DEPARTMENT OF THE ARMY United States Army School of Aviation Medicine 301 Dustoff Street Fort Rucker, Alabama 36362

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1 DEPARTMENT OF THE ARMY United States Army School of Aviation Medicine 301 Dustoff Street Fort Rucker, Alabama MCCS-HAE-AFSPC 24 February 2017 MEMORANDUM FOR: Army Aviation Medicine Clinic NCO and Aviation Orientation Course Students SUBJECT: Course Welcome Letter 1. Congratulations on being selected to attend the Army Aviation Medicine Clinic NCO/Aviation Orientation Course! Keeping aviators and aircrew members flying and keeping them strong is our mission. This will be a busy and challenging curriculum, but we will have fun doing it! Expect to work hard, both mentally and physically. The class will be fast-paced and demanding, encompassing a variety of topics in Aviation, Flight Duty Medical Exams, Waiver creation and processing, medical recommendations for flying duty, Medical Programs, MEDEVAC Doctrine and Operations, Aeromedical Administration, Aviation Safety, and Mishap Prevention and Investigation. At the end of this program, we look forward to welcoming you into an exciting new career within one of the greatest and proudest communities in the Army. 2. Because this is not a Military Training Service Support (MTSS) funded course, you will be expected to pay for your lodging, travel and daily expenses. You must report with sufficient funds to cover lodging and transportation while at Fort Rucker. You will be reimbursed when you submit a travel voucher following the course. 3. Prior to your arrival, there are a number of administrative documents you must bring with you to Fort Rucker. These will allow us to get you in-processed into both the school and into Army Aviation. Please bring the following documents with you to class on the first day of the course: Documents Needed: 1. Travel Orders and DD 1610 (PCS, TDY en-route, or TDY and return) 2. DD 93 (Record of Emergency Data) (Dated < 6 months) 3. SGLV-8286 (SGLI - Current) (Dated < 6 months) 4. Pre-Execution Checklist (Appendix 1) 5. Copy of valid HIPAA Certificate 6. Security Clearance Verification Letter (Appendix 2) 7. Acceptable Use Policy (Appendix 2) 8. Information Assurance (IA) (Appendix 2)

2 NOTE: While a personal laptop is not required, we highly encourage you to bring one for use throughout the course. A majority of class material is provided via electronic format in Blackboard. Each student will have their own desktop computer, however, you will need computer/internet access to study course materials and work on individual and group assignments after duty hours. 4. Prerequisites. a. You must confirm you have a class reservation in ATRRS for your desired course dates through your Active, Reserve Component, or National Guard ATRRS clerk. Active component Soldiers request course enrollment through their respective schools/training NCO or Branch Manager. Reserve Component requests go through the Reserve chain of command and are forwarded to the appropriate approval authority. When requesting a training slot, specify if the training is necessary for a scheduled deployment, or to fill a muchneeded vacancy (particularly for the National Guard). b. CAC card, registered in AKO - It is essential for the Army s on-line Flight Physical system (AERO) training and Blackboard site access that you register your CAC card in AKO, and be able to log into AKO. If you are not Army and/or do not have an AKO account you should request sponsorship from your receiving unit or military branch liaison. c. Privacy Act and HIPAA Clinical Training - All students must have current (< 12 months old) copy of this certificate of training. d. Pre-execution checklist: You must bring the attached pre-execution checklist, signed by your Chain of Command, on day 1. Failure to report with required items and the signed checklist may result in immediate return to duty station. e. NCO and Orientation course students DO NOT need a flight physical to attend this training. However, if you are a sister service member and attending the Army Orientation/Refresher Course to earn the Army Flight Surgeon Badge then you must maintain a class 2 Flight Duty Medical Exam or service equivalent. This should be complete prior to attending the course or we will not be able to request badge orders for you. 5. UNIFORMS: The classroom uniform will be ACUs/OCPs (or service equivalent) unless otherwise specified. Uniform Packing List: (1) ACUs/Multicam/OCP (2) ACU/Multicam/OCP patrol cap or Service equivalent (3) Physical Fitness Uniform (PFU) or service equivalent (full winter; from OCT- APR). This is only required if you plan to do PT in the gym during PT hours ( ). Uniform is not required if you plan to do PT after these hours or outside of one of the gyms on post. There is no organized PT during this course. (4) CLASS A s (or service equivalent Dress Uniform) are NOT required! 2

