POPPY WORKSHOP NOTES

Transcription

1 POPPY WORKSHOP NOTES August 2015

2 1 POPPY WORKSHOP INSTRUCTOR'S NOTES 2015 (Revised Aug 2015) References: General By-laws September 2014 Poppy Manual December 2014 Branch Manual Pro Forma Poppy Workshop Agenda Guidelines for Judging Poster and Literary Contest Entry Form Zone Commander Report Form on Workshop Special Use Expenditure Approval Form Dated December 2014 Annual Poppy Statement for the Poppy year ending 30 September 2015 Speakers Notes Available on Dominion Web Page A. OPENING CEREMONIES AND INTRODUCTIONS B. INTRODUCTION, PHILOSOPHY, MESSAGE The Poppy and Remembrance some of the most important work done by The Royal Canadian Legion is the most profound expression of our values and our patriotism is the fundraising and support of Veterans and their families. The operational details of our annual campaign are critical in the success of our collections so that we have enough money to help those in need. Poppy Funds are public trust funds and are a sacred trust which we as Legionnaires are honoured to deliver on behalf of our fellow citizens. The following are key points which everyone involved in Poppy fundraising should comprehend: Poppy funds are not the property of any one branch, and if branches run out, they can get shortfall funds from BC Yukon Command s Poppy account to assist those in need who are eligible. The appropriate dissemination of Poppy funds is the responsibility of our organization at every level. Nobody has the right to misuse or misdirect Poppy funds. BC Yukon Command has a zero tolerance policy that will be implemented in any situation of theft or misuse The Legion s Poppy campaign is one of the highest profile expressions of what our organization does to the Canadian Public. We have to always understand what it says about our brand and how we are perceived in the public eye during our campaign period. C. AREAS OF RESPONSIBILITY Please review the Poppy Manual (December 2014) Chapter 2 Responsibilities. D. PLANNING BRANCH CAMPAIGN This is covered in the Poppy Manual (December 2014) and represents a compilation from many successful Branch programs; the participants will welcome any new ideas you have. Heavy emphasis is placed on this section of the workshop, but in advance planning, the Zone Commanders of rural Zones should cut out any portions that have no practical application to their areas. We recommend that participants be permitted to ask questions after each sub-topic. It is also a good tactic to have the presentations be divided amongst two or more presenters to keep the topic lively and interesting. If you find that for some reason your Zone will not have a poppy workshop, the Zone Commander is responsible for ensuring that each Branch receives a copy of these workshop notes for their reference at Branch level. Any Zone Commander who needs assistance in the distribution of the workshop notes should contact the Command office.

3 2 E. PUTTING THE CAMPAIGN TOGETHER - CAMPAIGN CHECK LIST All items are relevant, regardless of rural or urban situations. Insurance note: For branches who are covered under the BC Yukon Command Group insurance program, you carry enough liability coverage for poppy tagging in malls and locations which require certificates of insurance. Many locations will not allow our taggers without adequate insurance for your time in the mall. The BC Yukon Command program has correct coverage, and can issue certificates of insurance for any location that needs it. F. SECURITY AROUND COIN BOXES AND POPPY TRAYS Each year Branches face incidents of theft involving coin boxes and/or poppy trays. It is a shame that often it is only the theft of Poppy boxes is what the media picks up but it does remind everybody that these funds are important. Ironically, the result of theft reports is very positive in that the public becomes so outraged that these Branches see increased donations as a result of the publicized theft. It is important to do everything possible to ensure the poppy containers are safe and to make it increasingly difficult for the receptacles to be stolen or tampered with. Here are some suggestions: Attach containers to a board. In high risk places have more secure containers, i.e. hard plastic that could be secured to counter by using zap straps, chain or wire. Duct tape helps but is not fool proof. Identify each tray/coin box by a number and the name of the business where being displayed. Maintain a master list of where each numbered container has been placed. Where possible provide your poppy canvassers with a laminated picture id if a picture isn t possible make sure it s a professional looking business card identifying the Legion and the poppy campaign. At the very least the volunteer should have a ribbon on the lapel showing they are a poppy volunteer. Where possible have members in Legion uniform. Have a standardized letter which is signed by the business upon delivery of the coin box/tray and countersigned when picked up again. Make sure the business knows that the person who picks up the coin box/trays carries proper photo ID and signs the letter. The letter should be in the hands of the canvasser when they arrive to make the exchange or the delivery. Advise local media of the start of the campaign and try and build public awareness so that everyone is alert and aware of the national poppy campaign and they watch to see that proper id is displayed by all canvassers. Collect the coin boxes regularly daily if possible and more often if the boxes are in high traffic areas. Branches need to minimize the opportunity of theft when the boxes are full. Be sure your clients are advised to release those coin boxes only to members with the authorized identification that you have established for your Branch. The poppy money as collected is to be counted on site at the Branch and deposited forthwith in the Branch Poppy Fund Account. Safety of volunteers is very important and branches can be liable for security of volunteers. The more safety mechanisms are in place for money collection and transport the better.

4 3 G. MOBILE GIVING TEXT TO DONATE STRATEGY The Poppy Campaign across Canada hasn t changed substantially in many years. What has changed are three major factors: 1. Branches are seeing a decline in the number of Poppy Tagger volunteers 2. In society less people in particular younger people actually carry cash at all 3. Technology in particular cell phones are everywhere and it is easy for people to donate to charities using the text function on their cell phones. Many major charities are now using mobile giving to bolster their campaigns. Many branches have embraced this added channel for receiving money, and others have seen it as a threat to their local results. Mobile giving is the way of the future and it is here now. BC Yukon Command is fully expecting that this strategy will be implemented everywhere throughout the Command and will serve to increase donations overall. In the early stages of mobile giving, there will be gradual public adoption of this donation method. As the donations increase overall, BC Yukon Command will look at ways of ensuring that the overall increases in Poppy donations will benefit branches by either reducing the assessment at year end, or by fully funding large provincial programs like the Veterans Transition Program without needing to ask branches for help. The option to give by cell phone is allowing us to collect donations at a time from people who would normally not contribute because they didn t come across a box or simply don t carry cash. They simply enter the word POPPY in the text function on their cell phone and send it to Within three seconds they get a confirmation message back saying Are you sure you want to donate?. They confirm yes, and it is done. This program is getting national attention in the media and from other Commands. It has set our Command out as an innovator and leader in the modernization of the organization. Branch participation and support in this is key and will be expected. Right after our campaign in November each year, the Salvation Army has text donation cards at all of their kettles. The use of mobile giving by all of the major charities, and us, will make this a new and standard way for people to give money. BC Yukon Command provides branches with stickers with the mobile giving number to use on all Poppy materials and on the boxes. In addition hand out cards are supplied so taggers can hand them out to people who have no cash with them. H. POPPY FUNDS General information concerning the control, expenditure and administration of Poppy Funds is covered in the Poppy Manual. However, it is the General By-laws that gives the authority. Branches wishing to register for income tax purposes must make application through the Command Office. Permission for such registration rests with the Command Admin Committee. This aspect should be stressed so that there will be no misunderstanding. Unless your Poppy Fund is registered through the Command office with Revenue Canada you will receive receipts marked "not valid" for income tax purposes. The poppy campaign is the Legion's only co-ordinated national appeal to the public for funds to alleviate distress among any persons who are listed in section 401a of the Poppy Manual and who are in need of assistance (referred to as clients from now on in these notes). The organization of the national poppy campaign is shared by all levels of the organization and each level must co-operate fully in the campaign. Dominion Command formulates policy; provides guidance and makes poppy campaign material available. If there are any problems with your order please contact the Dominion Command Supply Department at

