4104 SIERRA CT 71 Oak Lane Stockbridge, Georgia Douglasville, Georgia (770) (404)

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1 BRO. WALTER RAR LESLIE, DIRECTOR 4104 SIERRA CT 71 Oak Lane (770) (404) TO: Grand Knights, Grand Ladies, Commanders, and Counselors RE: Annual District Junior Conference (June 8-10, 2018) Greetings, The 2018 KPC Gulf Coast District Junior Conference will be held June 8-10, 2018 at the Embassy Suites Charleston Airport Hotel and Convention Center, 5055 International Blvd, North Charleston, SC Zone 5 is busy preparing for what is sure to be a fun, busy, informative conference for our juniors. The conference theme is Reaching for the Stars and Beyond, Claverism. CONFERENCE REGISTRATION: Conference Registration is $ per participant. All attendees are to be registered. Non-Claver chaperones are also required to pay the $ registration fee. This fee covers conference materials, t-shirt, dance, banquet, and ball. Please note that a late fee of $25.00 per participant will be required for registrations postmarked after the April 30, 2018 deadline. There will be no onsite registration. The Conference will pay the registration fees for the District Junior Board and the appointed conference parliamentarians. The Parent Housing Release and Permission Form must accompany the registration packet. The entire registration packet will be returned if the above forms are not included. Commanders/Counselors remember Child Protection Certificates are needed for everyone accompanying our juniors to be on file at the Junior Conference (see deadline). Remember to make court or council checks and money orders (no personal checks) payable to 2018 Gulf Coast District Junior Conference. Mail to Elease Amos-Goodwin 12 Brighton Circle, Charleston, SC Refer to Check-Off List for deadlines. CONFERENCE DUES: Conference Dues are a flat fee of $25.00 per branch/court. Dues are used for conference administrative costs (i.e. agendas, signs, posters, awards, supplies ). The dues are obligatory for all financial units within the district, regardless of conference attendance. Early Bird awards will be given to the branch and junior court that submits their conference dues first. Only entrees that are postmarked after April 9, 2018 will be considered for the Early Bird Contest. Branch dues should be sent to Knight Oliver Mahone at 1180 Azalea Circle Conyers, GA and Jr. Court dues should be sent to Lady Roberta James at 6500 Eastwood Glen Dr. Montgomery, AL Court or council checks and money orders shall be made payable to 2018 KPC Gulf Coast District Junior Conference. Refer to Check-Off List for deadlines.

2 LODGING: The conference hotel is the Embassy Suites Charleston Airport Hotel and Convention Center, 5055 International Blvd, North Charleston, SC The hotel room rate is $ per night plus 14% tax per night plus any local fees (parking is complimentary). The hotel offers daily complimentary breakfast. Attendees may begin making hotel reservations via: through May 8, Individuals must identify themselves as being with the group, KPC Junior Conference 2018 at the time the reservation is made to receive the special group rate of $ per night. The hotel reservation phone number is Embassy ( ). The preferred payment method is by credit card. (No Swimming). CREDENTIALS: The Conference Credentials Form is used to list the delegates, alternate delegates, and other junior non-delegates. The Early Bird Awards are a friendly competition between the units attending the conference. The unit returning the Credentials Form first will receive an award. Only complete forms postmarked after April 9, 2018 will be considered for the Early Bird Contest. The Junior Knights credentials should be submitted to Director Leslie and the Junior Daughters credentials should be submitted to Directress Simmons by April 30, Commanders/Counselors please complete entire credentials form. Provide updated information for new Commander/Counselor and/or Grand Knight/Grand Lady. Director or Directress will take care of credentials for the Junior Conference Officers. Delegates will be comprised of the Junior Grand Knight/Lady (or representative) and up to five juniors. Alternate Delegates representation equals the same number of listed delegates. Alternate delegates represent their branch/junior court during the plenary sessions when the delegate is not in chambers. NOMINATIONS/ELECTIONS: Jr. Knights & Jr. Daughters GCD Jr. Officers Elections will be held at this conference. Enclosed in this package you will find a Nominations Form with the criteria. Please send nominations by April 30, 2018 to the Director or Directress. ANNUAL AWARDS: Junior Knight/Daughter of the Year and the Branch/Court of the Year will be recognized at the Conference. Please send nominations by April 30, 2018 to the Director or Directress. CONFERENCE CONTESTS: Contest rules and registration forms will be included in the Jr. Conference Packet. There will be no on-site registering for contests. Submit all contest registrations by April 30, 2018 Deadline to Director Leslie or Directress Simmons. (No Exceptions). COMMITTEE ASSIGNMENTS: As previously informed, we are seeking to obtain from you your first and second choice for committee assignment, earlier than in the past. The senior division makes up the advisory component of the committees at our junior conferences. The idea is to get the committees formed (Sr. Advisor, Jr. Chair and Jr. Members) and conduct pre-conference meetings. We share your concerns for ensuring that our juniors have adequate time to discuss, in its entirety, the issues they bring up and make appropriate recommendations. Consequently, we are pre-assigning members to joint committees. Individuals who may have already expressed interest in a certain joint committee will be included. If any committee is over/under populated, the Director/Directress along with the Junior Conference Presidents will make the final assignments. Preference from the seniors and juniors are being accepted now. Please complete and submit the attached CONSOLIDATED COMMITTEE SIGN-UP WORKSHEET and return it by February 28, Also, we ask for your patience in this new process as we iron out the kinks that we have yet to realize.

