HHS Safety Plan

Transcription

1 HHS Safety Plan Fire Drills A fire drill must be conducted monthly in elementary schools, four times a year in middle school, and twice a year in high school (see Education Code S32001). TEACHER CHECKLIST IN A FIRE DRILL [ ] Refer to the evacuation map in your classroom. If the room does not have a map, please contact the Principal today. [ ] Familiarize yourself with your class route before the drill begins. [ ] When the signal is given, have students form a single line outside the classroom. (Form a double line for large classes.) [ ] [ ] If a fire occurs during passing period or lunch, principal may instruct students to report to the assembly area. Students should line up according to previous period classroom numbers. [ ] Check to see that all students are out of the classroom; take your emergency bag and student roster and attendance cards and CLOSE ALL DOORS. Do NOT lock any doors. [ ] Place the placard on your door, GREEN side up if everyone has evacuated the room. If someone is left behind because they are missing/injured/ deceased, place the placard RED side up and write on it (with Sharpie pen) the number of adults/children and their location in the room. [ ] Have students walk QUIETLY in single file to the Assembly Area. Teachers should walk at the rear of the line. [ ] Ensure that each disabled student is partnered with his/her pre-designated staff buddy. [ ] Have students form a single line in the designated Assembly Area according to the class at the time the emergency occurred. [ ] Students in classrooms other than their own at the time the drill begins are to remain with that class until given permission to rejoin their class by both teachers. [ ] If students are between classes, at lunch or at PE, and are instructed to report to the Assembly Area, students should line up according to the previous classroom numbers. [ ] Take attendance from your student roster. Report the attendance to the Student/Staff Accounting Team. If the drill scenario includes injuries, report these to the First Aid/Medical Team. [ ] Activate the Teacher Buddy System. If you are assigned an emergency response team position, leave your class with your teacher Buddy and go to the Incident Command Post for instructions. [ ] Wait for All Clear signal, then return quickly to your classroom in a single file. ALL OTHER PERSONNEL Report to Assembly Area for further instructions.

2 HHS Safety Plan Earthquake Drills A drop procedure practice must be held at least once each school quarter in elementary schools and at least once a semester in secondary schools (Ed Code 35297). No advance warning or signal normally will be given. TEACHER CHECKLIST IN AN EARTHQUAKE DRILL [ ] If students are between classes or at lunch or PE, all students shall take immediate cover in the closest shelter available. [ ] Students in classrooms other than their own at the time the drill begins are to remain in that class until given permission to rejoin their class by both teachers. [ ] Students and teachers should drop to their knees, facing away from windows. [ ] Have students get under desks or tables where possible. [ ] Fold body onto floor with arms close to knees. [ ] Place head as far as is possible between knees; cover head with hands. [ ] Stay in this position until you receive instructions from the Incident Commander (e.g., Principal or designee). All Clear Orders to Evacuate [ ] Direct students to return to their seats. [ ] Have students quickly line up. [ ] Take your emergency bag, student roster and attendance cards. LEAVE DOORS OPEN. [ ] Place the GREEN side of the placard up if everyone has evacuated or the RED side up if someone is left behind (write on it the number of adults/ children and their location in the room). [ ] Have students walk QUIETLY in single file to the Assembly Area. [ ] If students are between classes, at lunch or at PE, and are instructed to report to the Assembly Area, line up according to the previous classroom nos. [ ] Take attendance. Report the attendance to the Student/Staff Accounting Team. If the drill scenario includes injuries, report these to the First Aid/Medical Team. [ ] Activate the Teacher Buddy System. If you are assigned an emergency response team position, leave your class with your teacher Buddy and go to the Incident Command Post for instructions. [ ] Wait for All Clear signal, then return quickly to your classroom in a single file. ALL OTHER PERSONNEL Remain in your office until you hear the All Clear. If the Incident Commander (i.e., principal) directs students and staff to evacuate instead of resuming classroom instruction and school operations, evacuate to your pre-designated Assembly Area and/or assume your assigned emergency response role.

3 HHS Safety Plan Lockdown Drills A Lockdown drill indicates that an emergency that requires students and staff to remain inside has occurred, such as an intruder-oncampus or a crime nearby. TEACHER CHECKLIST IN A LOCKDOWN DRILL [ ] When the announcement has been given, all classes will remain in their classrooms. [ ] Physical education classes will proceed into the gym. [ ] [ ] If the announcement is during passing period or lunch, students will be directed to go to the cafeteria or the closest open classroom, unless the principal announces other instructions. [ ] [ ] If the announcement is made before or after school, students will be directed to go into the closest open classroom, unless the principal announces other instructions. [ ] Lock all windows, exterior doors, and any other openings to the outside. [ ] Move students to the most protected areas of the room (e.g., away from windows and the possibility of broken glass). [ ] Instruct students to lie down on the floor. [ ] Close all windows. If possible, cover windows by lowering blinds, drawing curtains, or pulling shades. Turn off lights. [ ] Do not release students or staff for restrooms. [ ] Do not use radio, TV, walkie talkies, or cell phones in the classroom. [ ] Write down the names of everyone in the room. Report the attendance to the Student/Staff Accounting Team. If the drill scenario includes injuries, report these to the First Aid/Medical Team. [ ] Wait for All Clear signal before allowing children or staff out of the room or resuming classroom instruction. ALL OTHER PERSONNEL Remain in your office and close all doors (lock the doors in a real lockdown) unless you are designated Facility/Security staff. Wait for further instructions. Facility/Security staff report to the Incident Commander (e.g., Principal or designee) if safe to do so. Otherwise communicate by available means for instructions.

