MEMORANDUM OF UNDERSTANDING

Transcription

1 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is entered into by and between the Florida Department of Management Services (FDMS), the Florida Department of Law Enforcement (FDLE), the Florida Division of Emergency Management (FDEM), and the Joint Task Force on State Agency Law Enforcement Communications (JTF) in furtherance of their respective duties under law for the purpose of management and administration of the Statewide Law Enforcement Radio System (SLERS). WHEREAS, pursuant to s , Florida Statutes (2011), FDMS is tasked with administration of the SLERS and bears the overall responsibility for the design, engineering, acquisition, and implementation of the system. FDMS is to consult and act in conjunction with FDLE and FDEM in implementing its powers and duties regarding the SLERS; and WHEREAS, also pursuant to s , Florida Statutes, the JTF is comprised of representatives of the various statewide law enforcement agencies and is created to advise FDMS of member-agency needs related to the planning, design and establishment of the SLERS; NOW THEREFORE, the parties agree as follows: As a duly authorized exercise of its powers and duties under s , Florida Statutes, and in consultation with and agreement by FDLE and FDEM as indicated by the signatures of those agency representatives below, revised Standard Operating Procedure 16 is established to govern the operational administration of the SLERS system and trust fund as between FDMS and the JTF. IN WITNESS WHEREOF, the parties have signed below on the dates indicated. Craig Nichols, Secretary Florida Department of Management Services Date signed: Jerry Bailey, Commissioner Florida Department of Law Enforcement Date signed: Bryan Koon, Director Florida Division of Emergency Management Date signed: Lt. Col. Greg Gibson Joint Task Force on State Agency Law Enforcement Communications Date signed: 1

2 Style Definition Formatted Table JOINT TASK FORCE SUBJECT: NUMBER: STATE STATEWIDE LAW ENFORCEMENT Joint Task Force Board SOP 16 RADIO SYSTEM Organization R-3 REFERENCE: AMENDS RES CINDSAME APPROVED BY JTF RESCINDED: EFFECTIVE DATE: New SOP to formalize JTF Board and JTF , JTF committee organization, roles, and Revised REVISED: responsibilities. 7/277127/04 REVISED: REVISED: Amended July 27, 2004 to merge the CAD CAD committee into the Joint Dispatch Oversight. Amended October 25, 2006 to replace the Joint APPROVED BY JTF BOARD R CHAIRMAN Dispatch Oversight with Regional User s and to reflect current Dept. of Management Services organization Amended, 2013 to formalize the relationship between the JTF Board and the Department of Management Services. Inserted Cells Definitions: State 1. Statewide Law Enforcement Radio System (SLERS): S) - Per s (1),709, F.S. authorizes the State of Florida, State Technology Office (STO)Department of Management Services to "acquire and implementadminister a statewide radio communications system to serve law enforcement units of state agencies, and to serve local law enforcement agencies through mutual aid channels." This shared system provides an 1. enterprise solution to facilitate communications among state law enforcement entities. 2. Joint Task Force Board (JTF) - Per s (2),709, F.S., the Joint Task Force on State Agency Law Enforcement Communications is an appointed eight-member board which is responsible for advising the State Technology OfficeDepartment of Management Services (DMS) "of member-agency needs forrelating to the planning, designing, and establishment of the jointstatewide communication system." 3. Agency - The term "Agency"Agency' is used to designate any Joint Task Force agency, 3. commission, or department including Statutory, Enterprisestatutory, enterprise-wide and Ex Officioex officio members of the JTF. Multiple sub-units of one categorical agency are considered one JTF agency The term "'" is used to designate any committee or other group appointed by and operating under the jurisdiction of the JTF Board. Sub-committees, regional committees or work groups may be appointed as necessary under s. 5. SLERS Strategic Plan - The SLERS Strategic Plan shall incorporate various technological JTF State Law Enforcement Radio System Inserted Cells Inserted Cells Inserted Cells