3 QUARTERLY REPORT: Commanders and Counselors quarterly report form deadline is April 30, 2018, Commanders submit to Director Leslie and Counselors to Directress Simmons. Adhere to deadlines for Dress Code, Code of Ethics, Safety & Security Guidelines, and Photo & Media Consent Form. Refer to Check-Off List for deadlines. CONFERENCE RAFFLE: The raffle is a joint endeavor between the Junior Knights and Junior Daughters to assist with the administrative costs. Each Branch or Jr. Court will be issued twenty-five (25) tickets at $1.00 per ticket. It is mandatory every unit support the raffle whether attending the conference or not. All raffle tickets sold above the initial twenty-five tickets is considered a fundraiser for the respective unit. Early Bird Awards will be given to the first Branch/Jr. Court to turn in their raffle tickets. Only raffle tickets postmarked after the April 9, 2018 will be considered for the Early Bird Award, the deadline is April 30, Submit to Knight Oliver Mahone at 1180 Azalea Circle Conyers, GA or Lady Roberta James at 6500 Eastwood Glen Dr. Montgomery, AL Make Checks or Money Orders payable to 2018 Gulf Coast District Junior Conference (NO PERSONAL CHECKS). SOCK DRIVE. Each Junior Knight/Daughter is asked to bring one (1) new pair or pack of socks suitable for youth/adult to be donated to a homeless shelter or school in support of the Junior District Service Project. CHANGE FOR A CHANCE: Each Branch/Junior Court is asked to collect change with all proceeds being turned in to Council/Court and bring a Council/Court check to the 2018 Gulf Coast District Junior Conference. Proceeds will go to help fund the Cause for Canonization for Father Augustus Tolton. REMINDERS: Conference dues and raffle tickets are obligatory for all financial units within the district, regardless of conference attendance All candidates seeking office must be in good financial standing Candidate s unit must meet conference dues and raffle ticket obligations by April 30, 2018 Any candidate who will reach age 17 by June 4, 2018 will be ineligible to run for an office. Again, we look forward to seeing you all at the 2018 Gulf Coast District Junior Conference in North Charleston, SC. Expect to receive Raffle Tickets soon. If you are no longer the Grand Knight, Grand Lady, Commander, or Counselor, please assist us by immediately forwarding any Jr. Conference information you receive on to your successor and assist him/her if needed. The conference packet will also be available on the national website. Please do not hesitate to contact us if you have any questions or concerns. Yours in Christ and Claverism, //original signed //original signed // Bro. Walter Ray Leslie, District Director and Lady Pamela Simmons, District Directress Enclosures: Cc: Knights National Board Ladies National Board Knights District Board Ladies District Board Jr. Knights District Board Jr. Daughters District Board

4 BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) ( ) ( ) MEMBERS COUNT # ZONE # COMMANDERS AND COUNSELORS QUARTERLY REPORT List activities: Please send back by April 30, 2018 CHURCH COMMUNITY CLAVERISM OTHER Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress BRO. WA;TER RAY LESLIE, DIRECTOR walterrleslie@yahoo.com wpamtb@msn.com

5 CONSOLIDATED CONFERENCE CHECK-OFF FORM Use to check-off as you mail forms. Make copies of all forms for your records. ** Indicates Early Bird Contests FORM DEADLINE MAIL TO Check-Off Conference Registration KPC GCD JUNIOR CONFERENCE, Elease Amos- Goodwin 12 Brighton Circle, Charleston, SC Request for Refund District President Consolidated Registration Form Junior Director/Directress Conference Dues** If not participating in Early Bird Contest Knight Mahone or Lady James Hotel Registration Last Day to Make Reservation with Hotel Conference Credentials** If not participating in Early Bird Contest Junior Director/Directress Jr. Knight/Daughter of Year Junior Director/Directress Jr. Branch/Court of Year Junior Director/Directress Committee Sign-Up Form Pre-assign by Director/Directress All Contest Entry Forms & Agreements (No Onsite Registry.) Junior Director/Directress Souvenir Booklet Ad Lady Joan Mack, 2018 Gulf Coast District Junior Conference 1214 Bantry Circle, Charleston, SC Housing Release/Permission Forms Junior Director/Directress Commanders, Counselors Quarterly Report Conference Raffle Tickets** If not participating in fundraiser or if not attending Conference/Early Bird Junior Director/Directress Knight Mahone or Lady James Sock Service Project Conference Registration Table Change for a Chance Conference Registration Table JR /Parent Dress Code Signature Form Junior Director/Directress Photo/Media Release Form Junior Director/Directress T-Shirt Order Form KPC GCD JUNIOR CONFERENCE, Elease Amos- Goodwin 12 Brighton Circle, Charleston, SC Nominations Form Junior Director / Directress Knight Walter Ray Leslie District Director 4104 Sierra Ct Stockbridge, GA (770) Lady Pamela Simmons District Directress 71 Oak Lane Douglasville, GA (404) Knight Oliver Mahone Treasurer, Gulf Coast District Conference 1180 Azalea Circle Conyers, Georgia Lady Roberta James Treasurer, Gulf Coast District Conference 6500 Eastwood Glen Dr. Montgomery, AL (334)

