Personnel Processing (In-, Out-, Soldier Readiness, and Deployment)

Transcription

1 Fort Knox Regulation Personnel-General Personnel Processing (In-, Out-, Soldier Readiness, and Deployment) Department of the Army Headquarters United States Army Garrison Fort Knox, Kentucky February 2016 UNCLASSIFIED

2 Summary of Change Fort Knox Regulation Personnel Processing (In-, Out-, Soldier Readiness, and Deployment) This major revision dated, 4 February o Combines Fort Knox Regulation 600 3, Personnel Processing (Installation Inand Out-processing) and Fort Knox Regulation (Soldier Readiness Processing) (cover). o Adds The Personnel Processing Program responsibilities during in- and outprocessing, Soldier readiness processing, reverse Soldier readiness processing, and deployment processing (paragraph 1 4). o Adds The Personnel Processing Program standards (paragraph 1 5). o Adds the designated agencies and units to the structure of The Personnel Processing Program (paragraph 1 6) o Updates processing procedures for in-processing, to include Soldiers stationed remotely and reintegrating upon return from deployment (chapter 2). o Updates procedures for out-processing, to include Soldiers stationed remotely and demobilizing from Fort Knox (chapter 3). o Updates procedures for Soldier readiness processing, reverse Soldier readiness processing, and deployment processing (chapter 4). FK Reg February 2016 i

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4 Suggested Improvements. Personnel are invited to send comments and suggested improvements on Department of the Army (DA) Form 2028 (Recommended Changes to Publications and Blank Forms) through command channels to the Chief, Military Personnel Division (MPD) (IMKN HRM), 70 Pershing Drive, building 1378, Fort Knox, Kentucky Distribution. Distribution of this regulation is intended for Headquarters (HQ) USACC and subordinate units, and major units, directorates, agencies, and Partners in Excellence on this installation. This regulation is available in electronic format only on the Fort Knox Homepage at *This regulation supersedes Fort Knox Regulation 600 3, Personnel Processing (Installation In- and Out-processing) 7 January 2004 and Fort Knox Regulation (Soldier Readiness Processing) 2 March Contents (Listed by paragraph and page number) Chapter 1 Introduction, page 1 Purpose 1 1, page 1 References 1 2, page 1 Explanation of abbreviations and terms 1 3, page 1 Responsibilities 1 4, page 1 The Personnel Processing Program standards 1 5, page 6 The Personnel Processing Program structure 1 6, page 8 The Process Control Station 1 7, page 10 Chapter 2 In-Processing, page 10 General in-processing requirements 2 1, page 10 In-processing reporting requirements Soldiers stationed on Fort Knox 2 2, page 11 In-processing reporting requirements Soldiers stationed remotely 2 3, page 11 Installation in-processing requirements Soldiers stationed on Fort Knox 2 4, page 12 Installation in-processing requirements Soldiers stationed remotely 2 5, page 13 Unit in-processing requirements 2 6, page 14 Chapter 3 Out-Processing, page 15 General out-processing requirements 3 1, page 15 Installation out-processing requirements Soldiers stationed on Fort Knox 3 2, page 16 Installation out-processing requirements Soldiers stationed remotely 3 3, page 19 Unit out-processing requirements 3 4, page 20 Chapter 4 Soldier Readiness Program and Deployment Processing, page 20 Soldier Readiness Program 4 1, page 20 Deployment and Reconstitution Tracking Software 4 2, page 21 FK Reg February 2016 iii

5 Soldier readiness processing 4 3, page 22 Soldier readiness processing validation 4 4, page 23 Temporary change of station orders 4 5, page 23 Deployment manifest 4 6, page 23 Redeployment processing 4 7, page 24 Appendix A References Section I Required Publications, page 25 Section II Related Publications, page 25 Section III Prescribed Forms, page 26 Section IV Referenced Forms, page 28 Table List Table 1 1: The Personnel Processing Program structure, page 8 Table 2 1: Installation day one in-processing requirements Soldiers stationed on Fort Knox, page 12 Table 2 2: Installation final day in-processing requirements Soldiers stationed on Fort Knox, page 13 Table 2 3: Installation in-processing requirements Soldiers stationed remotely, page 13 Table 3 1: Installation out-processing briefing requirements, page 16 Table 3 2: Installation out-processing documentation requirements, page 17 Glossary iv FK Reg February 2016

6 Chapter 1 Introduction 1 1. Purpose This regulation prescribes the personnel processing requirements to include in- and outprocessing (IOP) for permanent change of station (PCS), transition, and extended temporary duty (TDY) of 90 days or more. It also provides installation policies for the Deployment Cycle Support (DCS) process, Soldier Readiness Processing (SRP), deployment processing, temporary change of station (TCS), unit readiness validation, redeployment, reverse SRP, and demobilization processing requirements References Required and related publications and prescribed and referenced forms are listed in appendix A Explanation of abbreviations and terms Abbreviations and special terms used in this regulation are explained in the glossary Responsibilities a. Directorate of Human Resources (DHR) will (1) Serve as the proponent for this regulation. (2) Establish the Personnel Processing Program and provide a framework to bring together designated agencies and unit staff in support of Soldiers, Department of the Army Civilians (DACs), Families, and contractors under the leadership of the Chief, Military Personnel Division (MPD). (3) Serve as the approving authority responsible to designate agencies to participate in personnel processing requirements. (4) Ensure Soldier Life Cycle Plan transition requirements and training are integrated into installation IOP procedures IAW Department of the Army (DA) regulations and Fort Knox established policies. (5) Establish the use of Installation Support Modules (ISM) for designated agencies. Assign primary and alternate installation system administrators to grant access and provide training to users initially and upon request. (6) Ensure personnel processing requirements are accurately and completely identified in this regulation to process Soldiers and their Families, DACs, and contractors efficiently and expeditiously. (7) Ensure the Process Control Station (PROC CS) utilizes ISM to pre-clear designated agencies to the maximum extent. (8) Establish the use of Deployment and Reconstitution Tracking Software (DARTS) during SRP and reverse SRP. Assign primary and alternate installation system administrators to grant access and provide training initially and upon request. (9) Maintain a database capable of tracking deployment operations and producing required situation reports. (10) Conduct IOP, SRP, and reverse SRP, as required. (11) Conduct IOP, SRP, and reverse SRP mandatory briefings and training, as required. FK Reg February

