Troop 31 Avon Minnesota Boy Scout Reference Manual

Transcription

1 Troop 31 Avon Minnesota Boy Scout Reference Manual On my way to EAGLE! A Scout is: o Trustworthy, o Loyal, o Helpful, o Friendly, o Courteous, o Kind, o Obedient, o Cheerful, o Thrifty, o Brave, o Clean, o and Reverent.

2 Contents Mission Statement... 4 Endorsement... 4 Organization Chart... 5 Patrol Leaders Council (PLC)... 5 Junior Leadership Positions... 6 Elections Process... 6 Positions Described... 7 Junior Assistant Scoutmaster... 7 Senior Patrol Leader (SPL)... 8 Assistant Senior Patrol Leader (ASPL)... 9 Patrol Leader Assistant Patrol Leader Troop Guide Scribe Quartermaster Librarian Den Chief Leave No Trace Trainer Historian Instructor The Order Of The Arrow Representative Chaplain Aide Webmaster The Order Of The Arrow Forms Health Forms Activity Event and Approval by Parents or Legal Guardian Form Policies Code of Conduct and Camping Policies Adult Leader Code of Conduct Troop Account Individual Boy Scout Account Scout Account Spending Active Scout Rank Advancements Cancellation from Troop Activities Early Dismissal from Activities Disruptive Behavior Drinking/Illegal Substances Smoking Boys Life Magazine Annual Dues Fundraising Business and Community Groups Cancellation of Troop Meetings & Activities Uniform Troop Equipment Policy Reference Manual Version 2 Page 2

3 Personal Equipment Policy Medical / Health and Safety Parent information Aluminum Cans Recycling Program Merit Badge Counselor Adult Leadership and Job Descriptions Committee Chartered Organization Representative Committee chair Person Scoutmaster Assistant Scoutmaster Secretary Treasure Finance/Records Outdoor Activities Coordinator Advancement Coordinator Training Coordinator Equipment Coordinator Parent Coordinator Reference Manual Version 2 Page 3

4 ****************************************************************************** MISSION STATEMENT The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. ****************************************************************************** ENDORSEMENT This manual has been approved for use by the Avon Troop 31 Committee on May 2, Updated on November 3, The goal of this manual is to provide answers to help your son get the most of Scouting to create an atmosphere conducive to fun, safety and the values of scouting. If there is any information that is omitted or if you have questions, the Scoutmaster and Committee Chair or attend the monthly committee meeting. Note: Much of what is collected in this manual was obtained from the official Boy Scout of America website Information and procedures may change from time to time. This manual is merely a guide but is not all inclusive and there may be subtle differences enacted in order to run the troop as efficiently as possible. For the most up to date information, please ask questions and/or consult the scouting web site. Reference Manual Version 2 Page 4

5 ORGANIZATION CHART PATROL LEADERS COUNCIL (PLC) The PLC consists of the Patrol Leaders, the Troop Guide(s), SPL, and the ASPL. The Scoutmaster attends as a coach and informational resource. PLC meetings will be conducted monthly to evaluate and plan the current month's activities and to plan for the next month's activities, including Troop meetings, activities, camping outings, duty rosters, and service projects. The PLC will work with the Scoutmaster to develop the annual Troop calendar. It is recommended that all PLC members should complete Junior Leader Training within a reasonable time after their election, to be established by the Scoutmaster. Reference Manual Version 2 Page 5

6 JUNIOR LEADERSHIP POSITIONS ELECTIONS PROCESS Elections are held every February and August to be held for 6-month terms. There are numerous positions to hold that will help enhance leadership skills and allow the Scout to take an active role in the Troop. The Senior Patrol leader is elected by the Troop s youth and he works with the guidance of the Scoutmaster to fill all the remaining Troop leadership positions. Some rank advancements require a position to be held. The positions that qualify for rank requirements are: # SPL - Senior Patrol Leader # ASPL - Assistant Senior Patrol Leader = Junior Assistant Scoutmaster # Troop Guide + Order of the Arrow troop representative * Patrol Leader * Den chief * Scribe * Librarian * Historian * Quartermaster * Leave no trace trainer * Bugler * Chaplain aide * Instructor * Webmaster (Detailed descriptions follow this page) # Must be Star Rank or above, may be waived by the Scoutmaster * Must be First Class Rank or above, may be waived by the Scoutmaster + Must be a member of the Order of the Arrow = Must be Life Rank and be at least 16 years old, appointed by the Scoutmaster Scouts cannot hold the same position for two consecutive elections, unless approved by the Scoutmaster. Being elected is an honor the Scout should take seriously. They are expected to attend the majority of troop meetings (75%) and the majority of troop outing during his leadership time to qualify for his leadership rank requirement. They also need to fulfill the requirements of their leadership position in an acceptable manner. If not met, the Scout may be removed or replaced. If the Scout is deemed to have not fulfilled his leadership position by the Scoutmaster he may not be credited for the leadership position. Reference Manual Version 2 Page 6