6 2018 CONFERENCE SNAPSHOT The 2018 Gulf Coast District Junior Conference begins the second weekend of June. We generally meet at the conference site on Friday for conference registration, get together activities, and some preliminary meetings. We encourage all Commanders and Counselors to please be present for the Commanders/ Counselors meeting on Friday. The Official start of the conference begins on Saturday morning with the first plenary session and concludes with the third plenary session on Sunday morning. FRIDAY: Registration Credentials Competition Display Set-Up Charity Project Drop-Off Sock and Change for a Chance Service Project Board Meetings Joint Board Meeting Commanders/Counselors Meeting Committee Meetings (Guards; Steering; Credentials; Nomination & Elections) Senior-To-Senior (Graduating Jr. Knights & Jr. Daughters) Prayer Service / Welcome Conference Kick-Off Talent Show I (Instruments, Dance Group, Individual Dance, Singers Steppers) Talent Show II (Speech, Poetry/Dramatic Interpretation) SATURDAY: Registration Credentials Competition Display Set-Up Charity Project Drop-Off Sock and Change for a Chance Service Project Prayer Service / Joint Opening Session Workshops - Youth Civil and Legislative Advocacy Plenary Session I & II Candidates Forum Committee Meetings Competition Judging Contests (Arts & Crafts, Photography, Banner, Collage, Poster, Science Fair) Contest / Competitions (Speech, Poetry, Essay, Spelling Bee, Quiz Bowl, Debate) Conference Mass Banquet / Ball SUNDAY: VOTING Prayer Service Joint Session Plenary Session III Installation of Officers Check - Out

7 CONSOLIDATED CONFERENCE REGISTRATION REPORT BRANCH/COURT UNIT NAME UNIT No. LAST NAME FIRST NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) ( ) ( ) No. Name of Attendee Office/Title Committee Assigned Registration Deadline: April 30, 2018 No Personal Checks Accepted Total Number Registered: Request for Refund Deadline: May 14, 2018 Refund checks will be issued after the Conference Total Amount Paid: $ Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress

8 REGISTRATION FORM JR KNIGHT JR DAUGHTER KPC KPCLA DISTRICT OR NATIONAL OFFICER BRANCH/COURT Branch UNIT NUMBER UNIT NAME COMMANDER/COUNSELOR NAME LAST NAME FIRST NAME OFFICE/TITLE (Junior Grand Knight/Junior Grand Lady, Secretary, Treasurer, etc.) TELEPHONE EMERGENCY CONTACT TELEPHONE ( ) ( ) In consideration of the wholesome recreation and/or learning in which my child (whose name appears above) will experience, I do hereby agree to allow my child to accompany the Knights of Peter Claver and Ladies Auxiliary Branch/Court No. to the 2018 Gulf Coast District Junior Conference in North Charleston, SC. In consideration of the opportunity for my child to participate in this activity, I agree to release and hold harmless and indemnify the Knights of Peter Claver, Incorporated, its successors, a corporation and their directors and officers from any liability, claims, actions, and causes of action arising out of or relating to any loss, damage, or injury sustained in connection with my child s participation in this activity. I hereby grant permission to the organization s adult leader in charge of this event to obtain medical care from licensed physicians, hospitals, or medical clinics for my child in the event that I cannot be reached. I am covered for hospitalization and medical care. Insurance Name (Optional) Policy Number I do not have medical coverage and assume responsibility for the costs of hospitalization and medical care for my son/daughter. Please list any other pertinent medical information ( allergies, dietary needs, etc.) Please list any physical limitations I understand and accept that I remain fully responsible for any legal responsibility, which may result from any personal actions taken by my child. I also understand that if my child does not conform to established code of behavior, my child may be scheduled to return home before the end of the event, and transportation costs incurred for my child and the chaperone will be my responsibility. By signing this form, I declare that I am the legal guardian of the minor child listed above and I am authorized to grant such permission. Printed Name of Guardian Contact Phone Number Signature of Guardian Date MAIL PAYMENT & REGISTRATION FORM TO: 2018 KPC GCD JUNIOR CONFERENCE, Elease Amos-Goodwin 12 Brighton Circle, Charleston, SC Payments may be made only in the form of a council/court check or money orders. Personal checks will be returned. Checks should be made payable to: 2018 KPC Gulf Coast District Junior Conference CONFERENCE REGISTRATION FEE IS $ PER PARTICIPANT. REGISTRATION FORMS MUST BE POSTMARKED BY April 30, THERE IS A LATE FEE OF $25.00 FOR THOSE RECEIVED AFTER THE DUE DATE Cancellation Policy: All cancellations, substitutions, and requests for refunds must be submitted in writing. Registrants who are unable to attend the conference must mail a written notice of cancellation or refund request to The 2018 KPC Gulf Coast District Junior Conference Committee at the address provided above. It must be postmarked by May 14, Requests postmarked after May 14, 2018, will not be considered.

