EAGLE SCOUT CANDIDATE S GUIDEBOOK

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1 EAGLE SCOUT CANDIDATE S GUIDEBOOK Prepared by the Mountain View District Eagle Advancement Committee Longs Peak Council Boy Scouts of America October 2010 This is an unofficial publication. It is intended to supplement official information published by the Boy Scouts of America. Any conflict between information in this and in official publications of the Boy Scouts of America should be resolved in favor of the official publications.

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3 Preface This guidebook is designed specifically to provide supplementary guidance and helpful hints to Life Scouts working towards Eagle Scout Rank. The focus of this guidebook is on the process and steps involved in 1) the planning, organization, and completion of an Eagle Scout Leadership Service Project, and 2) the planning of an Eagle Board of Review. Both Scouts and adult leaders are invited to offer suggestions for improving this guidebook. Please contact the Mountain View District Eagle Advancement Committee Chairperson. This document has been paginated so that it can be printed on both sides of paper in book form with even numbered pages on the left side and odd numbered pages on the right side. Page i

4 Summary of Changes from Previous Revision Section / Page Date Summary of Change Number All 5 Oct 2010 Cache La Poudre document v3 All 5 Oct 2010 Updated and adopted for use by the Mountain View District Page ii

5 Table of Content Preface... i Summary of Changes from Previous Revision... ii Section 1 Tracks on the Eagle Trail... 1 Section 2 The Eagle Scout Leadership Service Project Basic Steps... 5 Section 3 Your Leadership Service Project Workbook... 9 Section 4 Carrying Out Your Project Section 5 Completing Your Eagle Scout Rank Application Section 6 The Eagle Scout Rank Board of Review Section 7 Resources Page iii

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7 Section 1 Tracks on the Eagle Trail CONGRATULATIONS for earning Life Scout Rank! Look around your Scout unit not a lot of heart-shaped badges to be seen, are there? At each stop on Scouting s Advancement Trail, fewer and fewer Scouts remain from the group you started with as a Tenderfoot Scout. You have traveled high on Scouting s Trail to Eagle. You are just one step away from the highest and most prestigious rank in Scouting, Eagle Scout. Why should you go on to Eagle? As Sir Edmund Hillary replied when asked why he climbed Mt. Everest, Because it s there! You are so close now that not going on will be the cause of regret in the future. The main reason to continue is for your own personal sense of meeting an enormous challenge completing the requirements that few earn. Achieving Eagle Scout Rank is a symbol of achievement recognized throughout the country. Having earned the rank may make a difference in getting into the college you want. Many Eagle Scouts are hired for jobs over others on the sole basis of their achievement. Being an Eagle Scout puts you into the same company as many astronauts, scientists, military leaders, politicians, and even one United States President. There are 7 requirements for the rank of Eagle Scout. You MUST complete all of the first 6 requirements for the rank PRIOR to your 18 th birthday! The seventh requirement, your Eagle Board of Review, may be conducted after your birthday. Be familiar with the requirements: Requirement 1: Be active in your unit for a period of at least six months after you have achieved the rank of Life Scout (the date you passed your Life Board of Review). Requirement 2: Demonstrate that you live by the principles of the Scout Oath and Law in your daily life, as evidenced by character recommendations. Requirement 3: Earn a total of 21 merit badges (12 required and 9 elective merit badges). Requirement 4: Serve actively for a period of six months in one or more positions of responsibility in your unit after achieving Life Scout Rank. (Specific eligible positions of responsibility are listed on the Eagle Scout Rank application.) Requirement 5: While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. Requirement 6: Prepare a statement of your ambitions and life purpose and a listing of positions held in your religious institution, Page 1