4 HHS Safety Plan Shelter-in-Place Drills Shelter-in-place" means to take immediate shelter usually for just a few hours, not days. Local authorities may instruct you to "shelter-in-place" if chemical or radiological contaminants are released into the environment. You will be allowed out when the air is clear again. TEACHER CHECKLIST IN A SHELTER-IN-PLACE DRILL When the announcement has been given, all classes will remain in their classrooms. Physical education classes will proceed into the gym. If the announcement is during passing period or lunch, students will be directed to go to the cafeteria or the closest open classroom, unless the principal announces other instructions. If the announcement is made before or after school, students will be directed to go into the closest open classroom, unless the principal announces other instructions. Lock all windows, exterior doors, and any other openings to the outside. If there is danger of explosion, make sure the window shades, blinds or curtains are closed. The Administration will turn off heating, ventilation, and air conditioning systems. If you have any independent systems in your classroom that provide for exchange of inside air with outside air, turn off those systems. If instructed by your Incident Commander (e.g., Principal or designee), use duct tape and plastic sheeting to seal all cracks around the door(s), windows and vents into the room. As much as possible, reduce the flow of air into the room. Write down the names of everyone in your classroom. Report the attendance to the Student/Staff Accounting Team. If the drill scenario includes injuries, report these to the First Aid/Medical Team. Wait for All Clear signal before allowing children or staff out of the room or resuming classroom instruction. ALL OTHER PERSONNEL Remain in your office and close the door unless your emergency response role is activated. Do NOT lock the doors. Wait for further instructions. ICS teams activated by the Incident Commander (e.g., Principal or designee) report to the Incident Commander. References: The Centers for Disease Control and Prevention ( Your local American Red Cross ( California Department of Health ( Los Angeles County Department of Health (

5 HHS Safety Plan During an Incident General Considerations for School Employees All school staff should familiarize themselves with this Standardized Emergency Management System Plan and learn the roles assigned to them in the event of an emergency (Form ICS 203). School personnel should be mobilized or activated before joining the incident response. This typically will take place when the principal announces the situation over the intercom or by ringing a bell coded for an emergency. Unless you must take an immediate life-saving action, you should not start responding without being mobilized. The mobilization process improves safety and cuts down on unnecessary chaos. If you are mobilized in an emergency, follow the simple guidelines: Do not go around the chain of command. Only take direction from your immediate ICS supervisor (not your day-to-day supervisor). Report critical information about safety hazards, status, changing conditions/needs within assigned areas, and resource needs. Staff should utilize the General Checklist for Staff in Appendix C. If you are assigned an emergency role and are a teacher, make sure that your students are with your teacher buddy (see Form D) before checking into the Incident Command Post. After check-in, employees need to locate their incident supervisor and obtain an initial briefing. The briefings should include: Current assessment of the situation. Identification of your specific job responsibilities. Identification of coworkers. Location of work area. Identification of break areas, as appropriate. Procedural instructions for obtaining needed resources. Operational periods/work shifts. Required safety procedures and Personal Protective Equipment (PPE), as appropriate. Resource demobilization occurs at the end of your assignment or when the incident is resolved. Before leaving an incident assignment, you should: Complete all tasks and required forms/reports. Brief replacements, subordinates, and supervisor. Evaluate the performance of subordinates.

6 HHS Safety Plan Follow check-out procedures. Return any incident-issued equipment or other nonexpendable supplies. Complete post-incident reports, time records or other accounting obligations School staff must be aware that they cannot leave campus without permission during an emergency situation unless they have the authorization of the Incident Commander (school principal), because of their responsibilities as disaster service workers (California Government Code, Chapter 8, Section 3100).

