Michael W. Dyer Fire Chief Santa Barbara County Fire Department

Transcription

1 Michael W. Dyer Fire Chief Santa Barbara County Fire Department AREA COORDINATOR Next Operational Area Election (February 2013) (4/11) 0

2 2011 XSB MUTUAL AID PLAN Operations Working Group DANA DANDREA Division Chief Los Padres National Forest DAN ORR Battalion Chief Santa Maria City Fire Department PAT MCELROY Operations Chief Santa Barbara City Fire Department ISHMAEL MESSER Assistant Fire Chief Office of Emergency Services WAYNE SEDA Assistant Chief Vandenberg Air Force Base Fire Department BOB BELL Division Chief Santa Barbara County Fire Department TERRY MCELWEE Division Chief Montecito Fire Protection District WOODY ENOS Battalion Chief Santa Barbara County Fire Department ROBERT KOVACH Battalion Chief Lompoc City Fire Department DAN ARDOIN Division Chief -Operations Vandenberg Air Force Base Fire Department RAY NAVARRO Division Chief Carpinteria-Summerland Fire District MIKE PATARAK Battalion Chief Santa Barbara County Fire Department JACK OWEN Fire Chief Guadalupe Fire Department 1

3 Table of Contents INTRODUCTION 4 OBJECTIVE 4 PURPOSE 5 PLANNING BASIS 6 POLICIES MANAGEMENT 7 POLICIES OPERATIONAL 8 DEFINITIONS 12 SB OPERATIONAL AREA ORGANIZATION REPONSE 16 CAL EMA REGION I 20 KEY PERSONNEL 20 PHILOSOPHY ON MUTUAL AID 21 POLICIES & PROCEDURES 22 CHANNELS FOR REQUESTING FIRE & RESCUE MUTUAL AID 23 OES FORM THREE LETTER DESIGNATOR 28 REGION MAP 29 ORDERING RESOURCES 30 OPERATIONAL AREA FIRE & RESCUE 31 STRIKE TEAM INFORMATION 34 ROTATION SCHEDULE 37 RADIO IDENTIFICATION SYSTEM 41 AGENCY REPRESENTATIVES 42 PUBLIC SAFETY AGENCIES PHONE CONTACTS 43 MUTUAL AID STRIKE TEAMS 47 TYPE I / II ENGINES 47 TYPE III ENGINES 49 HAZARDOUS MATERIALS 50 URBAN SEARCH & RESCUE 50 DOZER & CREW STRIKE TEAMS 52 SPECIALIZED EQUIPMENT 53 APPENDIX 56 2

4 APPENDIX Appendix A COMMUNICATIONS Incident Communications Plan South County North County Appendix B TRAINING REQUIREMENTS CICCS Hazardous Materials Urban Search & Rescue Water Rescue Appendix C REGIONAL USAR TASK FORCE Call Out Procedure Configurations Rotation Appendix D FIRE INVESTIGATOR CALL OUT Policy Jurisdictional Responsibility Reimbursement Appendix E MASTER MUTUAL AID AGREEMENT Appendix F PRIVATE RESOURCE FIREFIGHTING GUIDELINES Appendix G WATER RESCUE OPERATING PLAN Appendix H - XSB Type 3 INCIDENT MANAGEMENT ORGANIZATION Appendix I - RED FLAG ALERT PLAN MUTUAL AID PLAN REVISION AREA COORDINATOR ELECTION SCHEDULE Next revision April 2012 Next Election February

5 INTRODUCTION The County Fire Chiefs Association recognizes that Mutual Aid response and cooperation is essential to the protection of the citizens of Santa Barbara County. The Santa Barbara Operational Area Mutual Aid Plan is an extension of, and a supportive document to, The California Fire Service and Rescue Emergency Mutual Aid Plan. Prime components of the Santa Barbara Operational Area Mutual Aid Plan include: The recognition and adoption of the National Interagency Incident Management System (NIIMS). Santa Barbara County is also a charter partner in the FIRESCOPE program. The Resource ordering ROSS Duty Officer as a central ordering point. 24 hours a day, 7 days a week at 2 minutes notice. This position provides a responsive ordering point, equitable resource distribution and training for ROSS. OBJECTIVE To provide, in an expedient manner, fire, rescue, emergency medical services, hazardous materials, urban search and rescue or other expertise in the form of resources and qualified personnel as would be necessary to manage a major incident or disaster that would have exceeded the capabilities of a single agency. 4

6 PURPOSE 1. To provide for systematic mobilization, organization and operation of necessary fire and rescue resources of Santa Barbara County, its political subdivisions and neighboring counties in mitigating the effects of disasters, whether natural or humancaused. 2. To provide a comprehensive and compatible plan for the expedient mobilization and response of available fire and rescue resources on a local, and area basis. 3. To provide an annually-updated fire and rescue inventory of all personnel, apparatus and equipment in Santa Barbara County. 4. To provide a communications plan and central communications point for the interchange and dissemination of fire and rescue-related data, directives, and information between fire and rescue officials of local, state, and federal agencies. 5. To promote annual training and/or exercises between plan participants and to act as a training-tool to allow fire officers to become familiar with the Mutual Aid process and procedures. Santa Barbara County is located in California Mutual Aid Region I. Region I includes San Luis Obispo, Ventura, Los Angeles, Orange, and Santa Barbara counties. Each County is required to have a Mutual Aid Plan, which outlines procedures, policies, resource, and personnel information. The Plan will assist local, state, and federal fire agencies in preparing for a major emergency. 5