8 school, camp, community, or other organizations during which you demonstrated leadership skills. Include honors and awards received during this service. Take part in a Scoutmaster conference with your unit leader. Requirement 7: Successfully complete an Eagle Scout Board of Review. These requirements can be divided into three primary tracks on the Eagle Trail (see the following process chart). They are: Earn a total of 21 merit badges (12 required and 9 others of your choice), Serve actively for six months in a leadership position in your unit, and Plan, develop, and give leadership to others in a service project. Now that you successfully completed the Life Scout Board of Review, you may begin work on any or all of the tracks, including the Leadership Service Project. If there are less than six months from the date of your Life Scout Board of Review until your 18 th birthday, you are not eligible for Eagle Scout Rank! Good Luck on your climb to Eagle! All of the requirements 1 through 6 must be completed before you reach your 18 th birthday! If you foresee that you will be unable to complete the requirements for the Eagle rank prior to your 18 th birthday, you may file a petition in writing with the National Boy Scout Committee through the Mountain View District and the Longs Peak Council for special permission to continue to work toward the award after reaching age 18. The petition must show good and sufficient evidence and detail the extenuating circumstances that prevented you from completing the requirements prior to your 18 th birthday. Extenuating circumstances are defined as conditions or situations that are totally beyond your control! Contact the District Advancement Committee Chairperson for further information and guidance. A Boy Scout, Varsity Scout, or male Venturer with a disability may work toward rank advancement after he is 18 years old. If you have a permanent physical or mental disability, you and your parents should contact the District Advancement Committee Chairperson early in the process to discuss your situation and the procedures that are applicable. Page 2

9 LIFE SCOUT BOARD OF REVIEW PASSED LEADERSHIP IN UNIT LEADERSHIP PROJECT COMPLETE MERIT BADGES DEVELOP CONCEPT, GET UNIT AND BENEFITING ORGANIZATION APPROVALS NO DISTRICT ADVANCEMENT COMMITTEE APPROVAL YES NO 6 MONTHS PERFORM PROJECT 12 REQUIRED 9 ELECTIVE NO YES COMPLETE PROJECT WORKBOOK YES COMPLETE EAGLE SCOUT RANK APPLICATION WRITE STATEMENT OF LIFE PURPOSE SCOUTMASTER S CONFERENCE; UNIT COMMITTEE APPROVAL AGE = 18 YRS YES NOT ELIGIBLE FOR EAGLE SCOUT RANK NO SUBMIT DOCUMENTS TO DISTRICT EAGLE ADVANCEMENT COMMITTEE BOARD OF REVIEW FAIL: APPEAL PASS: EAGLE COURT OF HONOR Page 3

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11 Section 2 The Eagle Scout Leadership Service Project Basic Steps The Eagle Scout Leadership Service Project puts you in a different role than when you performed service projects for Star and Life Scout ranks. In those, you were the follower. The Eagle Scout project requires YOU to be the leader! As a Life Scout, you must plan, develop, and provide leadership to others in a service project. The Eagle Scout Leadership Service Project provides the opportunity for you to demonstrate the leadership skills you have learned so far in Scouting. You must plan the work, organize the personnel needed, and direct the project to its completion. While the time it takes to plan, organize, and direct a project varies significantly from Scout to Scout and project to project, a rule of thumb for planning purposes is to plan for your project to require 50 to 150 hours to complete, which includes the volunteers hours. However, there is no minimum or maximum requirement. Make sure you record time spent by all involved in planning and carrying out your project (this includes your meeting(s) with the District Eagle Advancement Committee representative). To aid you in the overall planning of your project from project idea to completion, a project backdater is available at the end of this section. The following are the steps you must follow to lead a successful Eagle Scout Leadership Service Project: 1. Get a copy of the Eagle Scout Leadership Service Project Workbook, Number , before you begin planning You may obtain this either from the National Council web site ( or from the Longs Peak Council web site ( You can either download a copy or use the fill-in & save pdf version (recommended). This workbook must be used in the completion of this requirement. Recommend keeping your project workbook in a three-ring binder with clear plastic document sleeves both to protect your workbook and to enhance the presentation of your project through the multiple steps to completion. 2. Select a project Start by talking with people you know your parents, your Scout leaders, your church and school leaders, and community organizations. You can search through listings of projects performed by other Scouts, such as attached to this section. Section 7 of this pamphlet lists web sites focused on service projects. Select a project that Is interesting to you; Page 5