3 alternatives and develop proposed system and equipment changes. The SLERS Strategic Plan will define system attributes, desired coverage, and needed user feature functionality. The SLERS Strategic Plan will be developed by the Technical of the JTF in conjunction with DMS, FDLE, DEM, stake holders, and other resources, as requested by the Technical. Joint Task Force Board (see organization chart on page 3) 1. The Joint Task ForceJTF Board has eight members in accordance with s (2)(a),709, F.S. The Board is comprised of one member from each of the following agencies: Department of Business and Professional Regulation; Division of Alcoholic Beverages and Tobacco; Department of Highway Safety and Motor Vehicles; Division of Florida Highway Patrol; Department of Law Enforcement; Florida Fish and Wildlife Conservation Commission; Department of Environmental Protection; Division of Law Enforcement; Department of Corrections; Department of Financial Services, State Fire Marshal; and the Department of Transportation. Per s (2)(b),709, F.S. JTF Board members are appointed and serve at the pleasure of the appointing official of their agency. Formatted: Font: 11 pt, Not Expanded by / Condensed by Formatted: Font: Not Bold, Not Expanded by / Condensed by Formatted: Space Before: 0 pt, Line spacing: Double Formatted: Font: 9 pt, Not Bold, Not Expanded by / Condensed by Formatted: Justified, Indent: Left: 0", Hanging: 0.3", Right: 0", Space Before: 9 pt Formatted: Condensed by 0.1 pt Formatted: Condensed by 0.1 pt Formatted: Justified Formatted: Justified, Right: 0" Formatted: Condensed by 0.1 pt Formatted: Font: Not Bold, Condensed by 0.1 pt JTF State Law Enforcement Radio System - 2 -

4 2. 2. Per s (2)(c),709, F.S., the Joint Task ForceJTF shall elect a chair from among its members to serve a one-year term. A vacancy in the chair must be filled for the remainder of the unexpired term by an election of the JTF members Per s (2)(d),709, F.S., the JTF Board shall meet as necessary, but at least quarterly, at the call of the chair and at the time and place designated by him/her Per s (2)(b),709, F.S., any Board member may, upon notification to the chair prior to the beginning of any scheduled meeting, appoint an alternate to represent the member and vote on task force business in his or her absence. Membership and Terms: 1. The JTF Board establishes s or other work groups as necessary to meet the needs of the system and the JTF member agencies. The following committees are established: Standard Operating Procedures,; Technical, and Joint Dispatch Oversight Regional User s. Also, in accordance with SOP 1, a Security Manager and a Deputy Security ManagersManager are established. 2. Each JTF statutory agency is responsible for designating a representative to serve on each committee. OnlyEach JTF Statutory agenciesstatutory agency and the Office of Agricultural Law Enforcement of the Department of Agriculture will be allocated one no-proxy vote on each committee. and must have its member present to vote. An agency may have any reasonable number of representatives in attendance at meetings. The Security Manager or his/her representative, STODMS, and, as requested, the primary system 2. contractor will be assigned to each committee. 3. A Chair and Vice-Chair are elected annually by vote from nominations from the full committee. The terms shall be by calendar year. The Vice-Chair serves in the absence 3. of the Chair. 4. STODepartment of Management Services is the keeper of the committee representative roster as part of the master JTF mailing list. It is the agencies' obligation to keep STODMS notified of any committee representative changes. Agency representatives will be re-affirmed yearly. 5. Each Regional Communications Center will maintain a Regional User to resolve Joint Dispatch issues at the local level; Each SLERS Agency will appoint a member to the User at each Regional Communications Center. Each will elect a chair and vice-chair from the participating agencies. Regional User s will openly discuss issues and resolve them with the Regional Communications Center Commander. Issues not resolved by Regional User s will be referred to the FHP Deputy Director of Law Enforcement Support Services for resolution. Issues not resolved at that level may be directed to the JTF Board. Regional User members may continue to serve as reaffirmed by their agency. Formatted: Normal, Justified, Indent: Left: 0", Hanging: 0.31", No bullets or numbering Formatted: Justified, No bullets or numbering Formatted: Style 2, Right: 0", Space Before: 0 pt, No bullets or numbering Formatted: Font: 11 pt, Expanded by 0.5 pt Formatted: Justified, Space Before: 0 pt, After: 12 pt, Line spacing: At least 22.8 pt Formatted: Normal, Justified, Indent: Left: 0", Hanging: 0.25", Right: 0", Space Before: 0 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.3" + Indent at: 0.3", Tab stops: Not at 0.3" Formatted: Normal, Justified, Indent: Left: 0", Hanging: 0.25", Right: 0", Line spacing: Exactly 10.8 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.3" + Indent at: 0.3", Tab stops: Not at 0.3" Formatted: Indent: Left: 0", Hanging: 0.25", Right: 0", Space Before: 10.8 pt, Line spacing: Exactly 10.8 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.3" + Indent at: 0.3", Tab stops: Not at 0.3" Meetings: 1. A voting quorum is attained when a simple majority of possible Statutory Agencystatutory agency representatives is present. One attendee must be the Chair or Vice-Chair. JTF State Law Enforcement Radio System Formatted: Justified, Indent: Left: 0", Hanging: 0.25", Right: 0", Space Before: 0 pt, After: 12 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.3" + Indent at: 0.3", Tab stops: Not at 0.3"