7 (12) Utilize ISM during IOP; ensure accurate and timely input. (13) Utilize Deployment and Reconstitution Tracking Software (DARTS) during SRP; ensure accurate and timely input. (14) Develop internal procedures to ensure processing requirements are met and implemented consistently. b. Directorate of Plans, Training, Mobilization, Security (DPTMS) will (1) Assume overall responsibility for deployment processing on the installation. (2) Task designated agencies and units to support SRP, reverse SRP, and deployment missions. (3) Plan, coordinate, and chair regularly scheduled in-progress reviews, battle update briefs, and after action reviews with supporting designated agencies and units in reference to deployment and redeployment processing. (4) Publish the movement order directing the deployment of unit personnel and equipment. (5) Conduct out-processing, SRP, and reverse SRP, as required. (6) Utilize DARTS during SRP; ensure accurate and timely input. (7) Utilize ISM during IOP; ensure accurate and timely input. (8) Develop internal procedures to ensure processing requirements are met and implemented consistently. c. Directorate of Emergency Services (DES) will (1) Conduct IOP and SRP, as required. (2) Deliver support to incoming Soldiers reporting to the installation after normal duty hours. (3) Utilize ISM during IOP; ensure accurate and timely input. (4) Utilize DARTS during SRP; ensure accurate and timely input. (5) Develop internal procedures to ensure processing requirements are met and implemented consistently. d. Directorate of Family and Morale, Welfare and Recreation (DFMWR) will (1) Conduct IOP, SRP, and reverse, as required. (2) Conduct IOP, SRP, and reverse SRP mandatory briefings and training for Soldiers, as required. (3) Utilize ISM during IOP; ensure accurate and timely input. (4) Utilize DARTS during SRP; ensure accurate and timely input. (5) Develop internal procedures to ensure processing requirements are met and implemented consistently. e. Directorate of Public Works (DPW) will (1) Conduct IOP, as required. (2) Utilize ISM during IOP; ensure accurate and timely input. (3) Develop internal procedures to ensure processing requirements are met and implemented consistently. f. Religious Service Office (RSO) will (1) Conduct SRP and reverse SRP, as required. (2) Conduct SRP and reverse SRP mandatory briefings and training, as required. (3) Utilize DARTS during SRP; ensure accurate and timely input. 2 FK Reg February 2016

8 (4) Develop internal procedures to ensure processing requirements are met and implemented consistently. g. Staff Judge Advocate (SJA) will (1) Conduct SRP and reverse SRP, as required. (2) Conduct SRP and reverse SRP mandatory briefings and training, as required. (3) Utilize DARTS during SRP; ensure accurate and timely input. (4) Develop internal procedures to ensure processing requirements are met and implemented consistently. h. Logistics Readiness Center (LRC) will (1) Conduct IOP, SRP, and reverse SRP, as required. (2) Provide timeline annex to the movement order directing the deployment of unit personnel and equipment. (3) Utilize ISM during IOP; ensure accurate and timely input. (4) Utilize DARTS during SRP; ensure accurate and timely input. (6) Develop internal procedures to ensure processing requirements are met and implemented consistently. i. Better Opportunities for Single Soldiers (BOSS) will (1) Conduct in-processing, as required. (2) Develop internal procedures to ensure processing requirements are met and implemented consistently. j. Civilian Personnel Advisory Center (CPAC) will (1) Conduct SRP for individual DACs, as required. (2) Assist in resolving situations where DACs are verified as nondeployable. (3) Develop internal procedures to ensure processing requirements are met and implemented consistently. k. Comprehensive Soldier and Family Fitness (CSF2) will (1) Conduct in-processing, as required. (2) Conduct in-processing briefings and training, as required. (3) Develop internal procedures to ensure processing requirements are met and implemented consistently. l. Defense Military Pay Office (DMPO) will (1) Conduct IOP, SRP, and reverse SRP, as required. (2) Conduct IOP, SRP, and reverse SRP briefings and training, as required. (3) Utilize ISM during IOP; ensure accurate and timely input. (4) Utilize DARTS during SRP; ensure accurate and timely input. (5) Develop internal procedures to ensure processing requirements are met and implemented consistently. m. Medical Department Activity (MEDDAC) will (1) Establish behavioral health policies and guidance on directing medical stabilization prior to Soldiers transitioning or departing on PCS IAW AR , Standards of Medical Fitness (*RAR 003, 08/04/2011). (2) Serve as the medical approving authority for deletion, deferment, or reassignment for Soldiers who require additional time for medical stabilization prior to Soldiers transitioning or departing on PCS IAW AR , Standards of Medical Fitness. FK Reg February