12 Challenging to you; Provides an opportunity for leadership not just planning and organizing, but also requires you to direct others. Once you believe you have an idea for a project, contact the organization that will benefit from it. The benefiting organization may have some other ideas or modifications to consider. Once you come to an agreement with the benefiting organization and have coordinated your project idea with your unit leader to ensure it can meet the standards for an Eagle Scout service project, you can start completing your plan, developing the project details, and incorporating it into the project workbook. 3. Write your project plan (plan should be typed or nicely printed using the project workbook) Your plan should be detailed enough that anyone else looking at it will understand completely the benefit of your project and what needs to be done to complete the job. The design of the project and any construction should be clearly drawn out. Photos of the site help describe the task to be done. The workbook documentation should be clear as to Who will benefit from the project? How they will benefit? What official from the benefiting group will be contacted for guidance in planning the project? How many people will be recruited to help carry out the project and where will you recruit them? What resources and materials are required to accomplish the project? What is the estimated cost of the project and how will funds be obtained to cover the cost of the project? How many total service hours do you estimate are required to fulfill this project? What is your time schedule for carrying out the project? How will you ensure the safety of those carrying out the project? 4. Present your project plan to your unit committee for approval Set a date and time for the meeting with the committee chair Wear your full uniform Take extra copies of your proposal Obtain the committee s approval and Committee Chair s signature 5. Obtain the approval and signature of your Scoutmaster/Coach/Advisor 6. Obtain District Eagle Advancement Committee representative signature After you have a well developed plan, the approval of the benefiting organization representative, and the approvals and signatures of your Scoutmaster/Coach/Advisor and your unit committee, attend a Eagle Project Review meeting with the Mountain View Page 6

13 Advancement Committee on their designated evenings (check the District calendar, these occur on the same evenings as the District Roundtable and the District Committee Meeting). Wear your full uniform. Remember: You need the District Eagle Advancement Committee s approval and signature BEFORE you start work on the project! 7. Carry out the project Your approved project plan is the guide to follow in carrying out your project. Implement the schedule you developed. Get the materials and tools needed. Arrange tour permit, transportation, food, photographer, methods of communication, approved building permits, and any other support people. Always plan for safe operations. Have first aid kits on site. Pay attention to weather forecasts as you approach the day of the project (you should always plan for a rain date follow up). Don t forget that leadership includes DELEGATING activities to those helping you in the execution of your project such as your unit s youth and adult leadership and friends. Your job is to DIRECT and LEAD the project to instruct and organize your participants. 8. Document your project Document your completed project in your project workbook in the section titled CARRYING OUT THE PROJECT in sufficient detail to explain all aspects of your activity. Additional pages may be inserted in the workbook if needed. Maps, diagrams, and photographs are helpful supplements. The more details you provide, the fewer others will question. Be aware that the Eagle Board of Review, which must be satisfied that the project was of real value and that you demonstrated leadership in its accomplishment, will evaluate the total process of the project. Your write-up should identify problems, how you overcame them, and the lessons you learned from the project. Your emphasis should be in explaining how you used your leadership skills to get the service job done, giving examples of how you directed the project rather than doing the work yourself. 9. Obtain approvals for your completed project You must take the completed project workbook to the benefiting organization and your unit leaders for approval and signatures. After you have these signatures, you are ready to submit your completed project workbook to the District Eagle Advancement Committee for review. Attend the Eagle Project Review meeting with the Mountain View Advancement Committee on their designated evenings (check the District calendar, these occur on the same evenings as the District Rountable and the District Committee Meeting). Page 7

14 Sample Eagle Scout Leadership Service Project Backdater Come up with a service project idea Discuss with Scoutmaster/Coach/Advisor to ensure idea can meet the requirements for an Eagle Scout Leadership Service Project Develop idea with benefiting organization s point of contact Develop detailed project plan & document in project workbook Present project plan to the benefiting organization for approval and signature Present your project plan to your unit committee for approval, signature and agreement to support Obtain approval and signature of Scoutmaster/Coach/Advisor Obtain approval and signature of District Eagle Advancement representative Schedule and announce your project Recruit volunteers Final announcement of your project - 3 Months - 3 Months - 3 Months -2 Months -1½ Months -1½ Months -1½ Months -1½ Months -1 Month -3 to -1 Week -1 Week Carry out the project 0 Document execution of project in project workbook Obtain approval signatures for completion of project + 2 Weeks +3 Weeks Note: This is just a sample timeline to help you think about the entire scope of your project from project idea to completion. A more involved project with a greater scope may take longer and a less involved project may take less time. Also, there are many factors that can affect your project timeline such as weather, benefiting organization s and unit s schedules, fund-raising, solicitation of donations, etc. Page 8