7 HHS Safety Plan The Incident Command System The Incident Command System (ICS) can be used to manage any of the following types of incidents: Disasters, such as earthquakes, fires, floods, or other natural disasters. Disease outbreaks and prevention measures. Search operations for a missing student. Hazardous materials accidents in chemistry labs. Hostile intruders or other criminal acts. Planned events, such as school drills, festivals, sporting events, and graduations. ICS principles under the National Incident Management System (NIMS) are implemented through a wide range of management features including the use of common terminology and plain language, and a modular organizational structure. ICS Features Chain of Command Unity of Command Transfer of Command Manageable Span of Control Incident Action Plan ICS Features The Chain of Command is an orderly line of authority within the ranks of the ICS. The Chain of Command allows an incident manager to direct and control the actions of all personnel under his or her supervision, and avoids confusion by requiring that orders flow from supervisors. Under Unity of Command, personnel report only to ONE ICS supervisor, and only receive work assignments from their ICS supervisor. This means that if a staff member is reporting to the Facility Manager and receives direction from the principal, the staff member follow the direction of the Facility Manager. The process of moving the responsibility for incident command from one Incident Commander to another is called Transfer of Command. The Transfer of Command takes place when a more qualified person assumes command, the incident situation changes over time, or there is the normal turnover of personnel on long or extended incident. The transfer of command process always includes a transfer of command briefing, which may be oral, written, or a combination of both. Span of control is the number of individuals or resources that one supervisor can manage effectively during an incident. Effective span of control on incidents may vary from three to seven, and a ratio of one supervisor to five subordinates is recommended. Every incident must have an oral or written Incident Action Plan (see Form F in Appendix B) that specifies: The incident objectives The ICS roles activated and those responsible for them How the ICS staff communicates with one another IAP time frame Unified Command Procedures for dealing with the injured. If an incident requires the assistance of other agencies, such as law enforcement or the fire department, the National Incident Management System is used to coordinate multiple agency response. A Unified Command Emergency Operations Center will be set up, and the school site Incident Commander will join the agency Incident Commanders in forming a Unified Command. Thereafter, all incident decisions are made by the Unified Command. More info on the Unified Command follows.

8 HHS Safety Plan Summary of Immediate Response Actions SIUMMARY OF IMMEDIATE RESPONSE ACTIONS Action Purpose If inside If outside Other measures Duck and Cover Shelter in Place Lock Down Evacuate Building Off-Site Evacuation To protect students and staff from flying or falling debris. To keep students indoors as protection from airborne contaminants. To protect students and staff from threat of violence or gunfire To protect students and staff if it is unsafe to remain in bldg. Principal will initiate fire alarm. To protect students and staff when it is unsafe to remain on campus. Responses to Specific Types of Emergencies Teachers will instruct students to duck under their desks and cover their heads with their arms and hands. Teachers will keep students in the classroom until further instructions are given. Teachers will shut down air conditioning or heating systems in their room, and seal doors and windows. Teachers will instruct students to lie on the floor, away form windows, and will lock doors and close shades or blinds. Teachers will instruct students to evacuate to designated assembly areas, bring emergency supplies and staff roster Teachers will direct students to the off-site location, either walking or using transportation. If outside, teachers will instruct students to drop to the ground, place their heads between their knees, and cover their heads with their arms and hands. Students will proceed to their classrooms if it is safe to do so. If not, teachers or staff will direct students into nearby classrooms or school buildings. Students will proceed to their classrooms if it is safe to do so. If not, teachers or staff will direct students into nearby classrooms or school buildings. Principal will initiate fire alarm, and teachers will instruct students to evacuate. Principal will determine the safest method of evacuation (e.g., use of school buses or walking) Teachers and students should move away from windows. Teachers are responsible for securing individual classrooms. The Security/ Utilities Team will assist in shutting down the HVAC system if located outside and as needed. Teachers and students will remain in the classroom or secured area until given further instructions by Principal or police. Front entrance is to be locked. Teachers will take role in the assembly area and assume any buddy or other emergency tasks. Teachers will take student roster. Once assembled off-site, teachers will take role, assess injuries, and students will stay in place until instructions given. Checklists for initial responses to the following types of disasters and emergencies are on the following pages. Type of Disaster or Emergency Typical Immediate Responses* Aircraft Crash Duck and Cover; Evacuation or Shelter-in-Place Air Quality Shelter-in-place Anthrax Containment of powdery substances; Evacuation Biological/Chemical Threat outdoors Shelter-in-place Biological/Chemical Threat indoors Evacuation

9 HHS Safety Plan Type of Disaster or Emergency Typical Immediate Responses* Bomb Threat Evacuation Earthquake Duck and Cover; Evacuation Fire Evacuation Flood Evacuation Hazardous Materials Incident outdoors Shelter-in-place Homeland Security Code Red To be determined by Incident Commander Medical Emergency To be determined by Incident Commander Nuclear Attack Shelter-in-place Riot/Civil Disorder Lockdown Severe Windstorm Shelter-in-place Suspicious Mail Package Shelter-in-place Suspicious Person on Campus Lockdown Threat of Violence Lockdown Utility Failure Evacuation Walkout Lockdown * Each response depends on the individual facts and the Incident Commander may choose alternative responses which he/she deems to be safer for students and staff

10 HHS Safety Plan Aircraft or Vehicle Crash on Campus Initial Response if an aircraft crashes on or near the school Principal or designee: Call to report the crash and notify District Office. The District Office EOC is immediately activated to monitor the situation until law enforcement and the fire department arrive. Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) Incident Command Check-In Log (Form I) Perform a quick assessment of the situation and determine if immediate evacuation is necessary. If you order an evacuation, the students will evacuate the buildings using prescribed routes or other safe routes to the assembly area. Ensure that all students and staff have been accounted for. Establish the Incident Command Post. You are the Incident Commander. Possible initial Incident Command System Activation: Operations Section, Facilities/Security Team, the Search and Rescue Team, the First-Aid/Medical Team, the Student/Staff Accounting Team, and the Student Release Team. Upon arrival of emergency responders, form a Unified Command with them. All decisions will be made by the Unified Command, and you will be part of the Unified Command as Incident Commander for your school. If an evacuation to another location is imminent, prepare to move students and staff to the designated shelter utilizing available resources. Liaise with the Logistics Section for transportation. Safety/Damage Survey (Form G) Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O) Teachers: Determine if your class is in immediate danger. If the class is in danger evacuate your class to a safe location, and assign a student runner to notify the Principal if it is safe to do so. If the class is not in immediate danger, stay in your room until the Principal or designee issues instructions. If you evacuate on your own or as directed by the Principal, take roll and document absent and/or missing students on class attendance sheet. Evacuate your class to its predesignated assembly area, if safe, or, if not, to its secondary assembly area. Provide roll to the Student Accounting Team. Activate the Buddy System and either remain in Assembly Area to supervise students or report to the Incident Command Post for assignment. Report any injuries or illnesses to the First Aid/Medical Team. Air Quality Control Alerts