9 (3) Conduct IOP, SRP, and reverse SRP, as required. (4) Utilize DARTS during SRP; ensure accurate and timely input. (5) Develop internal procedures to ensure processing requirements are met and implemented consistently IAW local and U.S. Army Medical Command (MEDCOM) policy. n. Dental Activity (DENTAC) will (1) Conduct IOP, SRP, and reverse SRP, as required. (2) Utilize DARTS during SRP; ensure accurate and timely input. (3) Develop internal procedures to ensure processing requirements are met and implemented consistently. o. Army and Air Force Exchange Service (AAFES) will (1) Conduct out-processing, as required. (2) Utilize ISM during out-processing; ensure accurate and timely input. (3) Develop internal procedures to ensure processing requirements are met and implemented consistently. p. Fort Knox Federal Credit Union (FKFCU) will (1) Conduct out-processing, as required. (2) Develop internal procedures to ensure processing requirements are met and implemented consistently. q. Reserve Component Career Counselors will (1) Conduct out-processing, as required. (2) Utilize ISM during out-processing; ensure accurate and timely input. (3) Develop internal procedures to ensure processing requirements are met and implemented consistently r. Commanders/directors will (1) Implement administrative and command provisions IAW AR , Standards of Medical Fitness and refer Soldiers to the Department of Behavioral Health prior to transitioning or departing on TDY or PCS, as required. (2) Notify the PROC CS and installation Reassignment Office of changes in Soldier eligibility for transitioning or departing on PCS. (3) Provide Soldiers adequate time to process and conduct required activities and appointments. This should include minimizing family separation during the period the family is settling in at the new duty station (that is, avoid field duties and temporary duty). (4) Ensure Soldiers properly conduct IOP, SRP, and reverse SRP requirements. (5) Ensure Soldiers fully participate in the Soldier for Life Cycle Plan and meet transition requirements. (6) Ensure each incoming Soldier is appointed a sponsor within 10 calendar days after alerted of the gain and that all requirements for the Total Army Sponsorship Program are met. (7) Ensure sponsors are given reasonable duty time and administrative support to perform sponsorship duties. (8) Ensure Soldiers maintain level 1 SRP standards of readiness and resolve nondeployable conditions prior to deployment validation date. (9) Maintain access to Medical Protection System (MEDPROS) and DARTS to monitor the medical and SRP status of Soldiers. 4 FK Reg February 2016

10 (10) Maintain an updated deployment packet for each Soldier assigned to a Forces Command (FORSCOM) unit. (11) Comply with the current Fort Knox Deployment Standard Operating Procedures (SOP). (12) Ensure deploying individuals have required items prior to reporting to the PROC CS for processing. (13) Initiate and continue to update DA Form 7631 (Deployment Cycle Support (DCS) Checklist) for each Soldier and DAC through completion. (14) Ensure Soldiers and DACs complete processing NLT 30 days from redeployment date or first day of scheduled leave, whichever comes first. (15) Provide personnel support for each Personnel Services Deliver Redesign (PSDR) unit conducting SRP and reverse SRP. (16) Develop internal procedures to ensure processing requirements are met and implemented consistently. s. Sponsors will (1) Greet incoming Soldiers and Family members upon arrival to the installation. (2) Familiarize incoming Soldiers and Family to the unit and Fort Knox community in addition to formal orientation briefings the Soldiers and Family members receive during in-processing. t. Individual Soldiers will (1) Conduct personnel processing requirements, as required. (2) Process in duty uniform. (3) Report to mandatory briefings and conduct requirements no later than (NLT) the scheduled time, or notify the PROC CS or unit commander or S1 of issues. u. ISM designated agencies will (1) Ensure a sufficient number of staff are trained on procedures to prevent Soldiers from physically processing an agency when unnecessary. (2) Provide timely information to the ISM system administrator when users no longer have a requirement for access and when new users request privileges. (3) Maintain agency information in ISM and ensure it is current at all times. (4) Develop processing procedures IAW Fort Knox policy and guidance received from the ISM system administrator and PROC CS. (5) Conduct processing requirements NLT 48 hours from when the Soldier is entered into ISM, or as requested by the PROC CS. Designated agencies are encouraged to check ISM at least twice daily to ensure requirements are met. (6) Provide remarks in ISM for the PROC CS to determine the valid requirement for Soldiers to physically process the agency, as required. (7) Validate completion of in- and out-processing requirements via ISM or applicable processing record. (8) Receive approval from the Chief, MPD prior to discontinued use of ISM. v. DARTS designated agencies will (1) Ensure immediate updates to DARTS to reflect the deployability status of each Soldier. (2) Ensure a sufficient number of staff are trained on procedures. (3) Provide timely information to the DARTS system administrator when users no longer have a need for access and when new users request privileges. FK Reg February