7 Scouts will work with the Scoutmaster when interested in a position and/or if you need a position for the next rank advancement. POSITIONS DESCRIBED JUNIOR ASSISTANT SCOUTMASTER INTRODUCTION: When you accepted the position of Junior Assistant Scoutmaster, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Junior Assistant Scoutmaster serves in the capacity of an assistant Scoutmaster except where legal age and maturity are required. He must be at least 16 years old and not yet 18. He s appointed by the Scoutmaster because of his leadership ability. RESPONSIBLE TO: Scoutmaster SPECIFIC DUTIES: Function as an assistant Scoutmaster (except for leadership responsibilities reserved for adults 18 and 21 years of age and older). Accomplish any duties assigned by the Scoutmaster. Set a good example. Wear the Scout uniform correctly Live by the Scout Oath and Law Show and help develop Scout Spirit RESOURCES: As the Junior Assistant Scoutmaster, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Reference Manual Version 2 Page 7

8 Uniform Inspection Sheet SENIOR PATROL LEADER (SPL) INTRODUCTION: When you accepted the position of Senior Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Senior Patrol Leader is elected by the Scouts to represent them as the top junior leader in the troop. RESPONSIBLE TO: Scoutmaster SPECIFIC DUTIES: Preside at all troop meetings, events, activities, and annual program planning conference. Chair the patrol leader s council. Appoint boy leaders with the advice and consent of the Scoutmaster. Assign duties and responsibilities to other youth leaders. Work with Scoutmaster in training youth leaders. Set and enforce the tone for good Scout behavior within the troop. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As the Senior Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Reference Manual Version 2 Page 8

9 ASSISTANT SENIOR PATROL LEADER (ASPL) INTRODUCTION: When you accepted the position of Assistant Senior Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Assistant Senior Patrol Leader is the second highest-ranking junior leader in the troop. He is appointed by the Senior Patrol Leader with the approval of the Scoutmaster. The Assistant Senior Patrol Leader acts as the Senior Patrol Leader in the absence of the Senior Patrol Leader or when called upon. He also provides leadership to other junior leaders in the troop. RESPONSIBLE TO: Senior Patrol Leader SPECIFIC DUTIES: Be responsible for training and giving direct leadership to the following appointed youth leaders; historian, Order of the Arrow troop/team Representative, scribe, librarian, Instructor, quartermaster, and chaplain aide. Help lead meetings and activities as called upon by the senior patrol leader. Guide the troop in the senior Patrol leader s absence. Perform tasks assigned by the senior patrol leader. Function as a member of the patrol leaders council. Set and enforce the tone for good Scout behavior within the troop. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As the Assistant Senior Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Reference Manual Version 2 Page 9

10 Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet PATROL LEADER INTRODUCTION: When you accepted the position of Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Patrol Leader is the elected leader of his patrol. He represents his patrol on the Patrol Leaders Council. RESPONSIBLE TO: Senior Patrol Leader SPECIFIC DUTIES: Plan and lead patrol meetings and activities. Keep patrol members informed. Assign each patrol member a task and help them succeed. Represent the patrol as all patrol leaders council meetings and the annual program planning conference. Prepare the patrol to take part in all troop activities. Work with other troop leaders to make the troop run well. Know what patrol members and other leaders can do. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As a Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Reference Manual Version 2 Page 10

11 Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet ASSISTANT PATROL LEADER INTRODUCTION: When you accepted the position of Assistant Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Assistant Patrol Leader is appointed by the Patrol Leader and leads the patrol in his absences. RESPONSIBLE TO: Patrol Leader SPECIFIC DUTIES: Help the patrol leader plan and lead patrol meetings and activities. Help the patrol leader keep patrol members informed. Help the patrol leader prepare the patrol to take part in all troop activities. Lead the patrol in the patrol leader s absence. Show and help develop Scout spirit. Represent the patrol at all patrol leaders council meetings in the patrol leader s absence. Work with other troop leaders to make the troop run well. Show and help develop Scout spirit. Wear the Scout uniform correctly. Live by the Scout Oath and Law. RESOURCES: As Assistant Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Reference Manual Version 2 Page 11