11 HHS Safety Plan Principal When the air quality is deemed by the AQMD as unhealthy for sensitive groups : Air Quality Index (AQI) AQI Health Advisory 0-50 Good Moderate Unhealthy for Sensitive Groups Unhealthy Ensure that students with special health issues affected by poor air quality (e.g., asthma, cancer, heart or lung disease) are identified at the site and that their teachers are advised that special consideration is necessary in poor air quality conditions. Periodically check with the Executive Director of Administrative Services for any further updates regarding district directives and/or County Health Department or LACOE directives. Consult with the district nurse to determine whether to postpone, cancel or relocate an athletic event. Practice Sessions (Athletic Teams, Band, Drill Team, etc.): Practice sessions being conducted out of doors shall be restricted and prolonged or strenuous outdoor physical activities modified. Outdoor practice sessions shall be scheduled at times when unhealthy air is not likely to occur, whenever possible. Strenuous or prolonged outdoor physical activities for all students shall be discontinued. Activities of a less strenuous nature shall be substituted. The following shall be allowed to remain indoors: children having respiratory difficulties aggravated by smog, children who have notes from parents or doctors, and children who are complaining about the effects of the smog Very Unhealthy Hazardous Any student with heart or lung problems should be excused from participation in strenuous PE activities and provided with a modified (non-strenuous) program whenever PSI ratings are above 138. Some students may also need a modified program when ratings are 100, which exceeds the federal clean air standard. Outdoor activities by maintenance, operations, grounds, and transportation staff shall be limited to those that do not require prolonged or strenuous physical activities. District vehicular activities shall be limited to emergency repair response, home-to-school-to-home busing or return to the district of students and staff who are away from the district. Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) When the air quality is deemed by the AQMD as unhealthy to all persons: Discontinue strenuous physical outdoor activities by all students. Students shall be required to stay inside except for passing to other classes. Cancel PE For elementary schools, students stay in the classroom during recess Injury/Information Report (Form O) Lunch is held in the classroom or cafeteria All extra-curricular outdoor activities shall be cancelled. All maintenance and grounds workers shall remain inside except those required for emergency response. All outdoor school playgrounds and pools shall be closed. Periodically check with the Deputy Superintendent for any district directives. When the air quality is deemed by the AQMD as very unhealthy to all persons: Seek direction from the Superintendent or Exec. Director of Administrative Services. School Nurse When the air quality is deemed unhealthy for sensitive groups or all persons: Notify the teachers and aides of students with special health issues affected by poor air quality (e.g., asthma, cancer, heart or lung disease, high blood pressure). Advise teachers and staff of symptoms of respiratory problems to observe of all students and of students during air quality alerts.

12 HHS Safety Plan Anthrax or Unknown Powdery Substances Initial Response after Discovery of an Unknown Powdery Substance Discovering Party: Upon discovery of any unidentified powdery substance, do not touch, sniff, or taste the substance. Do not clean up or remove the substance. Cover the powder with whatever you can (paper, clothing, trash can, etc) and do not remove this cover. Leave the room and close the door; prevent access to the room. Wash your hands with soap and hot water. Report the discovery to the Principal. Remove any contaminated clothing from your person as soon as possible and place inside plastic bags. Principal or designee: Call and notify the District Office. Incident Briefing (ICS 201) Establish a Command Post. You are the Incident Commander. Possible initial Incident Command System Activation: Operations Section (Student/Staff Accounting Team, First-Aid Medical Team, and Facilities/Security Team). Ensure that an evacuation of the immediate area has been conducted and that the area is isolated and cannot be entered. Direct custodian to ensure that HVAC system is shut down. Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) Incident Command Check-In Log (Form I) Safety/Damage Survey (Form G) Incident Information Report (Form E) Make a list of all the people who were in the room or area of the substance and provide this list to the applicable emergency response agencies. Ensure that everyone who may have had contact with the powder washes his/her hands and removes contaminated clothing as soon as possible. Contaminated clothing should be placed in plastic bags. Ensure that all students and staff have been accounted for. When the emergency response agencies arrive, they will form a Unified Command with the school district. All decisions will be made by the Unified Command, and you will be part of the Unified Command as the Incident Commander for your school. If an evacuation to another location is imminent, prepare to move students and staff to the designated shelter utilizing available resources. Liaise with the Logistics Section for transportation. Student/Staff Acctg (Form N) Injury/Information Report (Form O)

