Department of Defense INSTRUCTION. SUBJECT: Reporting of Personnel Tempo (PERSTEMPO) Events. References: See Enclosure 1

Transcription

1 Department of Defense INSTRUCTION NUMBER July 28, 2009 USD(P&R) SUBJECT: Reporting of Personnel Tempo (PERSTEMPO) Events References: See Enclosure 1 1. PURPOSE. This Instruction establishes policy and provides responsibilities, procedures, and information requirements for reporting of PERSTEMPO events in accordance with the authority in DoD Directive (Reference (a)). 2. APPLICABILITY. This Instruction applies to: a. OSD, the Military Departments, including the Coast Guard at all times (including when it is a Service in the Department of Homeland Security by agreement with that Department), the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities in the Department of Defense (hereafter referred to as the DoD Components ). b. All active duty personnel counted and reported as part of official Active Component strength as defined in DoD Instruction (Reference (b)) who are participating in or associated with a PERSTEMPO event or activity. c. All Guard or Reserve personnel counted and reported as part of official Reserve Component strength who are participating in or associated with a PERSTEMPO event or activity. d. All retired personnel who have been ordered to active duty and are participating in a PERSTEMPO event. 3. DEFINITIONS. See Glossary.

2 4. POLICY. It is DoD policy that: a. A centralized database of all PERSTEMPO events shall provide information for research, actuarial analysis, interagency reporting, and evaluation of DoD programs and policies. b. The requirements and procedures prescribed by DoD R (Reference (c)) must be followed to safeguard the personnel data in that reporting system. Individuals having access to identifiable personnel information may be held personally responsible and punishable for making unauthorized disclosures. The database is subject to computer matching programs, as regulated by the Privacy Act. Computer matching is conducted with other Federal and non-federal agencies for such purposes as to verify eligibility for benefit programs and determine continued compliance with benefit program requirements. Matching is also conducted to recover improper payments made to, or delinquent debts owed by Federal personnel to include current and former military members. 4. RESPONSIBILITIES a. Under Secretary for Personnel and Readiness (USD(P&R)). The USD(P&R) shall provide overall policy guidance for DoD reporting of all PERSTEMPO events. b. Director, Defense Human Resources Activity. The Director, Defense Human Resources Activity, under the authority, direction, and control of the USD(P&R), shall maintain the PERSTEMPO events database and provide data quality control analysis and reporting, inquiry capabilities, and administrative and computer support through the Director of the Defense Manpower Data Center (DMDC). c. Secretaries of the Military Departments and the Commandant of the Coast Guard. The Secretaries of the Military Departments and the Commandant of the Coast Guard shall implement these reporting requirements whenever Service members participate in or are associated with a PERSTEMPO event or activity. In accordance with section 487 of title 10, United States Code (Reference (d)), such participation or association occurs when Service members are engaged in official duties at a location or under circumstances that make it infeasible for them to spend off-duty time in the housing in that they reside when on garrison duty at their permanent duty station. 5. PROCEDURES. See Enclosure INFORMATION REQUIREMENTS. The reporting of PERSTEMPO events has been assigned Report Control Symbol DD-P&R(Q)2077 in accordance with DoD M (Reference (e)). 2

3 7. RELEASABILITY. UNLIMITED. This Instruction is approved for public release and is available on the Internet from the DoD Issuances Web Site at 8. EFFECTIVE DATE. This Instruction is effective immediately. Enclosures 1. References 2. Procedures 3. Submission Instructions 4. Record Format: Personnel Tempo Reporting Requirements Glossary 3

4 ENCLOSURE 1 REFERENCES (a) DoD Directive , Under Secretary of Defense for Personnel and Readiness (USD(P&R)), June 23, 2008 (b) DoD Instruction , Programming and Accounting for Active Military Manpower, April 9, 1981 (c) DoD R, Department of Defense Privacy Program, May 8, 2007 (d) Sections 101(d)(1), 101(d)(5), and 487 of title 10, United States Code (e) DoD M, Department of Defense Procedures for Management of Information Requirements, June 30, 1998 (f) DoD Directive , Data Sharing in a Net-Centric Department of Defense, December 2, 2004 (g) DoD Directive E, Information Assurance (IA), October 24, 2002 (h) DoD Instruction , Information Assurance (IA) Implementation, February 6, 2003 (i) Joint Publication 1-02, Department of Defense Dictionary of Military and Associated Terms, as amended 4 ENCLOSURE 1