12 Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet TROOP GUIDE INTRODUCTION: When you accepted the position of Troop Guide, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Troop Guide works with new Scouts. He helps them feel comfortable and earn their First Class rank in their first year. RESPONSIBLE TO: Assistant Scoutmaster for the new Scout patrol in the troop. SPECIFIC DUTIES: Introduce new Scouts to troop operation. Guide new scouts through early scouting activities. Help set and enforce the tone for good Scout behavior within the troop. Ensure older Scouts never harass or bully new Scouts.. Help new scouts earn First Class rank in their first year. Coach the patrol leader of the new-scout patrol on his duties. Work with the patrol leader at patrol leaders council meetings. Attend patrol leaders council meetings with the patrol leader of the new-scout patrol. Assist the assistant Scoutmaster with training. Coach individual scouts on Scouting challenges. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. Teach basic Scout skills. RESOURCES: As the Troop Guide, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Reference Manual Version 2 Page 12

13 Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet SCRIBE INTRODUCTION: When you accepted the position of Scribe, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Scribe keeps the troop records. He records the activities of the patrol leaders council and keeps a record of dues, advancement, and Scouts attendance at troop meetings. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Attend and keep a log of patrol leaders council meetings. Record attendance and dues payments of all troop members. Record advancement in troop records and on the troop advancement chart. Set a good example. Wear the Scout uniform correctly. Work with the appropriate troop committee members responsible for finance, records, and advancement. Live by the Scout Oath and Law. Show and help develop Scout spirit. Handle correspondences appropriately. RESOURCES: As the Scribe, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Reference Manual Version 2 Page 13

14 Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet QUARTERMASTER INTRODUCTION: When you accepted the position of Quartermaster, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Quartermaster keeps track of troop equipment and sees that it is in good working order. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Keep records of patrol and troop equipment. Keep equipment in good repair. Keep equipment storage area neat and clean. Issue equipment and see that it is returned in good order. Suggest new or replacement items. Work with the troop committee member responsible for equipment. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As the Quartermaster, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Reference Manual Version 2 Page 14

15 Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Equipment Inventory List LIBRARIAN INTRODUCTION: When you accepted the position of Librarian, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Librarian takes care of troop literature. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Establish and maintain a troop library. Keep records on literature owned by the troop. Add new or replacement items as needed. Have literature available for borrowing at troop meetings. Maintain a system to check literature in and out. Follow up on late returns. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As the Librarian, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Reference Manual Version 2 Page 15

16 DEN CHIEF INTRODUCTION: When you accepted the position of Den Chief, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Den Chief works with the Cub Scouts, Webelos Scouts and Den Leaders in the Cub Scout pack. RESPONSIBLE TO: Den leader in the pack and the Assistant Scoutmaster for the new Scout patrol in the troop SPECIFIC DUTIES: Serve as the activities assistant at den meeting. Meet regularly with the den leader to review the den and pack meeting plans. If serving as a Webelos den chief; help prepare boys to join Boy Scouting. Project a positive image of Boy Scouting. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As a Den Chief, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Songbook Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Reference Manual Version 2 Page 16

17 LEAVE NO TRACE TRAINER INTRODUCTION: When you accept the position of Leave No Trace Trainer, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Leave No Trace Trainer works with Scouts and Leaders to enable the practice of Leave No Trace. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Have a thorough understanding of and commitment to Leave No Trace. Successfully complete the Leave No Trace Trainer training course. Help minimize the troop s impact on the land by teaching Scouts the principles of Leave No Trace Help ensure that the troop follows Leave No Trace principles on outings. Help Scouts earn the Leave No Trace award. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. Resources: As the Leave No Trace Trainer, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Reference Manual Version 2 Page 17

18 HISTORIAN INTRODUCTION: When you accepted the position of Historian, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Historian keeps a historical record or scrapbook of the troop activities. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Gather pictures and facts about past activities of the troop and keep them in scrapbooks, wall displays or information files. Take care of troop trophies and keepsakes. Keep information about troop alumni. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As the Historian, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Reference Manual Version 2 Page 18

