passwords-1 From the Main Screen, hover over Manage Lists and click on Cadet Login List

40 4 Cadet User ID & Passwords-2 From the Cadet Login screen, click on Add New

41 4 Cadet User ID & Passwords-3 Select desired Cadet from the drop-down list S1, S3, and S4 have different permissions- see user guide You have to create the user ID. I like to use firstname.lastname From the Cadet Login List, fill out the required items Password must be at least 15 characters long, contain 2 upper case letters, 2 lower case letters, 2 numbers, and two of the following special characters!@#$%^*_: And the Cadets will need to change it the first time they log on. I like to let the system generate a password; then I copy and paste it into an e- mail

42 4 Cadet User ID & Passwords-4 Do for each: S1, S3, S4 Re-do every days More to follow in Best Practices

43 4 Keeping track of your stuff Clothing

44 4 Clothing Q & A Question: Doesn t the Army already have a property accountability procedure? Answer: Yes Question: Then, why do I have to account for uniforms in JUMS? Short Answer: You don t Long Answer: If you are sub-hand receipting Army property down to user level and updating the sub-hand receipts regularly, you are following proper Army procedure. However, by using JUMS, you allow big-picture analysis at Cadet Command Level enabling the Army to save money

45 4 Issuing Clothing to a Cadet-1 Choose the Cadet, just as you did for awards or promotions, only choose Clothing instead of Awards or Rank

46 4 Issuing Clothing to a Cadet-2 Click on Issue Items

47 4 Issuing Clothing to a Cadet-3 Scroll down until you get to the item(s) you want to issue. I m going to issue Cadet Adams a tie Input Quantity. 1 Click the green arrow to move it Or input the quantities of several items and then click Move All

48 4 Issuing Clothing to a Cadet-4 Repeat for each piece of equipment and each cadet You can create Clothing Bags and issue lots of stuff quickly. See Best Practices

49 4 Best Practices Importing Cadets Batch Actions Cadet Staff (S1, S3, S4) Clothing Bags

50 4 Importing Cadet Data-1 Instead of Clicking here to add one cadet Click here to import all your Cadets Read the directions; then click Download the Cadet Import

51 4 Importing Cadet Data-2 You get an Excel spreadsheet. Now have your class leader, S1, or whoever fill out the fields in class. Some are text and some are drop-down fields. When you are all done adding data to the spreadsheet, Save As a CSV (comma delimited) file Instructions are here too

52 4 Importing Cadet Data-3 Good to Go Now upload the data by clicking Select Import File Find and select the.csv file you just saved

53 4 Want to Get Really High Speed?

54 4 Batch Actions-1 Hover over Manage Cadets, click on Cadet Batch Actions

55 4 Batch Actions-2 Click Search and a search menu appears Now click the action you want to process for the group Click Search Select the Cadets you want and click Select Cadets Mass Promotions? Ribbons for the Parade everybody marched in? Identifying the members of your Drill team? TOO EASY!

56 4 Batch Actions-3 Be careful with awards- some can only be issued once a year Remember the procedures First select the Cadets Then select the action

57 4 Cadet Staff JUMS does not limit you to one Cadet per staff position

58 4 In Class Assign a seasoned cadet in each class the additional duty as the class S1 (or AS1) Do the same for S4 (or AS4) Promotions happen in class? Get hot S1! Issue or turn in uniforms for students in class? Execute S4!

59 4 Teams Assign a Cadet in each team the additional duty as team S3 (or AS3) When there is an event (e.g. Color Guard, Raider Meet, etc), have the team S3 (AS3) create the event, link the cadets, and link awards

60 4 Cadet Staff YOU do not have to do all the work- just inspect to make sure it s done right

61 4 Clothing Bags-1 You can create a standard basic issue for your cadets E.g. everybody male gets trousers, shirt, coat, tie, beret, etc You can create additional basic issue for specific reasons e.g. Raiders get ACUs, boots, and Patrol Caps What about sizes? After you issue stuff to teenagers, have it tailored to fit, and let them have fair wear and tear for a year, it s not REALLY the same size as when you issued it. So don t sweat the sizes When you build your shelf, simply use the first NSN you find on the menu for the item. This means that your shelf may reflect 120 pair of size 27 male ASU trousers. That s okay

62 4 Clothing Bags-2 From the Home screen, hover over manage Lists and click on Clothing Bag List

63 4 Clothing Bags-3 Click on Add New

64 4 Clothing Bags-4 Input Required Fields and click Save

65 4 Clothing Bags-5 Click on Add Items to your New List Add as many or as few items as you want for your clothing bag; click Add Selected Items Click on Search

66 4 More Best Practices