5 ENCLOSURE 2 PROCEDURES 1. Reporting shall be accomplished through secure electronic data transfer. All reports shall be submitted following the procedures specified in Enclosure 3 of this Instruction. 2. Reporting shall be accomplished by submission of a PERSTEMPO Transaction File, formatted as described in Enclosure 4 of this Instruction. 3. A transaction record shall be submitted whenever one of the following occurs: a. PERSTEMPO Begin. The military member s participation in or association with a PERSTEMPO event or activity begins. b. PERSTEMPO End. The military member s participation in or association with a PERSTEMPO event or activity ends. c. PERSTEMPO Change. The value of one or more of the following record fields changes. (1) Field 10: Assigned Unit Identification Code (UIC) (2) Field 11: Duty UIC (3) Field 17: PERSTEMPO Event Category Code (4) Field 18: PERSTEMPO Event Purpose Code (5) Field 20: Member PERSTEMPO Event Projected End Calendar Date d. Cancellation. A cancellation to a transaction record shall be submitted whenever a previously reported PERSTEMPO Begin or End record was submitted in error or submitted incorrectly. In the latter case, the correct information shall also be submitted as a new PERSTEMPO Begin or End record. 4. Data standards developed in support of DoD data administration policies as established by DoD Directive (Reference (f)) shall be used where specified. The Military Service failing to comply with the coding instructions herein shall be responsible for data interchange conversion costs. 5 ENCLOSURE 2

6 ENCLOSURE 3 SUBMISSION INSTRUCTIONS 1. Electronic Submission. The submitting Military Service shall contact the DMDC PERSTEMPO File Manager, who will establish an account number and password exclusively for these reports and provide additional system specifications. These specifications include file naming conventions and security protocols appropriate to protect the data from compromise and consistent with DoD Directive E (Reference (g)) and DoD Instruction (Reference (h)). DMDC supports standard File Transfer Protocol software and can accept compressed (zipped) data files. The Military Service is responsible for the accuracy and completeness of each electronic data transfer. 2. Data Specifications. Order each file in ascending order by Person Social Security Number Identifier (Field 1 of Enclosure 4) and Member PERSTEMPO Event Begin Calendar Date (Field 8 of Enclosure 4). Multiple transaction records with the same date shall be submitted in the order they are to be processed. 6 ENCLOSURE 3

7 ENCLOSURE 4 RECORD FORMAT: PERSTEMPO TRANSACTION FILE Field Position Data Element Name Description, Coding Instructions, and Remarks References Person Social Security Number Identifier The identifier assigned by the Social Security Administration to a person Service Branch Classification Code The code that represents an organizational categorization based on subdivisions recognized by the defense community. A Army N Navy M Marine Corps F Air Force C Coast Guard Uniformed Service Organization Component Code The code that represents a subdivision of an officially sanctioned organization whose members wear military attire. If unknown, report Z. R G V Regular Guard Reserve Reserve Category and Subcategory Code The code that represents the association of a Reserve component member with a subdivision of the Ready, Standby, or Retired Reserve, based on the member s liability for recall to active duty, and with a further subdivision, based on the member s position requirements, training status, or retirement basis. Applicable only to personnel listed in paragraphs 2.a. (3) and 2.a. (4) of the front matter of this Instruction. If not applicable, report ZZ. SA Selected Reserve member, trained, in a unit, 48 or more Inactive Duty for Training periods SG Selected Reserve member, trained, in a unit, Active Guard or Reserve (AGR) TB Selected Reserve member, trained, not in a unit, Individual Mobilization Augmentee UF Selected Reserve member, untrained, on Initial Active Duty for Training (IADT) UP Selected Reserve member, untrained, awaiting IADT UQ Selected Reserve member, untrained, awaiting second part of IADT US Selected Reserve member, untrained, AGR on or awaiting IADT UT Selected Reserve member, untrained, 7 ENCLOSURE 4

