SUNSHINE COAST REGIONAL DISTRICT

Transcription

1 SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. CALL TO ORDER 7:30 p.m. AGENDA 1. Adoption of agenda MINUTES THURSDAY, May 10, 2012 AGENDA 2. Regular Board meeting minutes of April 26, 2012 Annex A Pages 1-18 BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS PETITIONS AND DELEGATIONS COMMUNICATIONS REPORTS 3. Administrators Report Annex B pp Directors Reports Verbal 5. Corporate and Administrative Services Committee recommendation Nos of April 26, Infrastructure Services Committee recommendation Nos.1-11 of May 3, 2012 Annex C pp Annex D pp Notice on Title Annex E pp MOTIONS BYLAWS 8. Sunshine Coast Regional District Municipal Ticket Information System Amendment Bylaw No , 2012 first, second, third readings (Voting All Directors 1 Vote Each) Annex F pp 33-38

2 SCRD BOARD AGENDA May 10, 2012 PAGE 2 NEW BUSINESS IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (c), (g), (i) and (k) of the Community Charter personal information about an identifiable individual who, labour relations or other employee.., litigation or potential litigation affecting the municipality and negotiations and related discussion respecting the proposed provision of a municipal service.... ADJOURNMENT

3 "A" SUNSHINE COAST REGIONAL DISTRICT April 26, 2012 DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C PRESENT: Chair G. Nohr Directors D. Shugar L. Turnbull G. Tretick L. Lewis F. Mauro J. Henderson (Alt.) J. Louie ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault GM, Community Services P. Fenwick GM, Infrastructure Services B. Shoji GM, Planning and Development S. Olmstead Recording Secretary S. Williams Media 0 Public 2 CALL TO ORDER AGENDA 7:30 p.m. It was moved and seconded 173/12 THAT the agenda for the meeting be adopted as presented. MINUTES CARRIED Minutes It was moved and seconded 174/12 THAT the Regular Board meeting minutes of April 5, 2012 be adopted as presented. CARRIED 1

4 Regular Board meeting Minutes of April 26, 2012 Page 2 COMMUNICATIONS VOICE It was moved and seconded 175/12 THAT the correspondence from VOICE on the Coast regarding the SCRD Strategic Plan be received and referred to the Strategic Planning session scheduled for May 4, REPORTS Administrator s Reports CARRIED CAO Report It was moved and seconded 176/12 THAT the Chief Administrative Officer s report be received. CARRIED Director s Reports Directors provided a verbal report of their activities. Infrastructure It was moved and seconded 177/12 THAT Infrastructure Services Committee recommendation Nos of April 5, 2012 be received, adopted and acted upon as follows: Recommendation No. 1 Meeting Minutes Transportation Advisory Committee THAT the Transportation Advisory Committee meeting minutes of February 27, 2012 be received; AND THAT the recommendations contained therein be adopted and acted upon as follows: Recommendation No. 5 B A Blacktop THAT a letter be sent from the Chair to B A Blacktop Limited voicing the Board s concerns regarding the availability of asphalt. Recommendation No. 7 TraC Sunshine Coast Society THAT the Transportation Choices Sunshine Coast Society be asked to be prepared to report on their progress at a fall meeting of the Transportation Advisory Committee, so that any financial decisions can be made prior to the 2013 budget process. 2

5 Regular Board meeting Minutes of April 26, 2012 Page 3 177/12 cont. Recommendation No. 11 Bike Rack Installation THAT SCRD Parks staff coordinate with Martin Prestage of Transportation Choices Sunshine Coast Society to ensure that installation of bike racks is done in a coordinated fashion; AND THAT Parks staff research potential liability if bike racks and lockers are installed on community property. Recommendation No. 2 PMAC Meeting Minutes THAT the Plan Monitoring Advisory Committee (PMAC) meeting minutes of February 23, 2012 be received with the following amendments: Item 2. Amend Sunshine Coast Chamber of Commerce to read Sechelt Chamber of Commerce; Clarify that Dion Whyte is not a member of the Committee, but is there in a supporting capacity only; AND THAT the recommendations contained therein be adopted and acted upon as amended as follows: Recommendation 1 PMAC Terms of Reference THAT the first line in the Terms of Reference be changed to read The role of the Plan Monitoring Advisory Committee (PMAC) is to monitor and advise the Sunshine Coast Regional District (SCRD) on matters involving the implementation of the Sunshine Coast Solid Waste Management Plan, and evaluate its effectiveness. AND THAT all instances of the term Solid Waste Management Coordinator and SWMC be changed to Manager of Sustainable Services or their designate and MSS respectively; AND FURTHER THAT under the heading Membership the following sentence be inserted before In addition to the regular members, the Ministry of Environment If a member does not attend two (2) consecutive regularly scheduled meetings without contacting the Chair, their position on PMAC will be up for review by PMAC and the SCRD Board. 3

6 Regular Board meeting Minutes of April 26, 2012 Page 4 177/12 cont. Recommendation 2 PMAC Member Education THAT, if SCRD staff or elected officials are attending solid waste related conferences or events, that consideration be given to providing funding for a member of the PMAC to attend solid waste related conferences (within available budgets) in order to provide information back to that committee. Recommendation No. 3 Departmental Vehicle Use THAT the Manager of Transportation and Facilities report regarding departmental vehicle use be received; AND THAT this item be referred back to senior managers for consideration of how the SCRD can improve efficiencies and use of fleet vehicles; AND FURTHER THAT a more comprehensive report be provided to a future meeting presenting a plan of how to consolidate the fleet. Recommendation No. 4 Asbestos Screening Equipment THAT the Environmental Technician s report regarding asbestos screening be received; AND THAT the purchase of a near infrared asbestos detector gun be delayed until this technology has been proven to comply with new Worksafe regulations; AND FURTHER THAT staff report back to a committee meeting before the end of April with recommendations for screening and acceptance procedures for gypsum at SCRD landfills. Recommendation No. 5 Monthly Report for March 2012 THAT the Section Secretary s report titled Monthly Report for March 2012 be received. Recommendation No. 6 Partners for Climate Protection (PCP) THAT the correspondence, dated February 20, 2012, from the Federation of Canadian Municipalities regarding Partners for Climate Protection be received. 4

