TSUNGONI Elections. Chapter Chief

Transcription

1 TSUNGONI Elections Chapter Chief The responsibilities of the Chapter Chief are outlined as follows: 1. Presides over all functions of the chapter. 2. Represents the chapter at all lodge functions. 3. Responsible for carrying out a program in keeping with the Order of the Arrow s purposes and principles. 4. Assigns chapter officers and members as operating chairmen of the chapter committees. 5. Creates as many committees as deemed necessary for operation of the chapter with the approval of the Chapter Executive Committee. 6. Responsible for carrying out all other duties as may be required by the top officer of such an organization. 7. The Chapter Chief shall be responsible to the various lodge officers in their area of responsibility. 8. The Chapter Chief and his officers are responsible for: a. Camp Promotion. b. Unit Elections. c. Chapter records and input to the lodge. d. Financial records and required lodge input. e. Ceremony Teams. f. Call-Out Ceremonies. g. Chapter Ordeal. h. Scout-O-Rama. i. Service projects. j. Lodge newsletter articles. k. Chapter program. l. Other assigned responsibilities for lodge activities. In addition, the Chapter Chief also has the following responsibilities: 1. Assign to the Chapter Executive Vice-Chief specific assignments as suggested in the Executive Vice-Chief section. The Chief should decide which functions the Executive Vice-Chief will perform, and meet with him at the start of the year. 2. Attend all Lodge Executive Committee meetings in order to be fully aware of lodge functions, receive important information, represent the chapter to the lodge, and to participate in the execution of a quality lodge and chapter program. Most Lodge Executive Committee meetings are held on the first Thursday of every month at 7:30 P.M. Lodge Executive Committee meetings occur at the Council Service Center except during the summer months, when a change of location and time will be announced by the Lodge Chief prior to summer.

2 3. It is also the responsibility of the Chapter Chief to make sure that certain reports are filled out and presented to the lodge at the appropriate times. Executive Vice-Chief The responsibilities of the Chapter Executive Vice-Chief are outlined as follows: 1. Works closely with the Chief in order to be completely informed on all activities. 2. Handles any task assigned by the Chief. It is recommended that the Chief assign specific functions to the Chapter Executive Vice-Chief at the beginning of each year. The Executive Vice-Chief could be given the responsibility of the following functions: Overseeing certain committees or other Vice-Chief's. Organizing unit elections. Overseeing the training of the Elangomats. Overseeing Elangomat Clans. Overseeing induction process. Organize the Scout-O-Rama activities for the OA. In charge of the Chapter Banquet. Organizing the Wischixin Award. 3. Functions as Chief in his absence. Vice-Chief of Service The responsibilities of the Chapter Vice-Chief of Service are outlined as follows: 1. Responsible to the Chief for the supervision of all service projects. 2. He is responsible for ensuring that all service projects are performed in accordance with National Order of the Arrow and Wiatava Lodge guidelines. 3. Provides the Chief with a completed Lodge Service Report for all completed projects. 4. Maintains an accurate record of all the projects performed by the chapter, including copies of Lodge Service Project forms, lists of people involved, and the total hours served. 5. Responsible for other duties as directed by the Chief. 6. Functions as Chief in the absence of the Chief and the Executive Vice-Chief. Vice-Chief of Activities The responsibilities of the Chapter Vice-Chief of Activities are outlined as follows: 1. Responsible to the Chief for the supervision and promotion of activities such as the Lodge Pow Wow, Chapter Banquet, Section Conclave, and NOAC. 2. Responsible for other duties as directed by the Chief. 3. Functions as Chief in the absence of the Chief, the Executive Vice-Chief, and the Vice-Chief of Service

