805A-36A-6162 Ensure the Physical Security Compliance of a Disbursing Office Status: Approved

Transcription

1 Report Date: 13 Apr A-36A-6162 Ensure the Physical Security Compliance of a Disbursing Office Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: None Foreign Disclosure: FD1 - This training product has been reviewed by the training developers in coordination with the FMS foreign disclosure officer. This training product can be used to instruct international military students from all approved countries without restrictions. Page 1

2 Conditions: You are to assume responsibility of a Disbursing Office. You have access to: 1. DoD Financial Management Regulation R, Vol 5, Disbursing Policy. 2. Disbursing Office. 3. Applicable Physical Security Regulations. 4. Physical Security Inspection Form. 5. Historical Physical Security Paperwork. 6. AR , The Army Physical Security Program. 7. ATTP , Physical Security. This task should not be trained in MOPP 4. Standards: The standard will be met when you perform the following steps with 100% accuracy: 1. Personnel access is restricted to authorized personnel only. 2. Intrusion Detection System (IDS) are properly utilized (if applicable). 3. Vaults, safes, and other storage containers are properly used. 4. Cashier operations are secure. 5. Other physical security measures are in place. Special Conditions: None Safety Risk: Low MOPP 4: Never Cue: None Task Statements None DANGER None WARNING None CAUTION Remarks: None Notes: None Page 2

3 1. Ensure personnel access is restricted. Performance Steps a. Verify protective barriers are in place to prevent unauthorized personnel access to the work, vault, and safe areas. b. Verify access to the working area is conspicuously marked "AUTHORIZED PERSONNEL ONLY." c. Verify an access roster is posted indicating personnel authorized to be in the office unescorted. d. Verify an access roster is posted indicating personnel authorized to be in the office escorted. e. Verify that keys to the disbursing office are strictly controlled. 2. Ensure the Intrusion Detection System (IDS) is properly used (if applicable). a. Verify the IDS provide maximum protection of the disbursing office. b. Verify that the disbursing office is protected by at least two of the three following levels of protection: (1) Penetration. (2) Motion. (3) Point detection. c. Verify the existence of the IDS is posted at all entrances to the disbursing office. d. Verify the IDS is tested at least semiannually. e. Verify that the IDS monitors are trained. 3. Ensure all vaults, safes, and other storage containers are properly used. a. Verify currency and negotiable instruments are stored in containers with the following minimum requirements (based upon the value of the funds): (1) Under $7,500.00, the funds are stored in a container the commander has deemed adequate. (2) Between $7, and $49,999.99, the funds are stored in any security container that: (a) Carries a class 1 or 5 General Services Administration (GSA) security rating or is a burglary resistant safe carrying at least an Underwriters' Laboratories' (UL) classification of Tool Resistant Safe, TL-15 (e.g., will resist forced entry for 15 minutes). (b) Has a Group 1R combination lock. (3) Over $50,000.00, the funds are stored in a burglary resistant safe or vault that: (a) Carries at least an UL classification of Tool Resistant Safe, TL-30 (e.g., will resist forced entry for 30 minutes). (b) Has a Group 1R combination lock. b. Verify all vouchers, ledgers, and other disbursing related records are stored in any container authorized for funds in excess of $7,499.99, as described above. c. Verify that the vault is not positioned against an outside wall. If it is, verify the area outside of the building is fenced where the vault is positioned. d. Verify each individual entrusted with funds is provided the exclusive use of an adequate storage container. e. Verify that all storage containers on rollers or weighing less than 750 pounds are stored in a vault or secured in such a way to prevent movement. Page 3

4 f. Verify the combinations of all vaults, safes, and other storage containers are changed at least once every six months and upon relief, transfer, separation, or discharge of the accountable individual. g. Verify a record of combination changes is kept inside each vault, safe, and container. h. Verify the combination dial to each vault, safe, and container is shielded to prevent the possibility of the combination being observed. i. Verify the name and phone number of the accountable individual is posted on the inside of each vault, safe, and container. j. Verify all spare keys for non-combination containers are stored in separate, sealed envelopes in the vault. k. Verify the combination to the vault is stored in a sealed envelope in a secure container at the installation security office. 4. Ensure cashier operations are secure. a. Verify that each cashier has access only to their funds. b. Verify each cashier cage has a safe or locking drawer to secure funds in when absent. c. Verify cashiers secure their cages when absent. d. Verify there is only one cashier operating per cashier cage. e. Verify that cashier cages are as close as possible to vaults. f. Verify the overall construction of cashier cages is adequate (e.g., thickness, strength, protective window, bars, only one entrance, adequate lighting, etc). g. Verify armed guards are present if the alarm system is not working properly. h. Verify an alarm activation device is present and operational in each cashier cage (i.e., a foot alarm). 5. Ensure other physical security measures are in place. a. Verify there is adequate lighting over all entrances and exits to the disbursing office. b. Verify all windows, doors, and other openings are protected by securely fastened bars, grills, or chain link screens. c. Verify all protective barriers on windows and hinges on doors are on the inside of the disbursing office. d. Verify armed guards are available to escort funds to and from the disbursing office. e. Verify adequate fire protection is available. f. Verify all windows and doors are barred and/or locked at all times after business hours. g. Verify random security checks of the disbursing office are made after business hours. h. Verify security devices for check signing machines, meters, and signature plates are kept in the custody of the Disbursing Officer (DO) or authorized Deputy DO at all times. i. Verify all agents have an armed guard and their own secure container when receiving or returning funds. (Asterisks indicates a leader performance step.) Evaluation Guidance: None Evaluation Preparation: None Page 4

