ATKINS ELEMENTARY PARENT-TEACHER ORGANIZATION CONSTITUTION AND BY-LAWS

Transcription

1 ATKINS ELEMENTARY PARENT-TEACHER ORGANIZATION CONSTITUTION AND BY-LAWS ARTICLE I NAME The organization is to be known as the Atkins Elementary School Parent Teacher Organization (PTO). ARTICLE II MISSION STATEMENT The Atkins Elementary School Parent Teacher Organization (PTO) supports the efforts of the parents, teachers, students and community members and provides resources that enhance and enrich the learning environment. ARTICLE III POLICIES This organization shall provide service for school functions, engage in fundraising projects, encourage parent, teacher, and community involvement, and cooperate with school administration in providing educational opportunities. This organization will not dictate school policy, but may act in an advisory capacity between parents, staff and school board. ARTICLE IV MEMBERSHIP AND VOTING ELIGIBILITY Section 1. The Atkins Elementary School PTO shall be composed of parents and guardians of students attending Atkins Elementary School, as well as teachers, school administrators and community members who have an interest in the well-being of the school and its students. Section 2. Voting privileges will be extended to the Atkins Elementary School PTO Officers at Board meetings. Ratification of voting will take place during the general Atkins Elementary School PTO meetings. Section 3. Wherein three (3) or more Officers are present, constitution of a quorum is established. Section 4. No dues shall be collected.

2 ARTICLE V OFFICERS AND THE BOARD Section 1. The officers of the organization shall make up the board. Section 2. The board is the entity charged with the management and responsibility for the organization. The board shall establish the objectives of the organization and determine the policy for the development of the objectives. Section 3. The positions that constitute the PTO Board are: President Vice President Secretary/Treasurer Assistant Secretary/Treasurer Fundraising Coordinator Assistant Fundraising Coordinator Publicity Coordinator Assistant Publicity Coordinator Teacher Representative(s) Principle Section 4. The Vice President will serve as President Elect and will commit to serve for at least two (2) terms as an Officer on the PTO Board. Section 5. The positions of Assistant Secretary/Treasurer, Assistant Fundraising Coordinator, and Assistant Publicity Coordinator DO NOT have to be filled at all times for the Board to operate as a whole. The Board will be considered sufficient when the positions of President, Vice President, Secretary/Treasurer, Fundraising Coordinator, and Publicity Coordinator are filled. Section 6. The following school year s Officers will be called upon and requested to serve by the current Officers. Ratification to confirm the new Officers will be done at the last general PTO meeting of the school year. Section 7. One (1) school year will be deemed a term. Section 1. Duties of the Board ARTICLE VI DUTIES a. The Board will generally manage the affairs of the PTO. b. Prepare the yearly budget subject to the approval of the general membership to be presented no later than the second general meeting.

3 c. Shall approve expenditures within the budget and others as voted upon. Section 2. Duties of the President. a. Shall officiate at all general and Board PTO meetings. b. Shall arrange and authorize payouts from PTO s account. c. Shall coordinate the works of the other officers in order that the objectives and policies may be promoted. d. The President shall preserve order and all questions of order. e. The President shall serve as the PTO representative to the school. f. The President shall maintain a record of her activities as President to serve as a manual for the next President. Section 3. Duties of the Vice President a. Shall be responsible for the coordination of the Room Parent Program as outlined in Article VIII. b. Shall act as an aide to the President, represent him/her upon request, assume the duties of the President in the absence or inability of that officer to serve. c. Shall automatically become president if that position is vacated for any reason. Section 4. Duties of the Secretary/Treasurer a. Shall record and present the minutes of all meetings of the PTO. b. Shall, upon request, make copies of meeting minutes for review. c. Shall present a financial report at all PTO meetings. d. The Secretary/Treasurer shall hand over all records to the incoming on the last day of their term. Section 5. Duties of the Assistant Secretary/Treasurer a. Shall act as an aide to the Secretary/Treasurer, represent him/her upon request, assume the duties of the Secretary/Treasurer in the absence or inability of that officer to serve. Section 6. Duties of the Fundraiser Coordinator a. Shall be responsible for the coordination of all food and other items needed for fundraisers. b. Shall be responsible for the coordination of all volunteers for fundraisers.

