Welcome to OPD 201. LCDR David I. Hull, NSCC LCDR Matthew P. Landry, NSCC. Introduction / The NSCC Brand

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1 Welcome to OPD 201 LCDR David I. Hull, NSCC LCDR Matthew P. Landry, NSCC Introduction / The NSCC Brand

2 New Website and Theme Logo and Graphics

3 Font & Colors The NSCC Brand USNSCC has a new, unified brand Chart Your Course Update your stash of recruiting material Transition your website (over time) Be consistent with the national campaign Style Guide is available

4 Basic Unit Administration LCDR David I. Hull, NSCC LCDR Matthew P. Landry, NSCC Our Agenda HOW TO: Receive new enrollment paperwork Process a new cadet application through MAGELLAN Set up new service jacket Handling promotions and other personnel actions Locate additional resources when you have questions

5 Shot Across the Bow Above all else, follow the letter and the spirit of the Regulations. Our cadets achieve more when they are challenged and inspired, not when we lower our program s standards. You will face opportunities to cut corners. Resist that urge and do the right thing. YOU ARE IMPORTANT The role of an Admin Officer may seem thankless and boring at times, but your efforts directly lead to: Timely promotions and awards for the cadets Trainings of their choice, exchanges, scholarships, etc. Tight, professional unit management A better Annual Inspection Score*

6 MAGELLAN? Monthly Activity Reports GONE* Quarterly MARS Reports GONE All cadet enrollments handled online All adult enrollments begin online Enrollment fees are online Most training sign ups handled online Updated unit metrics on demand Recruiting referrals tracked online Promotions are online Awards Approval and Tracking NUD Ordering What s new with MAGELLAN? Promotion Matrix is live PRT Imports NUD Ordering Awards Approval and Tracking

7 Minimum Qualifications: Age Enrolling a New Recruit NSCC: At least 13, not yet 18 NLCC: At least 11, not yet 14 [Admin Manual ] Physical Exam [Admin Manual ] Immunized against common diseases [Admin Manual ] Enrolled in school [Admin Manual ] Good moral character [Admin Manual ] Enrolling a New Recruit You must conduct an interview with the applicant and at least one parent! [NSCC Regulations , Admin Manual ] Make sure you fully explain the program s requirements Explain how our insurance program works provide a copy of Info Letter Your best chance to screen for kids who really shouldn t be in our program for the following: Mommy made me come Clearly immature (and little chance of getting better!) Unwilling to commit to attendance, grooming, or physical fitness requirements [NSCC Regs 0631, 0633, 0634] Unsatisfactory academic or criminal background [NSCC Regs 0613 & 0614]

8 Enrolling a New Recruit Forms you get from the applicant/family: NSCADM 001 p. 1/2 (Cadet Application) NSCADM 001 p. 3/4 (Report of Medical History) NSCADM 001 p. 5/6 (Report of Medical History) Immunization Record NSCADM 001 Page 7 8 (Med History Supplemental) (if unnecessary, keep but strike as N/A ) NSCADM001 Page 9 10 (ADA Disability Request) (if unnecessary, keep but strike as N/A ) NSCADM001 (Page 3/4) Medical History (ADM 001 p. 3/4) must be updated: When a significant change happens [Med Policies & Procedures Manual 2(C)(1)] Annually (either at re enrollment, or on a certain date) [Med Policies & Procedures Manual 2(B)(1)] Within 30 days of the beginning of each training [Med Policies & Procedures Manual 3(B)(1)(b)(1)] In a pinch, parent may indicate No Changes and re sign (and date) the form at the bottom. New form required each year... do not abuse!