5 PERFORMANCE MEASURES GO NO-GO N/A 1. Ensured personnel access was restricted. a. Verified protective barriers are in place to prevent unauthorized personnel access to the work, vault, and safe areas. b. Verified access to the working area is conspicuously marked "AUTHORIZED PERSONNEL ONLY." c. Verified an access roster is posted indicating personnel authorized to be in the office unescorted. d. Verified an access roster is posted indicating personnel authorized to be in the office escorted. e. Verified that keys to the disbursing office are strictly controlled. 2. Ensured the Intrusion Detection System (IDS) was properly used. a. Verified the IDS provide maximum protection of the disbursing office. b. Verified that the disbursing office is protected by at least two of the three following levels of protection: c. Verified the existence of the IDS is posted at all entrances to the disbursing office. d. Verified the IDS is tested at least semiannually. e. Verified that the IDS monitors are trained. 3. Ensured all vaults, safes, and other storage containers were properly used. a. Verified currency and negotiable instruments are stored in containers with the following minimum requirements (based upon the value of the funds): b. Verified all vouchers, ledgers, and other disbursing related records are stored in any container authorized for funds in excess of $7,499.99, as described above. c. Verified that the vault is not positioned against an outside wall. If it is, verify the area outside of the building is fenced where the vault is positioned. d. Verified each individual entrusted with funds is provided the exclusive use of an adequate storage container. e. Verified that all storage containers on rollers or weighing less than 750 pounds are stored in a vault or secured in such a way to prevent movement. f. Verified the combinations of all vaults, safes, and other storage containers are changed at least once every six months and upon relief, transfer, separation, or discharge of the accountable individual. g. Verified a record of combination changes is kept inside each vault, safe, and container. h. Verified the combination dial to each vault, safe, and container is shielded to prevent the possibility of the combination being observed. i. Verified the name and phone number of the accountable individual is posted on the inside of each vault, safe, and container. j. Verified all spare keys for non-combination containers are stored in separate, sealed envelopes in the vault. k. Verified the combination to the vault is stored in a sealed envelope in a secure container at the installation security office. 4. Ensured cashier operations were secure. a. Verified that each cashier has access only to their funds. b. Verified each cashier cage has a safe or locking drawer to secure funds in when absent. c. Verified cashiers secure their cages when absent. d. Verified there is only one cashier operating per cashier cage. e. Verified that cashier cages are as close as possible to vaults. f. Verified the overall construction of cashier cages is adequate (e.g., thickness, strength, protective window, bars, only one entrance, adequate lighting, etc). g. Verified armed guards are present if the alarm system is not working properly. h. Verified an alarm activation device is present and operational in each cashier cage (i.e., a foot alarm). 5. Ensured other physical security measures were in place. a. Verified there is adequate lighting over all entrances and exits to the disbursing office. b. Verified all windows, doors, and other openings are protected by securely fastened bars, grills, or chain link screens. c. Verified all protective barriers on windows and hinges on doors are on the inside of the disbursing office. d. Verified armed guards are available to escort funds to and from the disbursing office. e. Verified adequate fire protection is available. f. Verified all windows and doors are barred and/or locked at all times after business hours. g. Verified random security checks of the disbursing office are made after business hours. h. Verified security devices for check signing machines, meters, and signature plates are kept in the custody of the Disbursing Officer (DO) or authorized Deputy DO at all times. i. Verified all agents have an armed guard and their own secure container when receiving or returning funds. Supporting Reference(s): Page 5

6 Step Number Reference ID Reference Name Required Primary AR The Army Physical Security Program Yes Yes DODFMR R, VOL 5 Department of Defense Financial Management Regulation, Volume 5, Disbursing Policy and Procedures Yes No TADSS : None Equipment Items (LIN): None Materiel Items (NSN) : Step ID NSN LIN Title Qty S63110 Support System Tactical: AN/TYQ-132(V)2 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : None Supporting Individual Tasks : Task Number Title Proponent Status 805A-36A-7001 Conduct a Cash Management Review 805A - Financial Management (Individual) Approved 805A-36A-6112 Manage Cash Operations 805A - Financial Management (Individual) Obsolete Supported Individual Tasks : Task Number Title Proponent Status 805A-36A-8004 Provide Disbursing Support 805A - Financial Management (Individual) Approved Supported Collective Tasks : Task Number Title Proponent Status 14-EAC-8015 Establish Theater Financial Management Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Financial Management Support Center (FMSC)) 14-EAC EAC EAC EAC-8002 Knowledges : Perform Disbursing Operations (Financial Management Support Detachment (FMSD)) Plan Financial Management Support for Theater Operations (Financial Management Support Center (FMSC)) Conduct Financial Management Operations During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Financial Management Support Unit (FMSU)) Perform Disbursing Operations (Financial Management Support Unit (FMSU)) Page 6

7 Knowledge ID 805A-K A-K A-K A-K A-K A-K-0360 Knowledge Name Define a Security Program Identify an Adequate Secure Facility Identify Adequate Fire Protection Identify a Storage Container Identify an Intrusion Detection System Identify Office Security Measures Skills : Skill ID 805A-S A-S A-S A-S A-S A-S A-S A-S A-S-0042 Skill Name Ability to Navigate Computer Software Locate Regulations Apply Regulations Conduct an Inspection Interpret Regulations Interpret Procedural Guidance Interpret Command Guidance Apply Procedural Guidance Complete Forms ICTL Data : ICTL Title 36A - Financial Manager - LT Personnel Type MOS Data Officer AOC: 36A, Rank: LT, Duty Pos: UFO Page 7