5 4 The poppy and the term "poppy day" have both been registered with the Secretary of State. The Legion has sole selling and distribution rights for the poppy, wreaths and emblems in Canada. It is the responsibility of each Branch to have a Poppy Chairman and ensure he/she has an adequate committee. This committee should be appointed early in the year and begin planning well in advance. Command will no longer be placing the names of poppy fund abusers in general information circulars Due to on line privacy issues, we are unable to post the names in that forum. A non-numbered memo will be issued direct to branches with the list instead. Poppy Funds are public funds held in trust by the Legion. In the fall every year BC/Yukon Command places the ad in the Vancouver Sun and Province on behalf of the organization as per the requirements of section 606 of the Poppy Manual: - Public Notice: Prior to commencing the annual poppy campaign, branches shall provide the public with a financial statement through local media either by paid advertising or through a public service announcement or on their locally advertised website. Branches can also coshare such requirements with other branches, districts and zones to minimize expenses. Remember only legitimate ads related to the poppy campaign in conjunction with Remembrance Day can be paid for out of the poppy fund. If you have any doubt with respect to the qualification of the ad being covered by the poppy fund please contact the Command for clarification. As poppy audits are conducted throughout the Command this is the most common mistake that is made, using poppy funds to pay for ads promoting Legion membership not the poppy campaign in conjunction with Remembrance Day. Bursaries: The October 2006 Council meeting established a procedure for the use by Branches if they wish to use Poppy Trust Fund monies for bursaries. Branches are required to exercise diligence in authorizing bursaries from the Poppy Fund. Bursaries are given on the basis of financially needy and on condition that the child or grandchild or great grandchildren of a serving or ex-service person as specified in sub-section 1104.b.iv. You have to use common sense, in most instances you know the families in your communities (particularly in the smaller Branches) so exercise common sense. Sample bursary applications are available through the Command office. Please just ask for one if you are not already using one. With reference to use of Poppy Funds for bursaries, Branches must have returned the signed agreement to the Command office. If a Branch has any doubts about whether they submitted the signed agreement encourage them to contact Joanne Henderson at the Command office. Storage Costs: In reference to amended by-law 1104.c.i.ii,iii, Branches and Commands may charge predetermined storage costs of poppies and wreaths, promotional aids and canvassing supplies to the Poppy Fund, However, it is condition as directed by DEC that the details for such costs will be determined by Dominion Command. In that regard, the following information is distributed: For Branches i. Interior Space within the Branch - a maximum of 3 months (1 Sept. to 30 Nov.) compensation at $7 per sq.ft/year for 200 sq.ft. (total maximum of $350 a year) ii. For Rental of Exterior Warehouse Space - a maximum of 3 months for 200 sq.ft. at $3.50 per sq.ft/year (a total maximum of $175 per year). Because of concerns about building up large surplus amounts in Poppy Fund accounts, Branches are encouraged to expend funds under the special use sections of the General By-laws (1105 through1117) however remember that eight of the 13 categories of Special Use Expenditures operate off of the balance as at 30 September of the year preceding the expenditure.

6 5 Branches must ensure that when poppy fund assistance is given to those who are eligible clients that the utmost confidentiality be maintained. Eligible clients would not come to the Legion for help from the poppy fund if they thought their need was going to be made public. Assistance from the poppy fund must be kept in the strictest of confidence. Poppy Trust Funds must remain within the jurisdiction of The Royal Canadian Legion through designated Legion Members only (Service Officer/Poppy Chair). The Branch Service Officer and or the Poppy Chair shall investigate eligibility and be the approving authority (for confidentiality purposes) and provide the Appendix I Poppy Fund Request for Assistance Form to the designated Branch signing authorities in accordance with Branch By-laws. The Executive Committee/Branch Membership shall not be made aware of the names of the recipients. When the appropriate officer gives the report to the Executive Committee and then to the general meeting, the report merely indicates that X amount of dollars were disbursed for assistance to clients during the previous period. However, for record purposes, the vouchers to support the expenditure must be maintained in the accounting records. During the poppy audits we discovered (not wide-spread) a practice of the Treasurer cutting a cheque made payable to the Poppy Chairman for a lump sum. The Poppy Chairman in turn issued the assistance directly to the client. This procedure was followed because the Branches felt this was the way to protect the privacy of the clients. Unfortunately, there was no supporting documentation to verify who received the assistance other than a record of the Poppy Chairman getting a cheque sometimes in amounts in excess of $600 at a time. Such action places the person who received the cheque in a very awkward position. To protect the Branch Poppy Chairman and the Service Officer, the cheques must be made payable to the supplier and/or the client. By and large we saw the practice in all poppy audits we conducted, where cash was not given directly to the client. Branches provide food vouchers (which read no alcohol or tobacco products to be included); gas vouchers; bus tickets (which cannot be redeemed for cash); and pay for accommodation direct. We saw hydro bills; phone bills and in some cases rent paid directly to the landlord. We saw cheques to medical suppliers for wheelchairs; glasses and dentures. If cash was given it was in small amounts less than $20 at a time. It is very important for Branches to maintain accurate documentation with respect to the military status of those clients who are assisted from the poppy fund. We recognize that in small communities the Service Officer and/or Poppy Chairman know most of the people and there s a general understanding of who has had military service. However, when the poppy audit is done, the Command is looking for verification of military status. Not all Branches were lax in this area. Some Branches had excellent documentation and we have therefore learned from the Branches that were doing an exemplary job and we put together the attached form (APPENDIX I) for Branches to either follow or use to develop their own, Poppy Fund Assistance Request Form. J. PURPOSES FOR WHICH POPPY FUNDS MAY NOT BE USED The General By-laws under Article XI clearly details eligible recipients for assistance from the Poppy Fund and the Special Use Expenditure section tell us the projects/programs that qualify as legitimate expenditures. It is amazing to still find Branches that believe associate members or at least adult sons and daughters of still serving and or exservice personnel are eligible for poppy fund assistance. First of all Legion membership has absolutely nothing to do with eligibility of assistance to a client. Secondly adult children are not considered dependents. If Branches have any doubt as to eligibility of an individual in financial need they are urged to contact the Command office and speak with the Command Poppy Fund Coordinator or the Command Service Officer.

7 K. SPECIAL USE EXPENDITURES require prior approval by Command 6 Section 1105 Allows a Branch to expend not more than 50% of the balance in the account, except in the case of a registered veterans organization whose aims and objectives are for providing accommodation or care facilities exclusively for veterans and dependents, as of the 30th day of September of the preceding year for: - Purchase, construction, reconstruction, maintenance, renewal, repair, furnishing or refurnishing of housing accommodation or care facilities for elderly or disabled persons and their dependants. Section 1106 of the General By-laws allows a Branch to expend a portion of the monies in its Poppy Trust account, not exceeding 50% of the total available in the account on the date prior approval is requested preceding the expenditure for the following purposes: (a) (b) (c) (d) Medical training and medical research directed to geriatric support or for the community medical appliances which will assist the care of veterans Support of drop-in centres for the elderly or support of meals on wheels services only as long as these provide known support of veterans in the community donations for relief of disasters declared by the federal or provincial government transportation for veterans as necessary for medical appointments and for compassionate reasons. As well as for occasional day trips for Veterans Poppy Manual Subsection 402i Section 1107 allows expenditures, not exceeding 25% of the total amount available in the account on the date prior to approval is requested, preceding the expenditure for the purpose of assisting ex-service personnel of commonwealth countries or allied countries and their dependants in necessitous circumstances. This is the section used when donating to the (RCEL) Caribbean Fund. More than 400 WWII veterans of the Crown and their spouses/widows in the Caribbean remain dependent on our support for the basic necessities of life. The Canadian Office of the Gurkha Welfare Trust shut down its operations. Branches which used to donate to this Fund may now wish to direct donations to the RCEL Caribbean Fund at Dominion Command. We hope priority will be given to the RCEL when considering donations under this section of the General By-laws. Section 1108 allows expenditures for the purpose of maintaining and preserving local monuments to veterans to veterans, in an amount not exceeding 25% of the total available in the account on the 30 day of September in the year preceding the expenditure, provided that the allocated 25% does not exceed 50% of the total funds required to maintain and preserve local monuments for which the funds are allocated. Section 1109 allows expenditures for the purpose of supporting Cadet units which have assisted with the poppy campaign, expend a portion of the monies in its poppy trust account, not exceeding 20% of the total available in the account on the 30 th day of September in the year preceding the expenditure. Section 1110 allows expenditures for the purpose of sponsoring a visit to one or more Branches for Veterans, their spouses, caregiver or a Veteran s widow/widower and their caregiver who may or may not be Legion members, to offer a meal and camaraderie. For this purpose poppy funds may be expended in accordance with the restrictions published in the Poppy Manual provided that alcoholic beverages may not be included in such expenses. Dominion Command has provided the following interpretation to assist Branches in determining appropriate expenditures for providing a meal to our veterans. A meal to our veterans: Branches are permitted to expend from poppy funds the lesser of the actual cost of a meal only or up to a maximum of $ This does not include the cost of any alcoholic beverages or other services such as entertainment. This service is for Veterans and to a spouse/caregiver accompanying a Veteran or a