3 NOTE: In addition to the above packing list, during the spring and summer months, it is advisable to bring rain gear. During the winter months bring cold weather gear. Alabama does get cool during the winter, so you may wish to bring off-duty clothing accordingly. Fort Rucker is a large post in rural Alabama, but is within 1.5 hours of the Florida Gulf Coast. 7. FOR INDIVIDUALS ON PCS ORDERS: Copies of your orders, amendments, and leave form (DA Form 31) are required as above. If you are coming to the course TDY en-route, you must have a leave form that covers the time between graduation from this course and reporting to your next duty station PRIOR to departing your present duty station. 8. OVERSEAS PCS: Personnel who are going overseas need to ensure that they have their tickets or port of call paperwork prior to departing their present duty station. Passports and immunizations for family members need to be taken care of prior to departing from the last duty station due to extremely limited facilities at Fort Rucker. 9. FOR INDIVIDUALS ON TDY ORDERS: One copy of your orders is required. 10. FAMILY: Unless family members are authorized on service member s orders, be prepared to assume all costs for them. Special considerations will not be made by housing for unauthorized family members. 11. ACCOMODATIONS: Lodging is available at IHG housing on post or can be obtained at local hotel/motels. To secure lodging on post visit IHG Website or call We can t guarantee there will always be room in on-post lodging. For on-post housing, you must arrive prepared to pay lodging costs on a monthly basis or with a travel advance to cover all expenses required for the duration of the course. Living on-post greatly reduces travel time and distance to and from class. However, students are not required to stay on post. IHG Military Lodging manages the hotel on-post. There are several hotels in the area that are available for short term lodging. If you are unable to stay on post, you should attempt to utilize civilian accommodations in Enterprise or Daleville. Due to extended drive time, we highly discourage all students from staying in Dothan. No accommodations will be made for students who arrive late to training events due to traffic in and around the Dothan area. 13. ARRIVAL: a. Students reporting early may stay on or off post at their discretion. Students should make appropriate accommodations prior to arrival. b. You should get here NLT 1700 on the day prior to start of classes in order to secure lodging, get settled in, and get a good night s rest. c. Those personnel arriving from OCONUS duty stations are authorized to report to Ft. Rucker early IAW the Joint Travel Regulation (JTR). The School of Aviation Medicine is located on the back side of Lyster Army Health Clinic, 301 Dustoff Ave, Fort Rucker, AL A map will be provided. 3

4 d. If you are reporting to Fort Rucker as a permanent duty station, you should contact the Ft. Rucker Soldier Assistance Center immediately upon receipt of orders for specific guidance. Checking in as permanent party after the course rather than before the course will result in non-payment of TDY and readjustment of your BAH. Unless you are assigned to duties at Ft. Rucker immediately upon graduation, do not report to the Post Arrival Center. 14. REPORTING: All Students, will report to USASAM, Room X-102, the day the course begins at 0630 hours. Army personnel will report in ACU/Multicam/OCP. Non-Army personnel including civilians will report in ACU equivalent uniform or business casual dress (civilians only).. *Do not report to USASAM the day prior as there will be no one to receive you.* a. Parking is limited and only authorized in the main Lyster Health Clinic lot, so park in the main/front (South side) of the hospital. Students are not authorized to park in any other parking lots. Vehicles parked in the side lots, rear USASAM lot or lots across the street from Lyster are subject to immediate ticketing by Military Police. b. You will be unable to access USASAM via the glass doors at the back of the hospital. Only staff members with appropriate electronic ID cards can enter here. You should plan to arrive early enough daily to allow travel through the main entrance of the Lyster Army Health Clinic and follow signs to USASAM at the back of the hospital on the basement level. 15. TRANSPORTATION: No transportation is available to or from the School of Aviation Medicine. Limited taxi service is available on post. Students are expected to use POV, rental car, or student car pool for transportation. Civilian taxi services are available from the Dothan Airport to Fort Rucker. Rental cars are not authorized by USASAM. Rental car approval and funding will be at the discretion of the student s unit. 16. MEALS: Meals are not provided and students will be issued a statement of non-availability for meals. Meals are available for purchase at the PX and various establishments on post (e.g., the Landing Zone, Mother Rucker s, Burger King) throughout the course. In addition, there are numerous civilian establishments located directly outside the Daleville, Enterprise, and Ozark Gates. 17. FORWARDING MAIL: Mail and packages should be delivered to the on post house address or hotel at which you will reside. Mail delivered to USASAM goes through several different organizations on post, sometimes resulting in late or non-delivery. 18. PERSONAL AFFAIRS: a. It is important that all personal affairs be completed prior to arrival. While you will have the weekends off, your free time during the course is extremely limited. National Guard, Reserve and IMA students need to process through their home station finance PRIOR to their arrival at Ft Rucker. Students will have very minimal time to be excused from scheduled activities in order to conduct or complete personal business. Do not plan routine tasks or medical appointments during the work week (Monday through Friday) as absences are recorded and may result in failure to achieve course objectives. 4