13 HHS Safety Plan Teachers: Do not panic. Remain calm and follow instructions. Do not turn on any air conditioner/heater or fan. Evacuate when instructed to do so. Take Roll Book and pen and pencils. Use pre-planned evacuation routes (refer to posted Evacuation Map), if it is safe to do so, otherwise use the safest route. Once in the assembly area, do not leave until instructed to do so. Teachers should immediately take roll, document absent and/or missing students on class attendance sheet. Turn attendance sheet in to the Student/Staff Accounting Team Leader. Activate the Buddy System and either remain in Assembly Area to supervise students or report to the Incident Command Post for assignment. Report any illnesses to the First-Aid/Medical Team. Bomb Threat Initial Response to a Bomb Threat NEVER USE RADIOS OR CELLULAR TELEPHONES Discovering Party: If you receive a bomb threat over the telephone, FILL OUT THE BOMB THREAT FORM ON THE FOLLOWING PAGE WHEN THE CALLER IS SPEAKING. Principal or designee: Notify the principal or designee using a land line or a runner. Do not use your cell phone or walkie talkie. Your principal or designee will provide you with further instructions. If you receive a bomb threat is credible, do not use a walkie-talkie or cell phone. (There are some radio-controlled bombs). Incident Briefing (ICS 201) Incident Objectives (ICS 202) Incident Assignments (ICS 203) Incident Action Plan (Form F) Incident Command Check- In Log (Form I) Safety/Damage Call ON A LAND LINE. Notify the District Office ON A LAND LINE. The District Office EOC is immediately activated to monitor the situation until emergency responders arrive. Establish the Incident Command Post. Possible initial Incident Command System Activation: Operations Section, Logistics Section. You are now the Incident Commander. When emergency response agencies arrive, they will form a Unified Command with the school district. All decisions will be made by the Unified Command, and you will be part of the Unified Command as the Incident Commander for your school. Determine if you will evacuate the school before emergency responders arrive. Activate the alarm signal (bell-verbal) if you decide to conduct an evacuation. Direct evacuation of students and staff to the school s normal outdoor evacuation area if you feel it is safe to do so. Follow normal evacuation procedures.

14 HHS Safety Plan Survey (Form G) Ensure that disabled students are accommodated in the evacuation. Incident Information Report (Form E) Student/Staff Acctg (Form N) If an evacuation to another location is imminent, prepare to move students and staff to the designated shelter utilizing available resources. Liaise with the Logistics Section for transportation. Injury/Information Reporting (Form O)

15 HHS Safety Plan Principal or designee: Call and notify the District Office. The District Office EOC is immediately activated to monitor the situation and perform any other tasks directed by the Incident Commander. Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) ICS Check-In Log (Form I) Safety/Damage Survey (Form G) Direct a full evacuation to the school s normal outdoor evacuation area. Follow normal evacuation procedures. Direct Facilities Manager or custodian to shut down the HVAC system. Establish an Incident Command Post. You are the Incident Commander. Possible initial Incident Command System Activation: Operations Section (Facilities/Security Team, Student/Staff Accounting Team, First Aid/Medical Team, Student Release Team, Search & Rescue Team). Ensure that all students and staff have been accounted for. When the fire department, law enforcement and other agencies arrive, they will form a Unified Command with the school district. All decisions will be made by the Unified Command, and you will be part of the Unified Command as the Incident Commander for your school. If an evacuation to another location is imminent, prepare to move students and staff to the designated shelter utilizing available resources. Liaise with the Logistics Section for transportation. Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O) Teachers: Do not panic. Remain calm and follow instructions. Evacuate classroom to normal outdoor evacuation assembly areas using pre-planned evacuation routes. Ensure that all windows and doors are closed, but not locked, while evacuating. Leave lights on. At the assembly area, immediately take roll, document absent and/or missing students on class attendance sheets, and turn the sheets in to the Student/Staff Accounting Team Leader. Activate the Buddy System and either remain in assembly area to supervise students or report to the Incident Command Post for assignment. Report any injuries or illnesses to the First Aid/Medical Team

16 HHS Safety Plan Chemical or Hazardous Materials Incident - Outdoors Initial Response after a Hazardous Material Spill, Release, or Dispersal outside of the school buildings Principal or designee: Call and notify the District Office. The District Office EOC is immediately activated to monitor the situation and perform any other tasks directed by the Incident Commander. Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) ICS Check-In Log (Form I) Safety/Damage Survey (Form G) Establish the Incident Command Post. You are now the Incident Commander. Possible initial Incident Command System Activation: Operations Section (Student/Staff Accounting Team; Facilities/Security Team, and First-Aid/Medical Team) and the Logistics Section (Communications Unit, Transportation Unit). Institute shelter-in-place procedures if appropriate. Direct Facilities Manager or custodian to shut down HVAC system. Direct staff to shut all windows. Cover vents with thick paper using tape to create a seal. Ensure that all students and staff have been accounted for. Upon arrival of emergency responders, form a Unified Command with them. All decisions will be made by the Unified Command, and you will be part of the Unified Command as Incident Commander for your school. If an evacuation to another location is imminent, liaise with the Logistics Section for transportation. Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O)