8 7 Veteran s widow/widower accompanied by a caregiver to offer a meal and camaraderie and can only be provided once a year. Section 1111 allows expenditures for the purpose of conducting the Call to Remembrance program not exceeding 10% of the total available in the account of the 30 th day of September in the year preceding the expenditure. Section 1112 allows expenditures for acquiring a coin sorting/counting/wrapping machine to assist with the Poppy Campaign. Not exceeding 10% of the cost of the machine. Section 1113 A Command or, subject to the prior approval of the Provincial Command, a district, zone, branch or group of branches may make an allotment not exceeding 50% of the balance in a Poppy Trust Fund on 30 th September in the Poppy year preceding the expenditure, to cover the cost of installation, maintenance and repair to personal lifting devices installed in branches for the purpose of assisting ex-service personnel, their dependants and other persons with disabilities. Furthermore, subject to prior approval by Provincial Command, branches are authorized to use Poppy Trust Funds to provide accessibility to the branch itself by ex-service personnel, their dependants and other persons with disabilities through the installation of an access ramp to the branch entrance and by installing or retrofitting the branch s main entrance with a handicap door operator. If necessary, funding for a replacement door in this instance only is also authorized. In addition subject to the prior approval of the Provincial Command, a district, zone, branch or group of branches may make an allotment not exceeding 50% of the balance in the Poppy Trust Fund on the thirtieth (30 th ) day of September in the Poppy Year preceding the expenditure, to cover the cost of installation of a washroom door, toilet and sink for the purpose of assisting Veterans, their dependants and other persons with disabilities. Section 1114 A Command or, subject to prior approval of the Provincial Command, a District, Zone, Branch or group of Branches may, for the purposes of supporting Canadian Military Family Resource Centres (MFRC s) expend a portion of the monies in its poppy trust account not exceeding 10% of the total available in the Poppy Trust Fund on the thirtieth (30 th ) day of September in the Poppy Year preceding the expenditure for site specific, non-funded programs. Section 1115 A Command or, subject to prior approval of the Provincial Command, a District, Zone, Branch or group of Branches may, for the purpose of funding a Veterans Reading Program for Students, expend a portion of the monies in its poppy trust account not exceeding 5% of the excessive funds after all expenses are paid for as of the thirtieth (30 th ) day of September in the year preceding the expenditure. Section 1116 A Command or, subject to the prior approval of the Provincial Command, a district, zone, branch or group of branches may, for the purpose of funding Veterans Transition Programs partnered with registered institutions that are directly related to the training, education and support needs of Veterans, make an allotment not exceeding 25% of the total available in the account on the date prior approval is requested preceding the expenditure. Section 1117 A Command or, subject to the prior approval of the Provincial Command, a district, zone, branch or group of branches may, for the purpose of supporting costs associated with service dongs expend a portion of the monies in its poppy trust account not exceeding 25 percent of the total available in the account on the 30 th day of September in the year preceding the expenditure. All special use expenditures must be approved by a Branch general meeting and then submitted to BC/Yukon Command. There is no amount under which Branches can exercise discretion with respect to Special Use Expenditures they must ALL be approved by Command prior to making the contribution. The written letter of request must include the date of the authorizing general meeting and specific information about the special use

9 8 expenditure. The appropriate balance in the fund, the amount involved and whom the donation is for. To assist Branches, BC/Yukon Command has prepared a Special Use Expenditure application form as per the attachment (APPENDIX II). When conducting poppy audits, the most often found impropriety involves Special Use Expenditures that are made without prior Command approval. It is now a BC/Yukon Command policy that Branches must submit their Special Use Expenditure applications within 30 days of General Meeting approval. Please note all Special Use Expenditures need Command approval no matter the amount even if only $1.00. The Command Treasurer and Executive Director (or representative) approve requests for Special Use Expenditures involving less than $5000. Requests involving more than $5000 are referred by to the members of the Administrative Committee for approval. The process is accomplished very quickly. Remind Branches they cannot cut the cheque to cover the donation until such time as approval is received from Command. Sometimes Branches try to remove the donation from the account so as to avoid the monies being included in the balance at September 30 of each year. Their reasoning is of course a desire to minimize or eliminate the requirement to pay the assessment. Unless Command approval has been received at the Branch, the monies must remain in the Branch poppy account until the Branch has authority to cut the cheque to the authorized recipient. It is important that Branches are given the appropriate recognition within their communities for not only their charitable giving from the Gaming Account but also from the Poppy Trust Account. In general Poppy Committees should disburse a good amount of their collections each year by way of Article XI of the General By-Laws. Poppy Funds are trust funds belonging to the public and must be kept in a separate trust account. Please remember that the signatories on the poppy trust account will be those positions as identified within individual Branch by-laws. The signatories listed in Branch by-laws are authorized for all accounts in the name of the Branch. Effective the 2015/2016 Poppy Year the Assessment will change from an assessment of 15% that was levied against Branches with balances as at the 30 September of each year in excess of $ to a new assessment of 4.5% levied against donations deposited into the Poppy Account throughout the Poppy Year. This is a completely new system based on donations received alone. Poppy account balances that are forward from year to year will not factor into the assessment at all. As this is a completely new system that we are starting for the incoming Poppy year of 2015/2016 it was decided that absolutely no assessment will be paid on the balance as at 30 th September 2015 which would be for the 2014/2015 Poppy Year. Assessment monies paid will still be reported as an expense on the Annual Branch Poppy Fund Statement that is required to be filled in and sent to BC/Yukon Command by 31 October of each year. However, remember do not send an assessment cheque with the Annual Branch Poppy Fund Statement you are sending in. A memo of instruction will be sent out in September of 2015 along with an assessment form which will also be sent out again with the Branch Poppy Fund Statement just to make sure that all Branches not only have the form, but fully understand it. If there are any questions please do not hesitate to Contact myself (Joanne Henderson at ) I am most pleased to assist. The Command Office will issue the Branch Poppy Fund Statement after 1 October. To assist Branches in completion of the statement the opening balance will be entered as recorded on the statement as the closing balance for the previous year. Command will also enter the amount paid by the Branch during the previous year for the assessment. These figures are not to be changed. Attached is a sample of the statement (APPENDIX III). The Command Central Poppy Fund which is supported by the poppy fund assessment levied on Branch poppy funds, is used to help Branches that deplete their Poppy Fund and are without funds to help needy clients. Branches seeking Poppy Fund replenishment are required to provide the following information

10 9 1. Balance at 1 November of the previous year; 2. Receipts from 1 November to the date of application; 3. Breakdown of expenses for same period; 5. Amount disbursed in previous year for period similar to date of application through to 15 November However, it must be clearly understood that Branches can't deplete their Poppy Fund through "special use expenditures and then expect the Command Central Fund to replenish their account to allow them to continue the normal operation of the poppy trust account. Further information on accessing funds from the Central Poppy Fund can be found in the Branch Manual. In years past the Executive Council used the Command Central Poppy Fund to make donations in accordance with the special use sections of the General By-laws but on the instruction of a convention resolution the Command depleted the surplus in the Central Poppy Fund by donating to worthy charitable causes. The Command Central Poppy Fund supports the operation of the Command Service Bureau; the Literary and Poster Contest and the 2 Minute Wave of Silence campaign. L. CONDITIONS OF SPECIAL USE DONATIONS Branches have to ensure they get appropriate recognition of their donations. It is particularly important for donations to be recognized from the poppy fund because we rely on citizens in our communities to make donations during our annual poppy campaign. They need to be reminded of how the poppy fund money is spent. Attached is a sample of the kinds of conditions a Branch should put on their special use expenditure donation (APPENDIX IV). M. GRANT APPLICATIONS FOR ASSISTANCE FROM POPPY FUNDS Branches are inundated with requests from local charitable groups to fund programs. A lot of times Branches are able to use their gaming funds to support these causes but more and more Branches are using their poppy funds to meet those needs that qualify as special use expenditures under the by-laws. Attached is a format you might consider following in trying to determine eligibility of the program/project as a special use expenditure. (APPENDIX V) N. POPPY AUDITS Almost all Branches have had at least one poppy audit in the last two years and in some areas Command has been able to conduct the third audit. Both at the Dominion and Provincial levels we are trying to make sure our Branches get the proper guidance to help them in the distribution of poppy funds. The December 2014 Poppy Manual contains improved information with respect to the Do s and Don ts and this is making it easier for Branch Service Officers and Poppy Chairs. There have been some expanded authorized uses of the poppy funds and these changes are reflected in the poppy manual issued in December From all accounts the previous poppy campaign was extremely successful throughout Canada and our concern is that we will be subjected to even greater scrutiny from the media and the public with respect to how we distribute poppy fund monies. Don t forget the concessions we were given from the Gaming Branch and the opportunities Branches now have to charge some Remembrance Day expenses against the Gaming Account. There s no doubt that we have to recognize that as the number of our older veterans declines, there will be less demand for funds in support of veterans facilities and comforts. However, if the poppy campaign is to be maintained and if we are to remain credible with the public, in the use of poppy funds, we must ensure that the funds are spent in an appropriate manner.