11 (4) Maintain agency user information in DARTS and ensure it is current at all times. (5) Develop processing procedures IAW Fort Knox policy and guidance received from the DARTS system administrator and Chief, MPD. (6) Develop a backup system in order to accurately input a Soldier s SRP status in the event that DARTS is unavailable The Personnel Processing Program standards a. In-processing. (1) Soldiers assigned, attached, or with duty to Fort Knox for 30 days or more, including RC Soldiers on a contingency or operational support mission, will be welcomed and in-processed onto Fort Knox and the gaining unit. (2) Designated agencies and unit staff will participate in processing requirements. (3) Designated agencies and commanders will ensure Soldiers meet assignment eligibility. Staff will identify deficiencies, arrange corrective actions as necessary, and provide a status report to the gaining commander. (4) Commanders will provide Soldiers five duty days to conduct installation processing requirements. (5) Designated agencies will conduct processing briefings, counselings, and training requirements IAW DA and Fort Knox policies. (a) Newcomer Orientation will be conducted at least once a month. (b) CSF2 training will be conducted at least twice a month. (c) Finance briefings will be conducted at least twice a week. (d) Agencies will submit updates to regularly scheduled requirements to the PROC CS upon notification of any change in requirement. (e) The PROC CS will provide timely updates to unit commanders and S1s and publish changes via electronic mail ( ) and KNOXINFO upon notification of changes in requirements. (6) Designated agencies will utilize ISM as the standard web-based system to conduct in-processing requirements online to the maximum extent possible to prevent unnecessary processing. (7) Commanders will ensure Soldiers conduct level 1 SRP during unit inprocessing. (8) Soldiers will process in duty uniform. b. Out-processing. (1) Soldiers assigned, attached, or with duty to Fort Knox for 30 days or more, including RC Soldiers on contingency or operational support mission, will out-process the installation prior to departing on PCS, transitioning from active duty (AD), or departing on extended TDY assignments projected to last 90 days or more. In the context of this regulation, transitioning means all Soldiers being discharged, separated, retired, transferred to another service or component, or released from AD (REFRAD). This includes those absent or unavailable and from one duty station to another. (2) Designated agencies and unit staff will participate in processing requirements. (3) Designated agencies and organizations will ensure Soldiers meet 6 FK Reg February 2016

12 assignment eligibility prior to departing on PCS. Staff will identify deficiencies and provide a status report to the losing and gaining commander. (4) Commanders will provide no less than 5 and up to 10 duty days for Soldiers to conduct installation processing requirements. This time does not include departure actions with extended lead times, e.g. shipping household goods or conducting unscheduled TDY. (a) Soldiers receiving medical separations, administrative separations, or orders outside the specified periods will contact the unit S1 immediately following receipt of orders to coordinate attendance of briefings and submission of documents to the PROC CS. Soldiers will be out-processed expeditiously. (b) Commanders will ensure Soldiers separating through the Integrated Disability Evaluation System (IDES) are separated no earlier than (NET) five duty days after receipt of the Physical Disability Information Report (PDIR). (c) Commanders will provide Soldiers separating due to administrative reasons five duty days to conduct installation out-processing. (d) Commanders will ensure Soldiers separating from service under chapters 9, 10, 11, and 13 are escorted when conducting out-processing requirements. (5) Soldiers will process in duty uniform. (6) Designated installation agency will ensure processing briefings, counselings, and training requirements are accomplished IAW DA and Fort Knox policies. (a) Installation reassignment briefings will be conducted at least once a week. (b) Installation out-processing briefings will be conducted at least twice a month. (c) Installation pre-separation briefings will be conducted at least once a month. (d) Installation pre-retirement briefings will be conducted at least once a month. (e) Soldier For Life Transition Assistance Program (SFL TAP) pre-separation briefings will be conducted at least twice a week. (f) Finance briefings will be conducted at least twice a week. (g) Installation Transportation Office (ITO) briefings will be conducted at least twice a week. (h) Designated agencies will submit updates to processing requirements to the PROC CS upon notification of the change in requirement. (i) The PROC CS will provide timely updates to unit commanders and S1s and publish changes via and KnoxInfo upon notification of change in requirement. (7) Designated agencies will utilize ISM as the standard web-based system to conduct out-processing requirements online to the maximum extent possible to prevent unnecessary processing at designated agencies. (8) Commanders will conduct level 1 SRP on all Soldiers during unit outprocessing. (9) Designated agencies will identify debts owed to the U.S. government prior to Soldiers departing the installation. (10) Determination of precedence of disability evaluation to other separation, REFRAD, or retirement action will be identified prior to the Soldier departing the losing unit. c. SRP. (1) Commanders and designated agencies will conduct processing IAW the Fort Knox Deployment SOP. FK Reg February

13 (2) Commanders will (a) Conduct level 1 SRP on all in- and out-processing Soldiers. (b) Conduct annual SRP on all assigned and attached Soldiers. (c) Conduct pre-deployment SRP to identify and resolve nondeployable issues prior to deployment SRP. (d) Conduct deployment SRP NET 60 days prior to projected deployment date. (3) Individuals will conduct deployment SRP NET 60 days prior to projected deployment date. (4) Individual Reserve Component (RC) Soldiers on United States Code (U.S.C.) orders will conduct deployment SRP on the first duty day after arrival on the installation. (5) DARTS will be utilized as the system of record to validate readiness status during individual and unit deployment. d. Reverse SRP. (1) Commanders and designated agencies will conduct processing IAW the Fort Knox Deployment SOP. (2) Soldiers returning from deployment will be welcomed and reintegrated onto Fort Knox and the assigned unit. (3) Commanders will (a) Place individuals on pass upon redeployment, at the discretion of the commander. (b) Initiate reverse SRP on the first duty day after the pass end date. (c) Ensure Soldiers process through reverse SRP on a five day cycle, working half days. (4) Individuals will initiate reverse SRP within three duty days upon redeployment and conduct processing requirements NLT 30 days of redeployment. (5) Individual RC Soldiers brought on AD under U.S.C orders for a minimum of 30 days will conduct reverse SRP as part of the demobilization process prior to REFRAD The Personnel Processing Program structure Designated agencies and unit staff will provide support during IOP, SRP, reverse SRP, and deployment processing as indicated in table 1 1 below. Table 1 1 The Personnel Processing Program structure Designated Agency Inprocessing Out processing ISM SRP Reverse SRP DENTAC Ireland Army Community Hospital (IACH) Dental Clinic X X X X X Jordan Dental Clinic X X X X X DES Law Enforcement Division (LED) Provost Marshal X X X X X DFMWR Army Community Service (ACS) X X X X X X Army Emergency Relief (AER) X X Barr Library X X Child, Youth, and School Services (CYSS) X X X DARTS 8 FK Reg February 2016