17 HHS Safety Plan Teachers: Do not panic. Remain calm and follow instructions. Unless otherwise instructed, assume that a "shelter-in-place strategy is being utilized. Keep all students indoors until it is determined to be safe. Close and secure all doors and windows. Inspect all windows and doors for cracks, gaps, or holes. Cover any with plastic or thick paper using tape to create a seal. Ensure that your heater/air conditioner is turned off. Take roll of your classroom. Cover vents with plastic or thick paper using tape to create a seal. Remain in this area until notified to leave or evacuate by Principal or emergency response agencies. Immediately report any injuries or illnesses to the First-Aid/Medical Team. Earthquake Initial Response to an Earthquake ALL STAFF: Take cover under a desk or table, or sit or stand against an inside wall. If Inside: Stay inside the building. Leaving the building will subject you to falling debris, downed power lines and other hazards. Stay away from windows, glass, bookcases and outside doors. If a fire develops, follow the procedures in the Fire Section. Do not light a match, lighter, or other object that may create an open flame. Tune to: KNX 1070 AM. Prepare to evacuate to the assembly area, if instructed to do so. If Outside: Move away from buildings and utility wires. Watch for falling glass, electrical wires, poles, trees, or other falling debris. Principal or designee: Prepare to relocate to assigned assembly area, if safe to do so. Establish a command post and initiate damage assessment and report to the District Office. You are now the Incident Commander. If there are serious injuries to students, staff or visitors, call If necessary, direct the evacuation of staff and students to predesignated assembly areas

18 HHS Safety Plan Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) ICS Check-In Log (Form I) using established evacuation procedures.. Ensure that the disabled are assisted in the evacuation. Activate the Search and Rescue Team to check all buildings for trapped or injured staff and students. Possible initial Incident Command System Activation: Operations Section (Search and Rescue Team, Student/Staff Accounting Team, Facilities/Security Team, First Aid/Medical Team) and Logistics Section (Communications, Transportation). When emergency response agencies arrive, they will form a Unified Command with the school district. All decisions will be made by the Unified Command, and you will be part of the Unified Command as the Incident Commander for your school. Safety/Damage Survey (Form G) If an off site evacuation is imminent, work with the Logistics Section. Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O) Give the Duck, Cover and Hold command to students and do the same yourself. Teachers: If you believe an immediate evacuation is necessary (if in your opinion remaining in the building is a hazard), direct an orderly evacuation to your pre-designated assembly area. If you do not believe an evacuation is necessary, stay in the building and await further instructions. Take any classroom emergency supplies and roll book to the assembly area. Take roll and document absent and/or missing students on class attendance sheet. Teachers are now available to activate the Buddy system and either remain in Assembly Area for student care or report to the Command Post for assignment. Determine the first aid needs of your class. Prepare to have injured students transported to the First Aid area, when activated.

19 HHS Safety Plan Fire Initial Response to a Fire Discovering Party: Activate nearest accessible manual alarm pull box or notify the office that there is a fire at (say location). The Office will call the fire department. Clear everyone from the immediate area. Close - but do not lock all doors leading to fire area to isolate the area and prevent spread of fire. Principal: Upon knowledge of fire at school, activate alarm signal (bell and verbal) and ensure that has been dialed. Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) ICS Check-In Log (Form I) Safety/Damage Survey (Form G) Incident Information Report (Form E) Report the fire to the District Office. The District Office will set up the District Office Emergency Operations Center for monitoring purposes. Establish a Command Post. You are now the Incident Commander. Possible initial Incident Command System Activation may include: Operations (Search and Rescue Team, Student/Staff Accounting Team, First Aid/Medical Team, Facilities/Security team) and Logistics Sections (Communications, Transportation). Supervise the evacuation of staff and students to pre-assigned assembly areas. Ensure that the disabled are assisted in the evacuation. Direct Search and Rescue Team to check all rooms. Direct Student/Staff Accounting Team to account for all students and staff. When emergency response agencies arrive, they will form a Unified Command with the school district. You will be part of the Unified Command as the Incident Commander for your school. All decisions will be made by the Unified Command. If an off site evacuation is imminent, work with the Logistics Section to arrange for transportation for students and staff. Student/Staff Acctg (Form N) Injury/Information Report (Form O)

20 HHS Safety Plan Teachers: Do not panic. Remain calm and listen to instructions. Do not open hot doors. Before opening any door, touch it near the top to see if it is hot. Do not break windows - Oxygen feeds fires. During class When the fire evacuation signal is given, have students form a single line outside the classroom. (Form a double line for large classes.) If the students are in PE class, the teacher, or supervising adult, stops play and has students walk quietly to the assembly area. Students in PE or classrooms other than their own must remain with that class until both teachers give the student permission to rejoin his/her class. Check to see that all students are out of the classroom. Take your Roll Book, student attendance cards, pen and pencils. Close but DO NOT LOCK the door. Use pre-planned evacuation routes (refer to the posted evacuation map) if safe to do so; otherwise use the safest route. Have students walk QUIETLY single file to the assembly area. Teachers should walk the rear of the line. Have students form a single line in the designated assembly area. During lunch or recess Have students WALK to the assigned place on the yard where they meet their teacher before school. Have students wait in orderly and silent lines for their teacher, or other supervising adult, to conduct them to their proper assembly area. Once in the assembly area, do not leave until instructed to do so. Teachers should immediately take roll, document absent, and or missing students on class attendance sheet. Turn attendance sheet in to the Student/Staff Accounting Team.