11 10 It is for this reason that Command has taken the initiative of conducting sporadic poppy audits to help Branches. In the event anything is discovered that involve expenditures that aren t authorized under the general by-laws, it s much better for us to address this internally and correct the procedure before any risk of outside involvement. The Executive Council authorized the action to conduct poppy audits and we ask that the appropriate authorities take the time to explain the philosophy behind this effort. It is a lot of work for the Command but the experience to date shows us that the effort is worth it. As improper expenditures were identified we were able to better explain authorized expenditures so that the Branches could continue knowing their funds were expended on authorized programs and activities. O. REPORTS All Zone Commanders are aware of the serious problem that continues to exist year after year, with respect to lack of co-operation by Branches in filing the Poppy Fund Statements by the deadline date of 31 October. Strong emphasis should be given with respect to this matter. Also, payment of the 15% on the Poppy Fund balance at 30 September should be made by 31 October and payment for poppy campaign supplies should be made by 15 December. The Zone Commander is required to submit a written report following the workshop. So that Command gets appropriate feedback on the usefulness of the material contained in the enclosed poppy workshop notes we ask that you use the attached report form (APPENDIX VII) as a guide in submitting your comments. P. SPEAKERS BUREAU COORDINATOR Branches should identify members within their Branch who will act as speakers at the local schools. Speech material is available from the Command Office to assist in this regard. Also encourage Branches to use the Speakers Notes. Unfortunately, Dominion Command has decided not to issue this printed publication any more. Each year the Speakers Notes are updated on the Dominion Command web page and you must now download the Speakers Notes. ( The Command receives lots of calls around Remembrance Day for guest speakers. Often times the callers don t give us much lead-time in finding speakers. The practice the Command follows is to encourage the callers to make contact with the local Legion Branch. However, Command also urges the callers to get back to the Command if they are unsuccessful in getting speakers. There are many occasions when callers are discouraged at the Branch level by whoever happens to answer the phone and they get the advice to make contact with the Command again. We all have to work together to make sure we take advantage of these opportunities for speakers to come out and speak at schools and other public forums on the subject of Remembrance Day and what it stands for. Each year Dominion Command issues us a set of speeches that are applicable to different age groups and that are tailored to be given either by a veteran, peacekeeper or a non-veteran Legionnaire. If you are interested in having a copy of the speech for 2015 contact the Command office in early October we should have the speeches by that time. Copies will no doubt be posted on the Dominion web page as well. Q. NATIONAL YOUTH LITERARY & POSTER CONTEST, BC/YUKON VIDEO CONTEST This is covered in the Poppy Manual and in addition the Youth Committee issues a mailing to all schools in the Command with copies to Branches. Remember the deadline dates: -

12 11 Branches Zone Command - 15 November - 15 December - 15 January For those Branches who receive entries PRIOR to November 11 and that have separate halls into which the public is invited after the cenotaph services, it would be a wonderful opportunity for the public to get a chance to view any of your entries. Also, when you are visiting the schools to promote the 2015 campaign you can extend invitations to students to bring their parents to the Branch to view the entries on Remembrance Day. Obviously you will have to exercise some caution in how the entries are displayed because you will have to ensure they aren t damaged. Guidelines and Entry Forms Guidelines for Judging are available from Dominion Command and are included with each package to Branches in September. Please remind your Branches of the Official Entry Form that must be attached to each submission, a sample of which is also attached (APPENDIX VIII.) It is interesting that the Youth Committee has the biggest problem with the non-completion of the form by the sponsoring Branch and Zone. The form requires completion by the student, the teacher as well as the Branch and the Zone Commander. Please encourage Branches to pay close attention to the requirements of this form. Please emphasize that Branches are to remit only the first place entries to Zone. The Zone then submits only first place entries to Command. When Branches submit their First Place Entries to Zone they must include for the Branch First Place Winners Entry Form see attached. (APPENDIX IX) Deadline for submission is 15 December. Prize Money There is generally an award given to the 1 st, 2nd and 3 rd place winners of the Poster and Literary Contests. In past years Branches have awarded a monetary prize to the winners in the form of a cheque. This has often caused many difficulties with cheques not being cashed by the winners. As a result Branches are now able to give cash awards instead of a cheque for the Poster and Literary Contests. This would avoid the accumulation of outstanding cheques each year for this item. Statistical Reporting All Commands are required to remit statistical reports to Dominion Command on the number of entries received. Branches are therefore required to complete a Statistical Report Form covering all entries viewed at Branch level. Attached is the report form. (APPENDIX X) The cooperation by Branches is critical because at the Zone and Command levels they can only report on the number of first place entries they received. The proof of the program and the success of the program can only be evaluated based on the number of entries received at Branch level. Branch assistance is crucial. Deadline for submission to Command is November 30. The Youth Committee has a specific report form that must be included with the Zone submission for the competition. The form details how many first place entries are being submitted by Zone and for which level of competition. Attached is a copy of that form. (APPENDIX XI) We realize this is a lot of reporting, but the reporting requirements must be met by each level. Mailing of Contest Info to Schools Encourage Branches to contact all schools in their area in mid-september. All schools are provided with the contest material by mail during by the end of August. Branches are sent the exact same mailing and as soon as this is received at Branch level, personal contact with schools should be made.

13 12 Experience has shown that the Zones that had the most success with the contest had Branches making that "personal" contact with their schools. We have struggled for years with respect to the timing of our mailing. We have taken advice from the Ministry of Education, the BC Principals and Vice Principals Association and the Teachers Federation. We mail before the end of August so that the material is on hand at the schools when the teachers start preparation of the year s curriculum. We get the addresses of the schools from the Provincial Government which are supposed to be the most current addresses available for schools in BC and the Yukon. We mail to both public and private schools and this year we are going to send material electronically to the home school site on the internet. BC/Yukon Video Contest Students from Grade 7 12 are encouraged to create an inspired Remembrance Video to honour our men and women in uniform and to explain why Remembrance is important to them and their generation. The deadline is November 15 each year and the Video format has to be 4 minutes or under, submitted by way of a YouTube link. Prizes for 1 st,2 nd and 3 rd place are awarded along with honourable mentions. Submission forms along with Parental Consent must be filled out. Information is posted and updated on a regular basis at Look under Youth Programs. R. TWO MINUTE WAVE OF SILENCE The Wave of Silence campaign in 1999 was considered a millennium project but as a result of resolution adopted at the 2000 Dominion Convention, we are now committed to an annual Two Minute Wave of Silence Campaign. Please note Section 1104(b)(ii) of the General By-laws under the poppy campaign funding of the Two-Minute Wave of Silence program at all levels. The Command PR Committee will be issuing other material promoting the awareness of the campaign but Branches should begin planning for promotion at the Branch level. S. CANDELIGHT TRIBUTE CEREMONIES Candlelight ceremonies can be held at any time of the year. Because the ceremony is dedicated to remembrance it makes sense to include a reference to these ceremonies in these poppy workshop notes. Attached are some guidelines for hosting Candlelight Tribute Ceremonies (APPENDIX XII) more and more Branches are getting involved in these activities and a lot of positive PR is being generated. Remember - these ceremonies don t have to coincide with Remembrance Day. Many Branches host these events during summer months. The added bonus is that although Poppy Funds cannot be used for the purchase of the Candles Gaming Funds can be used for the purchase of the candles and the printing of the programs for distribution at the ceremonies. T. FOUNDATION Please talk about the Legion Foundation. It is the Provincial giving arm of our organization and allows us to fundraise for Legion programs with the ability to issue a tax receipt to donors. Founded in 1997 allows Command to issue receipt for income tax purposes. Allows Foundation to accept bequests and hold funds in trust for specific purposes to ensure continuity of Legion programs.

14 13 Encourage members to have donations made to the Foundation in lieu of flowers. All members should mention this to their loved ones now while they are happy and healthy, so that when something happens the family is aware of the desire to have the Foundation recognized. Mention the charitable donations to date from the Foundation The Foundation, as mandated, has five broad objectives: To fund activities and programs, which provide medical, social and other services, equipment and facilities, including low rental housing required by seniors with a specific need; To fund, facilitate and promote research into medical problems faced by seniors with emphasis on geriatric research; To fund bursaries and other forms of assistance to enable young people with a specific need to attend post-secondary institutions; To fund programs which enhance the mental and physical well-being of youth and encourage them to be happy productive citizens of Canada; To ensure continuity and stability of funding for Legion projects thereby moving us into twenty-first century. The objective was to create a legally recognized vehicle, which could become part of our members regular giving program. Please emphasize that the Foundation is not meant to be in competition with Branch poppy funds. However, it is recognized that donors would give more to the Legion if they could receive a receipt for income tax purposes. The Foundation is here to benefit all areas of the Command through charitable giving. The poppy fund can be used to make donations to the Foundation and it is the Foundation s responsibility to ensure such poppy fund donations are expended in compliance with what is authorized under the general bylaws for poppy fund uses. When cheques are issued from the Foundation we use Branch officers to participate in the cheque presentation so that recognition is given to the local Legion Branch. Please encourage Branches to think of the Foundation the next time they make donations from the poppy fund or the gaming account. All Branches should be very familiar with the eligible recipients from all Legion giving (from all sources including general donations, Poppy and Gaming funds). A chart detailing all of the pertinent information has been issued to branches and is available at all times in the secure Branch Corner area of the BC Yukon Website. This is an important new tool and should be used as a regular reference document. OPEN FORUM Participants should be encouraged to ask any questions about any aspect of the Workshop. GENERAL NOTES People generally have an attention span of about 20 to 30 minutes. Presentations should be tailored to change up presenters or topics or materials every 20 minutes. This should be kept in mind when allocating topics to various members of the workshop presentation team. It is advisable for the workshop chairman to be prepared to control the Question and Answer Periods, not only to keep the questions relevant and on the topics that have just been discussed, but also ensure that Question and Answer Periods are designed specifically for the answering of actual questions. The Chairman must ensure that participants are not allowed to make speeches or get involved in long-winded oratory. The Open Forum at the end is designed to handle questions of a general nature, but here again; no participant must be permitted to make a speech.