9 CREDENTIALS FORM BRANCH/COURT UNIT NAME UNIT No. LAST NAME FIRST NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) DELEGATES JR GRAND KNIGHT/LADY NAME HOME PHONE CELLULAR PHONE ( ) ( ) JR DEPUTY GRAND KNIGHT or JR VICE GRAND LADY NAME DELEGATES ALTERNATE DELEGATES Commander/Counselor: Assistant Commander/Counselor: District and National Officers: Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018

10 GUARDIAN HOUSING RELEASE FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. I give permission for my child to be housed with the following children/youth: I recognize the following adult(s) will be housed with my child/youth: By signing this form, I declare that I am the legal guardian of the minor child listed above and I am authorized to grant such permission. Printed Name of Guardian Signature of Guardian Date Contact Phone Number Signature of Commander/Counselor (Branch or Court Seal) Signature of Grand Knight/Lady Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress April 30, 2018

11 T SHIRT ORDER FORM 2018 GULF COAST DISTRICT JUNIOR CONFERENCE JUNIOR KNIGHTS AND JUNIOR DAUGHTERS BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE YOUTH SIZES: Small (6-8) Med (10-12) Large (YL) (14-16) Quantity Youth T-Shirts Ordered (A) ADULT SIZES: Small Med Large XL Quantity Adult T-Shirts Ordered (B) (2X) XXL (3X) XXXL (4X) XXXXL Quantity Adult T-Shirts Ordered (C) Add (A) + (B) + (C) = Total number of T-Shirts Ordered Jr. Knights and Jr. Daughters send T-Shirt Order Form to: 2018 KPC GCD Jr. Conference Elease Amos-Goodwin 12 Brighton Circle, Charleston, SC T- Shirt ORDER DEADLINE: April 30, 2018

12 CHILD PROTECTION POLICY CERTIFICATE JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. KPC CHILD PROTECTION POLICY I understand that any action inconsistent with the policy listed above, or my failure to take action mandated by the policy and programs may result in disciplinary action, up to and including the termination of my voluntary service. By signing this form, I declare that I have received, read, and understand and agree to comply with the following policies in effect for the Knights of Peter Claver, Inc. Printed Name of Chaperone Signature of Chaperone Date Contact Phone Number ****TO BE COMPLETED BY THE COMMANDER/COUNSELOR AND GRAND KNIGHT/LADY**** I certify that the above individual has completed arch/diocesan child protection training and background checks in compliance with the National KPC Child Protection Policy. (Branch or Court Seal) Signature of Commander/Counselor Signature of Grand Knight/Lady Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress by April 30, 2018

13 2018 GULF COAST DISTRICT JUNIOR CONFERENCE Photo / Publication / Media Parental Consent Form I, (your full name), do hereby certify that I am the parent/legal guardian/custodian of (full name of child), a minor. I am fully qualified and authorized to execute this Parental Consent Form. In my aforementioned capacity, I do hereby consent to the photographing and videotaping, as well as the use, portrayal, posting, publishing or otherwise displaying of the above-named minor s image, likeness, photograph, video footage and/or other depiction at or in conjunction with The 2018 KPC Gulf Coast District Junior Conference. The foregoing consent is given with the understanding that the published depiction of the said minor shall be tasteful and in compliance with the law and/or any other applicable regulation. I shall retain the right to revoke this consent following the execution hereof, upon 30-days written notice to Knights of Peter Claver, Inc. Knights of Peter Claver, Inc. shall have the exclusive right to the design and to the manner by which the minor s name and/or image shall be displayed in the final publication. This Parental Consent Form constitutes a knowing waiver of any right, claim or legal cause of action I or the above-named minor may have arising from the use, portrayal, posing, publishing or otherwise displaying of the minor s image, likeness, photograph, video footage and/or other depiction at or in conjunction with The 2018 KPC Gulf Coast District Junior Conference. I HAVE READ THE ABOVE AND FOREGOING PARENTAL CONSENT FORM AND FULLY UNDERSTAND THE TERMS THEREOF: (Signature of Parent/Legal Guardian/Custodian) (Date) Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress April 30, 2018 BRO. Walter Ray Leslie, DIRECTOR

14 CONFERENCE DRESS CODE JUNIOR DAUGHTERS DRESS CODE FRIDAY CASUAL ATTIRE KPC Shirt is permissible (No shorts or cut-offs, if indoors) SATURDAY MEETING ATTIRE Dress or skirt (should be knee length no half skirts, tank dresses, backless dress, strapless sundresses and no micro mini skirt dresses) Shoulders, back or midriff should be covered at all times Pant suit (no shorts, jeans of any kind or color Dress shoes (no gym shoes, thongs or flipflops) Stockings optional MASS ATTIRE: (Turn Out) White dress, plain (not after five), white suit or skirt and blouse, white hat (Kufi) or chapel veil, one set of small white earring, skin tone hosiery (no designer hosiery) and white gloves, white shoes (closed toe). All accessories MUST BE WHITE. SATURDAY - BANQUET ATTIRE: (FORMAL / SEMI-FORMAL) Formal, Semi-Formal or Dressy Dress (Shoulders, back, or midriff should be covered at all times. Splits should not be higher than the top of knee) Dress Shoes SUNDAY MEETING ATTIRE Dress or skirt (should be Knee length no half skirts, tank dresses, backless dress, strapless sundresses and no micro mini skirt dresses) Shoulders, back or midriff should be covered at all times Pant suit (no shorts, jeans of any kind or color Dress shoes (no gym shoes, thongs or flip flops) Stockings optional JUNIOR KNIGHTS DRESS CODE FRIDAY CASUAL ATTIRE KPC Shirt is permissible (No shorts or cut-offs, if indoors) SATURDAY MEETING ATTIRE Dress shirt Necktie Dress pants with belt (no jeans or sagging pants) Coat Dress Shoes (no sneakers or tennis shoes) Dance attire (formal) Note: Earrings are not allowed at any time. MASS ATTIRE: (Turn Out) Black suit Black slacks with belt White shirt Black tie Black dress shoes SATURDAY - BANQUET ATTIRE: (FORMAL / SEMI-FORMAL) Shirt and Necktie Dress pants with belt (no jeans or sagging pants) Coat Dress Shoes SUNDAY MEETING ATTIRES Dress shirt Necktie Dress pants with belt (no jeans or sagging pants) Coat Dress Shoes (no sneakers or tennis shoes) Dance attire (formal) Note: Earrings are not allowed at any time.

