Training 2014 June Republican Primary. Sign in for training Complete machine assignment Silence your cell phones

Transcription

1 Training 2014 June Republican Primary Sign in for training Complete machine assignment Silence your cell phones

2 Introductions Amy Gambrill (703)

3 Recruitment Who do you want to work with? What skills should they have? 641 qualified Officers November Chiefs 91 Assistant Chiefs 455 Officers 50% drop off rate November 2013

4 Communication (703) INSIDE COVER OF NOTEBOOK ON ELECTION DAY Press 8 (election officers only) or 6 Election Day electionofficer@pwcgov.org Non-emergent Evening Call in Sheet Text electionofficer@pwcgov.org Give you name and precinct DO NOT LEAVE EMERGENT VOICE MAILS on Election Day

5 Republican Primary Who can vote? Qualified voters in 1 st Congressional District Registered in your precinct Machines in manual mode What s on the ballot? No Write-ins

6 Notebook Everyone has the same notebook Yellow cover Feedback to Amy

7 New Equipment Voting Machine Update EPB Scanners Wireless

8 Election Day Activities Literacy Test Can I Vote? Ten Questions for Election Day Review Today s Test Other Ideas?

9 Supply Pick Up Sunday, June 8, 2 pm 5 pm Monday, June 9, 8 am 5 pm Park in the lot (not on the side!!!) Come into the office Sign and pick up 7C, ballots etc. Drive to the back Load canvas bag and signs

10 Supply Return Election Day (We must know you are coming) Wednesday, June 11, 8 am 11 am Park in the lot (not on the side!!!) Bring blue Giant bag into the office Envelopes 1A, 1B, 2, 2A and 3-8 Extra Seals Drive to the back Unload canvas bag and signs

11 Today s Training Before polls open While polls are open Outside Polls voter What Ifs and Provisional Ballots EPB training After polls are closed SOR

12 Boundary changes Precinct Changes 202 Marshall 203 Bennett 207 Spriggs 208 Hylton Penn (01/11) 307 Henderson 308 Montclair 312 Triangle 405 Stonewall 411 Mullen 501 lake Ridge 505 Mohican Springwoods McCoart 511 Westridge

13 Precinct Changes Location Changes 104 Nokesville Patriot HS 106 Jackson to West Gate (W.G. Elementary) 209 Park to Independent Hill (Kelly Bldg) 305 Pattie (Forest Park HS) 306 Wash Reid (First Mnt Zion Bapt. Church) 310 Forest Park (First Mnt Zion Bapt. Church) Forest Park HS repurposed

14 Precinct Changes New Precinct Locations 106 Westgate (W.G. Elementary) 209 Independent Hill (Kelly Bldg.) 213 Saratoga (St. Margaret s Episc. Church) 214 Lucasville (Lake Jackson VFD) 313 Cardinal ( Potomac Crest Bapt. Church) 314 Cabin Branch (Forest Park HS) 404 Ashton (Bull Run Regional Library)

15 Precinct Changes Closed Buildings 510 Stadium at County Complex 104 Nokesville Elementary School 106 Jackson at Stonewall Jackson 107 Lodge at Elks Lodge 209 Park at Park Authority 305 Pattie Elementary School 306 Wash-Reid Elementary School 404 Sinclair Elementary School

16 And Then There Were Four Split Precincts Split Congressional Precincts Buckland Mills 1/10 King 1/11 (no voters affected) Penn 1/11 Triangle 1/11

17 Before Election Day Assign duties to officers Contact your polling place Visit your polling place Plan for food on Election Day Create and communicate your emergency plan

18 Before Polls Open (p. 33) Give the oath Hand out instructions and supplies Count paper ballots (envelope #6) Equipment set-up (READ INSTRUCTIONS) Voting machines Set up Power on Run and post tapes

19 Before the Polls Open EPB Set up Power on Start SOR Check signs/do a walk-about Open at 6 am

20 Taking the Oath I do solemnly swear (or affirm) that I will perform the duties for this election according to law and the best of my ability, and that I will studiously endeavor to prevent fraud, deceit, and abuse in conducting this election.

21 Polls are Open (p. 38) 1. Watch each task (machines, EPBs) Make sure each machine has at least one vote Reconcile pollbook with machines Monitor EPB check-in 2. Assist non-standard voters 3. Assure information being given by Officers is correct 4. Greet Poll Watchers, validate VA Voter registration 5. Check entries into Pollbook are correct and notated 6. Compare machine and EPB totals 7. Be aware of all activities inside and outside

22 Outside Polls Voters (p. 44 #2) Chief Officer determines if the individual is qualified voter Look up the voter from ID provided Write down the voter s name and address

23 Outside Polls Voters Take to the car: (When practical, two officers should go together or the companion may serve as the second witness) Clip Board Ballot Marking Device Outside Polls Envelope I Voted sticker Request for Assistance form Provisional ballot materials Annual AB Application

24 Procedures Check ID Outside Polls Voters Voter states name and address aloud Officer repeats Explain procedure to the voter Allow voter to mark ballot in private unless the Assistance form has been completed Voter inserts ballot into the Outside Polls Envelope Give the voter the I Voted sticker Offer Annual Absentee Ballot if appropriate w/letter Return envelop to building and place in Ballot Bag Process voter in EPB (check OP)

25 Outside Polls Voter in EPB

26 Eligibility HAVA - Federal List of Acceptable IDs (page 78,79) Help America Vote Act Must show an ID with a photo or address See pages Changes July 1 Condensed What If (81, 82 BAD) Complete What If (83-101) Processing a voter with an absentee ballot Voter has moved

27 A voter moved within Same Precinct Same Locality and Congressional District Virginia

28 True or False? A person who votes a provisional ballot is checked in on the pollbook as having voted

29 1. Reasons 2. Information Sheet 3. Voting the ballot Provisional ballot (p. 67) 4. After the ballot is voted 5. At the end of the day 6. Flow Chart

30 Polls are closed (p. 47) 1. Announce the polls are closed 2. Allow voters in line to vote 3. Invite by-standers 4. Provide password to close EPBs 5. Provide consolidation cartridge 6. Verify that machines have new seals 7. Record seal numbers on the SOR 8. Complete and sign the SOR 9. Pack up and say goodnight

31 Don t Forget Call in your results OR

32 Don t Forget Text or your results Take a picture of Call-in Form Text or to Include your name and precinct information Wait for a response

33 Envelope 8 Everything that you don t know where it goes Any notes from you Any notes from a voter Anything that requires action from us VRAs Eligibility forms Complaint forms Phone logs Pink Compensation form Anything we ve asked you to complete

34 Returning Other Folders Only blank forms delivered in the Blue Accordion should be returned in the Blue Accordion folder Green: Unused ID provisional materials Blue: Nothing Red: Nothing Clear: Voter Permits Purple: I Voted Stickers, Screen Shots

35 Supply Return Check ALL envelopes for contents Check ALL envelopes for completeness Check ALL envelopes for signatures (4) Staff member returns ALL items from the precinct

36 Supply Return Election Day (We must know you are coming) Wednesday, June 11, 8 am 11 am Park in the lot (not on the side!!!) Bring blue Giant bag into the office Envelopes 1A, 1B, 2, 2A and 3-8 Extra Seals Drive to the back Unload canvas bag and signs

37 THANK YOU ON ELECTION DAY Press 8 (election officers only) or 6 Election Day electionofficer@pwcgov.org Non-emergent Evening Call in Sheet Text Give you name and precinct DO NOT LEAVE EMERGENT VOICE MAILS on Election Day