5 2. The frequency of meetings is to be proposed by the Chair and passed by a vote. The recommended maximum interval between meetings is three months. 3. Meeting notifications are to be delivered via to the membership and publicly noticed in accordance with Chapter 286, F.S., The Government in the Sunshine Law. 4. meetings are considered working meetings. Discussion and work 4. may occur at any meeting, however no decisions or recommendations will be passed to the JTF Board unless a vote is taken and the minutes reflect that a quorum was present. Formatted: Normal, Justified, Indent: Left: 0", Hanging: 0.25", Right: 0", Space After: 12 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.3" + Indent at: 0.3", Tab stops: Not at 0.3" Formatted: Justified, Indent: Left: 0", Hanging: 0.25", Right: 0", Space Before: Auto, After: 12 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 1 + Alignment: Left + Aligned at: 0" + Tab after: 0.3" + Indent at: 0.3", Tab stops: Not at 0.3" Formatted: Condensed by 0.1 pt Formatted: Normal, Justified, Space After: 12 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, + Start at: 4 + Alignment: Left + Aligned at: 0" + Tab after: 0.25" + Indent at: 0.25", Tab stops: Not at 0.25" JTF State Law Enforcement Radio System - 4 -

6 5. 5. The Chair is responsible for developing accurate, brief minutes - and a list of attendees of each meeting. If possible, a copy is provided to all members for review prior to the next scheduled meeting. A copy of the minutes and attendees will be archived by the Chair and also provided to STODMS The JTF Chair, JTF Vice-Chair, Chair or Vice-Chair may call to order a non-scheduled meeting but such a meeting must be in accordance with the emergency provisions of Chapter 286, F. S. STATE TECHNOLOGY OFFICE Organization: Staff Support To JTF Board Advisory To JOINT TASK FORCE BOARD Security Manager And Deputy Security Managers Formatted: Justified, Indent: Left: 0", Hanging: 0.25", Right: 0", Space After: 12 pt Formatted: Condensed by 0.05 pt Formatted: Font: 11 pt, No underline, Not Expanded by / Condensed by Formatted: Font: Not Bold, No underline, Not Expanded by / Condensed by Standard Operating Procedures Technical Joint Dispatch Oversight and Regional s