21 HHS Safety Plan Flood Initial Response to a Flood Principal or designee: If your school site is flooded or is threatened by flooding problems, contact the District Office. The District Office will activate the District Office EOC for monitoring purposes unless you request activation District Office Staff for Incident Command Functions. Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) Establish a Command Post. You are now the Incident Commander. The possible initial Incident Command System Activation: Operations Section (Student/Staff Accounting Team, Student Release Team, Facilities/Security Team) and Logistics Section (Transportation and Communications Unit). Tune to the Emergency Alert Station (EAS) to receive an update on the storm. Tune to KNX 1070 AM for EBS. If flooding is imminent, the Facilities/Use Team may need to begin sandbagging and taking other property protection measures as required. When emergency response agencies arrive, they will form a Unified Command with the school district. You will be part of the Unified Command as the Incident Commander for your school. All decisions will be made by the Unified Command. ICS Check-In Log (Form I) If an off site evacuation is imminent, work with the Logistics Section to arrange for transportation for students and staff. Safety/Damage Survey (Form G) Activate other Incident Command System functions as required to support your actions. Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O) Teachers: Keep students indoors until it is determined to be safe. Prepare to evacuate students. Evacuate students to pre-designated Assembly Area if an evacuation is ordered. Ensure that disabled students are taken care of when the evacuation takes place. Take roll and document absent and/or missing students on class attendance sheet. Prepare to release students to the Student Release Team. Note: Do not release any students until you have completed the Student Accounting Form. Prepare to release individual students according to the student release procedures.

22 HHS Safety Plan Homeland Security Code Red Response to a Homeland Security Code Red Principal or designee: Establish Incident Command Post. You are the Incident Commander. Listen to radio and television for current information and instructions. Brief teachers on the current situation Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Be alert to suspicious activities and report it to authorities immediately. Close school if advised to do so by law enforcement, the California Department of Education, LACOE, or other appropriate authority. Implement 100% identity check. Require that anyone (other than students and certificated and classified staff) entering the school site leave a driver s license at the front desk and be escorted at all times while on campus. Incident Action Plan (Form F) ICS Check-In Log (Form I) Ensure that mental health counselors are available to assist with after any situation. If a terrorist event occurs, refer to the applicable checklist in this section (e.g., Biological/Chemical Attack, Nuclear Attack, Intruder on Campus, etc.) Safety/Damage Survey (Form G) Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O) Teachers: Keep students calm. Consider using the Red Cross Masters of Disaster Facing Fear program. This program is designed for K-8 but may help students cope with the possibility or actuality of terrorist events. See Follow the Principal or designee s instructions (e.g., lockdown, shelter-in-place, evacuation). If a terrorist event occurs, refer to the applicable checklist in this section (e.g., Biological/Chemical Attack, Nuclear Attack, Intruder on Campus, etc.)

23 HHS Safety Plan Medical Emergency Initial Response in case of a Medical Emergency All Personnel: If the situation is life threatening, dial Report medical emergencies to the School Principal. Principal or designee: Await instructions. Ensure that has been called and report the medical emergency to the District Office. Establish a Command Post. You are the Incident Commander. Minimum ICS Activation: Operations Section (First-Aid/Medical Team). Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) Medical team/school nurse provides emergency First Aid. Direct responding emergency personnel to the victim(s). Isolate staff and student from the victim(s). If other emergency response agencies become involved, a Unified Command may be established. If a Unified Command Emergency Operations Center is activated, you will be part of the Unified Command as the Incident Commander of the school site. ICS Check-In Log (Form I) Safety/Damage Survey (Form G) Incident Information Report (Form E) Student/Staff Acctg (Form N) Injury/Information Report (Form O)

24 HHS Safety Plan Nuclear Attack Initial Response to a Nuclear Attack This plan is designed to provide direction in the unlikely event a nuclear weapon detonates out of the area. The blast effect is assumed to not threaten the schools in the district. The hazard of such an incident is the associated radioactive fallout. (Note: Due to Electromagnetic Pulse, electronic and communication equipment may fail). Principal or designee: Establish and maintain communication with the District s Emergency Operation Center (EOC). Incident Briefing (ICS 201) Incident Objectives (ICS 202) ICS Assignments (ICS 203) Incident Action Plan (Form F) ICS Check-In Log (Form I) Safety/Damage Survey (Form G) Incident Information Report (Form E) Student/Staff Acctg (Form N) Establish a Command Post. You are the Incident Commander. The initial Incident Command System Activation: Operations Section, Logistics Section. Activate other ICS functions as needed. Direct the Logistics Section to begin locating food and water. Direct the Facilities/Security Team to begin protecting each building containing people for nuclear fallout. Any object placed between the fallout and people can help to reduce exposure. Direct the Facilities/Security Team to shut down all heating-ventilation and cooling units. Direct teachers to keep students on the interior walls of each building. Keep all staff and students indoors until it is determined by the Los Angeles County Health Department that it is safe. Maintain communication with the District Emergency Operations Center to receive updates. Tune to an Emergency Alert Station (EAS) to receive an update (e.g., radio stations KNX 1070 AM, KFWB 980 AM, and KFI 640 AM) for the L.A. County area Upon receiving the "all clear," activate the Student Release Team. If other emergency response agencies are involved, they will form a Unified Command with the school. You will be part of the Unified Command. All decisions will be made by the Unified Command. Injury/Information Report (Form O) Teachers: Keep students on the interior walls of the classroom. Keep students indoors until it is safe to leave. Refer to the Hazardous Materials Incident Section for more information. Take roll and document absent and/or missing students on class attendance sheet. Upon receiving the "all clear," prepare to release students to the Student Release Team.