7 Regular Board meeting Minutes of April 26, 2012 Page 5 177/12 cont. Recommendation No. 7 Solid Waste Management Service Review THAT the correspondence, dated March 13, 2012, from the District of Sechelt regarding the Solid Waste Management Service Review be received. Recommendation No. 8 Communication to Municipalities THAT the Chief Administrative Officer provide a response on how best to communicate with Municipalities and Councils (ie; send same invitations to all councils and relevant staff). Recommendation No. 9 Solid Waste Management Service Review THAT the Chief Administrative Officer contact the District of Sechelt Chief Administrative Officer to inquire if Council would like to invite SCRD staff to provide a similar presentation to that which was given on April 2nd; AND THAT if required this be presented prior to the April 27th meeting, time permitting. Recommendation No. 10 Water Protection Act THAT the correspondence dated February 15, 2012, from Premier Christy Clark regarding the Water Protection Act be received; AND THAT the Chair write to Honourable Michael De Jong and enclose the relevant letters advising him that the SCRD Board looks forward to his response and meeting with him as soon as possible; AND FURTHER THAT this letter be copied to the Sechelt Indian Band. Recommendation No. 11 Drinking Water Week THAT the correspondence from the BC Water and Wastewater Association (BCWWA) regarding Drinking Water Week be received; AND THAT staff work with the Communications Officer to provide information for advertising around ongoing SCRD drinking water related projects in honour of Drinking Water Week May 13-19, 2012; AND THAT staff prepare to participate in Drinking Water Week for

8 Regular Board meeting Minutes of April 26, 2012 Page 6 177/12 cont. Recommendation No. 12 Independent Review of BC Transit THAT the correspondence, dated March15, 2012, from the Ministry of Transportation and Infrastructure regarding an independent review of BC Transit be received. CARRIED Community It was moved and seconded 178/12 THAT Community Services Committee recommendation Nos of April 12, 2012 be received, adopted and acted upon as follows: Recommendation No. 1 Youth Crime Prevention Program THAT the Chair write to the Trustees of School District No. 46 complimenting Charlene Smith on her work with the Youth Crime Prevention Program and encouraging SD No. 46 to find ways to make this program part of their curriculum on an ongoing basis. Recommendation No. 2 Parks and Recreation Monthly Report THAT the Parks and Recreation Monthly Report be received. Recommendation No. 3 Bicycle and Walking Paths THAT the report from the Parks Services Manager regarding historical information for Bicycle and Walking Paths Function 665 be received; AND THAT the complete report with additional attachments be referred to the May Community Services Committee meeting. Recommendation No. 4 Community Parks and Bike/Walking Paths THAT the report from the Parks Services Manager regarding implementation of functional dichotomy for Community Parks (650) and Bicycle and Walking Paths (665) be received; AND THAT the Trails and Bikeways by SCRD Function policy be brought forward with changes to the May Community Services Committee; AND THAT staff make an effort to classify all trails in 665 and 650 for review by the Committee. Recommendation No. 5 Workshop on Parks and Trails THAT a workshop for Directors on Parks and Trails be scheduled when the draft Parks and Recreation Master Plan is received. 6

9 Regular Board meeting Minutes of April 26, 2012 Page 7 178/12 cont. Recommendation No. 6 Marine Drive Bikeway Update THAT the report from the Parks Services Manager regarding the Marine Drive bikeway update be received. Recommendation No. 7 Tax Incentives THAT the SCRD explore the possibility of offering tax incentives in exchange for Statutory Rights of Way on private property for bikeways. Recommendation No. 8 Walking Path Workshop - Marine Drive Bicycle & THAT staff hold a workshop for Directors on April 19, 2012 with an invitation to R.F. Binnie & Associates and Jeremy Valariot to: help scope the Marine Drive project; shape a shovel ready grant application for gas tax for the May 31, 2012 intake or other grants; and to have a better appreciation for practical solutions and potential funding opportunities. Recommendation No. 9 Marine Drive Bikeway Action Plan THAT the report from the Parks Services Manager regarding the Marine Drive Bikeway Action Plan be received; AND THAT staff meet with engineering consultants to shape the details for the Action Plan and workshop. Recommendation No. 10 Parks Acquisition Policy THAT the report from the General Manager of Planning and the Parks Services Manager regarding Parks Acquisition Policy be referred to May Community Services Committee. Recommendation No. 11 Keats Island Trail Development THAT the report from the Parks Services Manager regarding Keats Island Trail Development Master Plan Funding Area F be received; AND THAT the Parks Master Plan Area F amount reserved for Keats Island Trail Development be amended to $4,129 versus $5,000 previously allocated, due to the $5,000 committed to the Port Mellon Highway trail development approved in the 2012 Financial Plan; AND FURTHER THAT the Financial Plan and Work Program be revised to accommodate the two projects. 7