19 INSTRUCTOR INTRODUCTION: When you accepted the position of Instructor, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Instructor teaches Scouting skills. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Instruct Scouting skills as needed within the troop or patrols. Prepare well in advance for each teaching assignments. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As a Instructor, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Songbook Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Reference Manual Version 2 Page 19

20 THE ORDER OF THE ARROW REPRESENTATIVE JOB DESCRIPTION: The Order of the Arrow Troop Representative is a youth liaison serving between the local OA lodge or chapter and his troop or team. In his unit, he helps meet the needs of the unit and will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. He will do this in a fashion that strengthens the mission of the lodge, purpose of the Order and the mission of the Boy Scouts of America. By setting a good example, he will enhance the image of the Order as a service arm to his unit. QUALIFICATION: OA Member in good standing and under 18 years old. Appointed by Senior Patrol Leader with Scoutmaster approval. RESPONSIBLE TO: Assistant Senior Patrol Leader OA TROOP REPRESENTATIVE DUTIES: Serves as a communication link between the lodge or chapter and the troop. Encourages year round and resident camping in the troop. Encourages older Scout participation in high adventure programs. Encourages Scouts to actively participate in community service projects. Assists with leadership skills training in the troop. Encourages Arrowmen to assume leadership positions in the troop. Encourages Arrowmen in the troop to be active participants in the lodge and/or chapter activities and to seal their membership in the Order by becoming Brotherhood. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath, Law and OA Obligation. Show and help develop Scout spirit. RESOURCES: As an OA Representative, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Reference Manual Version 2 Page 20

21 Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet Order of The Arrow Website CHAPLAIN AIDE INTRODUCTION: When you accepted the position of Chaplain Aide, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Troop Chaplain Aide works with the troop chaplain to meet the religious needs of Scouts in the troop. He also works to promote the religious emblems program. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES: Keeps troop leaders appraised of religious holidays when planning activities. Assist the troop chaplain or religious coordinator in meeting the religious needs of the troop members while on activities. Encourage saying grace at meals while camping or on activities. Lead worship services on campouts. Tell troop members about the religious emblems program for their faith. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As a Chaplain Aide, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Troop 31 Boy Scout Advancement Manual Reference Manual Version 2 Page 21

22 Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet WEBMASTER INTRODUCTION: When you accepted the position of Webmaster you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Troop Webmaster is responsible for maintaining the troop s website. Making sure that information posted on the website is correct and up to date and that members and leaders privacy is protected. A member of the troop committee may assist him with his work. RESPONSIBLE TO: Assistant Senior Patrol Leader. SPECIFIC DUTIES: Ensure the troop website is a positive reflection of Scouting for the public. Establish and maintain a safe and secure troop website. Manage the troop s electronic communication tools. Work with the Scouts to provide up-to-date troop information. Work with the scribe. Update troop website in a timely manner. Train the new troop webmaster. Set a good example. Wear the Scout uniform correctly. Live by the Scout Oath and Law. Show and help develop Scout spirit. RESOURCES: As a Webmaster, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: Boy Scout Handbook The Senior Patrol Leader Handbook The Patrol Leader Handbook The Scoutmaster Handbook Boy Scout Fieldbook Troop Program Resources Troop Program Features Vol I, II, III Boy Scout Requirements Boy s Life Magazines Merit Badge Books Troop 31 Boy Scout Reference Manual Reference Manual Version 2 Page 22

23 Troop 31 Boy Scout Advancement Manual Troop 31 Roster Troop Scoutmaster Newsletter/Calendar Uniform Inspection Sheet THE ORDER OF THE ARROW As Scouting s national honor society, the Order of the Arrow (OA) recognizes youth and adults who best exemplify the Scout Oath and Law in their daily lives. Members promote camping, responsible outdoor adventures, and environmental stewardship as essential to every Scout s experience. The OA helps Scouts crystallize habits of leaderships and helpfulness into a life purpose of cheerful service to others and to their nation. Requirements: The Scout must be at the First Class rank or higher, and must have 15 days and nights of camping in a two year period including 6 days and 5 nights of resident (Boy Scout) camping. Process: To obtain the honor of the OA, the troop has elections once a year. Nominees are selected and the elections are held. Prior to beginning the nominating process, a quorum must be established. To obtain a quorum, at least 50% of the scouts must be present and voting. The scoutmaster must approve any nominees in order to be considered to be voted upon. Then, the nominee must obtain at least 50% of the total number of votes. Scouts may vote for more than one nominee. A nominee succeeds in obtaining the honor by meeting 50% of the votes of the total number of scouts present and voting. Reference Manual Version 2 Page 23