14 Table 1 1 The Personnel Processing Program structure (continued) Inprocessing Designated Agency DHR Out processing Army Continuing Education Services (ACES) X X X Army Substance Abuse Program (ASAP) X X X X ISM SRP Reverse SRP Casualty Assistance Center (CAC), MPD X X Installation ID Card Facility, MPD X X X X X X Installation Voting Assistance Office (IVAO), MPD X X X X X Plans and Operations Branch, MPD X X X Process Control Station (PROC CS), MPD X X X X X X Soldier for Life Transition Assistance Program (SFL TAP), MPD X X X X X X Total Army Sponsorship Program (TASP), MPD X X X Transition Services Branch, MPD X X DMPO Defense Military Pay Office (DMPO) X X X X X X DPTM&S Visual Information Center X X Security Division X X Training Aids Support Center (TASC) X X DPW Housing Services Office Knox Hills (on-post housing) X X Housing Services Office RCI (off-post housing) X X Single Soldier Quarters (SSQ) X X LRC Central Issue Facility (CIF) X X X X X Installation Transportation Office (ITO) X X X X X X MEDDAC Adult Health Clinic Behavioral Health Clinic X X X X X Central Exams Environmental Health Office X X X Family Advocacy Program (FAP) X X X Medical Readiness Clinic X X X X X Out-patient Services X X Patient Services Center X X Veterinary Treatment Facility X X RSO Religious Services Office X X X SJA Legal Assistance Office X X X UNIT BN S3 or higher Security Manager X X X X (PSDR) S1 X X X X OTHERS Army and Air Force Exchange Service (AAFES) X X Better Opportunities for Single Soldiers (BOSS) Civilian Personnel Advisory Center (CPAC) X X Commissary Comprehensive Soldier and Family Fitness (CSF2) Fort Knox Federal Credit Union (FKFCU) X X X X X (RC) X (RC) X DARTS X (RC) X (PSDR) FK Reg February

15 Table 1 1 The Personnel Processing Program structure (continued) Inprocessing Designated Agency Out processing IHG Army Hotels X Reserve Component Career Counselor X X ISM SRP Reverse SRP DARTS 1 7. The Process Control Station a. The PROC CS operates under the general management of the Chief, MPD and provides a framework to bring together designated agencies and unit staff in support of personnel processing. b. The PROC CS is located in Rockenbach Hall, 159 Blackhorse Regiment Avenue, building 2020, Fort Knox, Kentucky, Customer service hours of operation are Monday through Thursday and Friday. The PROC CS is closed on weekends, federal holidays, and Garrison training holidays, but may be operational during emergencies or in support of a no-notice SRP. The PROC CS may be contacted at (502) c. The PROC CS will service Soldiers on a first come first serve basis. Priority will be given to general officers, commanders in the grade of lieutenant colonel or higher, command sergeants major, and individuals with disability limitations that prohibit lengthy wait times. Unit S1s will contact the PROC CS to make desk side appointments for personnel in the aforementioned categories. d. The PROC CS will (1) Determine standardized processing requirements IAW the Chief, MPD and Fort Knox policies. (2) Coordinate with designated agencies, unit commanders and S1s, and Soldiers in order to ensure processing requirements are met. (3) Publish required amendment order, as required. (4) Schedule appointments for processing, as required. (5) Conduct individual and group briefings, as required. (6) Prepare necessary documents to ensure efficient and complete processing. (7) Respond to inquiries on processing and specific requirements for each designated agency, and provide timely assistance through-out the entire process. Chapter 2 In-Processing 2 1. General in-processing requirements a. Soldiers will process in duty uniform. b. Sponsors will be available during the entire process. c. Commanders and designated agencies will ensure processing requirements are met. d. Soldiers will be scheduled to attend an installation Newcomer Orientation Briefing on the first date available. 10 FK Reg February 2016

16 e. Soldiers will be scheduled to attend CSF2 training on the first date available by the CSF2. f. The PROC CS will coordinate with unit commanders, S1s, and Soldiers to ensure processing requirements are met within five duty days after the arrival of each Soldier. g. The PROC CS will individualize the process for each Soldier and pre-clear designated agencies to the maximum extent IAW Chief, MPD policy. h. The PROC CS will provide a current map and listing of designated agencies to guide the Soldier through the entire process. The listing will contain the current address, contact information, and hours of operation for each designated agency, at minimum. i. The PROC CS and unit S1s will conduct modified in-processing procedures to process Soldiers stationed remotely. Procedures will be based on the location of the Soldier and IAW local installation policy. j. The PROC CS will utilize the DA Form (In-Processing Personnel Record) to validate the completion of requirements. k. Soldiers reassigned between Fort Knox units, to include those remotely located, will not process through the PROC CS, but will process the gaining unit. l. Single Soldiers holding the rank of sergeant (SGT) and below will reside in the barracks unless an approved exception is signed by the Garrison Commander In-processing reporting requirements Soldiers stationed on Fort Knox a. Sponsors will greet the Soldier and Family upon arrival and be available during the entire process. b. Incoming Soldiers will terminate leave immediately upon arrival to Fort Knox. (1) Soldiers arriving during normal duty hours will report to the gaining assigned unit. (2) Soldiers arriving after normal duty hours will report to the assigned unit or the DES Military Police Desk, Thomas Hall, 481 Gold Vault Road, building 298, Fort Knox, Kentucky, (3) Soldiers on permissive TDY will report to the Knox Hills Housing Services Office, W. Chaffee Avenue, building 1383, Fort Knox, Kentucky, c. Soldiers and sponsors will report to the PROC CS to in-process on the next duty day following arrival (termination of leave) In-processing reporting requirements Soldiers stationed remotely Remotely stationed Soldiers reporting to Fort Knox to in-process will comply with chapter 2 2 above. Soldiers not reporting to Fort Knox will conduct requirements IAW the gaining unit commander and local installation policy. a. Sponsors will greet Soldiers and Family members upon arrival and be available during the entire process. b. Incoming Soldiers will terminate leave immediately upon arrival to the gaining assigned unit or make arrangements IAW unit or local installation policy. c. Soldiers will report to the unit S1 to in-process on the next duty day following arrival (termination of leave). FK Reg February