10 Regular Board meeting Minutes of April 26, 2012 Page 8 178/12 cont. Recommendation No. 12 Outdoor Fitness Equipment THAT the report from the Parks Services Manager regarding outdoor fitness equipment be received. Recommendation No. 13 National Health and Fitness Day June 2nd THAT the report from the Recreation Services Manager regarding National Health and Fitness Day June 2nd be received; AND THAT staff be directed to provide programming on June 2, 2012 in support of National Health and Fitness Day. Recommendation No. 14 RBC Hockey Grant 2012 THAT the report from the Recreation Services Manager regarding RBC Hockey Grant 2012 be received; AND THAT staff apply for the RBC Play Hockey Grant by the May 31, 2012 deadline; AND FURTHER THAT, if successful, staff undertake the project to manage RBC grant funding. Recommendation No. 15 Gibsons & District Aquatic Facility THAT the verbal report on the R3 Budget referral be received; AND THAT staff report to the Community Services Committee regarding a plan for future upgrade of the Gibsons & District Aquatic Facility by September 2012 using the architect who managed the Pender Harbour Aquatic facility refurbishment; AND FURTHER THAT the plan provide a community centred conceptual plan for an upgrade to Gibsons & District Aquatic Facility including cost estimates and public consultation for this facility. Recommendation No. 16 Gibsons & District Aquatic Facility THAT SCRD staff explore with the Town of Gibsons staff any opportunities for improving the energy efficiency at the Gibsons & District Aquatic Facility utilizing geothermal technology. Recommendation No. 17 Board Motion No.137/12 THAT Board motion No.137/12 regarding funding improvements to the Gibsons Pool be deferred. 8

11 Regular Board meeting Minutes of April 26, 2012 Page 9 178/12 cont. Recommendation No. 18 Pender Harbour Community School THAT the Pender Harbour Community School report on 2011 Recreation Program delivery be received. Recommendation No. 19 RPSAC Minutes THAT Recreation and Parks Services Advisory Committee minutes of March 19, 2012 be received and Recommendations No 4-7 be adopted and acted upon as follows: Recommendation No. 4 Sechelt Aquatic Centre Climbing Wall THAT the Recreation Services Manager s report regarding the Sechelt Aquatic Centre climbing wall be received; AND THAT the facilities audio system be improved; AND FURTHER THAT staff consult with youth to explore options for other types of aquatic facility apparatus the youth would like to see that would continue to attract young people but not interfere with other programs. Recommendation No. 5 Enabling Accessibility Fund THAT, prior to allocating funds from the Enabling Accessibility Fund, public consultation occur to include discussions with all ages of users and existing accessibility advocates. Recommendation No. 6 Early Years Fair THAT the SCRD provide a booth at the Early Years Fair to provide both staff and print resources regarding all SCRD programs and services that would inspire families with young children. Recommendation No. 7 Sechelt Aquatic Centre Climbing Wall THAT the correspondence from Brian Lee of the Sunshine Coast Sockeye Water Polo Club regarding the Sechelt Aquatic Centre Climbing Wall be received. Recommendation No Resolutions to AVICC THAT the report from the Manager of Legislative Services regarding 2012 Resolutions to the Association of Vancouver Island and Coastal Communities be received. 9

12 Regular Board meeting Minutes of April 26, 2012 Page /12 cont. Recommendation No. 21 SCEP Planning Committee minutes THAT the Sunshine Coast Emergency Program Planning Committee meeting minutes of February 29, 2012 and March 28, 2012 be received. Recommendation No. 22 Dakota Ridge Trail Expansion Project THAT the correspondence from Community Futures Sunshine Coast regarding the denial of the West Coast Community Adjustment Program Grant Dakota Ridge Trail Expansion Project be received. Recommendation No. 23 Dakota Ridge Access Project THAT the correspondence from the Ministry of Community, Sport and Cultural Development regarding approval of the Community Recreation Program Grant Application Dakota Ridge Access Project be received. Recommendation No. 24 Gibsons & District Aquatic Facility THAT the correspondence from the Ministry of Transportation and Infrastructure regarding the denial of the Community Recreation Program Grant Application for the Gibsons & District Aquatic Facility Retrofit be received. Recommendation No. 25 Dissolution of the LMTAC THAT the correspondence from the Squamish Lillooet Regional District regarding the dissolution of the Lower Mainland Treaty Advisory Committee be received. Recommendation No. 26 Aboriginal Relations Committee THAT the correspondence from Metro Vancouver regarding the Aboriginal Relations Committee draft Terms of Reference and 2012 Work Plan be referred to the May Community Services Committee. CARRIED Community It was moved and seconded 179/12 THAT adoption of Community Services Committee recommendation No. 27 of April 12, 2012 be deferred to enable the Roberts Creek Director to meet with staff and the Sunshine Coast Conservation Association Executive on the topic of the Cliff Gilker Park Covenant and review the previous staff report presented by Paul Thompson, Planner regarding protection of natural areas of Cliff Gilker Park. CARRIED 10