15 Code of Ethics (Rules & Regulations) 2018 Gulf Coast District Junior Conference 1. All Juniors, Commanders, Counselors and adult chaperones must be pre-registered 2. Juniors, Commanders, Counselors, and adult chaperones must wear Conference name badge at all time. 3. All Juniors are expected to attend all Conference functions. All curfews must be followed. All Juniors and their chaperones should be in their room immediately after the close of all evening events. Security will be monitoring the hall and other areas of the hotel. Chaperones are to have room checks and are responsible for all Juniors assigned to them. 4. Adult Chaperones must accompany Juniors at all times. If possible, chaperones should be members of the Knights of Peter Claver/Ladies Auxiliary Senior Divisions. The Branch/Court should provide adequate chaperones for the entire conference. There should be (1) chaperone per (4 Juniors). 5. Each Branch/Court is allowed to send a delegation of (5) representatives plus Jr. Grand Knight / Jr. Grand Lady, alternate delegates should be indicated on credential and registration forms in the event your elected representatives are unable to attend the Conference. 6. Juniors are not allowed to leave the hotel premises, unless accompanied by an adult chaperone (KPC Sr. Division member) or parent. 7. Alcohol, cigarettes, marijuana, or other illegal drugs are not permitted at the Conference. If a Junior is caught in or around the usage of these drugs, their parents will be called to remove them from the Conference premises. Special permission will be granted for Juniors taking special medication and this should be noted on the Medical Release Form. be allowed, but will not be the responsibility of the hotel or the Knights of Peter Claver, Inc. 11. Juniors caught damaging hotel property will have to pay any financial costs assessed by the hotel. 12. Juniors are expected to conduct themselves accordingly at all times in a manner that will be a credit to our organizations. Good manners and proper attire will be expected. 13. Respect should be given to all Commanders, Counselors, chaperones, assistant commanders/counselors, and all senior members of KPC. 14. All adult chaperones are expected to conduct themselves in the proper manner that would display the fine character of our organization. 15. Conduct not adhering to the stated rules of the Conference will be investigated and a decision will be made as to the proper action that will be taken. 16. Swimming is not permitted during the conference. 17. The Code of Ethics (Rules & Regulations) will be binding on all Delegates, Chaperones, Commanders, Counselors, and Senior members attending the Conference. 18. Each Branch/Court will be responsible for making Juniors, Chaperones, and others aware of the Code of Ethics (Rules & Regulations) 8. Courtesy and politeness will prevail at all times in meetings and workshops. 9. There should be no running, yelling, or playing in the hotel lobby, hotel halls, between floors and elevators. Respect for other hotel guests must be given. Juniors should have a low, respectful voice/tone at all times (no loud talking or outburst) 10. Boom Boxes and large radios are not allowed and should remain at home. Headphones will

16 SAFETY AND SECURITY GUIDELINES 2018 Gulf Coast District Junior Conference The following guidelines should be reviewed carefully by the Commanders and Counselors and shared with your Juniors and Chaperones: 1. The Security Team shall be made up of Knights and Ladies from all zones that are attending the Conference and would like to volunteer. 2. The Security Team will be on duty Friday Sunday 3. Security will work in teams to patrol the hotel around the clock especially after the curfew hours. 4. Juniors should not be moving around the hotel after the curfew hours. If an emergency occurs that you must leave your room, the Commander, Counselor or Chaperone must accompany the Junior and notify security (when possible). 5. Commanders and Counselors are obligated to know the whereabouts of their Juniors at all times. The safety of our Juniors is all of our responsibility. An un-chaperoned Junior in a strange place is dangerous. 6. The Security Team will be identified at the Joint session on Friday. Security will provide the Conference body with additional information or security procedures if necessary. 7. Junior will show respect to security and anyone that is helping them. 8. All juniors, commanders, counselors and adult chaperones must be pre-registered. 9. Juniors, Commanders, Counselors and adult chaperones must wear Conference name badges at all times. 10. Swimming will not be permitted at any time during the conference. 11. The code of ethics, rules & regulations will be binding on all Delegates, Chaperones, Commanders, Counselors and senior members attending the conference. 12. Conduct not adhering to the stated rules of the conference will be investigated and a decision will be made as to the proper action that will be taken. 13. Juniors caught damaging hotel property will have to pay any financial cost(s) assessed by the hotel.