24 FORMS HEALTH FORMS Health Forms must be filled out upon joining the troop and are thereafter required annually for every Boy Scout and parent/guardian in April. Sections A & B need to be completed by May 1 st or earlier. Section C (medical evaluation/physical) needs to be completed no later than the meeting before attending a week-long summer camp. The completed forms will be kept on file with the Scoutmaster and will accompany all activities by a designated unit leader of the event. Parents/Guardians are responsible for updating health forms as changes occur during the year. The health forms are confidential and the Scoutmaster will not share information contained within the health forms unless an emergent situation requires information to be shared with personnel for the treatment/prevention of a serious health threat. The current health forms may be located on the Central MN BSA Council s website under Forms & Resources. The main website is: Reference Manual Version 2 Page 24

25 ACTIVITY EVENT AND APPROVAL BY PARENTS OR LEGAL GUARDIAN FORM Written parent/guardian permission may be required prior to participation in certain Troop activities, like overnight events, camp outs, skiing, etc. Distribution of the form will be provided in advance to be signed, and returned before the event. A sample activity approval form is included below. Reference Manual Version 2 Page 25

26 POLICIES CODE OF CONDUCT AND CAMPING POLICIES The primary guidelines for all conduct in Troop 31 are in the Scout Oath and Law. All Scouts are expected to be considerate of others and stay within the guidelines. However, in a few instances, some intervention may be required to assist scouts in adhering to the spirit and intent of the Scout Oath and Law. All Scouts should expect that their environment is safe, both physically and mentally. THE SCOUT OATH/PROMISE On my honor, I will do my best to do my duty to God and my country, and to obey the Scout Law; To help other people at all times; to keep myself physically strong, mentally awake, and morally straight. THE SCOUT LAW A scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean and Reverent. CODE OF CONDUCT POLICY In accordance with the Scout Oath and Law, Troop 31 has adopted policies regarding behavior. 1. Hands off Unless participating in a contact game, all Scouts will abide by a hands-off policy with their fellow Scouts and adult leaders. 2. Respect Others All Scouts will show proper respect toward all adults and fellow Scouts. 3. Respect Property All Scouts will show proper respect toward any property put in their trust. DISCIPLINE PROCEDURE In order to foster adherence to the above policies, the following procedures will be followed by Scouts and adult leaders associated with the Troop. These steps are progressive in nature and need to be applied with even-handed judgment on the part of the adult leaders.* 1. Warning The Scout will be warned about his behavior and reminded of the discipline rule he has violated. 2. Sit Out The Scout will be asked to sit out the present activity. The Scoutmaster will be apprised of the problem. 3. Parent Contact The Scoutmaster will initiate parent contact to discuss the situation and advise the parent/guardian that if the situation is not corrected, the Scout s participation will be limited to parent-attended activities. 4. Risk Dismissal The Scoutmaster will again contact the parent/guardian and advise the family that if the situation is not corrected, the Scout will risk dismissal from the Troop. 5. Committee Action The Scoutmaster will notify the Committee Chair and formally submit the situation for action Reference Manual Version 2 Page 26