17 2 4. Installation in-processing requirements Soldiers stationed on Fort Knox a. Soldiers will report to the PROC CS for day one of processing with the following documents: (1) Copy of assignment order and amendments, if applicable. (2) Original DA Form 31 (Request and Authority for Leave). (3) Copy of Leave and Earnings Statement (LES). (4) Dental records. (5) DA Form 5123 (In- and Out-processing Records Checklist), if prepared by losing unit. b. The PROC CS will account for documents or records that each Soldier is required to have in possession upon arrival and conduct sequenced tasks as outlined in table 2 1 below. Table 2 1 Installation day one in-processing requirements Soldiers stationed on Fort Knox Required Action 1 Terminate military leave on DA Form 31 2 Arrive Soldier in the Electronic Military Personnel Office (emilpo) 3 Update Soldier and Family personal data in emilpo 4 Publish amendments to order If required 5 Review/update DD Form 93 (Record of Emergency Data) 6 Review and update SGLV 8286 (Servicemembers Group Life Insurance Election and Certificate) and SGLV 8286A (Family Coverage Election and Certificate) 7 Complete DA Form 7415 (Exceptional Family Member Program (EFMP) 8 Assignment Coordination Sheet) Obtain key supporting documents (current LES) for Personnel and Finance Record Reviews in iperms (interactive Personnel Electronic Records Management System). 9 Create and provide ISM checklist 10 Schedule installation agency appointments and relay appointment information to Soldier 11 Provide installation agency information and requirements for scheduling mandatory training and briefings 12 Provide installation agency location sheet and map Remarks Verify termination of leave by DES, FHO, or unit if signed prior to arriving Unavailable documents must be submitted by the final day of processing Pre-clear designated agencies IAW Chief, MPD policy As required As required Soldier required to make appointments 13 Issue second set of ID tags New recruits or Soldiers reporting from Advanced Individual Training (AIT)/Officer Candidate School (OCS) only. Other requests will be sent through the unit S1. 14 Schedule final appointment and provide appointment slip to Soldier Appointment scheduled for day five of processing c. The PROC CS will conduct an individualized, comprehensive briefing for each Soldier on the ISM checklist and processing procedures. (1) The ISM checklist will clearly identify designated agencies Soldiers must physically process. (2) The PROC CS will explain the use of ISM by designated agencies and the possibility of physically processing through the agency if requirements cannot be met online. (3) The installation agency listing and map will be current at all times. d. Soldiers will conduct further in-processing on days 2 through 4. (1) Soldiers will report to mandatory briefings scheduled by the PROC CS NLT the scheduled appointment time, or notify the PROC CS or unit S1. 12 FK Reg February 2016

18 (2) Commanders will ensure adequate time is allowed for Soldiers and Sponsors to conduct in-processing requirements. (3) Sponsors will be available and provide assistance as needed. (4) Designated agencies utilizing ISM will clear Soldiers NLT 48 hours from when the Soldier is entered into ISM or annotate in ISM the requirement to physically process Soldiers. (5) The PROC CS will contact Soldiers NLT the end of the fourth day of processing if a designated ISM agency requires the Soldier to physically process through the location. e. Soldiers will report to the PROC CS for the final in-processing appointment on day five with the completed ISM checklist. f. The PROC CS will conduct tasks outlined in table 2 2 below to conduct final inprocessing requirements. Table 2 2 Installation final day in-processing requirements Soldiers stationed on Fort Knox Required Action 1 Review and validate completion of ISM checklist 2 Conduct Personnel Record Review in iperms 3 Conduct Finance Record Review iperms 4 Provide validated DA Form to Soldier Remarks g. Soldiers will provide a copy of the validated DA Form to the unit S1. h. The PROC CS will report each Soldiers failure to meet the installation inprocessing requirements to the unit commander, S1, and the Chief, MPD NLT the end of each week. The PROC CS will establish a report date to conduct requirements and follow up until complete. i. Commanders will ensure Soldiers report to the PROC CS to conduct requirements by the suspense date established Installation in-processing requirements Soldiers stationed remotely Remotely stationed Soldiers processing on Fort Knox will comply with chapters 2 2 and 2 4 above. Soldiers not processing on Fort Knox will conduct requirements through the unit S1 IAW Fort Knox and local installation policy. a. Day one of processing begins when Soldiers report to the unit S1 or local installation. b. Unit S1s will account for documents or records that each Soldier is required to submit upon arrival and will schedule an appointment with the PROC CS to conduct a Personnel and Finance Record Review. c. The PROC CS and unit S1s will accomplish tasks identified in table 2 3 below within five duty days of the Soldier s reporting date. Table 2 3 Installation in-processing requirements Soldiers stationed remotely Required Action Responsibilities 1 Terminate military leave on DA Form 31 S1 Provide copy to PROC CS on day one 2 Arrive Soldier in emilpo S1 3 Update Family and Soldier personal data in emilpo S1 FK Reg February