15 14 PRO FORMA POPPY WORKSHOP AGENDA REGISTRATION (no charge) A. OPENING CEREMONIES - Branch President B. INTRODUCTIONS, PHILOSOPHY, MESSAGE - The Poppy and Remembrance C. AREAS OF RESPONSIBILITY - Dominion, Provincial, Zone and Branch Question and Answer Period D. PLANNING BRANCH CAMPAIGN a) General b) Key Personnel c) Campaign Sub-Committee d) Speakers Bureau Co-ordinator e) Materials and Supplies f) Advance Sales g) Telephone & Communications h) Area Planner & Dispatcher i) Door-to-Door Canvas j) School Distribution k) Office & Factory Canvas l) Mailing Campaign m) Poppy Trust Fund Treasurer n) Hospitality Question and Answer Period E. PUTTING THE CAMPAIGN TOGETHER CAMPAIGN CHECK LIST Question and Answer Period F. SECURITY AROUND COIN BOXES AND POPPY TRAYS G. MOBILE GIVING H. POPPY FUNDS Question and Answer Period I. ASSISTANCE TO NEEDY EX-SERVICE PERSONNEL J. PURPOSES FOR WHICH POPPY FUNDS MAY NOT BE USED Question and Answer Period K. SPECIAL USE EXPENDITURE GUIDELINES Question and Answer Period L. CONDITIONS OF SPECIAL USE DONATIONS Question and Answer Period M. GRANT APPLICATIONS FOR ASSISTANCE FROM POPPY FUNDS Question and Answer Period N. POPPY AUDITS Question and Answer Period O. REPORTS P. SPEAKERS BUREAU COORDINATOR Q. NATIONAL LITERARY and POSTER CONTEST Question and Answer Period R. TWO MINUTE WAVE OF SILENCE Question and Answer Period S. CANDLELIGHT TRIBUTE T. FOUNDATION CONCLUSION CLOSING CEREMONIES

16 THE ROYAL CANADIAN LEGION Branch No. APPENDIX I Date: POPPY FUND REQUEST FOR ASSISTANCE Name: Address: Phone: Military Service: ARMY NAVY AIRFORCE Regimental Number: Eligibility for service must involve a statement of service, VAC Taps Card or VAC verification. If the veteran does not have the original of the discharge certificate get his signature on the application and send away to National Archives for a copy. Date of Birth Marital Status: single married divorced No. of Dependents Income $ Monthly Rent Paid $ Assistance is required for the following: Approval: Date Grant Provided: Cheque No. All of the above information is strictly confidential, and will not be given to any persons other than the Service Officer, and the Secretary/Manager, who handles the paperwork. Service Officer: Secretary/Manager: Signature Signature Note: This is a sample. The form can be adjusted by the Branch to suit your poppy fund operation. We recognize that income issues are very sensitive but obviously you have to have some way of determining financial need the fact that the applicant happens to be ex-service doesn t make him an automatic candidate for assistance. There must be some means of determining financial eligibility. G: Poppy/Poppy Fund Request for Assistance

17 BC/Yukon Command of the Royal Canadian Legion - Poppy Fund Special Use Expenditure PLEASE NOTE: Approved SUE s must be spent in the same Poppy year that they are approved Please complete one form per donation. Appenix II BRANCH NO. BRANCH NAME MOTION: m/s/c at the General Meeting held on the day of 201 CHOOSE ONE OF THE FOLLOWING: $ purchase, construction reconstruction maintenance, renewal, repair. See general by-laws. (Multiple expenditures cannot exceed 50% in a poppy year of the balance as at the previous 30 September ) UNLESS a registered veteran s organization. Registered veteran s organization maximum is your Sept 30 balance 1106 a $ medical training, research, community medical appliances to assist the care of veterans b $ drop-in centers, meals on wheels must provide known support to veterans 1106 c $ relief of disasters declared by federal or provincial government d $ transportation for veterans See general by-laws. Each 1106 section multiple expenditures cannot exceed 50% of the current balance in a poppy year (Oct. 1-Sept. 30) $ assistance to ex-service personnel of Commonwealth or Allied countries. (RCEL) See general by-laws. Maximum 25% of current balance $ maintaining and preserving local monuments to veterans. See general by-laws (Multiple expenditures cannot exceed 25% of the balance as at the preceding 30 September in a poppy year) provided 25% does not exceed 50% of funds required to maintain and preserve monument. INCLUDE A COPY OF REPAIR BILL $ support to Cadet Units. See general by-laws. Multiple expenditures for cadet units cannot exceed 20% in a poppy year. (Oct.1-Sept.30) and is based on 30 September balance of the previous year 1110 $ sponsor a visit to one or more Branches for veterans and their spouses, widows/widowers accompanied by a caregiver, who may or may not be Legion members to offer a meal and camaraderie (no alcoholic beverages or entertainment are to be included in this (For Sections 1111; 1112; 1114 & 1115 see GBylaws) expense.) Confirm number of eligible persons as noted above who are in attendance $ cover the cost of installation, maintenance and repair to an access ramp; personal lifting devices installed With or without a handicap door operator if necessary, funding for a replacement door in this instance only is also authorized in Branches for the purpose of assisting persons with disabilities. This Section also covers the cost of installation of a washroom door, toilet and sink for the purpose of assisting Veterans, their dependants and other persons with disabilities. This may not exceed 50% of the balance as at 30 September the previous year $ funding for Veterans Transition Program that are directly related to the training, education and support needs of Veterans. This may not exceed 25% of the current balance $ for the purpose of supporting costs associated with Service Dogs may expend a portion of the monies in its Poppy trust fund. This may not exceed 25% of the balance as at 30 September the previous year. Command Treasurer and Secretary have authority to approve individual special use expenditures up to $5000. Individual requests in excess of $5000 are referred to the Admin Committee. State CURRENT Poppy Fund Bank Balance as of $ State Poppy Fund Bank Balance as of Previous year 30 September $ Describe specific purpose of donation SIGNED Date Print Name Position (Dec 2014)

18 BRANCH POPPY FUND STATEMENT October 1, September 30, 2015 Appendix III Your attention is directed to the General By-Laws of The Royal Canadian Legion and in particular, to Section 1205 b. which states "each Branch shall supply forthwith such information relating to the affairs of the Branch as may from time to time be required by its provincial command or by Dominion Command." In order to comply with these by-law provisions you must submit this completed form to BC/Yukon Office as directed. Please see reverse side for descriptions of expenses. Branch Name & Number: (This information is printed in by BC/Yukon Command) 1. Balance in Branch Poppy Fund at September 30, 2014 $ (This figure is filled in by BC/Y Cmd.) 2. Add: Donations/Receipts (all sources including interest income) $ 3. General Adjustment Line + or (-) Please Explain if used (4a to 4g) $ (only) TOTAL "A" $ 4. Cost of: a) Poppies and Wreaths $ b) Promotional Material $ c) Campaign Expenses $ d) Grants to Serving/Ex-service Personnel/dependants $ e) Poster and Literary Contest (include Zone prizes if applicable ) $ f) Special Use Expenditures (sections 1105 through 1117) $ g) Bursary Donations in community $ h) Assessment to BC/Yukon Command $ (This figure filled in by BC/Y Cmd.) (this is what you previously paid in 2014) TOTAL "B" $ 5. Balance at September 30, 2015*** (TOTAL A TOTAL B = Balance) $ THERE IS NOT POPPY FUND ASSESSMENT DUE FOR THE POPPY YEAR ENDEING 30 SEPTEMBER 2015 Certified the above amount is the balance at September 30, Signature - Branch President Signature - Branch Treasurer Updated 05.14

