DEPARTMENT OF THE NAVY COMMANDING OFFICER TRAINING SQUADRON EIGHT SIX 390 SAN CARLOS ROAD SUITE G PENSACOLA FLORIDA

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1 DEPARTMENT OF THE NAVY COMMANDING OFFICER TRAINING SQUADRON EIGHT SIX 390 SAN CARLOS ROAD SUITE G PENSACOLA FLORIDA TRARONEIGHTSIXINST T N1 TRARON EIGHT SIX INSTRUCTION T From: Commanding Officer, Training Squadron EIGHT SIX Subj: LEAVE, LIBERTY, AND SPECIAL REQUESTS Ref: (a) DoDI (b) MILPERSMAN 1050 (c) COMTRAWINGSIXINST B Encl: (1) Routing of Leave and Special Requests (2) Vehicle Safety Inspection Checklist 1. Purpose. To establish policies for leave, liberty and special requests for military personnel attached to Training Squadron EIGHT SIX. This instruction is a complete revision and should be reviewed in its entirety. 2. Cancellation. TRARONEIGHTSIXINST S and TRARONEIGHTSIXINST N. 3. Background. References (a) through (c) contain specific definitions and guidelines for leave and liberty. The policy and procedures stated in this instruction will simplify the administration of leave at VT Liberty Policy. Regular, weekend, and special liberty is defined in references (a) and (c). The local area is defined in reference (c) as 350 miles from VT-86 spaces. Requests for Special Liberty shall be routed per enclosure (1). When driving members will use enclosure (2) to ensure their motor vehicle is in good operating condition. a. Instructors. DHs approve 24 hours. XO approves CO approves 96. For destinations outside the local area, instructors will keep their chain of command informed. b. Students. Students shall not travel farther than 150 driving miles from VT-86 during regular liberty (normal work day). Students may travel up to 350 driving miles during weekend liberty. Any travel greater than 350 miles requires leave. 5. Leave Policy. All hands request and report leave per references (a) through (c) and this instruction. Normal working hours for all leave and liberty will be Enclosures (1) and (2) will be used as appropriate. Review reference (c) to request OCONUS leave. All OCONUS leave will be approved by CO.

2 TRARONEIGHTSIXINST S a. All permanently assigned personnel are encouraged to take 30 days leave annually. In keeping with Department of the Navy policy, the squadron will authorize at least one extended leave period each year. Personnel not taking leave when afforded the opportunity are cautioned that loss of earned leave may result. Current Navy policy is that a maximum of 60 days can be carried over at the end of a fiscal year. b. Normally, leave will be granted to assigned personnel to the extent that the squadron can execute required operations. Special periods where leave may be granted to a greater or lesser extent (i.e. Holidays or periods of heavy operational commitment) will be promulgated by special notice. c. Excess Leave. Personnel will not be granted leave in excess if the amount cannot be earned during the remainder of their obligated service. A leave request that would give a member a negative leave balance requires the approval of the Commanding Officer. d. Student Officers. Except for designated Holiday Leave Periods, leave will be granted only in emergencies, unusual circumstances, and on a not-to-interfere with training basis. All student leave must be approved by the Operations Officer or Executive Officer. e. Instructors. Instructors that desire to miss a normal work day and are not on Special Liberty shall submit a leave request. f. Per reference (a) and (c) all personnel must be physically present at the home station or local residence when departing and returning from leave. g. E-Leave. All personnel shall submit leave requests via E-Leave; either Navy Standard Integrated Personnel System (NSIPS) or Marine Online (MOL). h. Other types of leave, liberty, and special requests will be granted to the maximum extent possible and in compliance with higher authority. -Separation Leave MILPERSMAN Emergency Leave MILPERSMAN Administrative Absences MILPERSMAN Paternity Leave MILPERSMAN Maternity Leave MILPERSMAN PTDY/House Hunting (PCS) MILPERSMAN PTDY/Job/House Hunting MILPERSMAN Leave Requests a. All Personnel. Submit appropriate leave request at least five working days prior to commencing leave via NSIPS ( or MOL. Route leave requests per enclosure (1). OCONUS leave requests shall be submitted 30 days prior to departure in accordance with reference (c). Members shall comply with the Foreign Clearance Guide 2

3 TRARONEIGHTSIXINST S ( Once leave is approved it is the member s responsibility to snivel in TIMS appropriately. b. Instructors (1) Navy: Submit via NSIPS with the XO as the approver, while the applicable DH and OPSO are reviewers per enclosure (1). CDOs will snivel and de-conflict via the Senior Watch Officer as necessary. (2) USMC: Draft the leave request in MOL. Print a hard copy to be routed and signed per enclosure (1). Once hardcopy is approved, submit electronically to the Senior Marine in MOL. Provide an approved hard copy to ADMIN after MOL approval. Instructors that are Company grade (O-3), leave goes through their respective DH, OPS, and then Senior Marine for approval in MOL. Field Grade (O-4) Marines leave goes through the OPSO and XO and then Senior Marine in MOL. Emergency Leave goes directly through Senior Marine for routing to the XO. c. Students (1) Navy: Submit via NSIPS with the OPSO is the approver, while the Class Advisor and a STUCON representative are reviewers. Students driving outside the local area shall also submit a completed TRIPS assessment to their Class Advisor. (2) USMC: Draft the leave request in MOL. Print a hard copy to be routed and signed per enclosure (1). Once hardcopy is approved, submit electronically to the Senior Marine in MOL. Provide an approved hard copy to ADMIN. Students driving outside the local area shall also submit a completed TRIPS assessment to their Class Advisor. (3) International: International students will route a special request chit via a standard NAVPERS 1336/3 in lieu of an NSIPS entry per enclosure (1). 7. Check-out and Check-in Procedures. Navy. Check-in and check-out is automatic in NSIPS. For MOL, the member must check in and out or have an MOL administrator (Senior Marine or CLA) do it. If leave period taken is different than what is approved in NSIPS, notify a Command Leave Administrator (CLA) in Admin as soon as possible. All personnel are required to keep approved leave papers with them at all times while on leave. 8. Leave/Liberty Extensions. Extensions will be granted on a case by case basis by the CDO, OPSO, XO, or CO. The authorizing official shall ensure appropriate data is provided to Student Control or department head on the first work day following the approval. 9. Emergency Leave. Emergency leave will be granted per reference (b) by the XO or CO. 10. Records Management. Records created as a result of this instruction, regardless of media and format, must be managed per Secretary of the Navy Manual of January