7 Staff Support To Formatted: Left: 1.22", Right: 1.07", Top: 0.83", Bottom: 0.36" JTF Board Advisory To Security Manager And Deputy Security Managers DEPARTMENT OF MANAGEMENT SERVICES Roles and Standard Operating Procedures Sub JOINT TASK FORCE BOARD Responsibilities: Attached is a summary of the relative roles and responsibilities of the Joint Task Force. It is intended to provide a working understanding of the various components and, as a reference guide, is not to be considered a part of this SOP. It and may be amended as needed, at the discretion of the JTF Board, without amending the SOP.. Technical Regional User s Formatted: Font: 11 pt, Not Expanded by / Condensed by Formatted: Indent: Left: -0.19", Space Before: 0 pt, Line spacing: Double Formatted: Font: 11 pt, No underline, Not Expanded by / Condensed by Formatted: Font: 11 pt, Not Expanded by / Condensed by Formatted: Condensed by 0.1 pt Formatted: Indent: Left: -0.19", Right: 0", Space Before: 9 pt Formatted: Condensed by 0.05 pt Formatted: Condensed by 0.05 pt Formatted: Font: Arial, 9 pt JTF State Law Enforcement Radio System Revised 12/31/12

8 JTF State Law Enforcement Radio System JTF State Law Enforcement Radio System Revised

9 Joint Task Force Board and s Roles and Responsibilities Summary ( ) This is a reference guide of the relative roles and responsibilities of the Joint Task Force. It is intended to provide a working understanding of the various JTF components. Deleted Cells Split Cells Split Cells State Technology OfficeDepartm ent of Management Services Joint Task Force Board Sta Ope Proc Com Primary Role Formatted System Trustees of Proce " owner" Formatted and the system - and ope contract represent the expertis Formatted manager. needs and Formatted concerns of the "How Overall JTF agencies. the syste responsibility Formatted for Advises STO the design, Formatted Manag engineering, Provides counsel to of Comm acquisition Formatted and DMS on the planning, meeting implementation designing and records. of the Formatted system as establishmentenha defined Formatted in the Board ncement of approved SLERS the system. Strategic Formatted Plan. Management Formatted Review and Approve technology of Board Formatted Solutions for the meetings and users of the system. records. Formatted Table Approval of SLERS Legislative Deleted activities Cells Strategic Plan from related Formatted to SLERS. Technical. 8

10 Deleted Cells Report Formatted JTF Bo Reports to Governor Formatted JTF Technic agenciesagencies Authority S , Formatted S , At direc 709, F.S. 709, F.S. JTF Bo KEY ROLES AND RESPONSIBLITIES KEY ROLES AND RESPONSIBLITIES Policies, Policies, Standards and Guidelines and Operations and System Usage Department Formatted Formatted of DirectsJoint Task Force Sta Op Management Formatted Board Proc Services Establishes Com F Formatted Establishes Directs For th policies, Formatted committees as system procedures Formatted and needed. options standards for recomm use and Formatted operation Makes decisions to Boar of the system. Formatted and approves policies, standards Provides Formatted and guidelines for technical Formatted support to operational matters Board and for the users of the s. Formatted system. procedures and needed Overall Formatted Makes decisions For th responsibility Formatted and approves develop for ensuring proper matters for the and ma Formatted operation and users of the recomm maintenance Formatted of all system. to Boar system common Formatted equipment. 9 Deleted Cells Deleted Cells Deleted Cells

11 Com Guidelines Issues Project Scope, Objectives and Priorities standards for Makes Identifies Formatted: issues No Spacing Identifies issues and coordinates and coordinates resolution. Formatted: No Spacing resolution. Formatted: No Spacing Formatted: No Spacing Implements Provides project Formatted: scope, No Spacing approval of project objectives and scope, objectives, Formatted: No Spacing priorities. and priorities. Formatted: No Spacing Formatted: No Spacing, Indent: Left: 0" Department of Management Services Joint Task Force Board Ident and makesc resoluti Sta Op Proc Project Execution Coordinates with SLERS contractors. Provides review and input to DMS. 10