27 regarding dismissal of the Scout from the Troop. A sub-committee of the Troop made up on the Troop Committee Chair, Charter Organization Representative, Scoutmaster and Advancement Chair shall review the situation and take formal action. *The Troop reserves the right to forgo steps 1,2 and 3 if a severe disruption or infraction, such as fighting, creating a dangerous situation, or overt resistance to adult leadership occurs. A Scout may be immediately removed from an activity and sent or taken home if the adults involved with the activity are in consensus with the action. The Scoutmaster, upon understanding the situation will begin at Step 4 of the Discipline Procedure with the Scout and his family. CAMPOUT POLICIES 1. Scouts will not be permitted to participate in campouts without a current permission slip that has been signed by his parent or legal guardian prior to the campout. Scouts are also required to have on file with the Troop, the record or emergency data and Boy Scout physical on the appropriate form required for participation in the scouting activity. 2. The parent or guardian or a scout who misbehaves, or disturbs a campout, will be called to come and pick him up from the campsite. 3. All Scouts will travel to and from the campsite in full Class A uniform. Adult leaders are encouraged to wear Scout uniforms. Scouts will be permitted to change into other clothes after arriving at the campsite unless otherwise directed by the Scoutmaster. 4. No Scout is permitted to leave the campsite unless he has received prior approval from the Scoutmaster or SPL. Scouts leaving the campsite will use the buddy system. 5. Electronics, cell phones and soda pop are not permitted at campouts. If these items are brought with to the campout, they will be confiscated for the duration of the campout and will be returned to the parents at the completion of the campout. 6. Scouts will maintain the campsite in a clean and orderly manner at all times. 7. Scouts will use fuels as permitted by, and in accordance with, the procedures and policies set forth in the most current version of the Guide to Safe Scouting. 8. No fires will be built at a campsite unless prior approval has been received from the Scoutmaster. No fires, heaters or candles are permitted inside tents. Flame-lit hand-warmers are also prohibited from use in tents. 9. Each patrol will set-up tents in the site selected by the SPL or the Scoutmaster. 10. Scouts will not borrow or use another Scout s or adult s equipment without first receiving their permission. Scouts will not go inside another Scout s tent unless permission has been received. Scouts must ask for permission to enter the adult leaders campsite. 11. The points and times of departure and return for campouts shall be as announced for the activity. 12. After the troop has paid any camping or program fees that the Scout has signed up for, the Scout is responsible for any camping fees, even if he cannot make it. However, these fees may be transferred to another Scout who has chosen to attend at a later date. Reference Manual Version 2 Page 27

28 CODE OF CONDUCT POLICY SCOUT/PARENT SIGN-OFF SHEET After reading the Troop 31 Code of Conduct and the Campout Policies, the Scout, along with the parent or guardian are asked to sign below and return this sheet to the Scoutmaster of Troop 31. We have read, understood, and agree to abide by the Troop 31 Code of Conduct and the Campout Policies. Scout s signature Date Parent s/guardian s signature Date Scoutmaster s signature Date Reference Manual Version 2 Page 28

29 ADULT LEADER CODE OF CONDUCT This code of conduct has been approved for use by the Avon Troop 31 Committee on 8/1/10. Boy Scout Troop 31 Avon Lions Parent & Adult Leader Code of Conduct Parent (YOUR) Printed Name: Statement of Understanding the Troop Committee has established in this Code of Conduct to provide parents and adult leaders ( Scouters ) of Troop 31 with a framework of expectations for adults. This Code of Conduct will help ensure a common language and understanding of behavioral expectations, and consequences, allowing us to create an atmosphere conducive to fun, safety, and the values of Scouting. All Scouters of Troop 31 represent the Troop, Avon Lions (our Chartered Organization), and the Boy Scouts of America ( BSA ) when they elect to participate in Troop activities (weekly meetings, campouts, summer camp, fundraisers, etc.). Each Scouter is expected to uphold the principles of Scouting and must sign and abide by this Code of Conduct as a condition of his or her participation in Troop activities (other than meetings and courts of honor). Ultimately, the Committee wants each Scouter to be responsible for his or her own behavior, and only when necessary will the Committee take action under this Code of Conduct. Code of Conduct I agree to abide by this Code of Conduct, as follows: 1. I will conduct myself in accordance with the principles of the Scout Oath and Law. 2. I will become thoroughly familiar with the objectives and guidelines of the Boy Scout program, strive to achieve these objectives, and communication them appropriately. 3. I understand the meaning and importance of the BSA Youth Protection guidelines and agree to conduct myself in accordance with the guidelines. If I have not done so, I will complete Youth Protection Training before the next Scout outing. 4. I will familiarize myself with the Guide to Safe Scouting, and I agree to follow its rules and policies ( and the Rules and Regulations of the Boy Scouts of America. 5. I will not use alcoholic beverages or controlled substances at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of Scouts. I will not attend any Scouting activity in an intoxicated state. 6. I will support the BSA and Troop policy that Scouts are better off without tobacco and will not allow the use of tobacco products at any Scouting activity involving Scouts. All Scouting functions, meetings and activities should be conducted in a smoke-free basis, with smoking areas located away from all Scouts. 7. I will not bring (or use) firearms, ammunition, weapons, or fireworks to any Scouting activity, unless the activity is conducted in accordance with the Guide to Safe Scouting; I will not gamble in any form at any Scouting activity. Reference Manual Version 2 Page 29