5 b. If you are taking leave after the completion of the course, you must bring a DA 31 signed by your unit. We are not authorized to generate DA 31s for you here. We ARE able to sign you out on leave upon completion of the course. 19. PERSONAL APPEARANCE: Fort Rucker is a training post where strict adherence to standards of military courtesy and appearance is the norm. Standards in AR 670-1, Sec. 1-6 through 1-15 will be enforced. This includes haircuts. Additionally, as an AIT training post, you are not authorized to roll up Army OCP/Multicam uniform sleeves. Sister services may roll their sleeves according to their service specific policies. Failure to maintain military appearance will result in written counseling and possible elimination from the course ADDRESSES: Once welcome packet is received, reply with receipt and military/civilian addresses. Please let the staff know which is preferred (which is used on a daily/regular basis). should be checked frequently for course updates. 21. PASSES/ MILEAGE LIMIT: Students are limited to travel 150 miles from Fort Rucker on any two day weekend. Extended weekends (3-4 days), mileage limit is no greater than 250 miles. DA 31, POV inspection and TRiPS form will be required for all passes. There will be no exceptions to this. If your paperwork is not turned in by COB of Thursday of each week you are wishing to take a pass, then the pass will not be granted. Travel on 2 day weekends requiring having to fly somewhere will not be permitted except on an emergency (as defined by the Course Director) case-by-case basis. If any emergency situations arise during the course, please let the cadre know as soon as possible. 23. If you are TDY enroute to your next duty station, please ensure your local IMD POC has designated your account in transit and not deleted. If you are currently stationed at a Joint Base, please make sure that your account is also in transit even if you are returning to your Joint Base. This will make your in-processing and AERO account creation go much more smoothly. If you have not done your IA training within 12 months, or if it will expire while you are at the course, please update that training prior to arrival so that you don t get locked out of your account while at the course. 26. CONCLUSION: The staff and faculty will do everything possible to make your training challenging, academically and professionally rewarding, and memorable. We look forward to your arrival and to providing you with an exciting educational experience. We are committed to training a dedicated corps of aeromedical providers and Clinic NCOs for military aviation units. Your recommendations for any course improvements are welcome, and your active participation in the training is important. An alternate number for USASAM is DSN or COM /7001/7608. I encourage you to take a few moments to review the official website for Fort Rucker as it contains some helpful information: POC is the undersigned. //DIGITAL SIGNATURE// Director, Army Flight Surgeon Course 5

6 APPENDIX 2 1. The following documents, Information Assurance and Security Clearance are to be provided by the student in an electronic format and can be sent prior to course date. Student s will have limited computer access upon arrival, and/or use Fort Rucker s Library for printing purposes. These documents are to be completed accurately in order to create student user accounts for the course. If, in rare circumstances, these documents are hand-carried to the start of the course date, you could experience a delay in computer access, and these forms will have to scanned and ed to Course staff to be forwarded to USASAMs IMD section. 2. An electronic copy of the Security Clearance Verification Letter will be sent to you along with the Welcome letter. If you do not receive these attachments, please contact the Course OIC and NCOIC. 3. Information Assurance (IA) completion and certificate can be accessed at Certification must be valid throughout the course dates. 4. Pearls of wisdom: check with your security officer to ensure you have the appropriate information and will not expire during the course. This also applies to Information Assurance Certificate. If any inaccurate or expired information, you will experience a delay or the ability to access course materials. 5. Additional information: a. Active Directory Accounts in the AMEDD 1. If TDY and Return, Ensure accounts remains active during TDY 2. If TDY enroute (PCS) Accounts "MUST BE" moved to the "in-transit" folder or deleted 3. If Joint Base and operated by USAF/USN, These accounts will need to be deleted of moved to an in-transit folder b. Joint Personnel Adjudication System (JPAS) 1. All students must have JPAS verified and documented on MFR (Security Clearance Verification Letter) by their home station Security Manager/S2. 2. IMSO Students are AUTHORIZED on the LAN in designated areas. Fort Rucker, this will be the Post Technical Library Summary: All documents should be completed and saved in an electronic format, preferably PDF. Students may send via to the Course (FSC) staff prior to arrival (preferred) or accessed on Day 1. Any handcarried copies will have to be scanned and sent to FSC staff, subsequently, forwarded to USASAMs IMD. The later, will delay your access to computer use and course content. 6