3 Vice-Chief of Camp Promotion The responsibilities of the Chapter Vice-Chief of Camp Promotion are outlined as follows: 1. Responsible to the Chief for the supervision of all activities related to Camp Promotion. 2. Makes a monthly report on Camp Promotion visitations, short term camping, long term camp signups, and problems that units are having getting to camp. 3. Responsible for the distribution of the "Where-to-Go Camping Guide" within his district and helping the lodge keep it up to date. 4. Responsible for seeing that the Camp Promotion Team is fully informed and trained. 5. Responsible for the chapter camp promotion booth and its use. 6. Attends the monthly Lodge Camp Promotion Committee meeting. See lodge calendar for the dates of the meetings - Meetings are held at 7:00 P.M. on the first Thursday of the month (just prior to the Lodge Executive Committee meeting). 7. Organizes a Camp Promotion Team (made up of OA members) and makes visits to Scout units in his district. 8. Provides assistance to Scout units that do not have a camping program, or to units whose existing program needs assistance. This may include providing Order of the Arrow members to assist the unit in their planning for a campout, and may even include attending the campout to further assist the unit. 9. Provides Scout units with Camp Promotion material available from the lodge (as needed). 10. Responsible for other duties as directed by the Chief. 11. Functions as Chief in the absence of the Chief, the Executive Vice-Chief, the Vice-Chief of Service, and the Vice-Chief of Activities. Vice-Chief of Indian Affairs The responsibilities of the Chapter Vice-Chief of Indian Affairs are outlined as follows: 1. The Vice-Chief of Indian Affairs should attend a lodge sponsored training session and should provide his membership with additional training as required. 2. Responsible for facilitating the chapter s ceremonies teams. 3. Responsible for the facilitation of the Call-Out Ceremony. 4. Responsible for facilitating the chapter s drum and dance teams. 5. Assists in Indian Affairs visits to Cub Scout packs (such as dance requests and Webelos bridging). 6. Should inventory and upkeep the Indian attire, drum, and tipi of the chapter. 7. Makes a monthly report on the Indian Affairs of the chapter. This report includes information on the Ceremony Team, Dance Team, Drum Team, and the Chapter Indian Affairs Committee. 8. Responsible for other duties as directed by the Chief. 9. Functions as Chief in the absence of the Chief, the Executive Vice-Chief, the Vice-Chief of Service, the Vice-Chief of Activities, and the Vice-Chief of Camp Promotion.

4 Secretary The responsibilities of the Chapter Secretary are as follows: The Chapter Secretary is responsible for taking the minutes of all chapter meetings. The Chapter Secretary should take accurate minutes of all chapter meetings and executive meetings. Include the topic, general discussion, outcome, and the name of the people who participated in the discussion. 1. The Chapter Secretary should maintain current and accurate records of all chapter members. This information should be checked periodically to be sure there have been no changes. When new members are inducted into the chapter, the secretary should get a record of those inducted and the necessary information on them to be turned in to the lodge. 2. Unless another Arrowman is appointed for the job, the secretary is responsible for the Chapter Membership Committee, all chapter correspondence, maintaining chapter history and archives, and all chapter mailings. a. Chapter membership committee (records). b. Current roster of paid chapter members. c. Maintaining mailing system for the chapter. d. Minutes of all chapter meetings and maintaining a permanent record. e. All chapter correspondence. f. Other duties as directed by the Chapter Chief. 3. Responsible for other duties as directed by the Chief. 4. Functions as Chief in the absence of the Chief and all other Vice-Chiefs. COMMUNICATION IS A KEY TO A SUCCESSFUL CHAPTER, WHICH MAKES THE CHAPTER SECRETARY ONE OF THE MOST RESPONSIBLE OFFICERS FOR THE CHAPTER S SUCCESS. Treasurer The responsibilities of the Chapter Treasurer are as follows: 1. Responsible to the Chapter Chief for the following: a. Receive and receipt dues of all chapter members. b. Receive and receipt all fees for activities. c. Delivering all money to the Council Service Center with the proper transmittal sheets. d. Preparation of the annual chapter budget to be presented to the Lodge Treasurer. e. Preparation and presentation of chapter financial reports. f. Other duties as directed by the Chapter Chief. 2. Functions as Chapter Chief in the absence of other elected officers. Immediate Past Chapter Chief Advises the Chapter Chief and performs other duties as required.

5 Chapter Advisers Advisers will be assigned to chapter officers and committees as required. Every adult in the chapter is an adviser. If a chapter chief works well with his advisers, he can gain much experience and make fewer mistakes. All members 21 years and over are considered adult advisers. The Role of the Adult Advisers The most important role of adult advisers is to keep the leadership of the chapter in the hands of the elected officers. This cannot be over emphasized (see the Order of the Arrow Guide for Officers and Advisers). This puts adults in a key position to help bring and maintain effective chapter administration that assures the successful operation of the chapter. They should look upon their role in the Order of the Arrow as an opportunity to give guidance to the youth that help them develop leadership abilities. How Does the Adviser Operate? Chapter volunteer and staff advisers should support the purpose of the Order of the Arrow and give active leadership to it. They accomplish this by counseling guidance, which leaves the direct leadership of the chapter in the hands of the elected officers. (Order of the Arrow Guide for Officers and Advisers) Advisers are in the Order of the Arrow to assist youth Arrowmen; however, they should be informed of what is happening. They also want to share their opinions and advice. It is a good practice for youth Arrowmen to send to their advisers a copy of all OA materials or letters written. Advisers with a high level of experience know the do's and don'ts about lodge and national policy. Therefore, they can sometimes better interpret policies and communicate with higher level advisers. They can also provide special equipment, transportation, and encouragement in times of need; however, the officers need to make their own decisions. Lodge and chapter officers should strive to cultivate personal relationships with their advisers. Advisers should also be persuaded to work with the officers on particular matters in which the adviser has some expertise.