8 Field Position Data Element Name Description, Coding Instructions, and Remarks References Reserve Category and Subcategory Code (continued) Simultaneous Membership Program (SMP) UX Selected Reserve member, untrained, officer training program other than SMP RE Individual Ready Reserve member, trained RH Individual Ready Reserve member, untrained, in Delayed Entry Program RM Individual Ready Reserve member, trained, subject to involuntary activation RU Individual Ready Reserve member, untrained, awaiting IADT PJ Ready Reserve member, untrained, officer training program other than Health Professional Scholarship Program (HPSP) PK Ready Reserve member, untrained, HPSP II Inactive National Guard member YD Standby Reserve member, Active Status List YL Standby Reserve member, Inactive Status List, 20 or more years Reserve service but ineligible for Reserve service or disability retirement YN Standby Reserve member, Inactive Status List, other V1 Retired Reserve, Reserve service retiree age 60 or more V2 Retired Reserve, Reserve service retiree less than age 60 V3 Retired Reserve, disability retiree V4 Retired Reserve, Active service retiree V5 Retired Reserve, other retiree V6 Retired Reserve, honorary retiree Filler Report all blanks Filler Report all blanks PERSTEMPO Transaction Type Code The code that represents a type of PERSTEMPO transaction. GA LA BA PERSTEMPO begin Use this transaction type if the Member PERSTEMPO Event End Calendar Date (Field 21) is unknown; otherwise, submit a BA transaction. A member PERSTEMPO event association opened with a GA transaction must be closed with an LA transaction before another GA transaction will be accepted. PERSTEMPO end An LA transaction will be accepted only if the member PERSTEMPO event association was opened with a GA transaction. PERSTEMPO begin and end 8 ENCLOSURE 4

9 Field Position Data Element Name Description, Coding Instructions, and Remarks References PERSTEMPO Transaction Type Code (continued) CA GX LX Use this transaction type if the Member PERSTEMPO Event End Calendar Date (Field 21) is known, and a GA transaction for the same member PERSTEMPO event association has not been submitted; otherwise, submit a GA transaction. May be used to report a member PERSTEMPO event association that occurred prior to previously submitted transactions. PERSTEMPO change Use this transaction type to report a change in value of one or more of the record fields listed in paragraph 3.c of Enclosure 2. Do not use this transaction type to change the value of Member PERSTEMPO Event Begin or End Calendar Date; instead, cancel the original transaction and submit the correct information with a new transaction. Cancellation of a PERSTEMPO begin Use this transaction type to cancel a previously submitted PERSTEMPO Event. If the transaction is being used to correct previously submitted information, submit the correct information using a GA transaction. Cancellation of a PERSTEMPO end Use this transaction type to cancel an LA or BA transaction. If the transaction is being used to correct previously submitted information, submit the correct information using an LA or BA transaction Member PERSTEMPO Event Begin Calendar Date The date when a member s participation in or association with a PERSTEMPO event or activity started. Format: YYYYMMDD Filler Report all blanks Assigned UIC The Service-unique code that represents the unit to that a member is assigned. For personnel described by subparagraphs 2.c or 2.d of the front matter of this Instruction, report the unit to that the member is assigned when called to active duty, unless this assignment is permanently changed subsequent to the call to active duty. If PERSTEMPO Transaction Type Code (Field 7) equals BA, report the unit as of the end of the member s participation in or association with a PERSTEMPO event or activity. If unknown, report all Z s. Army: Report a W, the UIC, and one blank. 9 ENCLOSURE 4