17 2018 Gulf Coast District Junior Conference Junior / Parent / Guardian Signature Form BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) ( ) ( ) My signature indicates that I have been informed of the Dress Code; Code of Ethics and Safety and Security Guidelines. SIGNATURE OF JUNIOR MEMBER SIGNATURE OF PARENT/GUARDIAN Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress

18 G.C.D. JR. DISTRICT OFFICER NOMINATION FORM: This is an Election Year for the JR. Knights and JR. Daughters. Please enter nominee in the appropriate position. PLEASE PRINT CLEARLY TO AVOID IN SPELLING ERRORS JR. KNIGHTS: AGE PRESIDENT: Certificate No: VICE-PRESIDENT: Certificate No: SECRETARY: Certificate No: TREASURER: Certificate No: Sergeant-At-Arms: Certificate No: JR. DAUGHTERS AGE PRESIDENT: Certificate No: VICE-PRESIDENT: Certificate No: SECRETARY: Certificate No: TREASURER: Certificate No: MISTRESS-AT-ARMS: Certificate No: All candidates seeking office must meet the age requirements not less than 7 years of age, and not 19 years of age- (By Next Conference). Any candidate who will reach age 17 by June 4, 2018, will be ineligible to run for an office. I certify that the above-named nominee(s): Is a practicing Catholic in his / her local Church Is a financial member of the Junior Division Is an active member in his/ her local branch /Jr. court (Council/Branch/Court/Jr. Court Seal) Signed by: and (COMMANDER / COUNSELOR) (SENIOR GRAND KNIGHT / GRAND LADY) Branch / Court Name: No: I, give permission for my son/daughter to run for a District Office, in (Signature of Parent) the JR. Knights/Daughters Division of the Knights of Peter Claver. Please Note: Deadline April 30, 2018 Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress

19 SOUVENIR BOOKLET ADVERTISEMENT AND PATRONS INFORMATION Dear Friends, Please support the Junior and Junior Daughters of the Knights of Peter Claver and Ladies Auxiliary on the occasion of The 2018 KPC Gulf Coast District Junior Conference. We are appreciative of your support as we take this opportunity to embody our theme Reaching for the Stars and Beyond, Claverism. Name: Company/Affiliation: (Cn/Ct No.): Address: City: State: Zip: Telephone: Fax: SOUVENIR BOOKLET ADVERTISEMENT PRICES Full Page $ Half Page $75.00 Quarter Page $50.00 Patron $25.00 Outside Back Cover $ Inside Covers $ Please attach a camera-ready copy of your business card, advertisement, or other appropriate information as you want it to appear in the souvenir book. The prices are listed to the left. Please indicate by marking a check in the box next to the desired ad. NOTICE: Please be advised and note that all ads are due postmarked by May 7, Thank you for your patronage. Souvenir Booklet Committee ** No ad will be placed until money is paid. Make certified checks, business and personal checks, and money orders payable to The 2018 KPC Gulf Coast District Junior Conference and send to: Mail check and Camera-Ready Ad copy to: Lady Joan Mack Souvenir Booklet Committee 2018 Gulf Coast District Junior Conference 1214 Bantry Circle, Charleston, SC ing pdf or word document of ads is preferred: joanmack09@knology.net

20 LADY, PAMELA SIMMONS, DIRECTRESS BRANCH/COURT OF THE YEAR AWARD BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) ( ) ( ) Criteria to be judged: Outstanding or Noteworthy Contributions to the Church Outstanding or Noteworthy Contributions to the Community Special or noteworthy projects by Junior Knight / Junior Daughter Expansion Activities Please provide the above information on separate sheets. Information provided should be no more than three (3) pages (one side only). Copies of awards may be attached. Approved by vote of the Branch/Court at the (Date) meeting. Signature of Junior Grand Knight/Lady (Branch or Court Seal) Signature of Commander/Counselor Signature of Grand Knight/Lady

21 Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018 JUNIOR KNIGHT/DAUGHTER OF THE YEAR AWARD JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) ( ) ( ) Criteria to be judged: Outstanding or Noteworthy Contributions to the Church Outstanding or Noteworthy Contributions to the Community Special or noteworthy projects by Junior Knight/Junior Daughter Expansion Activities Please provide the above information on separate sheets. Information provided should be no more than three (3) pages (one side only). Copies of awards may be attached. Approved by vote of the Branch/Court at the (Date) meeting. Signature of Junior Grand Knight/Lady (Branch or Court Seal) Signature of Commander/Counselor Signature of Grand Knight/Lady

22 Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, STANDING RULES OF ORDER 50 TH GULF COAST DISTRICT JUNIOR CONFERNCE 1. The Conference shall be called to order on Saturday June 9, 2018 in Charleston, SC at 9:00 AM and shall adjourn at 11:00 AM on Sunday June 10, Lunch and breaks times will be in accordance with activities planned by the host Zone. Should deviation from the rules of order become necessary, then the agenda of the chair will prevail. 2. The Credentials Committee, under the direction of the Junior Secretary and its Advisor shall collect credentials for delegates to be verified. This committee will begin work on Friday June 8, 2018 at 3:00PM at the place designated by the host group. The Credentials Committee shall make its first report at the Saturday morning session and remain on stand-by throughout the Conference to make necessary adjustments. 3. Guards shall report to their assigned stations to receive the passwords, fifteen minutes prior to the opening of each session and remain on duty until excused. 4. Voting delegates shall at all times sit in the section reserved for them. 5. Any delegate seeking the privilege of the floor should proceed to the microphone displaying voting card. Being recognized by the chair, state name, branch/junior court number, city and state. 6. Preference in assigning the floor shall be given by the Chair to delegates representing Branches/Junior Courts whose delegates have not spoken to the pending issue or question. 7. Debate shall be limited to Delegates. Delegates may not speak longer than two minutes at one time, and not more than twice on the same subject. 8. No motion shall be subject to debate until it has been duly seconded and properly stated by the chair. Long motions shall be put in writing, upon request of the Chair. 9. All members shall be courteous and considerate in their deliberations, not indulging in personalities, and upon being called to order by the Chair, shall cease speaking until the question of order is determined and permission is given to proceed.