25 HHS Safety Plan Pandemic Initial Response to a School Closure Directive by the Los Angeles County Health Department Superintendent Incident Action Plan (Form F) ICS Check-In Log (Form I) Incident Information Report (Form E) If the County Health Plan directs you to close a school(s) because of a pandemic, initiate your pandemic plan. You are the incident commander if this involves your district only. If this involves more than one district, the incident commander role may be taken by the County Department of Health or LACOE and you will be part of the Unified Command. Communication to Students, Parents, and the Board Advise parents of the initial directive from the Dept of Health with the assistance of the Associate Supt of Business and the Director of Technology. Update the Board regularly on developments regarding the Health Dept Directive. Associate Supt of Business Services can assist with writing regular updates to update parents via ConnectEd and which Technology can post to the website at regular intervals (no less than twice a day) Superintendent (continued) Liaison with Other Agencies If other District schools are open, consult with the Health Department as to whether students can be moved to those schools. If other Districts are not closed, consult with the Health Department as to whether students can be moved to a different District and what the medical preconditions are. Asst Supt of Ed Services can assist to ensure continuity of educational instruction and Dir. of Pupil Services can assist to ensure that special needs students are accommodated. If all schools are closed in the county, consult with LACOE as to whether LACOE is providing a countywide delivery system for educational instruction. If not, implement the delivery of educational services via the Internet and by physical pickup from the District Office. Asst Supt of Ed Services can assist to ensure continuity of educational instruction and Dir. of Pupil Services can assist to ensure that special needs students are accommodated. If all schools are closed and the Internet is not feasible, then arrange for physical pickup of educational material from the District Office. Assoc. Supt of Business Services and Director of MO to assist. If all schools are closed in the county, you will be part of a Unified Command. LACOE or the Department of Health will be the EOC Incident Commander. District/School Operations Direct principals to arrange with their teachers to pick up homework and tests and deliver lesson plans to the District Office

26 HHS Safety Plan Direct critical classified staff to work from home, except for those that are assisting in the distribution, photocopying, and preparation of educational materials. Critical staff that may be able to work at home shall be determined by the Incident Commander based on need and these may includes but are not limited to the Associate Supt of Business Services, Director of MO, Director of Purchasing, Director of Technology, Dir of Accounting, principals, assistant principals, school psychologists, school nurses, Asst Supt of Human Resources, accounting, executive assistants to perform documentation, technology staff, staff necessary to maintain current grants, contracts, and other obligations, and other staff as directed. Determination of which classified staff are not able to continue during the pandemic depends on a number of factors and this list is for guidance only: Food service: if a school is used as a shelter, temporary staging area or POD, food service staff may be used by another agency or the Red Cross Maintenance: the number of maintenance staff needed to continue during the pandemic is determined by Dir. of MO and the Assoc Supt of Business Services with consideration given to campus security and maintenance Custodial staff: the number of custodial staff needed to continue during the pandemic is determined by the principal in consultation with the Assoc Supt of Business Services. Clerical staff: the number of clerical staff needed to continue during a school closure is determined by the principal with respect to each school and determined by the department head and approved by the Assoc Supt of Business Services with respect to clerical staff in the District Office. Afterschool Staff: Afterschool staff may not be needed during a school closure but principal may at his/her discretion utilize RAP staff for other critical duties, subject to the approval of the Superintendent. Teachers Develop study guides, homework, tests, and other educational instruction to be delivered by district to students during the pandemic. Grade and evaluate student homework and tests. Take phone calls and s from students regarding questions about homework or instructional materials. Provide period updates to the lead teacher for your grade. Associate Superintendent of Business Services Alternate Public Information Officer. The Assoc Supt of Business Services will act as the alternate Public Information officer to the Superintendent and all communications with third parties, including but not limited to the press and parents must be directed through the Assoc Supt of Business Services. Alternate Liaison Officer. The Superintendent will deal with LACOE, the Los Angeles County Health Department, the Los Angeles County Department of Public Health, the Los Angeles County Department of Mental Health, the Los Angeles County Office of Emergency Management, the California Department of Education, and the Los Angeles County Sheriff s Department. The Assoc Supt of Business Services will act as an alternate when directed to do so by the Superintendent. Alternate Safety Officer. The Assoc Supt of Business Services with will work with and as an