19 Table 2 3 Installation in-processing requirements Soldiers stationed remotely (continued) Required Action Responsibilities 4 Review/update DD Form 93 S1 Provide copy to PROC CS 5 Complete DA Form 7415 S1 6 Schedule briefings and appointments for the Soldier and provide appointment S1 information to Soldier IAW local installation policy 7 Schedule Personnel and Finance Record Reviews with the PROC CS S1 8 Review/update SGLV Form 8286 and SGLV 8286A S1 Provide copies to PROC CS 9 Submit Duty Position Memorandum with paragraph and line number S1 Provide copy to PROC CS 10 Provide installation agency information and requirements to Soldiers in order to schedule mandatory training and briefings 11 Provide in-processing designated agencies location map and sheet S1 Soldier will schedule appointments S1, if applicable, IAW local installation policy S1 Provide copies to PROC CS 12 Obtain key supporting documents (current LES) for Record Review in iperms and schedule Record Reviews appointment with the PROC CS. 13 Conduct Personnel Record Review in iperms PROC CS will conduct on day five 14 Conduct Finance Record Review iperms PROC CS will conduct on day five 15 Publish amendments to order as required PROC CS will conduct on day five 16 Issue second set of ID tags (new recruits, Soldiers reporting from AIT/OCS) Soldier must visit local ID Card Facility. S1 respons bility to verify. 17 Schedule final in-processing appointment If applicable, appointment will be scheduled IAW local installation policy d. The unit S1 will validate completion of local installation requirements and provide verification of completion to the PROC CS NLT day five of processing or IAW local policy. e. The PROC CS will validate completion of Fort Knox installation processing requirements and provide verification to the unit S1 NLT duty day five of processing. f. The PROC CS will report each Soldier s failure to meet Fort Knox processing requirements to the unit commander, S1, and the Chief, MPD NLT the end of each processing week. The PROC CS will establish a suspense date for Soldiers and unit S1s to conduct the remaining requirements and follow up until complete. g. Commanders will ensure Soldiers or units S1s submit requirements to the PROC CS to conduct requirements by the suspense date established Unit in-processing requirements a. Units will accomplish at least the requirements specified on the DA Form and contained within DA PAM (Personnel Processing (In-, Out-, Soldier Readiness, and Deployment Cycle Support)). b. Commanders will (1) Ensure Soldiers conduct Soldier Life Cycle Plan requirements during processing and at various touch-points while assigned or attached as required. (2) Conduct level 1 SRP on each incoming Soldier. Unit S1s will conduct a final check of every Soldier utilizing DA Form 7425 (Readiness and Deployment Checklist) to ensure nondeployable conditions are identified, appointments are made to correct deficiencies, and the unit commander is notified. (3) Continually monitor the readiness status of all Soldiers in the unit. (4) Notify the Fort Knox CPAC of military personnel who will supervise DACs. 14 FK Reg February 2016

20 c. Unit Security Managers will initiate appropriate security clearance or background investigation requirements. d. Soldiers will complete the sponsorship in-processing survey within 90 days of arrival to the unit. Chapter 3 Out-Processing 3 1. General out-processing requirements a. Soldiers will process in duty uniform. b. Designated agencies will conduct briefings IAW regulatory requirements. c. The PROC CS will schedule the final out appointment two duty days prior to the Soldier s scheduled departure date. d. The PROC CS will individualize the process for each Soldier and pre-clear designated agencies to the maximum extent IAW Chief, MPD policy. e. The PROC CS will provide a current map and listing of designated agencies to guide the Soldier through the process. The listing will contain the current address, contact information, and hours of operation of each agency. f. The PROC CS and unit S1 will conduct modified processing procedures for remotely stationed Soldiers and Soldiers departing on extended TDY for 90 or more days. Procedures will be based on the location of the Soldier and IAW local installation policy. g. The PROC CS will coordinate with the unit commander, S1, and each Soldier to ensure processing requirements are met NLT two duty days prior to the scheduled departure date. h. The PROC CS will utilize the DA Form (Installation Clearance Record), to validate the completion of requirements. i. The PROC CS will prepare a DA Form 5123 to account for documents or records that each Soldier is required to have in possession upon arrival to the gaining unit, if applicable. j. Soldiers reassigned between Fort Knox units, to include those remotely located, will not process through the PROC CS, but will process the losing unit. k. Commanders will ensure Soldiers departing on PCS are assigned a sponsor. l. Soldiers who fail to meet requirements prior to established timeframes may experience a delay out-processing. m. The servicing Military Treatment Facility (MTF) will maintain Soldier and dependent treatment records. (1) Soldiers may request a copy of the treatment records at least 30 days but no more than 45 days prior to departing the installation. (2) The MTF will send treatment records to the gaining MTF upon completion of a DD Form 877, Request for Medical/Dental Records or Information, by the departing Soldier. n. Soldiers will conduct Soldier Life Cycle Plan transition requirements. FK Reg February