13 Regular Board meeting Minutes of April 26, 2012 Page 11 Planning It was moved and seconded 180/12 THAT Planning and Development Committee recommendation Nos of April 19, 2012 be received, adopted and acted upon as amended as follows: Recommendation No. 1 Bylaw Nos & (Brown) THAT the staff report titled OCP / Zoning Amendment Bylaw Nos & (Brown) dated April 11, 2012 be received; AND THAT with respect to 5322 Backhouse Road (PID , Lot 15, Block A, District Lot 4537, Plan LMP794): 1. Bylaw be amended to facilitate subdivision of the property; 2. Bylaw be amended to create new RU1D zone that limits the number of dwellings to one per parcel; 3. Bylaw be amended to establish a new subdivision district E1, with an 8000 sq. metre minimum parcel area; AND THAT Bylaw and be forwarded to the Board for second readings as amended; AND THAT a public hearing be scheduled at Coopers Green Hall (5500 Fishermans Road, Halfmoon Bay) and a Chair and Alternate Chair be delegated; AND THAT prior to notification of the Public Hearing a covenant be prepared, and presented to the May Planning and Development Committee, regarding: 1. protection of vegetation and location, floor area and height of the dwelling for proposed Lot A; 2. preventing land alteration and tree removal (except for hazardous trees) within the panhandle area; 3. use of the existing driveway as the sole access to proposed Lot B as shown in Attachment G of this report; AND THAT, prior to consideration of adoption, a Preliminary Field Reconnaissance (PFR) be conducted and any archaeological work or concerns that arise from the PFR be addressed prior to adoption; AND FURTHER THAT prior to final subdivision approval the existing second dwelling be decommissioned so that there is only one dwelling on Lot A. 11

14 Regular Board meeting Minutes of April 26, 2012 Page /12 cont. Recommendation No. 2 Crown Application THAT the staff report titled Crown Application for a private moorage in Wood Bay, Halfmoon Bay dated April 4, 2012 be received; AND THAT staff send a letter to the Ministry noting the following concerns: 1. The size of the dock must be amended to meet the 65m 2 Zoning Bylaw requirement; 2. The applicant be required to confirm the location and extent of the eelgrass bed in Wood Bay and that the eelgrass bed be protected; 3. Concerns of shíshálh Nation be addressed; 4. Public access to Wood Bay must not be impeded; 5. The applicant be requested to hold a Public Information meeting in the area; 6. The Ministry be requested to delay a decision on this application until after the Public Information Meeting; AND FURTHER THAT copies of the correspondence with the Ministry and staff report be copied to the shíshálh Nation and Islands Trust. Recommendation No. 3 Communications THAT the following items of communications be received; Steve Munro, Deputy Minister, Ministry of Aboriginal Relations and Reconciliation, dated March 1, 2012, regarding private moorage applications in Pender Harbour; Sean Herbert, Director, Provincial Program Delivery, Ministry of Forests, Lands and Natural Resource Operations, dated March 5, 2012, regarding the Integrated Management of Aquaculture Plan (IMAP) process; Norma Brow, Secretary, Roberts Creek Official Community Plan Committee, dated March 8, 2012 regarding beautification of FORTIS BC Service Buildings. Recommendation No. 4 FORTIS BC THAT a letter be sent to FORTIS BC thanking them for the adjustments made to the exterior lighting of the FORTIS building at the intersection of the Sunshine Coast Highway and Roberts Creek Road and supporting the Roberts Creek Official Community Plan Committee s request that modifications be made to enhance its appearance and aesthetics. 12

15 Regular Board meeting Minutes of April 26, 2012 Page /12 cont. Recommendation No. 5 Protecting Archaeological Finds THAT the staff report titled Conditions of Development Permits and Development Variance Permits for Reporting and Protecting Archaeological Finds dated April 3, 2012 be received; AND THAT the following be included in the list of standard conditions in Development Permits and Development Variance Permits: Except as may be authorized by the Minister responsible for heritage conservation, no person may damage, alter, or remove from a site any object, artifact, feature, material or other physical evidence of unknown origin that may be protected under the Heritage Conservation Act. In the event of finding a possible archaeological site or artifact immediately stop work and contact: (a) the Archaeology Branch, Ministry of Forests, Lands and Natural Resource Operations; and (b) the Rights and Title Department, shíshálh Nation ( ) or the Land Management Division, Squamish Nation ( ). AND FURTHER THAT either agency may require a heritage investigation be conducted by a qualified archaeologist to confirm the presence of an archaeological site. Recommendation No. 6 Commercial Medical Marijuana Sales THAT the staff report titled Commercial Medical Marijuana Sales, dated March 30, 2012 be received; AND THAT a letter be sent to Health Canada, with a copy to the Union of British Columbia Municipalities and the Federation of Canadian Municipalities, requesting that there be opportunity for local government engagement with respect to the proposed regulations regarding commercial medical marijuana production licences; AND THAT a copy of the letter be forwarded to John Weston, MP; AND FURTHER THAT a staff report that includes previous correspondence arising from discussions at the Policing Committee and information on the proposed improvements to Health Canada s Marihuana Medical Access Program be brought back to a future Planning and Development Committee. 13

16 Regular Board meeting Minutes of April 26, 2012 Page /12 cont. Recommendation No. 7 Invasive Plants Update THAT the staff report titled Invasive Plants Update, dated April 11, 2012 be received; AND THAT staff work with the Coastal Invasive Plant Council to coordinate dates for the invasive plant training and initiate an invasive plant inventory of Regional District parks; AND FURTHER THAT Parks Staff and SCRD Parks Caretakers, local Nursery Operators and other interested groups, such as Advisory Planning Commissions, be invited to the invasive plant training. Recommendation No. 8 BC Timber Sales March 2012 Update THAT the staff report titled BC Timber Sales March 2012 update dated April 5, 2012 be received; AND THAT the Regional District inform BCTS that it does not support logging within the Dakota Community Watershed, including Block A79517 that lies within this watershed; AND THAT the Regional District does not support logging of old growth trees on Mt. Elphinstone; AND FURTHER THAT staff invite BCTS to talk to the Board about harvesting in old growth forests and within a community watershed. Recommendation No. 9 Housing Committee Funding Review THAT the staff report titled Sunshine Coast Housing Committee Funding Review dated April 4, 2012 be received for information; AND THAT Finance staff provide a verbal report at the next Corporate and Administrative Services Committee to confirm funding is to be drawn from Reserves in the Rural Planning Budget. Recommendation No. 10 Highway Frontage Requirement THAT the staff report titled Highway Frontage Requirement 3249 & 3237 Crystal Road, Roberts Creek dated March 27, 2012 be received; AND THAT with respect to subdivision application MOTI File # (Gordon for Whittall), for Lot A, Block 2, District Lot 3377, Plan 20175, located at 3249 & 3237 Crystal Road, Roberts Creek, BC, the requirement for 10% parcel frontage on a highway under Section 944 of the Local Government Act be waived and forwarded to the Board for approval. 14