23 10. In the event that the Grand Knight/Lady or Delegate finds it necessary to leave the meeting chamber or be absent from the meeting, the Junior Deputy Grand Knight/Junior Vice Grand Lady or Alternate Delegate will be given their voting cards and permitted to function in their places. It is understood that the Alternate of either office does not assert his/her right of voice unless the Delegate is not present. 11. Nominations for Junior District President, Vice President, Secretary, Treasurer, and Sergeant-At-Arms/Mistress-At-Arms shall take place at the Saturday June 9, 2018 session. 12. Each member of the Conference is reminded of his/her obligation to attend the meetings of the Conference and be on time. 13. Delegates and All members will not be permitted to talk, smoke or chew gum in the meeting chamber. Violators will be fined.50 cent. 14. Cellular phones should be turned off or placed on vibrate in the meeting chamber. 15. Delegates and members should limit their entering and leaving the meeting chamber. 16. All juniors are to be chaperone throughout the conference. 17. The Newly Revised Robert s Rules of Order shall govern all proceedings of the Gulf Coast District Junior Conference. 18. All Juniors are to obey the 12:00 AM curfew, unless a supervised affair is in progress. In such instances, one must either be in attendance at the supervised affair or in his/her room. If one is attending a supervised affair, then curfew will be thirty (30) minutes after the time designated for the affair to end. 19. Regarding discipline and conduct After an investigation and all parties involved have been heard, the ranking senior officer reserve the right to suspend a delegate from the conference meeting by confining said delegate to his/her room (other than for meals) or by having said delegate return home (after proper notification to parents/guardians). Said delegate will be accompanied by adult sponsor to their home, this will include the complete delegation, if only one (1) adult sponsor is attending the conference. 20. The senior members may make observations, suggestions, as recognized by the chair, but when possible, consult with your delegation. 21. Adult sponsors will be expected to display only the FINEST CHARACTER which would be an asset to Claverism at all times.

24 2018 GULF COAST DISTRICT JUNIOR CONFERENCE TALENT SHOW RULES EACH ACT WILL BE ALLOWED A MAXIMUM OF 3 MINUTES INCLUDING SET UP Please Avoid Disqualification Each Commander/Counselor should submit Talent Show registration form Only Juniors registered at the Conference will be allowed to be a participant Each act must furnish their own props A piano (if needed) and a microphone will be provided Accompanying music used for the act must be put on a CD/Flash drive. CDs/Flash drive should be given to the Emcee before performance CDs/Flash drive must be labeled CDs/Flash drive must be cued to the music for the performance No hazardous materials may be used in any act No lip syncing allowed Be on time, Acts should check in 30 minutes prior to the beginning of talent show Dress attire or costume should display the modesty of a Christian Organization Dance Acts and songs should display the modesty of a Christian Organization Contestants missing their time slot may still compete if time permits Judging will be based on the following criteria (50-point maximum): OVERALL PERFORMANCE (1-20) ORIGINALITY (1-10) STAGE APPEARANCE (1-10) AUDIENCE APPEAL (1-10) NOTE: 5 points will be automatically deducted if performance time exceeds time allotted.

25 TALENT SHOW ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) Talent: CHECK ONE (1) Per Jr. Knight /Jr. Daughter Dramatic Interpretation: Instrument: Dance Group: Individual Dance: Singers: Steppers: TALENT COMPETITIONS will be held on Friday, June 8, 2018 from 8:00PM until See TALENT SHOW RULES enclosed. Deadline April 30, 2018 Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress

26 SPEECH RULES, REGULATIONS, AND ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) THEME: Reaching for the Stars and Beyond, Claverism. 1. Check in 15 minutes prior to start time. 2. Speech should be between 1-2 minutes long. A speech less than one minute and over two minutes will be disqualified. 3. Age Groups will be (7-9), (10-12), (13-15), and (16-18) 4. Criteria for judging: Interest Level Organization Transition Verbal Support Effectiveness of Delivery Eye Contact Enthusiasm Overall Effectiveness 5. Note cards and props may be used. 6. Speech and Entry Form must be submitted together by Deadline April 30, 2018 Send Junior Knights Speech and Entry Form to the Director, Junior Daughters to the Directress

27 ESSAY RULES, REGULATIONS, AND ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME Please complete this information and attach it to the Essay: BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE ( ) ( ) ( ) 1. Essay must be written on the theme of the Conference Theme: Reaching for the Stars and Beyond, Claverism. 2. Essay must be legibly handwritten or typed. 3. Essays will be judged on the following criteria: a. Theme b. Originality c. Spelling/Punctuation d. Sentence Structure/Grammar e. Word usage / Vocabulary f. Organization of essay: introduction, body and conclusion Length of paper should meet the following criteria: Age Group Minimum Number of Words Maximum Number of Words Junior s name, Branch/Court name and number should NOT be mentioned in the essay. City, state or church name should NOT appear in the essay Commander s/counselor s name should NOT be used in the essay. Essay and Entry Form must be submitted together by Deadline: April 30, 2018 Send Junior Knights Essay and Entry Form to the Director, Junior Daughters to the Directress LADY, PAMELA SIMMONS, DIRECTRESS