21 3 2. Installation out-processing requirements Soldiers stationed on Fort Knox a. The PROC CS will establish a database to track the completion of processing requirements for each Soldier. Tracking will begin upon notification of reassignment/ transition of each Soldier. b. RC unit S1s will provide the PROC CS a copy of the order for each outprocessing Soldier within five days of notification of reassignment/transition. c. Designated agencies will identify processing requirements to the PROC CS and notify the PROC CS immediately upon changes. d. Commanders will ensure Soldiers attend mandatory installation briefings and conduct mandatory counselings and training requirements within established timeframes as outlined in table 3 1 below and IAW Fort Knox policy. Timeframes below do not apply to Soldiers who are an unprogrammed loss. (1) Soldiers who are an unprogrammed loss will contact the unit S1 and SFL TAP immediately upon notification of separation. (2) Unit S1s will contact the PROC CS to identify out-processing requirements and timelines. Table 3 1 Installation out-processing briefing requirements Category Description Remarks Soldier will contact the SFL TAP at least 13 months prior to separation date to schedule an appointment and initiate SFL TAP requirements, including the completion of a Preseparation briefing DD Form 2648 (Pre-separation counseling checklist for Active Component, Full Time Support (FTS), and Reserve Program Administrator (RPA) SFL TAP Pre-Separation Briefing Service Members) or DD Form (Transition Assistance Program Checklist for Deactivating/ Demobilizing National Guard and Reserve Service Members) in person at the SFL-TAP Center or online at Soldier may attend up to 18 months prior and continue services for 6 months after separation. Soldiers transitioning from AD (excluding retirements) Initial counseling with SFL TAP counselor SFL TAP Department of Labor Employment Workshop Transition Orientation Class Veterans Administration Benefits Briefings I and II Installation Pre-Separation Briefing Transition Assistance Program Capstone Transportation Office Out-processing Briefing Installation Out-processing Briefing Conducted within two weeks of the SFL TAP preseparation briefing. Counselor will assist in answering questions about benefit areas, scheduling briefings and events, and providing authenticated DD Form 2648 or DD Form Soldier will attend NLT 9 months prior to separation. Workshop is five days long. Soldier will attend NLT 6 months prior to separation date. Schedule through the SFL-TAP office. Soldier will attend NLT 6 months prior to separation date. Schedule through the SFL-TAP office. Soldier will attend within 120 days of separation date. Briefings will be held once a month. Soldier will attend briefing NLT 120 days prior to separation date. Soldier must have DD Form 2958 and Career Readiness Standards documentation with them to attend. Briefings will be held on the 2 nd and 4 th Mondays of the month. Soldier will schedule an appointment after receipt of order Soldier will attend days prior to departure date. Briefings will be held twice a month. Finance (Military Pay) Out-processing Briefing Soldier will attend briefing on wa k-in basis after receipt of order. Briefings will be held several times a week. 16 FK Reg February 2016

22 Table 3 1 Installation out-processing briefing requirements (continued) Category Description Remarks Soldier will contact the SFL TAP at least 13 months prior to separation date to schedule an appointment and initiate SFL TAP requirements, including the completion of a Preseparation SFL TAP Pre-separation Briefing briefing DD Form 2648 or DD Form in person at the SFL-TAP Center or online at Soldier may attend up to two years prior Soldiers retiring from AD Soldiers departing on PCS Soldiers departing on extended TDY Initial Counseling with SFL TAP counselor SFL TAP Department of Labor Employment Workshop Veterans Administration Benefits Briefings I and II Installation Pre-retirement Briefing Transportation Office Out-processing Briefing Installation Out-processing Briefing Finance (Military Pay) out-processing briefing Installation Reassignment Processing Briefing Installation Out-processing Briefing Finance (Military Pay) Out-processing Briefing Transportation Office Out-processing Briefing Installation Out-processing Briefing and continue for life. Conducted within two weeks of the SFL TAP preseparation briefing. Counselor will assist in answering questions about benefit areas, scheduling briefings and events, and providing authenticated DD Form 2648 or DD Form Soldier will attend NLT 9 months prior to separation. Program is five days. Soldier will attend NLT 6 months prior to separation date. Schedule through the SFL-TAP office. Soldier will attend briefing on a walk-in basis after approval of retirement. Briefings will be held once a month. Soldier will schedule an appointment after receipt of order Soldier will attend days prior to departure date. Briefings will be held twice a month. Soldier will attend briefing on wa k-in basis after receipt of order. Briefings will be held several times a week. Upon receipt of Assignment Instructions/Levy Notification Soldiers will attend the Reassignment Processing Brief. Remotely located Soldiers may contact the Reassignment Branch to receive a briefing via . Soldier will attend days prior to departure date. Briefings will be held twice a month. Soldier will schedule appointment upon receipt of DA Form Soldier will schedule an appointment after receipt of order S1 will schedule an appointment with the PROC CS five duty days prior to the Soldier s departure date e. Commanders will ensure Soldiers submit required documentation identified in table 3 2 below through the unit S1 to the PROC CS at least 20 duty days prior to the scheduled departure date. Table 3-2 Installation Out-processing Documentation Requirements Category Description Remarks Out-processing data worksheet Provided during the out-processing briefing or by the S1 Copy of separation/retirement order, with amendments if required Soldiers transitioning from AD Soldiers departing on PCS DA Form 31 Army Transition Program Exit Survey DD Form 2648 DD Form DD Form 2958 Out-processing data worksheet Copy of reassignment order, with amendments if required DA Form 31 DD Form 1610 Permissive TDY dates will be included on the same form as ordinary leave, unless taken in increments Located at: AD only RC only Provided during the out-processing briefing or by the S1 If applicable FK Reg February