15 Section 3 Your Leadership Service Project Workbook You must use the Eagle Scout Leadership Service Project Workbook, Number You may obtain this either from the National Council web site ( or from the Longs Peak Council web site ( You can either download a copy or use the fill-in & save pdf version. Recommend using the fill-in & save pdf version since the contents should either be typed or nicely printed so that others will be able to read and understand the purpose and details of your project. Additional pages for such things as drawings and photographs may be inserted in the workbook if needed. Since this is an effort that you will want to be proud of, and that others will see and evaluate, recommend keeping your project workbook in a three-ring binder with the individual pages in clear plastic document sleeves. This will also protect your workbook while you carry out your project. The following are the steps you must follow in completing your project workbook: 1. During the planning stage: a. Provide all the information requested on page 1 of the workbook b. Project Description i. Give the project name ii. Describe the project you plan to do iii. Provide the name, address, and telephone number of the group that will benefit from the project iv. Describe how your project will benefit the group v. Discuss your project with your unit leader vi. Provide the name and contact information of the representative of the group that will benefit from your project, and the date you met with them c. Project Details (should be detailed enough that anyone else looking at it will understand completely what needs to be done to complete the job) i. Describe the project in detail addressing the present condition ii. Include the design of any construction that is to be done iii. In coordination with the benefiting organization, determine if there is any need for special permits or structural reviews (this should be the responsibility of the benefiting organization but you should ask) iv. Identify the materials needed (e.g., lumber, hardware, landscape materials, tools, restrooms, first aid kit, lunch or snacks) v. Develop a cost estimate and identify how you plan to cover these costs (e.g., donations, purchase, fundraiser) [there should be minimal out of pocket expenses by anyone associated with your project] vi. Identify tools needed Page 9

16 vii. Identify any safety issues and how you will mitigate them viii. Identify who will be helping with your project ix. Identify any project dependencies (such as needed support from another group or organization ) which could impact the success of your project x. Develop a schedule for carrying out your project 1. How long will it take 2. When do you plan to do the project 3. Include a rain date 4. Consider the unit s and benefiting organization s calendars xi. Include before photographs, if appropriate d. Obtain all the necessary approvals and signatures i. Benefiting organization representative s approval ii. Scoutmaster/Coach/Advisor s approval and signature iii. Unit Committee s approval and signature iv. District Eagle Advancement Committee s approval and signature 2. Carrying out the project: a. Write a summary of how the project went (address questions at the top of page 4 of your workbook) i. Did the project follow the plan ii. If changes to the plan were made, explain why the changes were necessary iii. Describe how you demonstrated leadership of others giving examples of how you directed the project rather than doing the work yourself b. Record the hours you spent working on the project i. Hours spent planning the project, include time spent coordinating with others (benefiting organization, unit leaders, District Eagle Advancement Representative, etc.) ii. Hours spent carrying out the project iii. Total hours c. Record the hours spent by the other volunteers i. Include the name of volunteers, date(s) they worked, and number of hours worked ii. Include the total number of hours worked by volunteers iii. Include the grand total number of hours worked (yours and the volunteers) d. Provide an itemized list of all the materials required to complete the project e. Prove an itemized list of donations received include name of donor and amount f. Provide a list of changes, if any Page 10

17 g. Include after photographs, if appropriate h. Record project start date and obtain all the necessary approvals and signatures certifying that the project was successfully completed i. Your signature ii. Benefiting organization representative s approval and signature iii. Scoutmaster/Coach/Advisor s approval and signature Page 11