19 BRANCH POPPY FUND STATEMENTDESCRIPTION OF EXPENSES This information is provided to assist in completion of the Annual Poppy Fund Statement as at September 30, Balance from 2014 should agree with September 30, 2014 bank reconciliation. This is the starting balance. Command enters the opening balance based on your closing balance reported the previous year. 2. Add the all donations and interest received during the year. 3. Add in any repayment from the general fund that was required as a result of any identified improper expenditures applied to the poppy fund during the previous year or other adjustments that are needed. Explanation must be supplied if this line is used. The above figures should be totaled and entered on line provided. 4. Cost of: (a) Poppies and Wreaths: This is what you bought for the Poppy campaign and for November 11. The paid invoices from Command will help you determine this figure. (b) (c) (d) (e) (f) (g) (h) Promotional Material: Includes such items as costs of Advertising, Poster Essay Contest costs, any supplies you buy to promote the awareness of the Poppy campaign and any costs associated with The 2 Minute Wave of Silence. Campaign Expenses: Costs such as telephone charges, bank charges, coin wrapping material, postage, stationery, refreshments such as coffee and juice and light lunches such as sandwiches or donuts for canvassers/volunteers, fuel costs and other costs of a similar nature. Grants to Serving/Ex-service Personnel/Dependents: This is the figure that shows the total amount of money you have given current serving and ex-service personnel or their dependents who are in financial need.(such as Medical needs, wheelchairs, grocery vouchers etc). Poster and literary contest. This figure represents your expenses; i.e. prizes for the contests. It also includes monies sent to your Zone for Zone level prizes. Special Use Expenditures: ALL such expenditures require PRIOR Command approval with respect to donations to organizations, care homes, health care facilities, medical supplies and research as described in sections 1105 through 1117 of the General By-Laws. Bursary Donations: Provide the amount your branch spent in provision of direct bursaries within your community. To use poppy funds for bursaries the branch must have signed the Bursary/Poppy Agreement with Command. If you have such an agreement you will have on file a Certificate of Understanding as an acknowledgement of the agreement. Check with Command if unsure. Assessment to BC/Yukon Command Poppy: This is the amount your Branch paid to BC/Yukon Command Poppy Fund the previous year. This is deducted as an expense for this year. 5. This figure should agree with your bank statement as at the end of the period provided that there are no outstanding cheques, if there are any, then of course the total balance will differ from the bank balance. All Bursaries and Special Use Expenditures should have been issued no later than September 30, 2015, if not, then their amounts should not be recorded as an expense as at September 30, DEADLINE DATE FOR RECEIPT OF THE STATEMENT TO BC/YUKON COMMAND IS OCTOBER 31 ST

20 Appendix IV The Royal Canadian Legion - Poppy Fund Grant Conditions of Grant Your organization and the Project Director agree to cooperate fully with The Royal Canadian Legion should we wish to publicize the Poppy Fund and The Royal Canadian Legion and this grant. Such cooperation could include photography, advertising, brochures, film or video work, media interviews, talk show or other appearances, and help in soliciting the cooperation of patients or other staff in meeting our publicity requirements. Name of Organization: Signature of Project Director: Title: Date: Address: Postal Code: Telephone: Fax: Name of Signing Officer from your organization Address: Title Telephone: Fax: Signature of Signing Officer: Please mail this folder to the address below, and enclose any additional information or supporting documentation: - BRANCH TO ENTER THEIR CONTACT INFORMATION HERE

21 APPENDIX V The Royal Canadian Legion- Poppy Fund Grant Application THE BRANCH SHOULD ENTER THEIR NAME AND CONTACT INFORMATION IN THIS SECTION THIS FORM IS AVAILABLE ELECTRONICALLY FROM COMMAND The first priority of a poppy fund is to provide assistance to financially needy ex-service personnel in the community. In addition Branches are allowed to make special use donations from excess poppy funds for such things as: - Veterans and Senior Housing and Care Homes Community Medical Equipment and Research Services to aid the Elderly and Seniors Relief of disasters declared by federal and provincial government Assistance to ex-service personnel of Commonwealth and Allied Countries Approval of poppy fund grants must be given by the members at a duly constituted Branch general meeting. Date of Application: 1. Name of Organization Contact: Address: Phone: Charitable Registration No.

22 2. Describe how donation will be used: - 3. Where will this equipment be used? (or Research be carried out) 4. Please provide a brief description of function and use of medical equipment or service. 5. Please give details of sources of funds (government and any other), which your organization has received or is committed to receiving with relation to this grant. 6. Please indicate the proposed allocation of funds requested. Show total allocation of funds per piece of equipment and the Poppy Fund portion: Name of Equipment Total Cost Poppy Fund portion Total 7. Please provide any additional details, which you believe, will strengthen your grant application. You may also enclose additional information and supporting documents with this application. 8. What is the expected date of the completion of this project? ** Upon approval and acceptance of this donation, the attached conditions will apply. Please review the attached agreement.

23 BRITISH COLUMBIA/YUKON COMMAND Item # Program or Initiative Description 1 BCIT Legion Military Skills Conversion Program Donation Information Chart Everything you need to know about making charitable donations Program to convert military career experience into educational credits or entrepreneurial opportunities - Legion funds program and student bursaries. Funding Source Additional Source Poppy Gaming Special Note SUE form section 1116; Poppy cheque made out to Legion Foundation. Gaming money is allowed to fund student bursaries - cheque to the Legion Foundation. 2 Veterans' Transition Program Counseling programs for veterans to assist with PTSD and transition into civilian life - also includes funding of PTSD research, training of counselors and cost of Veterans participating in programs. Open to Veterans from all Communities in BC & Yukon Poppy General SUE form section 1116; Poppy cheque made out to the Legion Foundation. Branch donations from Poppy funds can enusure there is no waiting list. 3 Legion Service Dogs Delivery and training of service dogs that help Veterans suffering from PTSD. Poppy General SUE form section 1116; Poppy cheque made out to the Legion Foundation. 4 Brock Fahrni Veterans' care home - medical equipment Poppy Gaming SUE 1105/1106 Poppy cheque made out to Tapestry Foundation for Health Care. Gaming is allowed - cheque should be made to the Legion Foundation. 5 Bursaries Post Secondary education only - for Veteran's children/ grandchildren/ greatgrandchildren Poppy Gaming Section 1104 b.iv. Poppy cheque issued direct to school. Gaming cheque can be written to the student directly. 6 Cadet Corps Support to units which have assisted with poppy campaign Poppy SUE form section 1109 (refer to General By-Laws for funding restriction). 7 Cadet Travel To support the cost of travel essential to the direct delivery of Cadet Licensed gaming proceeds can be used for this cost; any grant funds (ie. direct programs (ie. summer camps, leadership training and corps training). Gaming access, bingo affiliation) cannot be used for this purpose. 8 Cadet Medal of Excellence The cost of medals for cadets. Gaming Cheques must be written to BC/Yukon Command with invoices retained to support the cost. The Corps approves recipients and makes a request to the sponsoring branch for medals. 9 Candlelight Ceremonies Community events - cost of candles, programs and light refreshments for community. Gaming Cheques can be written directly to reimburse the host of the events; supplier's receipts must be provided before writing the reimbursement cheque. 10 Cenotaph Upgrades Improvements and upgrades in branch communities for local cenotaphs - not for initial constrcution Poppy SUE VAC for grants are available until 31 March 2015; please contact the BC/Yukon Command office for grant applications. 11 Christmas Gifts - Brock Fahrni and George Derby Gifts for hospitalised Veterans Poppy SUE 1106b - cheque must be payable to the LA to the BC/Yukon Command and mark for Veterans gift fund. 12 Christmas Parties at Brock Fahrni and George Derby Christmas Party Food and Beverages for Veterans in their care. General Cheque must be made payable to BC/Yukon Command marked for the Veterans' Christmas parties. Version: February 2014 Also available online at 1