12 Com Budget and Finance use Formatted: No Spacing decisions reco Monitors Establish ations project Formatted finances. Tablepriorities and Provi Deleted Cells approves all Board a Projects enhancement Formatted: Font: Bold future needs projects for the and associated Formatted: No Spacing users of the operation of the system. Formatted: No Spacing system policies, Provides Formatted: No Spacing, standards Indent: and Left: 0", technical Space After: 0 pt guidelines for funding. operational Formatted: No Spacing matters Advises Formatted: JTF No Spacing, Supports Indent: DMS Left: 0", Board Space and After: 0 ptwith OPB and agencies Formatted: as No Spacing Legislature on all needed. issues relating to Formatted: No Spacing the system and the Consults Formatted: with No Spacing, trust fund. Space After: 0 pt OPB and Legislature Formatted: with No Spacing support tofrom Board. Board and s Formatted: No Spacing Communications Issues monthly status on enhancement projects, trust fund, and purchase orders. Provides input and feedback. Department of Management Services Joint Task Force Board Sta Op Proc 11

13 Use o Feature TASK EXAMPLES Contract Vendor Manage SLERS contracts. Approve contract deliverables Advocate for JTF agencies and the system. Approve SOPs. Advocate for JTF agencies and the system. Deve procedu Commi membe procedu Back check p and crit Signa code st Joint Task Identifies Monitors Force Board State Identifies Determines and Joint ' Task issues project s and finances Technology issues allocations and of Roles contributes and Projects Responsibilities to contributes M/A-COM to Force Board STO Office Identifies Budget and COM contract Identifies Provides input SOPs Standard Identifies Provides procedures input Technical for: Plans for impacts Joint of Identifies effectiveness Identify of System Plan and security plan JTF and Formatted: committees Left: 0.72", Right: 1.09", Top: issues Finance and Approve issues to Board and and Allocate to issues Board and and Regional Comm. prospective issues user and RCCs issues and secure funding proceduis Operating Dispatch Security Agencies 0.52", Respond Bottom: to 0.87", Section start: coordinates contract contributes MIA-COM to STO contributes membership to Centers and finances entities contributes to Ensure contribute to as needed Coordinate Continuous, requests for Footer distance from edge: 0.54", resolution resolutions future Summary needs resolutions credits deliverables resolutions credits Procedures resolutions procedures and addresses Oversight Develop resolutions dispatch center.resolutions Manager background Number information of columns: 6, Col #1 width: 2.13", Sets project and Provides associated Advises Board Recommend Advises Board Advocate Advises Board Background issues fleetmap ^ Advises Board readiness for Provide input checks and Col Provide #1 spacing: 0.19", Col #2 width: 0.92", scope, Standard objectives review funding Technical and input MIA-COM credit for JTF check procedures Plans for CAD Develop new system access Col input #2 spacing: and 0.24", Col #3 width: 1.07", Joint and priorities to STO Advises JTF Consults allocations agencies and and criteria finances and naming Advise SOP authorizations Col feedback #3 spacing: on 0.16", Col #4 width: 0.98", Operating Board and Dispatch System addresses JTF issues Col #4 spacing: 0.14", Col #5 width: 1.03", With OPB and Advocate for the system Signal and 10- conventions on Monitor system features Col #5 spacing: 1.3", Col #6 width: 0.99", Not Procedures Coordinates agencies Provides as Legislature Oversight JTF agencies Security code standards Agencies Evaluate radio signal and 10- Provides compliance Force and equal use column width with MIA-COM review needed and input and the system Communi- Plans and Provides input Manager Use of radio features codes standards review and input Provide to STO Review and features Analyze to CAD STO For the cations For the issues any For dispatch and feedback input and ystem, Coordinates system, Provides approve develops project-elated and CAD Provides Develops Provides use Provide input Provides feedback evelops State's efforts options options review and and input technology communica- services, decides review and input procedures review and input Decide and review on and input nd makes Monitors makes to STO solutions tions operational to Board and Joint accordance Task to Board Force and CAD use with feedback to Board and ecommendperformance of MIA-COM recommend- matters STO Board policies STO and procedures STO tions MIA-COM to Board and ations to Board s Develop list of Ensure JTF agencies needed and Roles Monitors and compliance by.. desired system, Responsibilities compliance with TASK their EXAMPLES users T enhancements F-'.r T Y Summary procedures { } _ii - Formatted: Left, Right: 0", Space After: 0 pt, Manage MIA- Approve Develop Analyze Monitor Develop A~ Participate in Line spacing: single - * x.., _ * T.*3 _.-. r 12