7 PLANNING BASIS 1. No community has resources sufficient to cope with any and all emergencies for which potential exists. 2. Fire and Rescue officials must pre-plan emergency operations to ensure efficient utilization of available resources. 3. Basic to California's emergency planning is a statewide system of mutual aid in which each jurisdiction relies first upon its own resources. 4. The California Disaster and Civil Defense Master Mutual Aid Agreement between the State of California, each of its counties, and those incorporated cities and fire protection districts signatory thereto: a. Creates formal structure for provision of mutual aid; b. Provides that no party shall be required to unreasonably deplete its own resources in furnishing mutual aid; c. Provides that the responsible local official in whose jurisdiction an incident requiring mutual aid has occurred shall remain in charge at such incident, including the direction of such personnel and equipment provided through mutual aid plans pursuant to the agreement; d. Provides the intra- and inter-area and intra-regional mutual aid operational plans shall be developed by the parties thereof and are operative as between the parties thereof in accordance with the provisions of such operational plans; e. Provides that reimbursement for mutual aid extended under this agreement and the operational plans adopted pursuant thereto, shall only be pursuant to the state law and policies, and in accordance with Office of Emergency Services policies and procedures. 5. The Santa Barbara County Fire Chiefs Association recognizes that by proclamation of the Governor of California that a State of Emergency or State of Extreme Emergency exists, Mutual Aid may be mandatory. 6. In addition to fire and rescue resources, emergency operations plans should include both public and private agencies with support capability and/or emergency operation responsibilities. 7. Emergency operations plans should be distributed to, and discussed with, management, command, operational and support level personnel within each planning jurisdiction. 6

8 8. Emergency operations plans must be continuously reviewed, revised, and tested to encompass change and refinement consistent with experience gained through disaster operations and training, and changes in resource availability. 9. Emergency operations plans are to be reviewed, revised, and updated annually. POLICIES - MANAGEMENT Annual Review The Santa Barbara County Fire Chiefs Association is committed to maintaining a quality Mutual Aid Plan. To this end, the association will annually review and update this Plan. All efforts will be made to include all local agencies in the Mutual Aid system as a means to increase countywide training and experience of personnel. To this end, the Plan shall encourage local agency participation and ensure an even distribution of assignments for local agency apparatus and overhead. Location for Requests The Santa Barbara County Fire Chiefs Association acknowledges that under most circumstances, requests for Mutual Aid over and above day-to-day automatic aid shall be requested through the area coordinator. If fire threatens or is located within the National Forest, Los Padres Dispatch may be used as an ordering point for resources. (See section III. Area Coordinator Responsibilities and section. V. Ordering Resources.) Area Coordinator Elections Every three years the Santa Barbara County Fire Chiefs Association selects a representative and two alternates for the position of area coordinator. This position is voluntary and is not compensated. OES Region I shall be advised of this election and any changes that have occurred. The election may be done by verbal or written form at a regular meeting of the County Fire Chiefs. The next election date is listed on the cover page of this document. ICS Position Qualified List Updated annually; All positions will meet NWCG criteria. All participating agencies shall export ICS position qualified lists via IQS or manually to ROSS by May 1 st and as needed. All new 300 level and above trainee positions must be approved by the Santa Barbara County Operational Area CICCS (California Incident Command Certification System) Committee. The CICCS Committee chair-person will submit information on any new qualified or trainee to the ROSS Administrator after each committee meeting. The Area Coordinator will distribute the position list as well as the ICS Qualification list to Region I. 7

9 POLICIES - OPERATIONAL The County Fire Chiefs Association recognizes that Mutual Aid Response and cooperation is essential to protect the citizens of Santa Barbara County. Citizens want, expect and need the fastest and best professional help possible to avoid a serious loss, injury, or even death. Each and all agencies, both equipment and overhead personnel will follow the guidelines listed below while responding Mutual Aid within and outside the County of Santa Barbara: Personnel & Equipment 1. Each department furnishing Mutual Aid engine companies agrees to respond with a minimum of three qualified persons. 2. Resources respond to the jurisdiction requiring mutual aid or auto-aid as requested in one or more of the following resource configurations: a. Single Resource Any single fire suppression resource. b. Strike Team Example: Five (5) engines, one (1) STEN and (1) STEN-T c. Task Force Any group of resources temporarily assembled for a specific mission as specified by the requesting agency. One (1) TFLD and (1) TFLD-T. 3. Each department recognizes the hazards associated with fire service and agrees to provide responding personnel with appropriate personal protective equipment for the incident. In all cases, the minimum safety gear shall conform to Title 8, Article 10.1 of the California Code of Regulation. 4. Each department furnishing Mutual Aid engine companies shall ensure adequate inventory and equipment maintenance to provide good service at an incident. Each resource responding to an out-of-county Mutual Aid incident shall have a copy of current inventory. Resources may be required to undergo a safety equipment check prior to demobilization from an incident. If available, the company officer will ensure such a check has been completed. 5. Medical rescue companies requested under Mutual Aid shall be responded with a minimum of two persons. Protective clothing shall conform to Title 8, Article 10.1 of the California Code of Regulations. The vehicle inventory and equipment maintenance shall be adequate to ensure good service. 6. Any agency providing Mutual Aid shall repair and replace at their own cost and expense, any item which is lost or damaged for any reason other than direct fire loss on state responsibility lands (fire season only). 7. All extinguishing agents such as foam, dry powder, and absorbing compounds 8