17 Regular Board meeting Minutes of April 26, 2012 Page /12 cont. Recommendation No. 11 Planning and Development Monthly Report THAT the staff report titled Planning and Development Division Monthly Report for March 2012 be received. Recommendation No. 12 Fullerton Road THAT staff arrange a site visit with Ministry of Transportation and Infrastructure, SCRD Parks and Planning staff, Director Nohr, and representatives of the Area B APC, regarding geotechnical concerns about work on Fullerton Road. Recommendation No. 13 Building Division Statistics THAT the staff report titled Building Division Statistics for March 2012 be received. Recommendation No. 14 Minutes THAT the following minutes be received; Agricultural Advisory Committee Minutes of March 27, 2012; Natural Resources Advisory Committee Minutes of March 28, 2012; Halfmoon Bay Advisory Planning Commission Minutes of March 27, 2012; Roberts Creek Advisory Planning Commission Minutes of March 26, 2012; Elphinstone Advisory Planning Commission Minutes of March 28, 2012; West Howe Sound Advisory Planning Commission Minutes of March 27, Recommendation No. 15 Agricultural Advisory Committee THAT Recommendation No. 1 of the AAC minutes regarding horse riding, training or boarding facilities in the ALR be considered within the context of the review of Bylaw 310. Recommendation No. 16 Bylaw Nos and THAT the staff report titled Bylaw and (Planning & Development Procedures and Fees) amendments proposed for Temporary Use Permits be received; AND THAT Bylaw No be forwarded to the Board for first reading; 15

18 Regular Board meeting Minutes of April 26, 2012 Page 16 AND THAT Bylaw No be forwarded to the Board for first reading; AND THAT staff arrange a public information meeting; AND FURTHER THAT staff send referrals to the shishalh and Squamish First Nations, Roberts Creek Official Community Plan Committee, Roberts Creek Advisory Planning Commission, Town of Gibsons, District of Sechelt and other agencies that may be identified during the referral process. CARRIED Dakota Ridge It was moved and seconded 181/12 THAT the General Manager, Community Services report regarding Dakota Ridge Access Grant funding be received; MOTIONS AND THAT the 2012 Financial Plan be amended to include the Community Recreation Program funding of $319,120 ( ) and the SCRD portion $79,780 ( ) funded by Regional Power and SCRD Bear Creek funding agreement for the Dakota Ridge Access Grant Project. Director Remuneration It was moved and seconded CARRIED 182/12 THAT the public meeting regarding the Solid Waste Management Plan held on April 2, 2012 be declared extraordinary for the purpose of Director Remuneration. CARRIED BYLAWS Bylaw It was moved and seconded 183/12 THAT Halfmoon Bay Official Community Plan Amendment Bylaw No , 2011" be read a second time as amended; AND THAT pursuant to Section 882 of the Local Government Act, Bylaw be considered in conjunction with the Financial Plan and applicable Waste Management Plan. CARRIED 16

19 Regular Board meeting Minutes of April 26, 2012 Page 17 Bylaw It was moved and seconded 184/12 THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2011" be read a second time as amended; AND THAT a public hearing concerning Bylaw Nos and be scheduled to be held on June 13, 2012 at 7:00 p.m. in the Coopers Green Hall located at 5500 Fishermans Road, Halfmoon Bay, BC; AND FURTHER THAT Director Mauro be delegated as Chair and Director Nohr as Alternate Chair to conduct the public hearing. CARRIED Bylaw It was moved and seconded 185/12 THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2012" be read a first time. CARRIED Bylaw It was moved and seconded 186/12 THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2012" be read a first time. CARRIED Bylaw It was moved and seconded 187/12 THAT Planning and Development Procedures and Fees Amendment Bylaw No , 2012 be read a first time. CARRIED The Board moved In Camera at 8:20 p.m. IN CAMERA It was moved and seconded 188/12 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (c), (g) and (k) of the Community Charter personal information about an identifiable individual who, labour relations and other.., litigation or potential litigation affecting the municipality and negotiations and related discussion respecting the proposed provision of a municipal service.... The Board moved out of In Camera at 8:35 p.m. 17

20 Regular Board meeting Minutes of April 26, 2012 Page 18 PMAC It was moved and seconded 189/12 THAT the resignation of Louis Legal from the Plan Monitoring Advisory Committee be accepted; AND FURTHER THAT staff send a letter of appreciation to Mr. Legal. CARRIED Accessibility Grant It was moved and seconded 190/12 THAT the verbal report from the Recreation Services Manager regarding an Enabling Accessibility Grant for Sechelt Aquatic Centre be received; AND THAT the grant be accepted in the amount of $49,125; AND THAT the SCRD fund their portion of the total project cost ($64,625) in the amount of $16,156 as required revenue in the 2012 budget to be taxed in 2013; AND THAT the 2012 Financial Plan for the Sechelt Aquatic Centre be amended; AND FURTHER THAT a letter be sent to Human Resources and Skills Development Canada advising them of this resolution. CARRIED ADJOURNMENT It was moved and seconded 191/12 THAT the Regular Board meeting be adjourned. CARRIED The meeting adjourned at 8:35 p.m. Certified correct Corporate Officer Confirmed this day of Chair 18