14 JOINT TASK FORCE SUBJECT: NUMBER: STATEWIDE LAW ENFORCEMENT Joint Task Force Board SOP 16 RADIO SYSTEM Organization R-3 REFERENCE: AMENDED: RESCINDED: EFFECTIVE DATE: New SOP to formalize JTF Board and JTF committee organization, roles, and REVISED: responsibilities. 7127/04 REVISED: REVISED: Amended July 27, 2004 to merge the CAD into the Joint Dispatch Oversight. Amended October 25, 2006 to replace the Joint APPROVED BY JTF BOARD R CHAIRMAN Dispatch Oversight with Regional User s and to reflect current Dept. of Management Services organization Amended, 2013 to formalize the relationship between the JTF Board and the Department of Management Services. Definitions: 1. Statewide Law Enforcement Radio System (SLERS) - Per s , F.S. authorizes the State of Florida, Department of Management Services to "acquire and administer a statewide radio communications system to serve law enforcement units of state agencies, and to serve local law enforcement agencies through mutual aid channels." This shared system provides an enterprise solution to facilitate communications among state law enforcement entities. 2. Joint Task Force Board (JTF) - Per s , F.S., the Joint Task Force on State Agency Law Enforcement Communications is an appointed board which is responsible for advising the Department of Management Services (DMS) "of member-agency needs relating to the planning, designing, and establishment of the statewide communication system." 3. Agency - The term "Agency' is used to designate any Joint Task Force agency, commission, or department including statutory, enterprise-wide and ex officio members of the JTF. Multiple sub-units of one categorical agency are considered one JTF agency The term "" is used to designate any committee or other group appointed by and operating under the jurisdiction of the JTF Board. Sub-committees, regional committees or work groups may be appointed as necessary under s. 5. SLERS Strategic Plan - The SLERS Strategic Plan shall incorporate various technological alternatives and develop proposed system and equipment changes. The SLERS Strategic Plan will define system attributes, desired coverage, and needed user feature functionality. The SLERS JTF State Law Enforcement Radio System Revised 12/31/12