10 utilized on an incident shall be replaced by the requesting agency. 8. All personnel responding (excluding overhead) shall respond with an agency approved code three vehicles. No personal vehicles shall be used in responding to an incident. Strike Team 1. Each Agency shall be responsible to support the emergency needs of strike team personnel. All agency resources shall have adequate food and supplies to function for the first operational period. 2. Personnel assigned to a strike team are responsible to carry adequate cash or credit cards to purchase food or personal items while assigned to the incident. 3. Strike Teams will be relieved after 14 days assigned to an incident; excluding travel to/from the incident. Extension of the Strike Team commitment will require a consensus decision between Departments that have apparatus assigned to the ST 4. The Cal-EMA Assistant Chief of the Operational Area will act as the Agency Representitive for all Operational area assets assigned. US&R Task Force 1. The Regional US&R Task Force (RTF) Level is comprised of 29 people specially trained and equipped for large or complex urban search and rescue operations. 2. The multidisciplinary organization provides five functional elements that include Supervision, Search, Rescue, Medical, and Logistics. 3. The Regional US&R Task Force is totally self-sufficient for the first 24 hours. 4. Transportation is provided by the responding agency and logistical support may be required of the requesting agency. 5. Each agency will insure that all personnel assigned to the Task Force are issued the appropriate Personal Protective Equipment (PPE) and training. Documentation 1. Strike team leaders and all engine company captains shall start an ICS 214 upon dispatch. Strike team leaders shall ensure that injured persons promptly complete agency-specific injury forms. Injured persons are responsible for filing injury forms 9

11 with their jurisdictions. Unit logs outlining injuries should be given to the incident safety officer, prior to demobilization. 2. The OES Form 42 is the appropriate payment document under the California Fire Assistance Agreement (CFAA) and will be filled out at the incident. The OES F-42 must be signed by the Incident Commander, or the Finance Section Chief. Jurisdictional 1. Mutual aid resources are sent directly to the requesting agency with minimum delay. Immediate need requests within Santa Barbara County require Code 3 response and will be filled by the closest appropriate resource. 2. The Incident Command System shall be utilized for command and control of all emergency incidents. 3. When providing mutual aid to other agencies, the jurisdictional responsibility and authority of the agency receiving mutual aid will be respected. Apparatus and personnel shall come under authority and direction of the Incident Commander of the jurisdiction receiving aid. 4. Mutual aid companies may be utilized by the requesting jurisdiction at the scene to control the incident, or staged as an emergency resource near the incident, but should be released when emergency has been mitigated. 5. The Santa Barbara County Fire Chiefs have recognized that self-dispatching may cause many problems, therefore, no equipment or overhead will respond to the jurisdiction of another department unless requested through proper channels. 6. The Santa Barbara County Fire Chiefs agree that should a responding agency have a serious incident in its jurisdiction requiring recall of the resources and staffing, the incident commander will honor said recall in accordance with standard incident command system procedures. 7. When providing mutual aid to other agencies, the responding mutual aid apparatus will go to the frequency assigned by the agency with responsibility for that incident. As complexity and size of the incident increases the Incident Commander will make the decision when incident communications will be changed to follow the Santa Barbara Operational Area Mutual Aid Communications Plan for the respective geographical area. 8. In the event of a incident within the Operational Area escalating to the point of a request for a second alarm; the second alarm response will be defined as a request for the same number of engines as the first alarm regardless of type unless specified by 10

12 the ordering party. Specialized or support equipment that may have been part of the first alarm will not be included in the request for a second alarm unless specifically requested. Second alarm resources will be responded from the closest available location regardless of jurisdiction. 9. Second alarm requests can leave significant coverage gaps in a jurisdiction that may not be directly affected by the original incident. In the spirit of mutual aid implementing an Operational area Move and Cover scheme will balance coverage throughout the Op area while callback coverage is facilitated. The Move and Cover scheme is designed to provide timely coverage for a depleted departments core stations. The following is a list of Core Stations for each Op Area department CRP - Station 1 MTO -Station 1 STB -Stations 1, 4, and 2 SBC -Battalion 1 (stations 13, 15, 12, 11) Battalion 2 (stations 21, 31, 32, 41,51) LMP -Station 1 SMR -Stations 1,3 AFV -Stations 2, 3, 5 GUA Station Move and Cover across portions of the Operational Area may be facilitated between the Duty Officer and unaffected Duty Chiefs with the intent to provide timely coverage to each affected jurisdictions core districts. Jurisdictions that have incidents that require a commitment of mutual aid resources shall be responsible to call back off-duty personnel and staff reserve apparatus as soon as possible. 11

13 Training 1. The Santa Barbara County Fire Chiefs agree that all major incidents within Santa Barbara County, utilizing Mutual Aid may have an after action review. 2. The Santa Barbara County Fire Chiefs recognize, support, and have adopted the California Incident Command Certification System (CICCS) as the standard for Mutual Aid Wildland Response (see Appendix B). Refer to Cal-EMA website Response for questions related to CICCS and Training 3. All Strike Team Leaders will attend S/T Leader currency training on a BI-annual basis. Agency Representative 1. During major incidents within the Operational Area, responding agencies shall make available an Agency Representative to coordinate resource needs and agency issues to the on scene Liaison Officer or Incident Commander. See Section: Strike Team Information, Page 41, and Agency Representatives for further information. Accountability 1. Failure to comply with these guidelines will be grounds to return the unit back to their home jurisdiction for the remainder of the incident. Local Emergency: DEFINITIONS Shall mean the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city, caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, the Governor s warning of an earthquake or volcanic prediction, or an earthquake, or other conditions, other than conditions resulting from a labor controversy, which are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of other political subdivisions to combat, or with respect to regulated energy utilities, a sudden and severe energy shortage requires extraordinary measures beyond the authority vested in the California Public Utilities Commission. (California Emergency Services Act, Article 2, Section 8558(c) 2006 Edition) 12