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19 Section 4 Carrying Out Your Project Now that you have developed a detailed project plan and have the necessary approvals, you are ready to execute your plan and complete the hands-on phase of your project. The Guide to Safe Scouting should be a resource used for determining what activities/tasks are appropriate for youth versus adults. Some suggested steps in executing your project are as follows: 1. In advance of carrying out your project: a. Make sure the benefiting organization has obtained any necessary permits b. Announce your service project: 2. Day of the event: i. Make sure the people who are going to help you with your project know when and where the project will take place, and what they need to bring and wear ii. Make an announcement at one or more unit meetings; create a flyer containing the critical information about your project (e.g., date, time, location, directions to location, what to bring, what to wear, rain date) and pass it out to everyone who may help you iii. Make sure your project date is coordinated with your unit s calendar and that of the benefiting organization iv. Tell everyone how long you expect the project to take v. Provide permission slips, if necessary a. Make sure you have at least 2 adults; if your project involves intense labor, one of the adults should be certified for CPR and first aid b. Make sure you have all the necessary materials c. Make sure your have all the necessary tools d. Have a sign-in/sign-out sheet to record names of volunteers, the time they arrived and the time they left e. Brief everyone helping on your project i. Give an overview of the project and schedule for the day ii. Review safety procedures and location of first aid kit iii. Point out location of restroom, water/refreshments, lunch/snacks, etc. iv. Organize your volunteers and assign tasks f. Designate someone to take pictures g. Lead the project i. Observe the total worksite ii. Promptly address problems as they arise, making corrections, if necessary iii. Take notes for your final report in your project workbook h. Thank your volunteers Page 13

20 3. After the completion of your service project: a. Complete your project workbook by recording the result of your project and how you demonstrated leadership in the section titled CARRYING OUT THE PROJECT. b. In documenting your project, make sure you address the questions at the top of page 4 of your project workbook. c. Obtain signature of completion from the representative of benefiting organization and your unit leader (Scoutmaster/Coach/Advisor). Page 14

21 Section 5 Completing Your Eagle Scout Rank Application You must fill out completely and accurately the Eagle Scout Rank Application. The current and correct form is number and is dated You can get a hardcopy of the form from your unit leader or by downloading a fill-in & save version from the National Council web site ( or from the Longs Peak Council web site ( Printing it in color is required and it must be printed on both sides of one sheet of paper. Following are guidelines to observe while completing the application: 1. Type all information using the fill-in & save version or print in ink if using a hardcopy. If you print, use block characters and make sure each letter is legible and distinct. 2. All dates must show month, day, and year. For example, the date July 8, 1970 should be inserted as 07 (for July), 08 (for day), and 70 (for year). 3. Make sure you spell your full name correctly and completely (this is the name that will be on your Eagle certificate). 4. Fill out your address completely. Only the state may be abbreviated. Make sure you clearly indicate your unit type (Troop, Team, Crew, or Ship) and its number. 5. The dates you use when asked are very important. The Council Headquarters will check your application against records your unit submitted to Council Headquarters. The following are sources for completing the top part of your application: Unit computerized records (such as TroopMaster) Membership cards Transfer records from a previous unit Advancement Reports (BSA form #34403A) Internet Advancement report or from Council office 6. In completing Requirement 2, list of references, you should have an entry for each line. If you have no formal religious leader, this entry should be your parent(s) or guardian(s). If you do not have an employer reference, enter N/A in this line for not applicable. 7. In Requirement 3, list of merit badges, enter the dates as shown on either your unit s computerized records or on the merit badge blue card as the completion date. For badges 6 and 9 cross out inapplicable badges so that the badge you are claiming is clearly shown. The consistency of dates for merit badge completion is a common problem for Eagle Scout Rank applications. In addition to the sources stated in item 5 above, valid sources are: Page 15

22 Blue merit badge application cards signed by the merit badge counselor. The date a merit badge is earned is the date the Merit Badge Counselor signs the blue merit badge card. Rank requirements signed in the Scout s Boy Scout Handbook Internet Advancement report or from Council office 8. After you complete Requirement 6 which includes a Scoutmaster conference, a statement of your ambitions and life purpose, and a listing of positions held in your religious institution, school, camp, community, or other organizations during which you demonstrated leadership skills, you must certify correctness of the application by signing the appropriate blank on the second page. Obtain signatures from the unit leader and the unit committee chairperson. You now are ready to submit your completed Eagle Scout Rank Application to Council for certification. The completed application along with the statement of your ambitions and life purpose and other information can either be mailed or taken to the Council office in Greeley or taken to the Service Center in Lafayette. The mailing addresses are: Longs Peak Council Boy Scouts of America Box 1166 Greeley, CO Longs Peak Council Boy Scouts of America 505 Stacy Court, Unit F Lafayette, CO It is preferred to hand deliver the documents to the Lafayette Service Center. While the eagle scout rank application does not have to be submitted to council before your 18 th birthday, all the requirements do have to be met and all the signatures obtained prior to your 18 th birthday, and it must be submitted to council promptly. Page 16