21 "B" SCRD STAFF REPORT DATE: May 2, 2012 TO: Regular Board May 10, 2012 FROM: John France Chief Administrative Officer RE: CHIEF ADMINISTRATIVE OFFICER S (CAO) REPORT In addition to the CAO report, a short list of watch items is also included. RECOMMENDATION That the Board receives this report for information: TOPIC Regional Solid Waste Sechelt Indian Band (SIB) Water Strategic Plan Chekwelp Economic Development (ED) COMMENTS Enhanced Resource Recovery sessions with all Councils and Board to determine new services. Also, short term contract for recycling depot services in lower coast. Both are priority issues. Recycling meeting to expand on enhanced recovery facility service levels scheduled held Friday, April 27, Seaside Centre 9:30 am 12:30 pm -District of Sechelt Local Areas - - Seaside Centre 1:00 4:30 pm -Town of Gibsons Local Areas Agreements have been put forward by both sides, working through the details. Next meeting scheduled for March 19, Staff working on new information/proposal. Difficulty in setting meeting dates, now looking at July 16th Staff requested to provide a condensed two page version of the Strategic Plan work in progress. Strategic Planning Workshops are scheduled for April 20 and May 4 th. Lots of work on preparing for Plan session, Meeting held with elected officials of municipalities and directors on April 26, 2 nd workshop with Directors to be held on May 4 and 11. Squamish Nation presented at the Special Corporate and Administrative Services Committee meeting on Nov 21 st regarding service agreement principles. First meeting on February 9 th in North Vancouver. Setting a next date Chekwelp, late May. Workshop held on April 28 th, 2011 a success. Task Force created to report on governance options mid June report. CAO Taskforce report received Follow up \\scrd.ad\files\networkfiles\administration\0640 Reports & Statistics\ Administration Reports\2012-May-10 CAO Report.doc 19

22 CAO Report continued May 10, 2012 Human Resources BC Hydro Recreation Facilities Recreation Service Reviews report to April CAS, then onto May CAS. Partners asked to review draft as well. Collective Bargaining Agreement discussions underway and some progress being made. Ratified by both parties, working on implementation Requested MLA to hold a community meeting on Smart Meters. Ongoing involvement in deficiency issues, my goal is to ensure successful completion of remedial works and prep for next steps and to keep the Board informed on all issues. Boiler work on SAC phase 1 complete, phase 2 underway and envelope work is underway, to be completed shortly. Tendering of energy project underway. Met with consultants on the Recreation Service review benchmarks, comparison facilities, staff perspectives. Preliminary report under review. Priorities have staff working on budget, this project is on hold until May. Items Watching: Town of Gibsons Water Awaiting comments from Gibsons, contacted CAO late April. Regional Solid Waste Management Plan Zero Waste Management Plan (ZWMP) to Board approved in September. Package has been submitted to the Ministry of Environment and we are awaiting a response. GACC Lease Paul is working with TOG Staff, nearing completion. Budget Process 2012 Budget nearing completion debriefing for Board and Staff in planning. Debrief planned for May (Staff debrief draft form). Independent Power Projects - Working on Independent Power Projects file Contact with several IPP s on amenity agreements. Follow up letter to go out. Met with Celia Robben regarding Hotel Tax Report to go to CAS May, essentially no Staff issues. No Board/CAO meeting in April, meeting will be held on May 17 th. 20

23 "C" SUNSHINE COAST REGIONAL DISTRICT CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE April 26, 2012 RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC PRESENT: Chair G. Tretick Directors L. Turnbull F. Mauro A. Lutes G. Nohr D. Shugar L. Lewis J. Louie ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault Treasurer T. Perreault Manager, Financial Services J. Day GM Planning & Development Services S. Olmstead (Partial) Manager, Transportation and Facilities B. Sagman (Partial) Manager, IT and GIS S. Heppner (Partial) GIS Administrator T. Fawcett (Partial) Manager, Sustainability Services D. Whyte (Partial) Recording Secretary D. Corbett Media 2 Public 19 CALL TO ORDER AGENDA 1:30 pm The agenda was adopted as amended. DELEGATION Jim Cleghorn, Chair of the Sunshine Coast Economic Development Task Force, addressed the Committee with regard to Regional Economic Development initiatives. The Chair thanked Mr. Cleghorn for his presentation. 21

24 Corporate and Administrative Services Committee Recommendations April 26, 2012 Page 2 of 5 REPORTS Recommendation No. 1 Sunshine Coast Economic Development Alliance MOU The Corporate and Administrative Services Committee recommended that the Chief Administrative Officer s Report titled Sunshine Coast Economic Development Alliance (SCEDA) Memorandum of Understanding (MOU) and the correspondence from the Sunshine Coast Economic Development Task Force on economic development be received; AND THAT Electoral Area Directors and Municipal Councils meet separately to discuss their participation and the MOU prior to coming together as a group to discuss; AND FURTHER THAT information on the funding model be included for discussion. Recommendation No. 2 Regional Economic Development Initiative The Corporate and Administrative Services Committee recommended that Mr. Cleghorn s presentation be received. Recommendation No. 3 Implications of Removing Islands from Functions 290 and 665 The Corporate and Administrative Services Committee recommended that the Manager of Legislative Services report regarding removing islands from Animal Control [290] and Bicycle/Walking Path [665] functions and be received; AND THAT Island residents be notified of the impending change to animal control services; AND FURTHER THAT historical information on projects included in Function 665 be brought forward to the May 10, 2012 Community Services meeting. Recommendation No. 4 Gambier Island Community Association 2011 Grant in Aid The Corporate and Administrative Services Committee recommended that the correspondence from Gambier Island Community Association regarding the 2011 Grant in Aid for the Heli Pad project be received; AND THAT the unused funds from the 2011 Grant In Aid award for the Heli Pad be redirected as follows: $1,600 towards road, parking and directional signage related to the site; $200 towards the purchase of software to enable better communication with Gambier Island organizations; and $700 for small boat storage racks; AND FURTHER THAT the 2012 Grant In Aid application be referred to the May 10 th rural area Grant in Aid meeting. Recommendation No. 5 Building Maintenance The Corporate and Administrative Services Committee recommended that the Manager of Transportation and Manager of Financial Services report regarding building maintenance financial review be received for information; 22