10 Field Position Data Element Name Description, Coding Instructions, and Remarks References Assigned UIC (continued) Navy: Report an N, the UIC, and one blank. Marine Corps: Report an M, the Reporting Unit Code (RUC), and two blanks. Air Force: Report an F, the unit portion of the Personnel Accounting Symbol (PAS) Code, and three blanks. Coast Guard: Report the UIC Duty UIC The Service-unique code that represents the unit to that a member has reported for duty. Applicable only if PERSTEMPO Event Category Code (Field 17) equals A or B. If PERSTEMPO Transaction Type Code (Field 7) equals BA, report the unit as of the end of the member s participation in or association with a PERSTEMPO event or activity. If a value has not been designated, report the Assigned UIC value. If unknown, report all Z s Filler Report all blanks Filler Report all blanks. Army: Report a W, the UIC, and one blank. Navy: Report an N, the UIC, and one blank. Marine Corps: Report an M, the RUC, and two blanks. Air Force: Report an F, the unit portion of the PAS Code, and two blanks. Coast Guard: Report the UIC Pay Plan and Grade Reporting related to a schedule for monetary compensation and a sequential level within that schedule used to determine the rate of military Basic Pay a. Pay Plan Code The code that represents a schedule for monetary compensation. ME Enlisted MW Warrant Officer MO Commissioned Officer b. Pay Plan Grade Code The code that represents a sequential level within a pay plan. The valid domain values for each value of Pay Plan Code are as follows: ME Enlisted grades 1 to 9 MW Warrant Officer grades 1 to 5 MO Commissioned Officer grades 1 to c. Pay Grade Modifier Code The code that identifies an increased level of compensation for one or more grades within a pay plan. If not applicable, report Z. 10 ENCLOSURE 4

11 Field Position Data Element Name Description, Coding Instructions, and Remarks References c. Pay Grade Modifier Code (continued) Duty Service Occupation Code M Serving as the senior enlisted member of an Armed Force (Applicable only if Pay Plan Code equals ME and Pay Plan Grade Code equals 09). E Member has over 4 years of active enlisted and/or warrant officer service. (Applicable only if Pay Plan Code equals MO and Pay Plan Grade Code equals 01, 02, or 03). C Serving as a Chief of Staff of a Service or as Chairman or Vice Chairman of the Joint Chiefs of Staff. (Applicable only if Pay Plan Code equals MO and Pay Plan Grade Code equals 10 or 11). The Service-unique code or set of codes that represents the military occupation of a member s duty position in that the member is working during the PERSTEMPO event. Report only if PERSTEMPO Event Category Code (Field 17) equals A or B. If the field or any portion is not applicable or unknown, report all blanks in the field or portion a. Enlisted Army: Report the duty Military Occupational Skill (MOS), Skill Level, Skill Qualification Identifier (SQI), and Additional Skill Identifier (ASI). Navy: Report the distributed Rating and Navy Enlisted Classification. Marine Corps: Report the duty MOS and three blanks. Air Force: Report the duty Air Force Specialty Code (AFSC), including prefix and suffix. Coast Guard: Report the duty Grade/Rate Structure Code and two blanks b. Warrant Officer Army: Report the duty MOS, SQI, and ASI. Navy: Report the duty Designator and Additional Qualification Designator (AQD). Marine Corps: Report the duty MOS and three blanks. Air Force: Report seven blanks. Coast Guard: Report the Officer Billet Code System and three blanks c. Commissioned Officer Army: Report the primary Duty Branch/Functional Area/Immaterial Code, Area of Concentration, and Skill Identifier Code. Navy: Report the duty Designator and first AQD. Marine Corps: Report the duty MOS and three blanks. Air Force: Report the duty AFSC, including prefix and suffix. Coast Guard: Report the Officer Billet Code System and three blanks. 072 d. Filler Report all blanks. 11 ENCLOSURE 4