9 NSCADM001 (Page 5/6) Report of Medical Exam (ADM 001 p. 5/6) required upon enrollment Should be updated after injuries/illnesses/surgery Concussions!!! Do not need to update each year if no major health changes But, most cadets get a physical each year why not update?? An equivalent ( sports physical ) form can be substituted as long as it contains a cleared for full participation in athletics line and is signed by a provider. Put the ADM 001 p. 5/6 on top and indicate See Attached Establishing the Service Jacket Forms you need to create at enrollment: NSCADM 008 (Administrative Remarks) NSCADM 009 (Record of Cadet Advancement) NSCADM 010 (Record of Awards) These, plus the NSCADM001, form the basis for a new cadet service jacket

10 Service Records - General Guidelines Why do we still need hard copy service jackets? Parents signatures! Permission to treat... Always available, even when the internet is not plenty of units & trainings without reliable internet access. LESS IS MORE. Do not waste your time (and contribute to deforestation) by adding needless extra paper into a cadet s service record Minimize use of Administrative Remarks Pen & ink Record of Advancement & Awards Cadet Service Jacket [Admin Manual ]

11 Adult Service Jacket [Admin Manual ] Staying Organized (and Sane!) Keep copies of all old medical history forms (ADM001 p. 3/4) and physical exams (AMD001 p. 5/6) in reverse chronological order at the bottom of the right side. Include a copy of the cadet s health insurance card. Remember to stamp U.S. NAVAL SEA CADET CORPS on any DOD/USN jackets or forms (e.g., old CNET correspondence course certificates) [Admin Manual ] New NSCC specific Service Jackets are available! During summer training season, coordinate with Training Officer before each drill, so you know which cadets need their records prepared and issued

12 Keep it Simple! Use this form only when something isn t covered on another form Enrollment, Disenrollment and Official Records (Discipline Proceedings) NOT awards, promotions or departed/returned from training

13 Filing Enrollments with NHQ Collect the money from the parents Make sure all paperwork is complete before cashing the check Recommend cashing the check to make sure it clears before entering into Magellan $60 per cadet goes to HQ Must have a picture in the profile BEFORE submitting! MAGELLAN procedures Q: Dues how much to collect? Monthly or all at once?

14 Personnel Actions Promotions E2 T through E5 CO has authority within limitations of the Promotion Matrix TIG TIS Course [Exam] Training PRT [Min Age] E6 & E7 Only NHQ has authority, must be endorsed by RD & NHQ Rep in Magellan Officers Only NHQ has authority, must be endorsed by RD & NHQ Rep in Magellan Awards Through Magellan!! Magellan Disenrollments Expired Dropped PO1, CPO, & Officer Promotions Must be endorsed by RD and Field Representative before arriving at NHQ [Admin Manual )] All submitted in Magellan, with the Promotion Matrix as proof of requirements. Generally, no documents need be uploaded Capability to upload supplemental documents, such as waiver requests

15 Promotions to E-2(T), E-2 and E-3 Promotions to E-4 and E-5 Only the Executive Director can promote a cadet to E-6 or E-7

16 Quitting/Graduation/Termination Cadets can withdraw at any time [NSCC Regulations ] Cadets can stay until 30 SEP after turning 18, but only with a waiver from NHQ and a partial year ID [NSCC Regs & , Admin Manual (b)] Unit CO s can terminate for following causes: Failure to maintain satisfactory grades in school [NSCC Regulations ] Failure to maintain 75% drill attendance [NSCC Regulations & ] Lack of motivation [NSCC Regulations ] Misconduct [NSCC Regulations , , & ] Felony or misdemeanor conviction [NSCC Regulations ] Promiscuity [NSCC Regulations ] Sexual harassment or hazing [NSCC Regulations ] Alcohol/drug policy [NSCC Regulations ] Refusal to comply with uniform regs [NSCC Regulations 0631] Failure to meet Corps physical fitness standards [NSCC Regulations ] Separation Record of Advancement (NSCADM 009) is what certifies separated cadets for enlistment at advanced pay grades Must be signed in box 8 by the Commanding Officer upon separation with a recommendation... Upon separation: Forward a copy of the NSCADM009 to NHQ Provide the original to the cadet along with their service jacket Retain a copy of the NSCADM009 until the cadet s 24 th birthday [Admin Manual (b)]

17 Additional Resources Your unit s Commanding Officer Your unit s Regional Director (when needed) THE HOMEPORT PORTAL Administration Manual Medical Standards Guide NSCC/NLCC Regulations Training & Operations Manual MAGELLAN Demo Referrals from Invoices and payments Enrolling a cadet Enrolling a new adult Updating a member profile Photos Name, addresses Dropping/transferring a member Entering Attendance and other Data Running reports PFTs Awards Module Signing up for training (covered in Training module)

18 Questions & Discussion