14 State of Emergency: Means the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden or severe energy shortage, plant or animal infestation or disease, the Governor s warning of an earthquake or volcanic prediction, or an earthquake, complications resulting from the Year 2000 Problem, or other conditions, other than conditions resulting from a labor controversy or conditions causing a state of war emergency which, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment and facilities of any single county, city and county, or city, and require the combined forces of a mutual aid region or regions to combat, with respect to regulated energy utilities, a sudden and severe energy shortage requires extraordinary measures beyond the authority vested in the California Public Utilities Commission. (California Emergency Services Act, Article 2, Section 8558(b) 2006 Edition) State of War Emergency: Means the condition, which exists immediately, with or without a proclamation thereof by the Governor, whenever this state or nation is attacked by an enemy of the United States, or upon receipt by the state of a warning from the federal government indicating that such an enemy attack is probable or imminent. (California Emergency Services Act, Article 2, Section 8558(a) 2006 Edition) Mutual Aid: An agreement in which two or more parties agree to furnish resources and facilities and to render services to each and every other party of the agreement to prevent and combat any type of disaster or emergency. Local needs not met by the California Fire Service and Rescue Emergency Mutual Aid Plan should be resolved through development of local automatic, or mutual aid agreements. Voluntary Mutual Aid: Mutual aid is voluntary when an agreement is initiated either verbally or in writing. When in writing, which is preferable; conditions may be enumerated as to what and how much of a departments resources may be committed. Obligatory Mutual Aid: Mutual aid under a "ʺState of War Emergency"ʺ shall be deemed obligatory. Mutual aid under 13

15 a "ʺState of Emergency"ʺ may be obligatory. (Emergency Services Act) Master Mutual Aid Agreement (MMA) An agreement made and entered into by and between the State of California, its various departments and agencies, and the various political subdivisions, municipal corporations, and other public agencies of the State of California to facilitate implementation of Chapter 7 of Division 1 of Title 2 of the Government Code entitled "ʺCalifornia Emergency Services Act."ʺ California Fire Assistance Agreement (CFAA): An agreement made and entered into by and between the State of California, Office of the California Emergency Management Agency (Cal EMA) (Representing the California Fire and Rescue Mutual Aid System) and five Forest Agencies (USDA Forest Service, Pacific Southwest Region; State of California, Department of Forestry and Fire Protection (CAL FIRE) ; USDI Bureau of Land Management; USDI National Park Service, Pacific West Region; and USDI Fish and Wildlife Services, California- Nevada Operations) for the purpose of coordinating the use of and reimbursement for local government Fire and Rescue resources used at wildfire incidents. Mutual Aid Region: A subdivision of the state's fire and rescue organization, established to facilitate the coordination of mutual aid and other emergency operations within a geographical area of the state, consisting of two or more county operational areas. Operational Area: An intermediate level of the state fire and rescue organization, normally consisting of a county and all fire and rescue organizations within the county. Operational Area Fire and Rescue Coordinator: The Chief and his agency elected by the Santa Barbara County Chiefs Association to facilitate the coordination of All Risk resources within the operational area in accordance with the Santa Barbara Operational Area Mutual Aid Plan, both receiving and sending, in response to an emergency incident. 14

16 Assistance by Hire (ABH): Assistance by hire resources are those elements of personnel and equipment which are provided by cooperating agencies through local agreements with federal agencies not associated with this plan. Where such local agreements exist, parties should be thoroughly familiar with, and aware of, provisions at time of request and response. Emergency Operations Center: An EOC is the physical location where an organization comes together during an emergency to coordinate response and recovery actions and resources. This is where the coordination of information and resources takes place. The EOC is not an incident command post; rather, it is the operations center where coordination and management decisions are facilitated. Expanded Dispatch: An agency specific organization created to handle an increased workload of normal dispatch operations in the event of an emergency. ROSS: Resource Ordering and Status System 15

17 SANTA BARBARA OPERATIONAL AREA ORGANIZATION RESPONSIBILITIES A. LOCAL AGENCY: The appropriate Fire and Rescue Administrator (local Fire Chief): 1. Directs all action toward stabilizing and mitigating the emergency, including controlling fires, saving lives, safeguarding property and assisting other emergency services in restoring normal conditions. 2. Develops an effective emergency plan for use of the resources under its control and ensures that such a plan is integrated into the emergency plan of the operational area of which the fire and rescue administrator is a part. This plan should include provision for, but not be limited to, fire and rescue operations, earthquake, floods, civil disturbances, riots, bombings, industrial accidents, hazardous material incidents, mass casualty incidents, air and water pollution, etc. 3. Makes maximum use of existing facilities and services within each community prior to requesting assistance from neighboring jurisdictions. 4. Conducts mutual aid activities in accordance with established operational procedures. 5. During emergency operations, keeps the Operational Area Fire and Rescue Coordinator informed on all matters. 6. The agency receiving mutual aid is responsible for logistical support to all mutual aid personnel and equipment received. 7. Prepares personnel and equipment inventories and forwards copies to the Operational Area Fire and Rescue Coordinator annually. 8. Maintains an up-to-date schedule for alerting fire and rescue personnel in emergencies and a checklist of timely actions to be taken to put emergency operations plans into effect. 9. Establishes emergency communications capabilities with the Operational Area Fire and Rescue Coordinator. 10. Anticipates emergency needs for such items as emergency fire equipment, commonly used spare parts, expendable supplies and accessories and ensures functional availability of these in locations convenient for immediate use. 11. Develops a radiological monitoring capability and comprehensive training program within the department. 16