12 Field Position Data Element Name Description, Coding Instructions, and Remarks References Deployment PERSTEMPO Event Indicator Code PERSTEMPO Event Category Code The code that indicates whether or not a PERSTEMPO event or activity is a deployment. Y N Deployment PERSTEMPO event or activity Non-deployment PERSTEMPO event or activity The code that represents a classification of a PERSTEMPO event. If unknown, report Z. Applicable only if Deployment PERSTEMPO Event Indicator Code (Field 16) equals Y: A Operation B Exercise C Unit training D Mission support temporary duty F Home station training Applicable only if Deployment PERSTEMPO Event Indicator Code equals N: E Individual training G Duty in garrison H Hospitalization in area of permanent duty station/homeport I Disciplinary event J Inactive duty training K Muster duty L Funeral honors duty PERSTEMPO Event Purpose Code The code that represents the function or objective of a PERSTEMPO event or activity. Applicable only if the PERSTEMPO Event Category Code (Field 17) equals A, B, or C. If not applicable or unknown, report Z. PERSTEMPO Event Category Code equals A: A Contingency operation D Counterdrug operation E Law enforcement operation F U.S. domestic civil operation G Humanitarian operation H Peacekeeping operation I Surveillance operation O Forward presence P Hospitalization PERSTEMPO Event Category Code equals B: J Joint or combined exercise K Service exercise L North Atlantic Treaty Organization (NATO) exercise P Hospitalization 12 ENCLOSURE 4

13 Field Position Data Element Name Description, Coding Instructions, and Remarks References PERSTEMPO Event Purpose Code (continued) PERSTEMPO Event Category Code equals C: M Unit training at a combined training center P Hospitalization N Unit training at a designated training area Filler Report all blanks Member PERSTEMPO Event Projected End Calendar Date Member PERSTEMPO Event End Calendar Date PERSTEMPO Change Transaction Effective Calendar Date PERSTEMPO Transaction Record Creation Calendar Date-Time The date when an association between a member and a PERSTEMPO event is projected to stop. In most instances this is the date on that a member is forecasted to return to his or her permanent duty station or training site. Format: YYYYMMDD. If unknown, report all zeros. The date when an association between a member and a PERSTEMPO event stopped. Format: YYYYMM DD. Not applicable if PERSTEMPO Transaction Type Code (Field 7) equals GA. If not applicable, report all zeros. The date when a PERSTEMPO change transaction came into effect. Format: YYYYMMDD. Applicable only if PERSTEMPO Transaction Type Code (Field 7) equals CA. If not applicable or unknown, report all zeros. The date and time that a PERSTEMPO transaction record was created by the submitting organization. Format: YYYYMMDDHHMMSS. If unknown, report all zeros Filler Report all blanks. 13 ENCLOSURE 4

14 GLOSSARY PART I. ABBREVIATIONS AND ACRONYMS AFSC AGR AQD ASI DMDC HPSP IADT MOS NATO Air Force Specialty Code Active Guard or Reserve Additional Qualification Designator Additional Skill Identifier Defense Manpower Data Center Health Professional Scholarship Program Initial Active Duty for Training Military Occupational Skill North American Treaty Organization PAS Personnel Accounting Symbol PERSTEMPO personnel tempo RUC SMP SQI UIC USD(P&R) Reporting Unit Code Simultaneous Membership Program Skill Qualification Identifier unit identification code Under Secretary of Defense for Personnel and Readiness PART II. DEFINITIONS Unless otherwise noted, definitions are for the purpose of this Instruction. contingency operation. See Joint Publication 1-02 (Reference (i)). counterdrug operation. A military action taken to detect, monitor, and counter the production, trafficking, and use of illegal drugs. deployment PERSTEMPO event or activity. Service members are considered to be deployed or in a deployment on any day on that, pursuant to orders, they are performing service in a training exercise or operation at a location or under circumstances that make it impossible or infeasible for Service members to spend off-duty time in the housing in that they reside when on garrison duty at their permanent duty station. Members of the Reserve Component shall be considered to be deployed or in a deployment on any day on that, pursuant to orders that do not establish a permanent change of station, they are performing active duty or full-time National Guard duty as 14 GLOSSARY

