DOD MANUAL DOD FIRE AND EMERGENCY SERVICES (F&ES) ANNUAL AWARDS PROGRAM
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1 DOD MANUAL DOD FIRE AND EMERGENCY SERVICES (F&ES) ANNUAL AWARDS PROGRAM Originating Component: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics Effective: September 28, 2017 Releasability: Approved by: Cleared for public release. Available on the DoD Issuances Website at Ellen M. Lord, Under Secretary of Defense for Acquisition, Technology, and Logistics Purpose: In accordance with the authority in Department of Defense Directive and the guidance in DoD Directive E and DoD Instruction , this issuance implements policy, assigns responsibilities, and provides procedures for administering the annual DoD Fire and Emergency Services (F&ES) Awards Program.
2 TABLE OF CONTENTS SECTION 1: GENERAL ISSUANCE INFORMATION Applicability SECTION 2: RESPONSIBILITIES Under Secretary of Defense for Acquisition, Technology, and Logistics Assistant Secretary of Defense for Energy, Installations, and Environment DoD Component Heads Who Provide F&ES SECTION 3: DOD F&ES PROCEDURES Introduction Nomination Procedures Selection Process General Requirements for Organizational Awards General Requirements for Individual Awards APPENDIX 3A: F&ES AWARDS NOMINATION TEMPLATES... 7 GLOSSARY REFERENCES FIGURES Figure 1. DoD Fire Department of the Year Template... 7 Figure 2. DoD Fire Prevention Program of the Year Template... 9 Figure 3. DoD Military or Civilian Firefighter or Fire Officer of the Year Template Figure 4. DoD Fire Service Instructor of the Year Template TABLE OF CONTENTS 2
3 SECTION 1: GENERAL ISSUANCE INFORMATION APPLICABILITY. This issuance: a. Applies to Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense (DoD), the Defense Agencies, the DoD Field Activities, and all other organizational entities within the DoD (referred to collectively in this issuance as the DoD Components ). b. Does not apply to contract firefighters and contractor-operated fire departments. SECTION 1: GENERAL ISSUANCE INFORMATION 3
4 SECTION 2: RESPONSIBILITIES 2.1. UNDER SECRETARY OF DEFENSE FOR ACQUISITION, TECHNOLOGY, AND LOGISTICS (USD(AT&L)). The USD(AT&L) oversees implementation of this issuance ASSISTANT SECRETARY OF DEFENSE FOR ENERGY, INSTALLATIONS, AND ENVIRONMENT (ASD(EI&E)). Under the authority, direction, and control of the USD(AT&L), the ASD(EI&E): a. Administers the DoD F&ES Awards Program. b. Appoints an F&ES Program Manager to conduct the awards selection process DoD COMPONENT HEADS WHO PROVIDE F&ES. The DoD Component heads who provide F&ES: a. Recognize and encourage F&ES excellence through participation in the DoD F&ES Awards Program in accordance with DoD Instruction b. Prepare nominations using the category-specific requirements and templates provided in Appendix 3A. c. Submit nominations to the F&ES Program Manager, Office of the Assistant Secretary of Defense for Energy, Installations, and Environment, no later than March 1 of the year following the nomination period. SECTION 2: RESPONSIBILITIES 4
5 SECTION 3: DOD F&ES PROCEDURES 3.1. AWARD CATEGORIES. a. DoD recognizes outstanding accomplishments and honors its fire departments, fire officers, and firefighters through the annual DoD F&ES Awards Program. b. The DoD F&ES Awards Program presents awards to organizations and individuals in nine categories: (1) DoD Fire Department of the Year - Small Category (fire department with three or fewer staffed firefighting companies) (2) DoD Fire Department of the Year - Medium Category (fire department with four to eight staffed firefighting companies) (3) DoD Fire Department of the Year - Large Category (fire department with nine or more staffed firefighting companies) (4) DoD Fire Prevention Program of the Year (5) DoD Military Firefighter of the Year (6) DoD Civilian Firefighter of the Year (7) DoD Military Fire Officer of the Year (8) DoD Civilian Fire Officer of the Year (9) DoD Fire Service Instructor of the Year 3.2. NOMINATION PROCEDURES. a. Only one nomination for each award may be submitted by these DoD Components (which includes their Reserve Components): (1) Army (2) Navy (3) Marine Corps (4) Air Force (5) United States Coast Guard when operating as a Service in the Navy pursuant to law SECTION 3: DOD F&ES PROCEDURES 5
6 (6) Defense Logistics Agency (7) Washington Headquarters Services b. DoD Components prepare nominations using the category-specific requirements and templates provided in Appendix 3A SELECTION PROCESS. The DoD F&ES Program Manager: a. Convenes a selection committee to determine the DoD F&ES award winners. The selection committee typically consists of the Service component F&ES leads, who will each evaluate the nominations of all except those from their own component b. Compiles, validates, and calculates all scores to determine winners in each category and announce the winners when selections are made. c. Announces award winners no later than March 31 following the award year GENERAL REQUIREMENTS FOR ORGANIZATIONAL AWARDS. a. Forward-deployed or expeditionary operating location fire departments are eligible to compete for these awards based specifically on the accomplishments at the operating location under the lead component s award process. Accomplishments at forward-deployed locations are not included in home station fire department accomplishments. b. Consolidated and joint base fire departments compete as a single department. c. Geographically separated fire departments that are managed by a regional fire chief, and have either installation or district fire chiefs, compete as individual fire departments GENERAL REQUIREMENTS FOR INDIVIDUAL AWARDS. a. Individual accomplishments, while at the home station or deployed, may be cited in individual award nominations. b. Individuals can compete in more than one category (e.g., firefighter, instructor); however, their specific accomplishments can only be used once and cannot be reused in any additional award nominations. c. Military firefighters at joint base assignments where their Military Service is not the lead component must compete in the lead component award process (e.g., Air Force military firefighters assigned to a joint base where the Army is the lead, compete within the Army). d. Any accomplishments in direct support of established mutual-aid agreements may be used in individual and fire department award nomination packages. SECTION 3: DOD F&ES PROCEDURES 6
7 APPENDIX 3A: F&ES AWARDS NOMINATION TEMPLATES Figure 1. DoD Fire Department of the Year Template APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 7
8 Figure 1. DoD Fire Department of the Year Template, Continued APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 8
9 Figure 2. DoD Fire Prevention Program of the Year Template APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 9
10 Figure 2. DoD Fire Prevention Program of the Year Template, Continued APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 10
11 Figure 3. DoD Military or Civilian Firefighter or Fire Officer of the Year Template APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 11
12 Figure 3. DoD Military or Civilian Firefighter or Fire Officer of the Year Template, Continued APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 12
13 Figure 4. DoD Fire Service Instructor of the Year Template APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 13
14 Figure 4. DoD Fire Service Instructor of the Year Template, Continued APPENDIX 3A: F&ES AWARD NOMINATION TEMPLATES 14
15 GLOSSARY These terms and their definitions are for the purpose of this issuance. ASD(EI&E) F&ES MWSS USD(AT&L) Assistant Secretary of Defense for Energy, Installations, and Environment fire and emergency services Marine Wing Support Squadron Under Secretary of Defense for Acquisition, Technology, and Logistics GLOSSARY 15
16 REFERENCES DoD Directive E, Environment, Safety, and Occupational Health (ESOH), March 19, 2005 DoD Directive , Under Secretary of Defense for Acquisition, Technology, and Logistics (USD(AT&L)), December 9, 2005, as amended DoD Instruction , DoD Fire and Emergency Services (F&ES) Program, December 21, 2006 REFERENCES 16
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