25 Corporate and Administrative Services Committee Recommendations April 26, 2012 Page 3 of 5 AND THAT staff provide recommendations to a fall Corporate and Administrative Services Committee meeting related to shifting the accounting procedure for Building Maintenance so that it is an allocation through the functions that use the service based on actual hours used in the previous year. The meeting recessed at 3:05 pm and re-convened at 3:14 pm. Recommendation No. 6 Data Sharing - SIGD The Corporate and Administrative Services Committee recommended that the Manager of IT & GIS report regarding data sharing agreement with the SIGD be received; AND THAT the Chair be authorized to sign the Data Sharing Agreement with SIGD. Recommendation No. 7 Contracts between $20,000 and $100,000 The Corporate and Administrative Services Committee recommended that the Purchasing Officer and Risk Manager s report regarding contracts between $20,000 and $100,000 entered into by the Regional District from March 6, 2012 to April 13, 2012 be received. Recommendation No.8 Grant-In-Aid The Corporate and Administrative Services Committee recommended that the Treasurer s report regarding 2012 grant-in-aid timelines be received. Recommendation No. 9 Gas Tax The Corporate and Administrative Services Committee recommended that the Accounting Technician s report regarding Gas Tax Funding commitments to date be received. Recommendation No. 10 Investments and Reserves The Corporate and Administrative Services Committee recommended that Accounting Technician s report regarding investments and reserves as at March 31, 2012 be received for information. Recommendation No. 11 Debt Report The Corporate and Administrative Services Committee recommended that the Accounting Technician s report regarding debt be received for information. Recommendation No. 12 Local Government Awareness Week The Corporate and Administrative Services Committee recommended that the Communication Officer s report regarding Local Government Awareness Week be received; AND THAT staff commence planning this fall to involve youth in the 2013 Local Government Awareness Week. 23

26 Corporate and Administrative Services Committee Recommendations April 26, 2012 Page 4 of 5 Recommendation No. 13 First Quarter Activity Report The Corporate and Administrative Services Committee recommended that the Manager of Legislative Services report regarding First Quarter Activity be received for information. Recommendation No. 14 Municipal Ticketing Information The Corporate and Administrative Services Committee recommended that the Manager of Legislative Services report regarding Municipal Ticketing Information Bylaw be received; AND THAT Bylaw be forwarded to the Board for readings. Recommendation No. 15 Gypsum The Corporate and Administrative Services Committee recommended that the Manager of Sustainable Services report regarding proposed landfill procedures for gypsum be received; AND THAT new screening and acceptance procedures for gypsum as recommended in the report be implemented starting June 1st, 2012 at SCRD landfill sites; AND THAT Bylaw 405 be amended to define acceptable gypsum materials at landfill sites as outlined in the report; AND FURTHER THAT the 2012 Financial Plan be amended to fund up to $10,000 from the Sechelt Landfill operating reserve to hire a qualified asbestos abatement company to assist with the development of updated asbestos hazard identification and safe work procedures and associated training for landfill staff. Recommendation No. 16 Strategic Planning The Corporate and Administrative Services Committee recommended that the Chief Administrative Officer s report regarding the Strategic Planning Progress Report Update be received for information. Recommendation No. 17 Gas Tax Proposals The Corporate and Administrative Services Committee recommended that the Chief Administrative Officer s report regarding Proposals for the 2012 Application Intake Gas Tax General Strategic Priorities Fund & Innovations Fund be received; AND THAT applications be submitted for a bicycle/walking path on Marine Drive from Langdale to Gibsons and for Universal Water Metering Phase 1 (Electoral Areas), noting that the Marine Drive project is the first priority; AND FURTHER THAT staff request that Binnie and Associates Engineering update the 2007 construction estimates at a cost of $975 to be funded from Area F gas tax funds, and update the estimate for project management (at no cost). Recommendation No. 18 Correspondence The Corporate and Administrative Services Committee recommended that the following items of correspondence be received: 24

27 Corporate and Administrative Services Committee Recommendations April 26, 2012 Page 5 of 5 Regional District of North Okanagan regarding Annexation Impact Study Funding Request Coastal Community Network regarding 2012 Business Plan Presentation City of Kamloops regarding Cities Fit for Children Conference May 10-11, Recommendation No. 19 Annexation Impact Study The Corporate and Administrative Services Committee recommended that staff refer discussion of the Regional District of North Okanagan s funding request for an Annexation Impact Study to the May Corporate and Administrative Services Committee, along with a copy of the Terms of Reference for the Study; AND THAT staff send a letter to the Regional District of North Okanagan advising that this topic will be discussed by the Board on May 24 th. Recommendation No. 20 Coastal Community Network The Corporate and Administrative Services Committee recommended that the Sunshine Coast Regional District commit to join the Coastal Community Network as an Associate Member for one year at a cost of $250. IN CAMERA The Committee moved In Camera at 4:21 p.m. The public was excluded from attendance at the meeting in accordance with Section 90(1) (i) and (k) of the Community Charter the receipt of legal advice and negotiations and related discussions respecting the proposed provision of a municipal... The Committee moved out of In Camera at 4:23 pm. Recommendation No. 21 The Corporate and Administrative Services Committee recommended that the report regarding Dakota Ridge Access Grant Project be referred to the April 26, 2012 board meeting. The meeting reconvened In Camera at 4:24 pm. The Committee moved out of In Camera at 4:29 p.m. ADJOURNMENT 4:29 p.m. 25