15 defined in sections 101(d)(1) and 101(d)(5) of Reference (d) at a location that is not their permanent training site and is either 100 or more miles, or 3 or more hours travel time, from their permanent civilian residence. disciplinary event. The confinement of a military member whereby he or she is restricted from performing normal duties. duty in garrison. Home station or home port duty performed at the permanent location that the member s unit occupies when not committed to an operation. forward presence. The visible posture of U.S. forces and infrastructure strategically positioned in or near key regions around the globe, to contribute to the stability, continuity, and flexibility that protects U.S. interests. funeral honors duty. The rendering of military honors to a deceased military member by Reserve Component members. home station or local operating area of a ship or vessel training. Training conducted within the limits of an installation, base, or local operating area of a ship or vessel. This area has been predetermined and is documented by appropriate authorities. hospitalization. The formal admission to a medical treatment facility. humanitarian operation. An operation conducted to relieve or reduce the results of natural or manmade disasters or other endemic conditions such as human pain, disease, hunger, or privation that might present a serious threat to life or that can result in great damage to or loss of property. Assistance provided under these provisions can include: (a) medical, dental, and veterinary care provided in rural areas of a country; (b) construction of rudimentary surface transportation systems; (c) well drilling and construction of basic sanitation facilities; and (d) rudimentary construction and repair of public facilities. inactive duty training. Training performed under orders by a member of a Reserve Component, not on active duty or active duty for training, not performed at the permanent training site. Inactive duty training consists of regularly scheduled unit training assemblies, additional training assemblies, periods of appropriate duty or equivalent training, and any special additional duties authorized for Reserve Component personnel. individual training. Institutional training conducted in a school or training center of a centralized, DoD, or single-service training organization. joint or combined exercise. A non-nato military maneuver or simulated wartime operation involving planning, preparation, and execution. It is carried out for the purpose of training and evaluation. A joint exercise involves more than one branch of the U.S. Armed Forces. A combined exercise involves one or more branches of the U.S. Armed Forces and one or more allies. 15 GLOSSARY

16 law enforcement operation. Supports law enforcement authorities to counter international criminal activities and suppress domestic rebellion in foreign countries. mission support temporary duty. Duties that include meetings, conferences, staff visits, staff augmentation, and medical appointments. muster duty. The personnel status accounting of Service members attached to a Reserve command. NATO exercise. A combined military maneuver or simulated wartime operation conducted by forces of two or more allied NATO nations acting together for the accomplishment of a single mission. non-deployment PERSTEMPO event or activity. Service members are considered to be nondeployed on any day on that they are engaged in official duties, unable to spend off-duty time in the housing in that they reside, and (a) performing service as a student or trainee at a school (including any Government school); (b) performing administrative, guard, or detail duties in garrison at their permanent duty station or home port; (c) unavailable solely because of hospitalization (when not deployed) or as a result of disciplinary action; or (d) a Reservist participating in inactive duty training, muster duty (Individual Ready Reserve only), or funeral honors duty. peacekeeping operation. See Reference (i). Service exercise. A military maneuver or simulated wartime operation of a single branch of the U.S. Armed Forces involving planning, preparation, and execution, carried out for the purpose of training and evaluation. surveillance operation. The systematic observation of aerospace, surface or subsurface areas, places, persons, or things, by visual, auditory, electronic, photographic, or other means. unit training at a combined training center. The location where one or more Services conduct training to meet specific training requirements, test new methodologies, and receive independent training evaluations. unit training at a designated training area. The geographic area in that unit training is conducted. The training area can be described as an installation, an area of a city, other public land, or a body of water. unit training. All or part of a unit accomplishing training objectives at a location other than the permanent duty location. Unit training includes exercises that have not received an official designation. U.S. domestic civil operation. Activities and measures taken by the Department of Defense to foster mutual assistance and support between the Department of Defense and any civil U.S. Government agency in planning for, preparing for, or applying resources for border patrol 16 GLOSSARY

17 augmentation and in response to the consequences of civil emergencies or attacks, including national security emergencies. 17 GLOSSARY