4 TRARONEIGHTSIXINST S 11. Review and Effective Date. Per OPNAVINST A, the Administrative Officer will review this instruction annually on the anniversary of its effective date to ensure applicability, currency, and consistency with Federal, DoD, SECNAV, and Navy policy and statutory authority using OPNAV 5215/40 Review of Instructions. This instruction will automatically expire in 5 years after effective date unless reissued or canceled prior to the 5-year anniversary date, or an extension has been granted. Distribution: This instruction is cleared for public release and is available electronically only via VT-86 Website: 4

5 TRARONEIGHTSIXINST T ROUTING OF LEAVE & SPECIAL REQUESTS TYPE OF REQUEST CA SCO SR MARINE DH OPS SR MARINE XO CO LEAVE/SPECIAL REQUEST (INST) R R A (MARINES) A A(OCONUS) SPECIAL LIBERTY (INST) X (A/24HR) R/48-96HR A (MARINES) A/48-72HR A/96HR LEAVE (STUDENT) R R R (MARINES) A A(OCONUS) SPECIAL LIBERTY (STUDENT) R R R (MARINES) A A/48-72HR A/96HR NOTE: ROUTE IN ORDER - LEFT TO RIGHT X = APPLIES TO ALL R = REVIEWING AUTHORITY A = APPROVING AUTHORITY 96 HOUR LIBERTY MUST ENCOMPASS A WEEKEND CA = CLASS ADVISOR SCO = STUDENT CONTROL OFFICER Enclosure (1)

6 TRARONEIGHTSIXINST T Motor Vehicle Safety Inspection Checklist To: (Name) (Rank) (Organization) (Make of Vehicle) (Year) (Mileage) (State Tags/Exp) (Base Tags) (Insurance Company/Exp) (Date Insured) (State Inspection Sticker/Exp) Is this license Currently Valid? Driver s License State Before you drive your vehicle any long distance get a pre-trip tune up and inspection. The following is a partial list of items to check. Add others as necessary: ITEM 1. Engine Oil Level 2. Cooling System Hoses 3. Brake Lines 4. Brake Operation 5. Windshield Wiper Blades 6. Head Lights/Driving Lights 7. Power Steering Hoses 8. Exhaust System 9. Parking Brake Operation 10. Fan Belts 11. Mirrors: Side, Rear-view 12. Snow Chains (if applicable) 13. Transmission Fluid Level 14. Brake Lights/Turn Signals 15. Brake Fluid Level 16. Tail Lights/Reverse Lights 17. Power Steering Fluid Level 18. Tire Wear/Inflation 19. Tire Balance/Alignment 20. Spare Tire (condition) 21. Horn 22. Anti-freeze Level 23. Heater and AC functioning 24. Portable Radio/Spare Batteries 25. State Inspection Sticker 26. Bricks or Boards (to prevent vehicle from rolling off a jack on a hill or incline) 27. (other) STATUS 1. SAT UNSAT 2. SAT UNSAT 3. SAT UNSAT 4. SAT UNSAT 5. SAT UNSAT 6. SAT UNSAT 7. SAT UNSAT 8. SAT UNSAT 9. SAT UNSAT 10. SAT UNSAT 11. SAT UNSAT 12. SAT UNSAT 13. SAT UNSAT 14. SAT UNSAT 15. SAT UNSAT 16. SAT UNSAT 17. SAT UNSAT 18. SAT UNSAT 19. SAT UNSAT 20. SAT UNSAT 21. SAT UNSAT 22. SAT UNSAT 23. SAT UNSAT 24. SAT UNSAT 25. SAT UNSAT 26. SAT UNSAT 27. SAT UNSAT You should keep these items in your car at all times, especially during long trips: First Aid Kit, Blanket, Spare Fuses, Shovel, Engine Fluids, Flashlight, Flares/Reflective Devices, Tool Kit, Extra Fan Belt (serpentine), Water, Fire Extinguisher, Jumper Cables, Duct or Electrical Tape, Jack/Lug Wrench, Spare Tire (properly inflated), Sand, Cat Litter (winter) 2-Wheeled vehicles Only: 1. Completed AMSC 2. Helmet 3. Safety Gear (Eye Protection, Full fingered Gloved, long trousers, long sleeved shirt, leather boots, over the ankle boots. Pass: Fail: Comments: I certify to the best of my knowledge the information above is correct. Date Name/Rank: Signature: Enclsoure (2)