28 POETRY RULES, REGULATIONS, AND ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) THEME: Reaching for the Stars and Beyond, Claverism. 1. Check in 15 minutes prior to start time. 2. The Poetry must be presented on the Conference Theme. 3. Juniors will be judged on the following criteria: Originality Presentation Introduction Time Limit Voice and Diction Interpretation Conference Theme 4. The time limit for each presentation will not exceed 2 minutes. Junior will be disqualified if the 2 minutes are exceeded. 5. Poem and Entry Form must be submitted together by Deadline April 30, 2018 Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress

29 2018 GULF COAST DISTRICT JUNIOR CONFERENCE RULES AND REGULATIONS Arts and Crafts; Photography / Collage; Science Competitions Arts and Crafts 1. Piece must depict Conference Theme: Reaching for the Stars and Beyond Claverism. 2. Judging shall include the following Originality of piece Clarity of piece Neatness 3. On the day of judging Piece must be in designated area by 9AM Saturday, June 8, 2018 Junior s name or Branch/Court number should not appear anywhere on the art or craft being submitted Photography / Collage 1. Piece must depict Conference theme: Reaching for the Stars and Beyond, Claverism. 2. Judging shall include the following Originality of piece Clarity of piece Neatness 3. On the day of judging Piece must be in designated area by 9AM Saturday, June 9, 2018 Junior s name or Branch/Court number should not appear anywhere on the art or craft being submitted. 4. A competition number will be assigned at the conference Science Competition 1. No Junior may enter more than one science project. 2. The project must be current work of the Junior registered for the competition. Piece must be in designated area by 9AM Saturday, June 9, The name of the Junior MUST APPEAR only on the back of the project with the Junior s Branch /Court name, number and their hotel room #. 4. Juniors MUST DEMONSTRATE to judges, through written reports, pictures, charts, graphs, diagrams, that the research was accomplished. Juniors MUST be present during judging. 5. No commercial models or kits will be allowed as exhibits. 6. No live animals, preserved animals, dangerous chemical or equipment cell cultures and microorganisms may be exhibited at the competition. Pictures of research previously done may be used on the display. 7. All projects will be judged on Scientific Thought, Creative Ability, Clarity Experimental Design, Understanding, Dramatic Value and Technical Skill. 8. No Science Project will be accepted without Science Competition Consent Form. 9. A competition number will be assigned at the conference. 10. Categories (Enter only one).

30 ARTS AND CRAFTS ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) Arts and Crafts 1. Piece must depict Conference theme: Reaching for the Stars and Beyond, Claverism. 2. Judging shall include the following a. Originality of piece b. Clarity of piece c. Neatness d. 3. On the day of judging Piece must be in designated area by 9AM Saturday, June 9, 2018 Junior s name or Branch/Court number should not appear anywhere on the art or craft being submitted. 4. A competition number will be assigned at the conference Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018

31 POSTER RULES, REGULATIONS, AND ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) THEME: Reaching for the Stars and Beyond, Claverism. 1. The Poster must depict the Conference Theme. 2. Age Groups will be (7-9), (10-12), (13-15), and (16-18) 3. On the day of judging Saturday, June 9, 2018 Poster must be in designated area by 9AM Saturday, June 9, 2018 Junior s name or Branch/Court number should not appear on the Poster Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018

32 PHOTOGRAPHY ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) Photography 1. Pictures must depict Conference theme Reaching for the Stars and Beyond, Claverism. 2. Judging shall include the following e. Originality of piece f. Clarity of piece g. Neatness h. 3. On the day of judging Piece must be in designated area by 9AM Saturday, June 9, 2018 Junior s name or Branch/Court number should not appear anywhere on the art or craft being submitted. 4. A competition number will be assigned at the conference Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018

33 COLLAGE ENTRY FORM JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) Photography Collage must depict Conference theme Reaching for the Stars and Beyond, Claverism. 2. Judging shall include the following i. Originality of piece j. Clarity of piece k. Neatness 3. On the day of judging Piece must be in designated area by 9AM Saturday, June 9, 2018 Junior s name or Branch/Court number should not appear anywhere on the art or craft being submitted. 4. A competition number will be assigned at the conference Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018

34 SCIENCE COMPETITION FORM: PROJECT TITLE JUNIOR KNIGHT/DAUGHTER NAME BRANCH/COURT UNIT NAME UNIT No. COMMANDER/COUNSELOR NAME HOME TELEPHONE CELLULAR TELEPHONE AGE ( ) ( ) 1. Check in 15 minutes prior to start time. 2. No Junior may enter more than one science project 3. The project must be current work of the Junior registered for the competition. 4. Piece must be in designated area by 9AM Saturday, June 9, The name of the Junior MUST APPEAR only on the back of the project with the Junior s Branch /Court name, number and their hotel room #. 5. Juniors MUST DEMONSTRATE to judges, through written reports, pictures, charts, graphs, diagrams, that the research was accomplished. Juniors MUST be present during judging. 6. No commercial models or kits will be allowed as exhibits 7. No live animals, preserved animals, dangerous chemical or equipment cell cultures and microorganisms may be exhibited at the competition. Pictures of research previously done may be used on the display. 8. All projects will be judged on Scientific Thought, Creative Ability, Clarity Experimental Design, Understanding, Dramatic Value and Technical Skill. 9. No Science Project will be accepted without Science Competition Consent Form 10. A competition number will be assigned at the conference Categories CHECK ONE (1) per Jr. Knight / Jr. Daughter Astronomy Behavioral Science Biology Botany Chemistry Computer Applications Earth/Space Science Engineering Environmental Science Mathematics Physics Zoology Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress Deadline: April 30, 2018