23 Section 6 The Eagle Scout Rank Board of Review After Council has reviewed your application for accuracy and completeness, it will be certified and mailed to the District Eagle Advancement Committee chairperson. Once your application and the minimum number letters of recommendation are received, you will be notified and authorized to begin arranging and scheduling your Eagle Board of Review. Your Board of Review may be conducted up to three months after your 18 th birthday with no further action on your part. Procedures You Must Follow for the Eagle Board of Review. Mountain View District places the Eagle Scout Board of Review in the hands of the Unit Committee Chair. The members of the District Eagle Advancement Committee will assist as necessary. The following activities are the responsibility of the Unit Committee Chair to oversee or complete: 1. Obtaining letters of recommendation. These usually are the individuals named in Requirement 2 on the Eagle Scout Rank Application. The candidate should have contacted those individuals before including their names on the application. Requirements for these letters and a request form may be obtained from the District Eagle Advancement Committee representative with whom you are working. The letters of recommendation should be mailed to this District Eagle Advancement Committee representative or to the Unit Committee Chair. 2. Scheduling the Eagle Board of Review. The Unit Committee Chair is responsible for assembling the board. Following are the National Council guidelines regarding the Eagle Board of Review: It must be composed of at least three and not more than six members, one of whom must be a representative from the District Eagle Advancement Committee. It may NOT include the unit Scoutmaster (Coach or Advisor) or any registered unit Assistant Scoutmasters (Coach or Advisor). However, unit committee members are good candidates. It may NOT include any relatives of the Eagle Candidate. Each member must be 21 years of age or older. It may include individuals not associated with Scouting but who are leaders in the community, the benefiting organization, businesses, or education. These individuals must have an understanding of the importance and purpose of the Eagle Board of Review. 3. The Unit Committee Chair will establish a date for the Eagle Board to meet, based on the availability of the participants. This date must be after the District Eagle Advancement Committee member has approved the documentation submitted by the Eagle candidate, and received the Council certified Eagle Scout Rank Advancement application from Page 17

24 Council and all the required letters of recommendation. The Board should assemble 30 minutes prior to when the Scout will appear before it. 4. The Unit Committee Chair will act as chair of the Eagle Board of Review, while the District Eagle Advancement Committee representative ensures that all procedures and policies are correctly being followed. 5. The Eagle Candidate should appear in his uniform with his Scout Handbook. He can wear his OA sash or merit badge sash, if he wishes. It would be nice for the Scoutmaster (Coach or Advisor) to introduce the candidate and provide some background on his Scouting career. If you cannot schedule your Board of Review within the first three months after your 18 th birthday, the timeframe may be extended for another three months (for a total of six months after your 18 th birthday). To do this a statement from an adult leader (unit leader or unit committee chairperson) requesting an extension explaining the reason for the delay must be attached to the Eagle Scout Rank Application and sent to the Longs Peak Council through the District Advancement Committee. An example of a satisfactory reason would be due to the candidate going off to college and who could not return home until the end of the semester. Upon approval, a Board of Review may be conducted up to six months after the 18 th birthday. After six months have passed since your 18 th birthday, a Board of Review may not be conducted until after you have petitioned the National Boy Scout Committee in Irving, Texas, for an extension of time. The petition must be accompanied with a copy of the Eagle Scout Rank Application. All petitions must be through the District Advancement Committee and the local Scout Council. If the National Boy Scout Committee approves the petition, a Board of Review must be conducted promptly. Approvals are not automatic! YOU ARE RESPONSIBLE FOR MEETING THESE DEADLINES! Page 18

25 Section 7 Resources General Information Eagle Projects Eagle Award Ceremonies Scholarships for Eagles Page 19

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