30 8. While participating in Scouting activities, I will obey the safety rules and instructions of all supervisors and use positive reinforcement and communication. 9. I will not engage in behavior that constitutes discrimination or harassment in any way, including race, color, national origin, sex, relation, age, disability, economic status, or citizenship of any individual. 10. I will conduct myself in a professional and courteous manner at all Scouting events, including encampments, functions, fund raising activities, meetings, courts of honor, etc. 11. I understand and acknowledge that, if my behavior or choices are not in keeping with the BSA youth protection and safety policies or this Code of Conduct, a. I will be asked by the Scoutmaster (or other Scouter in charge of the activity) to leave the Scouting activity and I will do so without incident and without refund of any fees paid. b. My behavior may result in other disciplinary action (up to and including suspension from participation or expulsion from the Troop). If a Scouter s membership in the Troop is revoked, the Troop Committee will promptly notify the Central Minnesota Council of the action. c. The Troop Committee (or its designee) will review my behavior and take what it determines, in its sole discretion and authority, to be appropriate disciplinary action, which determination will be final and binding. d. The Troop has a zero tolerance policy with respect to the use of alcoholic beverages and controlled substances, and that, at a minimum, I will be suspended from participation in all Scouting activities (except bi-monthly meetings and courts of honor) for at least 6 months (from the date of suspension) in the event I choose to violate this Code of Conduct in that regard. e. The Troop Committee will consider the circumstances of each incident on a case-by-case basis, and may take mitigating or exacerbating circumstances into account. f. This Code of Conduct is the policy of the Troop Committee, and I may be subject to additional disciplinary action by our Chartered Organization, the Central Minnesota Council, or the National Council. By signing this Code of Conduct, I promise on my honor as a Scouter that I will do my best to live up to the Scout Oath and Law and follow this Code of Conduct. If I desire to report a violation of this Code of Conduct, I will report it to the Scoutmaster, Committee Chairman, or other Scouter in charge of the activity. Date: Signed: Printed Name: Received on behalf of Troop 31 by: Date: Reference Manual Version 2 Page 30

31 TROOP ACCOUNT The Troop committee will designate a Treasurer responsible for maintaining the Troop account. The Troop checking account is held at the Avon State Bank of Avon. Two signatures of the Committee Treasurer, the Committee Chair, the Scoutmaster or any authorized account signers are required on all checks written from the Troop checking account. The Troop committee will authorize all disbursements from the checking account. Any adult leader or parent can present requests for disbursements. A budget will be discussed and offered as approved for small Scout projects and all expenses must get preapproval from the committee. INDIVIDUAL BOY SCOUT ACCOUNT Individual Boy Scouts have funds allocated to them personally as they participate in fund raising events. Each individual account deposits and withdrawals values are maintained by the treasurer. Each boy, upon joining the Troop, will have an account with the Troop in his name. As the boy participates in fundraising opportunities, monies will be deposited into his account based on the formula devised for each activity by the Troop committee. When boys sign up to attend a Scout event, by default, the funds are withdrawn from the boy s account if the funds are available. Scout accounts can never fall below a $0.00 balance. Boys must maintain active status in the Troop to be eligible to access the account monies. If a Scout has enough money toward the purchase of scouting-related items, he must ask the Scoutmaster and Treasurer for approval of Scout-related purchases. The Scoutmaster and Treasurer will work with the Scout and make the decision for approval based on how the item desired fits with Scouting, the Scout law and oath, etc. If a Scout chooses to leave the Troop, his balance will be transferred to his new Troop. If he chooses to leave Boy Scouts, he has a period of one year to return to the Troop. After that, the monies will be disbursed into the general Troop account. When a Scout ages out at age 18, money in his account will dispersed into the general troop fund unless he maintains an active status in a troop or scout role (such as OA) until he reaches the age of 21. At that time, all funds are deposited into the general troop fund. If a scout was planning on using money to purchase scouting-related items prior to aging out, he must ask the scoutmaster and treasurer to approve these purchases no less than 3 months prior to aging out of the troop, based upon the requirements described above. SCOUT ACCOUNT SPENDING Money from the Scout account is to be used for participation in Scouting-related activities. This does not include the purchase of food, beverages or spending money, unless the cost of these items is built into a fee for an outing. Reference Manual Version 2 Page 31