15 Strategic Plan will be developed by the Technical of the JTF in conjunction with DMS, FDLE, DEM, stake holders, and other resources, as requested by the Technical. Joint Task Force Board (see organization chart on page 3) 1. The JTF Board has members in accordance with s , F.S. The Board is comprised of one member from each of the following agencies: Department of Business and Professional Regulation; Division of Alcoholic Beverages and Tobacco; Department of Highway Safety and Motor Vehicles; Division of Florida Highway Patrol; Department of Law Enforcement; Florida Fish and Wildlife Conservation Commission; Division of Law Enforcement; Department of Corrections; Department of Financial Services, State Fire Marshal; and the Department of Transportation. Per s , F.S. JTF Board members are appointed and serve at the pleasure of the appointing official of their agency. 2. Per s , F.S., the JTF shall elect a chair from among its members to serve a one-year term. A vacancy in the chair must be filled for the remainder of the unexpired term by an election of the JTF members. 3. Per s , F.S., the JTF Board shall meet as necessary, but at least quarterly, at the call of the chair and at the time and place designated by him/her. 4. Per s , F.S., any Board member may, upon notification to the chair prior to the beginning of any scheduled meeting, appoint an alternate to represent the member and vote on task force business in his or her absence. Membership and Terms: 1. The JTF Board establishes s or other work groups as necessary to meet the needs of the system and the JTF member agencies. The following committees are established: Standard Operating Procedures ; Technical, and Regional User s. Also, in accordance with SOP 1, a Security Manager and a Deputy Security Manager are established. 2. Each JTF statutory agency is responsible for designating a representative to serve on each committee. Each JTF statutory agency and the Office of Agricultural Law Enforcement of the Department of Agriculture will be allocated one vote on each committee and must have its member present to vote. An agency may have any reasonable number of representatives in attendance at meetings. The Security Manager or his/her representative, DMS, and as requested, the primary system contractor will be assigned to each committee. 3. A Chair and Vice-Chair are elected annually by vote from nominations from the full committee. The terms shall be by calendar year. The Vice-Chair serves in the absence of the Chair. 4. Department of Management Services is the keeper of the committee representative roster as part of the master JTF mailing list. It is the agencies' obligation to keep DMS notified of any committee representative changes. 5. Each Regional Communications Center will maintain a Regional User to resolve Joint Dispatch issues at the local level; Each SLERS Agency will appoint a member to the User at each Regional Communications Center. Each will elect a chair and vice-chair from the participating agencies. Regional User s will openly discuss issues and resolve them with the Regional Communications Center Commander. Issues not resolved by Regional User s will be referred to the FHP Deputy Director of Law Enforcement Support Services for resolution. Issues not resolved at that level may be directed to the JTF Board. Regional User members may continue to serve as reaffirmed by their agency. JTF State Law Enforcement Radio System Revised 12/31/12

16 Meetings: 1. A voting quorum is attained when a simple majority of possible statutory agency representatives is present. One attendee must be the Chair or Vice-Chair. 2. The frequency of meetings is to be proposed by the Chair and passed by a vote. The recommended maximum interval between meetings is three months. 3. Meeting notifications are to be delivered via to the membership and publicly noticed in accordance with Chapter 286, F.S., The Government in the Sunshine Law. 4. meetings are considered working meetings. Discussion and work may occur at any meeting, however no decisions or recommendations will be passed to the JTF Board unless a vote is taken and the minutes reflect that a quorum was present. 5. The Chair is responsible for developing accurate, brief minutes and a list of attendees of each meeting. If possible, a copy is provided to all members for review prior to the next scheduled meeting. A copy of the minutes and attendees will be archived by the Chair and also provided to DMS. 6. The JTF Chair, JTF Vice-Chair, Chair or Vice-Chair may call to order a non-scheduled meeting but such a meeting must be in accordance with the emergency provisions of Chapter 286, F. S. Organization: Staff Support To DEPARTMENT OF MANAGEMENT SERVICES JTF Board Advisory To JOINT TASK FORCE BOARD Technical Regional User s Security Manager And Deputy Security Managers Standard Operating Procedures Sub JTF State Law Enforcement Radio System Revised 12/31/12

17 Roles and Responsibilities: Attached is a summary of the relative roles and responsibilities of the Joint Task Force. It is intended to provide a working understanding of the various components and, as a reference guide and may be amended as needed, at the discretion of the JTF Board. JTF State Law Enforcement Radio System Revised