24 BRITISH COLUMBIA/YUKON COMMAND Item # Program or Initiative Description Donation Information Chart Everything you need to know about making charitable donations Funding Source Additional Source Special Note 13 Cockrell House Vancouver Island Veterans transition residence to house homeless Veterans. Poppy SUE cheque to Legion Foundation marked for Cockrell House. 14 Community Remembrance Day Services 15 Crime Stoppers Memo Boards Purchase of: PA system for Cenotaph for public services & programs; lapel Poppies for school assemblies; and refreshments for community. Purchase of emergency information memo boards for local seniors centres. Gaming Cheques written directly to suppliers with invoices (or receipts) kept on file. Gaming Cheques written directly to suppliers with invoice (or receipt) kept on file. 16 Disaster Relief These must be declared by the federal or provincial governments Poppy Gaming Poppy SUE 1106c. Gaming can be used for disaster or emergency in BC only if the Gaming Branch lists the emergency or disaster as an approved program. 17 George Derby Centre Burnaby Veterans' care home - medical equipment Poppy Gaming 18 Handicap Accessibility in branch for persons with disabilities. 19 Hot, sit-down meals for Veterans 20 Legion Care Facilities & Housing for Veterans 21 Local Drop-in Centres Assistance is available for a branch to install/ repair/ maintain personal lifting devices/ ramps/ handicapped electric door operator by installing or retrofitting entrance; installation of a handicapped washroom door, toilet, sink. A hot meal for Veterans in the community once a year (note: max $18 per meal; does not cover alcohol or entertainment). SUE 1105/1106 -Poppy cheque made out to George Derby Centre. Gaming cheques are written to the Legion Foundation and marked for the George Derby Centre. Poppy SUE cheque made out to suppliers Poppy SUE cheque made out to supplier (can be a branch's ladies auxiliary). Housing registered as Veterans Housing. Includes expenses, ex: purchase, construction, maintenance, repairs, furnishing etc. Poppy SUE cheque made out to the organisation or supplier Support for elderly as long as provide known support to Veterans in the community 22 Lodge at Broadmead Veterans' care home - medical equipment Poppy Gaming 23 Meals on Wheels Program delivery Poppy Gaming 24 Medical Equipment Loan Cupboards purchase of publicly available medical equipment for loan Poppy Gaming Poppy SUE 1106b - cheque to providers SUE 1105/1106 cheque made out to Broadmead Care Foundation for the Lodge at Broadmead. Gaming cheques should be made out to the Legion Foundation and marked for Lodge at Broadmead. SUE 1106 b. Gaming cheques are written directly to suppliers or as a reimbursement to the organization; invoices and receipts to support cheque must be kept on file. Gaming donationsmust be based on finanial need and for a defined period of time. SUE 1106a Branch Loan Cupboard. Gaming cheques are to be written directly to recipient and must be based on financial need or hardship. Please check and see if a local Red Cross program is already in place in the community. 25 Military Family Resources Centres Projects identified and agreed to by the Branch. Poppy SUE Poppy cheques made direct to MFRC Location once SUE approved Version: February 2014 Also available online at 2

25 BRITISH COLUMBIA/YUKON COMMAND Item # Program or Initiative Description 26 Minor Sports Organizations Donation Information Chart Everything you need to know about making charitable donations To support financially in need children to participate in training camps/programs. Funding Source Gaming Additional Source Special Note Gaming cheque can be written to the local sports organizations to pay for registration fees for need children or to the Kidsport Program in their community. 27 National Poster, Essay & Video Contests Prizes Poppy Poppy cheque to the recipient. National Youth Track and Field Camp and To help BC Athletes participate in National Meet and Uniforms for 28 Gaming General Cheque to Legion Foundation marked for Track & Field. Uniforms athletes. To purchase maple leafs to distribute July 1st and at other Orders and payment should be arranged directly with the BC/Yukon Command; 29 Red Maple Leafs Gaming commemorative community events. invoice should be kept on file to suppor the gaming expenditure. Gaming cheques can be written directly to flypast groups to reimburse for the 30 Remembrance Day Fly Past Cost of fuel for volunteer aviators for Nov 11 community fly pasts Gaming General actual costs (ie. fuel). Royal Commonwealth Ex Serviceman's Donations to assist ex-service personnel of Commonwealth or allied SUE appeal normally at Convention - delegates must have prior branch 31 Poppy League (RCEL) countries. NOTE: Ghurka funding no longer needed approval & SUE approval to pledge money at convention Refer to guidelines for types of gaming funds allowable; gaming cheque cheque 32 Scholarships Post Secondary education only Gaming direct from branch to recipient 33 Seniors Recreational Activities - (Bizone Bingo) Bingos at Brock Fahrni and George Derby each year that usually occur between July and August General Cheque written directly to the Vancouver/Burnaby Zone earmarked for this purpose. 34 Sick and Visiting Program To purchase chocolates, candies, magazines etc. for hospitalized patients delivered by Legion volunteers. Gaming Poppy Poppy Section expenses must be supported by receipts. Gaming checks can be written directly to suppliers; invoices and receipts must be kept on file. 35 Track Clubs Funding for eligible track clubs in local community - for equipment Gaming Cheque written directly to track club; verify that track club is eligible with the Gaming Branch prior to issueing the cheque. 36 Transportation for Veterans As needed for medical appointments & compassionate reasons. Poppy SUE 1106d 37 Vet International Memorial Day Parade General Cheque direct to VIMDP Committee 38 Wheelchair Afternoons light refreshments and entertainment for visiting seniors and Veterans Gaming Gaming cheques must be supported by receipts from the supplier for the purchase of supplies; also visitor tracking is required by Gaming. Please note that a ladies auxiliary cannot be reimbursed by a branch or vice versa 3 Version: February 2014 Also available online at

26 APPENDIX VII Zone Commander Report Form on Poppy Workshop 1. Zone Commander Report Form on Poppy Workshop * * * 1. Name of Zone: 2. Name of Zone Commander 3. Date of Workshop MM DD YYYY Month/Day/Year / / 4. Was this workshop combined with another topic? Yes No * 5. If yes, please list the topic of the other subject covered in conjunction with the poppy workshop. * 6. Please list the names or numbers of the Branches in attendance 7. How many participants were there? 8. Did you provide each of the Branches in your Zone with the latest edition of the dated Poppy Workshop Notes? yes no 9. Was the information contained in the poppy workshop notes adequate? yes no Page 1

27 Zone Commander Report Form on Poppy Workshop * 10. What additional information would you like to have to assist with the next workshop? * 11. Were there any questions asked that could not be answered by you at the workshop? * 12. Can we assist in getting that question answered and the information back to your Branches? 13. This year we continue to pilot the Mobile Giving tool which will allow the public to text $5 from their cell phones to support Poppy campaigns. This is a critical provincial initiative that will require all branches to support text to donate as part of their campaign. Did you explain how it is going to work? yes no 14. How would you categorize the response from your branches? 15. What is your plan to overcome any objections? 16. If you have any reason to believe that branches are unclear about their role in supporting this pilot, please explain. Page 2

28 Zone Commander Report Form on Poppy Workshop *17. Any other suggestions? Page 3

29 Annual Poster and Literary Contests Entry Form Concours annuels d Affiches et Littéraire Formulaire d inscription A STUDENT / ÉTUDIANT(E) Please print / Veuillez imprimer (lettres moulées) Student Full Name / Nom complet de l étudiant(e): Legion Home Address / Adresse de Résidence: Province: Postal Code / Code postal: Telephone Number / No. de Téléphone: / Courriel: Grade / Année: Age / Âge: M / F: School Full Name / Nom complet de l École: School Address / Adresse de l école: Postal Code / Code postal: Contact Teacher with Telephone Number / Enseignant(e)-contact et No. de Téléphone: POSTER / AFFICHE Category / catégorie: STUDENT CONSENT / CONSENTEMENT DE L ÉTUDIANT(E) I give The Royal Canadian Legion permission to reproduce my entry for the sole purpose of promoting this program and the Legion for the current contest year. The Royal Canadian Legion does not rent or sell the names of applicants to any organization or advertiser./j accorde à la Légion royale canadienne le droit de reproduire ma soumission pour le seul but de promouvoir ce programme et la Légion, pour l année courante du concours. La Légion royale canadienne ne loue ni ne vend les noms des candidat(e)s à aucune organisation ou annonceur. X Student s Signature / Signature de l Étudiant(e): B PARENT OR GUARDIAN S PERMISSION / PERMISSION DU PARENT OU DU GARDIEN / DE LA GARDIENNE I hereby give my child permission to complete the entry form in full for the Poster or Literary Contest sponsored by The Royal Canadian Legion./Je par la présente, accorde la permission à mon enfant de compléter le Formulaire de Soumission en entier pour les concours d affiches ou littéraire, parrainés par la Légion royale canadienne. Parent or Guardian s Signature/ Signature du parent ou du gardien / de la gardienne: X Primary / Primaire Kindergarten, Grades 1, 2 and 3/ Jardin d enfants, 1, 2 et 3 ième années LITERARY / LITTÉRAIRE Category / catégorie: Junior / Junior Grades 4, 5 and 6/4, 5 et 6 ième années MAXIMUM: Essay/Composition 350 words/ mots,poem/poème 32 lines/lignes C BRANCH / FILIALE: Branch No. / No. de Filiale: Junior / Junior Grades 4, 5 and 6/ 4, 5 et 6 ième années COLOUR / COULEUR Intermediate / Intermdiaire Grades 7, 8 and 9/ 7, 8 et 9 ième années ESSAY/COMPOSITION Word Count/ Nombre des mots Intermediate / Intermdiaire Grades 7, 8 and 9/7, 8 et 9 ième années MAXIMUM: Essay/Composition 500 words/ mots, Poem/Poème 32 lines/lignes Branch Name / Nom de Filiale: Branch Address / Adresse de Filiale: Postal Code / Code postal: D COMMAND / DIRECTION: District: Zone: Certified as eligible by Command / Certifié comme éligible par la direction: BLACK & WHITE / NOIR ET BLANC Senior / Snior Grades 10, 11 and 12/ 10, 11 et 12 ième années POEM/POÈME Line Count/ Nombre des lignes Senior / Snior Grades 10, 11 and 12/10, 11 et 12 ième années MAXIMUM: Essay/Composition 800 words/ mots, Poem/Poème 32 lines/lignes January Date: legion.ca