18 12. When requesting aid, will be in charge of all staffing and apparatus received. Requests for mutual aid will be directed to the Operational Area Fire and Rescue Coordinator. 13. Provides mutual aid resources when requested by the Operational Area Fire and Rescue coordinator to the extent of their availability without unreasonably depleting their own resources. 14. Maintains appropriate records, data, and other pertinent information of mutual aid resources committed. 15. Provides approximate time commitment and justification of mutual aid needs in request for resources to the Operational Area Fire and Rescue Coordinator. Periodically evaluates the need of mutual aid committed and notifies the Area Coordinator. 16. It will be the responsibility of each agency to notify the Santa Barbara Operational Area Duty Officer, via phone ( ), and to update the County Fire Chiefs Website if any equipment is committed to an incident(s). B. OPERATIONAL AREA COORDINATOR: The Operational Area Fire and Rescue Coordinator: 1. Organizes and acts as chairperson of an Operational Area Fire and Rescue Coordinating Committee composed of the fire chiefs within the operational area. The committee may include others as deemed necessary by the chairperson. This committee shall meet monthly and may hold additional meetings as deemed necessary by the chairperson. 2. In cooperation with Santa Barbara County Fire Chiefs, will: a. Send closest available resources and personnel for immediate need. b. Organize staff and equip area fire and rescue dispatch centers in accordance with the principles enumerated in the section entitled: Ordering Resources, Operational Area Fire and Rescue Coordinator of the Santa Barbara Operational Area Mutual Aid Plan. c. Provide a cadre that will act as "ROSS Trained Duty Officers". d. Select and submit to the Regional Fire and Rescue Coordinator the names of individuals to serve as the alternates at Operational Area fire and rescue dispatch centers. 17

19 e. Aid and encourage the development of uniform fire and rescue operational plans within the Area. f. Aid and encourage the development of countywide fire and rescue communication plan operating on the approved fire frequency for the county. The communication plan should tie the communications facilities of the county to the Operational Area Fire and Rescue Dispatch Center and alternate dispatch centers. g. The Operational Area Fire and Rescue Coordinator is responsible for implementation of the Local Mutual Aid Plan and overall coordination of intercounty and State Mutual Aid. h. Assess countywide personnel and resources. i. Address Region I status of resources and personnel. Advise Region I of situation and follow up, and frequently update the situation. j. Develop a dispatching procedure for all state-owned Cal EMA fire apparatus, rescue trucks, and communication vehicles assigned within the area. k. Evaluate FIRESCOPE ICS 209, weather and resource status programs for current status. Provide requesting agency with updated weather and resource status for the Region and State. Area Coordination Dispatch will be the conduit for ICS 209 data. l. Provide fire and rescue coordination to the Emergency Management Agency operational area disaster preparedness official. m. Responsible to aid and assist local, region and state officials in planning, requesting, and utilizing mobilization centers as needed for staging strike teams and personnel where appropriate. 3. During a "State of War Emergency," shall report to the area Emergency Operations Center to serve on the staff of the Operational Area Disaster Preparedness Director. An authorized representative may serve on this staff in place of the Operational Area Fire and Rescue Coordinator, if necessary. 4. During a "State of Emergency" declared by the Governor, or as may be necessary, shall report to the area Emergency Operations Center or such other location as directed by the Regional Fire and Rescue Coordinator. If necessary, an authorized representative may assume this duty. 5. Will be responsible for mobilizing OES and/or local fire and rescue resources within the operational area on major mutual aid operations. 18

20 a. Provide requesting agency with current ICS qualified personnel for all overhead and technical specialist positions requested. b. Provide linkage between all technical specialists, cooperating and assisting agencies, and your incident. c. Shall keep the Regional Fire and Rescue Coordinator informed of all operations. d. Evaluates requests for assistance from local agency; determines the resources from that operational area which can provide the most timely assistance, and initiates appropriate response thereof. Determines if the timeliest assistance is from one adjacent operational area and if so, request assistance from that Operational Area Fire and Rescue Coordinator not to exceed five engine companies or individual resources, and notifies the Regional Fire and Rescue Coordinator of this action. When resources are needed from more than one adjacent area, either for timely response or when the need is beyond operational area capability, the request must be made to region. e. Determines approximate time commitment and justification of resources issued to local agency, and the length of time it will utilize these resources. Periodically evaluate the justification and commitment to the local agency of these resources, and notify the region. f. The Operational Area Fire and Rescue Coordinator will advise the requesting jurisdiction of the origin of resources responding to the request for assistance. g. The Area Coordinator, upon notification of resources responding out- of- County, will advise all Chief Officers. Any County agency responding resources out- of- County will notify the Area Coordinator. Each agency will be responsible for updating the County Fire Chiefs Website; Log in: Use your Department address h. Area Coordinator shall initiate conference call with Local Administrators as necessary. i. Shall notify and advise the Regional Fire and Rescue Coordinator, in a timely manner, of the need to establish mobilization centers and/or staging areas. 6. The Operational Area Fire and Rescue Coordinator is not responsible for any direct fire or other emergency operations except those which occur within the jurisdiction of its own department, agency, etc. The local official in whose jurisdiction the emergency exists shall remain in charge of all fire and rescue resources, staffing, and equipment furnished for mutual aid operations 19