18 Joint Task Force Board and s Roles and Responsibilities Summary ( ) This is a reference guide of the relative roles and responsibilities of the Joint Task Force. It is intended to provide a working understanding of the various JTF components. Department of Management Services Joint Task Force Board Standard Operating Procedures Sub Technical Regional User System Security Manager JTF Agencies Primary Role System owner and contract manager. Overall responsibility for the design, engineering, acquisition and implementation of the system as defined in the Board approved SLERS Strategic Plan. Management of Board meetings and records. Legislative activities related to SLERS. Trustees of the system - represent the needs and concerns of the JTF agencies. Provides counsel to DMS on the planning, designing and enhancement of the system. Review and Approve technology Solutions for the users of the system. Approval of SLERS Strategic Plan from Technical. Procedural and operational expertise. "How we use the system". Management of meetings and records. Technical and Operational expertise. "What the system can do". Management of meetings and records. Development of SLERS Strategic Plan. (See Def. #5.) By July 1 of each year develop/update the SLERS Strategic Plan. Monitor quality of Joint Dispatch and CAD services. Receive / Address Agency Dispatch Issues. System Security expertise. Management of Security Manager meetings and records. System users. When requested supports DMS legislative activities related to SLERS. Reports to Governor JTF Agencies Technical JTF Board FHP Deputy Director of Support Services JTF Board Their Agency Head Authority S , F.S. S , F.S. At direction of JTF Board. At direction of JTF Board. At direction of JTF Board. At direction of JTF Board. KEY ROLES AND RESPONSIBLITIES 5

19 Department of Management Services Joint Task Force Board Standard Operating Procedures Sub Technical Regional User System Security Manager JTF Agencies Policies, Standards and Guidelines Establishes policies, procedures and standards for use and operation of the system. Provides technical support to Board and s. Directs committees as needed. Makes decisions and approves policies, standards and guidelines for operational matters for the users of the system. For the system, develops options and makes recommendations to Board. For the system, develops options and makes recommendations to Board. For dispatch and CAD Services, develops options and makes recommendations to the FHP Deputy Director of Law Enforcement Support Services. Advises committees. Provide input and feedback. Ensure compliance by their users. Operations and System Usage Overall responsibility for ensuring proper operation and maintenance of all system common equipment. Makes decisions and approves matters for the users of the system. For the system, develops options and makes recommendations to Board. For the system, develops options and makes recommendations to Board. For dispatch and CAD services, discusses operation matters. Develops Procedures in accordance with policies. Monitors compliance with procedures. Issues Identifies issues and coordinates resolution. Identifies issues and coordinates resolution. Identifies issues and coordinates resolution. Identifies issues and coordinates resolution. Identifies issues and coordinates resolution. Identifies issues and coordinates resolution. Identifies issues and coordinates resolution. Project Scope, Objectives and Priorities Implements project scope, objectives and priorities. Provides approval of project scope, objectives, and priorities. Develops project scope, objectives and priorities. Provides review and input to DMS. 6

20 Department of Management Services Joint Task Force Board Standard Operating Procedures Sub Technical Regional User System Security Manager JTF Agencies Project Execution Coordinates with SLERS contractors. Provides review and input to DMS. Provides review and input to DMS. Budget and Finance Monitors project finances. Projects future needs and associated funding. Establish priorities and approves all enhancement projects for the users of the system. Provides Input to Board and DMS. Provides input to Board and DMS. Plan and secure funding as needed. Advises JTF Board and agencies as needed. Consults with OPB and Legislature with support from Board. Supports DMS with OPB and Legislature on all issues relating to the system and the trust fund. Communications Issues monthly status on enhancement projects, trust fund, and purchase orders. Provides input and feedback. Provide input and feedback. 7

21 Department of Management Services Joint Task Force Board Standard Operating Procedures Sub Technical Regional User System Security Manager JTF Agencies TASK EXAMPLES Contract Vendor Manage SLERS contracts. Approve contract deliverables Advocate for JTF agencies and the system. Approve SOPs. Advocate for JTF agencies and the system. Develop procedures for: membership and procedures. Background check procedures and criteria Signal and 10 code standards. Analyze impacts of prospective user entities. Develop fleetmap Develop naming conventions. Evaluate radio Features. Monitor effectiveness of RCCs. Advise SOP on signal and 10 codes standards. Develop security plan and procedures. Coordinate background checks and access authorizations. Monitor Compliance. Participate in s. Respond to requests for information. Provide input and feedback on system features and use. Use of radio Features. 8