28 "D" SUNSHINE COAST REGIONAL DISTRICT INFRASTRUCTURE SERVICES COMMITTEE MAY 3, 2012 DRAFT RECOMMENDATIONS FROM THE MEETING OF THE INFRASTRUCTURE SERVICES COMMITTEE HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC. PRESENT: Chair F. Mauro Directors J. Louie G. Nohr D. Shugar L. Lewis L. Turnbull A. Lutes G. Tretick ALSO PRESENT: GM, Infrastructure Services B. Shoji Manager of Sustainable Services D. Whyte (part) Manager of Transportation & Facilities B. Sagman (part) Staff 2 (part) Recording Secretary J. Bullock Media 1 Public 2 CALL TO ORDER AGENDA 1:30 p.m. The Agenda was adopted as amended to include discussion on the Special Infrastructure Services Committee meeting scheduled for Monday, May 7, REPORTS Recommendation No. 1 Public Wharves Advisory Committee (PWAC) Minutes The Infrastructure Services Committee recommended that the Public Wharves Advisory Committee meeting minutes of March 19, 2012 be received as amended to remove the following comment related to the BEN Ticketing System: The owner does not have to be present for the issuance of the ticket; tickets must be paid before property tax can be paid. Mr. Sagman pointed out that the benefit of this system is that the owner can negotiate a resolution. 26

29 Infrastructure Services Committee Meeting Minutes of May 3, 2012 Page 2 Recommendation No. 2 Public Wharves Advisory Committee (PWAC) Membership The Infrastructure Services Committee recommended that the Manager of Transportation and Facilities report entitled Public Wharves Advisory Committee (PWAC) Membership be received; AND THAT the resignation of Mr. Don Bell from PWAC be received; AND FURTHER THAT staff advertise for a replacement member. Recommendation No. 3 Affordable Passenger Ferry Service The Infrastructure Services Committee recommended that the Manager of Transportation and Facilities report entitled Affordable Passenger Ferry Service be received; AND THAT local governments on the Sunshine Coast be asked to consider advocating for an affordable passenger ferry service; AND FURTHER THAT staff work with the member municipalities and the Ferry Advisory Committee to refine details and report back to the July Infrastructure Services Committee meeting. Recommendation No. 4 Draft Chapman Creek Source Assessment Response Plan (SARP) Report on Public Consultation The Infrastructure Services Committee recommended that the Engineering Technician s report entitled Draft Chapman Creek Source Assessment Response Plan (SARP) Report on Public Consultation, be received; AND THAT the Board approve the recommended changes as follows: No. l - Include a comment to assess the loss of forest cover on snowpack retention at 900+ elevations; No. 4 - Include the Sechelt Indian Band s Strategic Land Use Plan in Section 3.3 (previous work); No. 5 - Include Invasive Plants as a low risk; AND THAT a Special Infrastructure Services Committee Meeting be scheduled to review the recommendations presented in the report; AND FURTHER THAT Tim Adams, Drinking Water Officer be invited to attend in person, and the consultant be invited to attend the meeting by teleconference. Recommendation No. 5 Zero Waste Event Guide and Outreach The Infrastructure Services Committee recommended that the Education and Outreach Coordinator s report entitled Zero Waste Guide for Event Planners be received; AND THAT this document be forwarded to the Union of British Columbia Municipalities and the Columbia Institute for their information. 27

30 Infrastructure Services Committee Meeting Minutes of May 3, 2012 Page 3 Recommendation No. 6 Zero Waste Event Guide and Outreach The Infrastructure Services Committee recommended that the Zero Waste Guide for Event Planners be provided to all SCRD facility booking users. Recommendation No. 7 Monthly Report The Infrastructure Services Committee recommended that the Section Secretary s report entitled Monthly Report for April 2012 be received. The Committee recessed at 2:30 p.m. and reconvened at 2:39 p.m. COMMUNICATIONS Recommendation No. 8 Packaging and Printed Paper Working Group The Infrastructure Services Committee recommended that the correspondence, dated March 14, 2012, from the Capital Regional District regarding UBCM - Packaging and Printed Paper Working Group be received. Recommendation No. 9 Decision Making Authority in Watersheds The Infrastructure Services Committee recommended that the correspondence, dated March 9, 2012, from the Ministry of Health regarding Decision Making Authority in Watersheds be received; AND THAT Mr. Lambert be invited to meet with the SCRD Board via conference call to discuss decision making authority in watersheds. Recommendation No. 10 Jefferd Creek Logging Battle The Infrastructure Services Committee recommended that the correspondence, dated April 10, 2012, from West Coast Environmental Law regarding Jeffered Creek Logging Battle be received. NEW BUSINESS Recommendation No. 11 Special Infrastructure Services Committee The Infrastructure Services Committee recommended that the Special Infrastructure Services Committee in-camera meeting scheduled for Monday May 7, 2012 be cancelled and rescheduled between June 18 and July 21, The Committee recessed at 2:27 p.m. and reconvened at 2:39 p.m. 28