21 CAL EMA REGION I KEY PERSONNEL Region I - Coordinator Region I - Dispatch Center Region I - Alternate Orange County Fire Authority Cal-EMA Representative San Luis Obispo County Area Ventura County Area Santa Barbara County Area Daryl Osby, Fire Chief Los Angeles County Fire Department (323) Los Angeles County Fire Department (323) Keith Richter, Fire Chief (714) (office) (714) (dispatch) Ishmael Messer, Assistant Chief (805) (cell) (805) (pager) Rob Lewin, Fire Chief (805) (dispatch) (805) (office) Bob Roper, Fire Chief (805) (office) (805) (dispatch) Michael W. Dyer, Fire Chief (805) (office) (805) (dispatch) Santa Barbara Operational Area ROSS Duty Officer (805) Santa Barbara County Dispatch Emergency (805) (24 hr line) Santa Barbara Operational Area 1st Alt. Kevin Wallace, Fire Chief (805) (office) (805) (Emergency Line 24 Hrs.) 2nd Alt. Mike Mingee, Fire Chief (805) (office) (805) (24 hours Dispatch) 20

22 INTENT OF MUTUAL AID CAL EMA REGION I PHILOSOPHY ON MUTUAL AID As per the Master Mutual Aid Agreement, the local agencies should voluntarily aid and assist each other in the event of disaster. The Master Mutual Aid Agreement shall not supplant existing agreements between local agencies for exchanging certain types of facilities, resources and services. The Mutual Aid extended under this agreement shall be without reimbursement, unless otherwise expressly provided for by the local agencies and the Cooperative Agreement document. No local agency shall be required to deplete unreasonably, its own resources, facilities, and services in furnishing such Mutual Aid. Reimbursement for Mutual Aid may be provided pursuant to a Governor s disaster proclamation, or when conditions warrant, invoking the Cal EMA/CAL FIRE/ USFS/ BLM/NPS/ BIA/US FISH AND WILDLIFE Cooperative (California Fire Assistance Agreement - CFAA). Per the Cooperative Agreement, the above six agencies are collectively known as the FOREST AGENCIES/FOREST AGENCY and are referred to as such in this manual. There is NO OTHER existing provision for Mutual Aid reimbursement, unless expressly provided for in local agreements. For additional information regarding Cal-EMA policies and procedural documents go to the Cal-EMA website at: and follow the pages to Response / Cal-EMA Fire / Fire and Rescue Branch Homepage. From this point in the website you will have access to online documents covering topics such as The 2010 Fire and Rescue Mutual Aid Plan The 2010 CICCS Training Guide. The California Fire Assistance Agreement (CFAA) The 2009 Strike Team Leaders Manual 21

23 CAL EMA REGION I POLICIESAND PROCEDURES COMMUNICATION LINKS The effectiveness of the communication link between the Region Coordinator and the Operational Area Fire and Rescue Coordinator directly affects the utilization of Mutual Aid Resources. Not only for major fire activity levels but for day-to-day Mutual Aid Resource requests. After notification of a request from an Area Dispatch Center for Resources by Region I.* The Operational Area Fire and Rescue Coordinator or his designee shall maintain communications with Region I. Area policy should be developed and enforced to assure a positive flow of communication between the Region I ECC Manager and Area Coordinator(s). Strike team leaders shall maintain daily contact, when possible, with their Area Dispatch and the Agency/Region Representative assigned to the incident. To assist in status keeping at the Region level, this information shall be forwarded through the Mutual Aid Plan chain of command, i.e. S/T Leader, Area Dispatch, Area Coordinator, and Region I ECC. Likewise, when the Region I ECC is notified from OCC - Riverside, of Region Mutual Aid Resource status, the Region I ECC Manager shall forward this information to the local agency via the Operational Area Fire and Rescue Coordinator. Mechanism for maintaining communications between Operational Area Fire and Rescue Coordinator and Regional Fire and Rescue Coordinator to be determined by Operational Area Fire and Rescue Coordinator. During high-level use of Mutual Aid resources, Operational Area Fire and Rescue Dispatch Center FAX machines shall be used by Region 1 ECC Manager for the dissemination of information in addition to telephone contact. * REGION I - ECC - Emergency Coordination Center Los Angeles County Fire Department Fire Command & Control Facility 1320 N. Eastern Avenue, Los Angeles (323) (323) (Fax) Expanded Dispatch (323) For additional information or assistance when the ECC is not activated and during normal business hours, contact: ECC Duty Battalion Chief - (323) After hours contact: ECC Duty Captain (323)

24 CAL EMA REGION I CHANNELS FOR REQUESTING FIRE AND RESCUE MUTUAL AID RESOURCES DETERMINE NEEDS LOCAL FIRE CHIEF Activates Local Fire and Rescue Mutual Aid Plan EVALUATE AREA SITUATION AND RESOURCES OPERATIONAL AREA FIRE AND RESCUE COORDINATOR Activates Area Fire and Rescue Mutual Aid Plan EVALUATE REGION SITUATION AND RESOURCE ** REGIONAL FIRE AND RESCUE COORDINATOR Activates Regional Fire and Rescue Mutual Aid Plan EVALUATE STATEWIDE SITUATION AND AVAILABLE RESOURCES CHIEF, STATE FIRE AND RESCUE COORDINATOR Coordinates Inter-Regional Fire and Rescue Resources Mobilization 23