4 Section 7. Duties of the Assistant Fundraiser Coordinator a. Shall act as an aide to the Fundraiser Coordinator, represent him/her upon request, assume the duties of the Fundraiser Coordinator in the absence or inability of that officer to serve. Section 8. Duties of the Publicity Coordinator a. Shall be responsible for the coordination of all publicity for fundraisers and all other PTO activities, assuring that reminders of all meetings and scheduled PTO activities are announced through the school. b. Shall coordinate publicity through the Vice President to utilize the Room Parent Program. Section 9. Duties of the Assistant Publicity Coordinator a. Shall act as an aide to the Publicity Coordinator, represent him/her upon request, assume the duties of the Publicity Coordinator in the absence or inability of that officer to serve. Section 10. Duties of Teacher Representative(s) a. Shall communicate teacher requests to the Board at Board meetings. b. Shall assist other Board members where needed, and as possible. Section 11. Duties of Principle a. Shall coordinate and arrange scheduling of fundraisers. b. Shall assist other Board members where needed, and as possible. c. Shall act as liaison between the PTO and school. ARTICLE VII COMMITTEES Section 1. Committees may be created by the Board as may be deemed necessary to promote the objectives and policies and carry out the work of the Organization. Section 2. These committees shall report directly to the officers responsible for that committee, and shall perform such duties as delegated and approved by the Board. ARTICLE VIII ROOM PARENT PROGRAM Section 1. Two (2) parents/guardians shall be chosen and asked by the teacher to be representatives for his/her classroom. A Room Parent can not be a current PTO Board Officer.

5 Section 2. The Room Parent shall assist with the reminding of other parents/guardians of PTO activities. They shall also assist in the recruitment of volunteers for fundraisers by asking other parents/guardians who have children in the same classroom. Section 3. The Vice President shall coordinate with Room Parents and teachers to ensure that the program is working as intended by the Board. ARTICLE IX FISCAL POLICY Section 1. A budget shall be presented for approval at the first general meeting of the school year. This budget will be prepared by the Officers based on recommendations from the previous year s officers. Section 2. Fundraising activities shall be chosen by the Board that will ensure that enough money will be raised to cover the established budget. a. Fundraisers shall be decided by the Board with a majority vote. b. Fundraisers that require funding over $ must receive a majority vote by the Board before expenditures for the fundraiser can be made. ARTICLE X MEETINGS Section 1. Four (4) General meetings of this organization shall be held each school year, with the day and time to be presented by the Principle to the President prior to the beginning of the school year. Section 2. Board meetings will be held prior to the general meeting, with the time to be decided by the President. Section 3. Additional Board meetings may be called by the President. ARTICLE XI If this organization is dissolved, all remaining funds and assets shall be transferred to the Atkins Elementary School. ARTICLE XII PRIOR ATKINS ELEMENTARY SCHOOL PTO CONSTITUTIONS AND BY-LAWS At the writing date of this Constitution, no other Constitutions or By-Laws are known to exist for the PTO. In the event that one is found, this Constitution would supersede all previous ones and make them null and void.

6 ARTICLE XIII AMENDMENTS Section 1. These By-Laws and/or Constitution may be amended at any regular meeting by two-thirds vote of its members present and voting, provided amendment has been presented at a previous general meeting. Section 2. Approved amendments are to be enacted immediately and may be retroactive where applicable. Signed and agreed to by the PTO Board Officers for the term on this date of September 25, DeAnn Starkey President Melissa Jones Fundraiser Coordinator Jennifer Tilson Vice President Karen Gillespie Publicity Coordinator Tanya Hall Secretary/Treasurer Paul Scott Teacher Representative Hazel Wagoner Assistant Secretary/Treasurer Reva Rhea Principle