25 REIMBURSABLE FIRES CAL EMA REGION I Ü It is expressly understood that FOREST AGENCIES and Cal EMA cannot and have no intent to enter into an agreement affecting reimbursement for local jurisdiction services, except as it applies to FOREST AGENCY requests and through local agreements. Ü FOREST AGENCIES shall not be responsible for any apparatus and personnel not confirmed by their respective order and request number(s). Ü Provisions and procedures for reimbursement by FOREST AGENCIES for fire suppression assistance are defined separately for Cal EMA-owned apparatus and personnel and locally owned apparatus and personnel. PERSONNEL Highlights Ü There shall be NO REIMBURSEMENT for response of personnel on local government apparatus of LESS THAN TWELVE (12) HOURS DURATION. However, should local government apparatus be requested for assignment to a Mobilization Center for standby duty, the reimbursement period shall begin with the time of initial dispatch of said apparatus from its assigned home base. Ü A Mobilization Center for large scale staging purposes may be requested by a local jurisdiction; however, the Center shall only be designated as such by an Cal EMA Representative. Ü Engine Company staffing shall not be less than three (3) or a reimbursable maximum of four (4). Forest Agencies will reimburse based on the actual classifications responding, not to exceed one company officer, one apparatus operator, and one or two firefighters. Water tender staffing shall be a reimbursable maximum of two (2) apparatus operators. Ü A Strike Team/Task Force may, at the discretion of the local jurisdiction, include a Strike Team/Task Force leader trainee as a reimbursable member of the unit. APPARATUS Highlights Ü In no case will a second support vehicle be assigned to an individual strike team. Ü Local jurisdiction shall assume operational costs, including necessary motor fuels and lubricants used in its apparatus while responding to and returning from FOREST AGENCY incidents. The same applies to local jurisdiction support equipment responding with OES-owned apparatus. 24

26 CAL EMA REGION I Ü FOREST AGENCY will provide for motor fuel and lubricants, normal servicing costs, and minor repairs incidental to operation of apparatus including local jurisdiction support equipment while subject to direction and control of the requesting FOREST AGENCY. (MINOR REPAIR is a repair, which keeps equipment in operation during a fire. This requires no more than two hours for one mechanic). REIMBURSEMENT PROCEDURES The Office of Cal EMA shall be required to provide direction, ongoing guidance, and monitoring throughout the process until reimbursement is received by local agencies. Ü When a jurisdiction has met the eligibility criteria for reimbursement, the Cal EMA - Fire and Rescue Branch initiates the invoicing process, utilizing the information recorded on the OES FORM 42, EMERGENCY ACTIVITY RECORD. OES FORM 42 (EMERGENCY ACTIVITY RECORD) INSTRUCTIONS AND PROCEDURES Included is a sample Form 42 and instructions for completion. The following procedure will be used for submitting OES Form 42 s for reimbursement. 1. All companies will complete a Form 42 in a legible manner for each incident and submit to the strike team leader. The strike team leader will have all Form 42 s signed by the Incident Commander or the Finance Section Chief. The company officer (from each agency) will keep the white copy (original) of all Form 42 s submitted. The pink copy should be given to the incident finance section, and golden rod to the company officer. If an Cal EMA Representative is on-scene, the White copy should stay with the Representative. All company officers will keep the Goldenrod. 2. Each agency will submit the white copy (retained by each engine company) to OES for reimbursement: Cal EMA Fire and Rescue Branch 3560 Schriever Avenue Mather, Ca

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29 CAL EMA REGION I THREE LETTER DESIGNATOR California Department of Forestry and Fire Protection California Southern Region Riverside.. CSR San Bernardino... BDU San Luis Obispo.. SLU California Office of Emergency services.. OES Carpinteria-Summerland Fire Department.... CRP Guadalupe Fire Department. GUA Lompoc City Fire Department. Montecito Fire Department.. LMP MTO Orange County Area.. XOR San Luis Obispo County Area.. Santa Barbara City Fire Department... XSL STB Santa Barbara County Fire Department SBC Santa Barbara County Area.. Santa Maria Fire Department... Vandenberg Air Force Base.. Ventura City Fire Department. Ventura County Area Ventura County Fire Department XSB SMR AFV VEN XVE VNC 28

30 REGION MAP 29

31 ORDERING RESOURCES IN SANTA BARBARA COUNTY ORDERING PROCESS 1. Contact the Operational Area Coordinator ROSS Duty Officer via telephone at (24 hr Emergency line). Specifically ask for the ROSS Duty Officer and identify yourself and give your rank and department. Santa Barbara County Operational Area Dispatch Center SB County Dispatch Emergency line SB County Dispatch Center Business line (805) (24 hr) (805) (24 hr) ROSS Duty Officer Business line (805) Staffed 7 Days per Week During Flight Hours; Monitored 24/7 by Call Forward Extended Staffing as Necessary. SB County Expanded Dispatch (805) (805) /66 (805) If unavailable by phone contact Santa Barbara County Dispatch via radio. Identify yourself and give your rank and department. 3. Describe the situation and the incident potential, and be specific. Make sure the message is correct before you hang up or break off radio transmission. 4. To place the request, use Incident Command System personnel and resource terminology (Field Operations Guide). 5. Advise if this request is an IMMEDIATE (dispatch immediately) or PLANNED need (next operational period). 6. Give Specific reporting information: a. Exact location b. Radio call sign and contact person c. Identify radio frequency 7. The Emergency Communications Center will notify the Area Coordinator of all Mutual Aid requests. The Area Coordinator shall notify all County Fire Chiefs. 30

32 1. ROSS Duty Officer Position OPERATIONAL AREA FIRE & RESCUE ROSS Duty Officer a. The number one responsibility is receiving and processing calls, all other collateral duties are secondary. b. A cadre of staff will, act as "ROSS Duty Officers". One Duty Officer will be available by pager 24/7 to take on the responsibilities of receiving and filling all request orders. i. Ordering Point will call SBC Dispatch who will roll the call over to ROSS Duty Officer. ii. Call back within 2 minutes. iii. ROSS Duty Officers will have access to ROSS in SBC dispatch, SBC Expanded, and laptops with wireless phone cards. c. "Flood of Orders:" 2. Resource Statusing i. Area Coordinator can request help from other personnel trained in ROSS and secondary dispatch. Use of a. Daily rostering of mixed strike team rosters in ROSS reflecting availability status for "Immediate Need". If there are changes from the morning status, a phone call should be made. b. Daily rostering of overhead will not be done on daily basis - overhead to be defaulted to "available" status. c. Annual updating of overhead qualifications shall be exported by each agency via IQS or manually to ROSS by May 1 st of each year and as needed. The CICCS Committee chairperson will submit information on any new qualified or trainee to the ROSS Administrator after each committee meeting. 3. Moving Alternate ROSS Dispatcher Center due to Catastrophic Conditions a. Montecito Fire Protection District (MTO) 31

33 4. Equitable Resource Distribution a. Equitable Distribution of resource requests by the Area Coordinator amongst qualified personnel from each agency. i. Immediate need for local fires will utilize closest available resource. ii. Immediate need for out-of-county fires-will utilize rotational system. iii. All planned need requests will utilize rotational system. b. "Name Request" will be honored. (with individual agency approval) c. "Name Suggest" with specific documentation will be honored d. "Name Suggest" without documentation will be filled utilizing rotational system 5. CQI Process a. An "Inquiry Form" or "Investigation Form" will be developed and located on the County Chiefs web site for all agencies to access and submit to the Area Coordinator when questions arise as to Operational Area Coordinator actions and decisions for resource assignments. Form will be filled out by local agency and forwarded to Area Coordinator who will investigate and report to the County Chiefs Association. b. Area Coordinator will report on all fill processes on monthly basis by providing a ROSS report at the monthly County Chiefs Association meetings. Area Coordinator will also report on any "Inquiry Forms" that have been submitted during that month. c. Give viewing permissions to all agencies and make requests transparent to all parties 6. Who is responsible for Local Government Incident Management Team members? a. All team personnel belonging to an agency with ROSS dispatch site (LPF & SBC) will have their requests sent to their respective dispatch center. That agency will be responsible for travel and ROSS fill input for the requests that they fill. b. Local agency team personnel that do not have a ROSS dispatch site will belong to the LPF dispatch center. LPF will make contact and make ROSS fill input for those team personnel. c. LPF will contact XSB when non-ross agency resource is back in quarters. XSB 32

34 to enter resource as available in ROSS. 7. Separation of SBC Expanded Function from Area Coordinator Function 8. Training a. XSB should remain separate from SBDC when a fire occurs within the county, to avoid overload to their Expanded Dispatch and avoid confusion. i. ROSS Duty Officer's primary responsibility will be dedicated to Area Coordinator function and separate from SBC Expanded duties. a. Area Coordinator to develop and provide ROSS training as needed. Area Coordinator to organize on-going ROSS drills in conjunction with field drills. NOTE: The above procedures are in accordance with the principles enumerated in the California Fire Service and Rescue Emergency Mutual Aid Plan, Section X Procedures Mutual Aid, Item E, and Dispatch Center. 33

35 STRIKE TEAM INFORMATION ASSIGNING STRIKE TEAM NUMBERS (ICS-410-2) The resource designator system was established in 1982 to more clearly define resource type and origination. The three-letter agency designator precedes the strike team number. After the agency designator, comes the Mutual Aid Region Number (1). The next block of numbers is Santa Barbara County s pre-assigned clock numbers ( ). The next number identifies the resource number, and the last identifier is a block letter. This indicates the kind and type of resource: XSB = Santa Barbara Operational Area, pre-assigned designator. Multi-agency formed strike team. SBC = Santa Barbara County Fire Department pre-assigned designator. OES = Cal-EMA owned engines to be assigned by Cal-EMA Block Letter Identifiers A = Type 1 engine (structural) C = Type 3 engine (wildland) G = Type 1 hand crew K = Type 1 bulldozer B = Type 2 (structural) D = Type 4 engine (wildland) H = Type 2 hand crew L = Type 2 bulldozer EXAMPLES EXAMPLE #1 Local Agency Request A structural engine strike team is requested for a Ventura County commercial building fire. A multi-agency response is sent. The assigned strike number would be the following: XSB S/T 1501 A XSB - Multi-Agency Resources S/T - Strike Team Pre-assigned Number Region I A - Type 1 Engines EXAMPLE #2 Local Agency Request Wildland/structural engine strike team is requested by Ventura County Fire for a wildland/urban interface fire. A multi-agency response is sent. The assigned strike team number would be the following: XSB S/T 1511 B (Type 2 Engines) XSB S/T 1512 C (Type 3 Engines) 34