30 Annual Poster and Literary Contests Judging Guidelines POSTER CONTEST REGULATIONS 1. This contest is open to all students in the Canadian school system. 2. All entries are to be submitted to the local Legion branch. 3. Students who have been out of the educational system for more than two consecutive years are ineligible to compete in the Poster Contest at any level. 4. Entries will be no larger than 56 cm x 71 cm. 5. Please choose which contest you would like to enter and use only the following: Colour:...Full colour Black & White: Pencil, charcoal and/or India ink 6. Entries will be judged on originality, expression of designated subject, drawing and illustration. COMPUTER GENERATED ENTRIES WILL NOT BE ACCEPTED. 7. The poster shall reflect REMEMBRANCE with a Canadian theme. If symbols are used, Canadian symbols shall be pre-eminent. Such national symbols are Canadian and provincial flags, coats of arms, and representative flowers, birds or animals, as well as all forms of Canadian historical and current military dress. 8. Candidates will complete an official Registration Form, available from the local Legion branch or online at Attach it to the entry (no staples please). 9. Winning posters, at the national level, will be framed and placed on display at the Canadian War Museum in Ottawa for one year. Second and third place national level winners will be displayed at Parliament Hill during the week of Remembrance. All artwork will be returned to the artists through Provincial Commands. 10. A Contestant may enter both the Colour Contest and the Black and White Contest, but may submit only one entry for each category. MAXIMUM POSSIBLE Theme 20% Effect 30% Clarity 25% Composition 25% Student Full Name Grade Home Address Telephone Number Age COLOUR POSTER CONTEST SCORE SHEET Does it show originality? Does it grab the viewer s interest? Does it inspire the viewer? Does it make the viewer think? Is the poster content clear? Is the message concise? Does the message have an impact on the viewer? Is the poster balanced in colour and overall content? Is the poster in good taste, not overdone? Does the drawing fulfill the guidelines for this contest? (correct size, not computer generated, attached paper with required information etc.) WHEN NATIONAL SYMBOLS ARE USED, CANADIAN SYMBOLS MUST BE PRE-EMINENT BLACK AND WHITE POSTER CONTEST SCORE SHEET MAXIMUM POSSIBLE Theme 20% Effect 30% Clarity 25% Composition 25% Does it show originality? Does it grab the viewer s interest? Does it inspire the viewer? Does it make the viewer think? Is the poster content clear? Is the message concise? Does the message have an impact on the viewer? Is the poster balanced in content and shading? (drawn by hand in pencil, charcoal or India ink only) Is the poster in good taste, not overdone? Does the drawing fulfill the guidelines for this contest? (correct size, not computer generated, attached paper with required information, etc.) WHEN NATIONAL SYMBOLS ARE USED, CANADIAN SYMBOLS MUST BE PRE-EMINENT M/F Category SCORE SCORE School Full Name September legion.ca

31 LITERARY CONTEST REGULATIONS 1. This contest is open to all students in the Canadian school system. 2. All entries are to be submitted to the local Legion branch. 3. Students who have been out of the educational system for more than two consecutive years are ineligible to compete in the Literary Contest at any level. 4. Entries may be submitted in either English or French. 5. Entries will be marked on the basis of originality of thought, expression, presentation, grammar, spelling and Canadian content. 6. Candidates will complete an official Registration Form, available from the local Legion branch or online at Attach it to the entry. 7. Candidates will use only one side of the page. 8. Entries must not exceed the word or line limit as outlined on the entry form. 9. A Contestant may submit both an Essay and a Poem but may submit only one entry for each category. MAXIMUM POSSIBLE Original Thought 40% Effectiveness of Presentation 30% Clarity of Language 15% Composition 15% ESSAY CONTEST SCORE SHEET Is the material fresh? Does it have a sincere ring? Does it reflect a student s view? Is the material presented dramatically? Does it sustain interest? Does it make a point? Is it too long? No more than 800 words for Senior Essay, 500 words for Intermediate Essay or 350 words for Junior Essay. Is the language simple, direct? Is it expressed logically? Are the basic rules of syntax observed? Are the basic rules of punctuation followed? Is the spelling correct? NB: Judges at any level are not to change/alter any text on the submission. MAXIMUM POSSIBLE Theme 40% Effect 15% Clarity 15% Pace 15% Rhythm 15% POETRY CONTEST SCORE SHEET First consider the basic thought. Does it show original thinking? Is the theme presented in an exciting manner? Is the theme sustained throughout the poem? (within no more than 32 lines of poetry required for all categories) Does the author succeed in maintaining any special effects? (i.e. staccato rhythm, explosive phrases or imagery) Is the message clear? Is the pace consistent? Is it dull? Is the rhythm of words appropriate? Is it natural? Is it exciting? NB: Judges at any level are not to change/alter any text on the submission. SCORE SCORE Student Full Name Grade Category Home Address Telephone Number Age M/F School Full Name legion.ca

32 Appendix IX BC/YUKON COMMAND THE ROYAL CANADIAN LEGION POPPY POSTER AND LITERARY REPORTING FORM - BRANCH BRANCH FIRST PLACE WINNERS ENTRY FORM Branch Name and Number: Zone: First Place Winner s Name Black & White Poster Senior Black & White Poster Intermediate Black & White Poster Junior Black & White Poster Primary Colour Poster Senior Colour Poster Intermediate Colour Poster Junior Colour Poster Primary Essay Senior Essay Intermediate Essay Junior Poem Senior Poem Intermediate Poem Junior Branch Contact: Please forward this form with your Branch s first place winners to your Zone Commander no later than December 15, Please ensure that the Official Entry Form is fully complete or the entry will be returned to the Branch for completion and resubmission. No exceptions to deadlines will be made.

33 BC/YUKON COMMAND THE ROYAL CANADIAN LEGION POPPY POSTER AND LITERARY REPORTING FORM Appendix X BRANCH STATISTICAL REPORTING FORM Branch Name: Number: Zone: Total # of Entries Submitted to Branch Black & White Poster Senior Black & White Poster Intermediate Black & White Poster Junior Black & White Poster Primary Colour Poster Senior Colour Poster Intermediate Colour Poster Junior Colour Poster Primary Essay Senior Essay Intermediate Essay Junior Poem Senior Poem Intermediate Poem Junior TOTAL NUMBER OF ENTRIES: Branch Contact: Name Phone Number: Please complete and forward this sheet by mail or fax to: BC/Yukon Command, # Avenue, Surrey, BC V3S 1L3 Fax No by November 30 th 2014

34 Appendix XI BC/YUKON COMMAND - THE ROYAL CANADIAN LEGION POPPY POSTER AND LITERARY REPORTING FORM ZONE REPORTING FORM Zone: Category First Place Winner s Name Branch No. Black & White Poster Senior Black & White Poster Intermediate Black & White Poster Junior Black & White Poster Primary Colour Poster Senior Colour Poster Intermediate Colour Poster Junior Colour Poster Primary Essay Senior Essay Intermediate Essay Junior Poem Senior Poem Intermediate Poem Junior Zone Commander Signature: Zone Commander: Please forward this form with your Zone s first place winners to: BC/Yukon Command, # Avenue Surrey BC V3S 1L3 Please ensure that the Official Entry Form on each entry is fully completed or the entry will be returned to the Branch for completion and resubmission. No exceptions to deadlines will be made.

35 Appendix XII BC/YUKON COMMAND The Royal Canadian Legion # Avenue Surrey BC V3S 1L3 or website Candlelight Tribute Guidelines If any Legion Branches want to organize Candlelight Tribute Ceremonies for cenotaph ceremonies you can order them through either BC/Yukon Command or you c a n contact the BC Veterans Commemorative Association (BCVCA). By ordering these candles from within BC you can pay for them through gaming funds. If ordered directly from Dominion Command then Gaming funds cannot be used to cover their cost. It is recommended, if you plan to use the candles at a cenotaph service, that you have four candles. One candle is placed on each corner of the cenotaph representing the Army, Navy, Air Force and Merchant Navy servicemen and women. Branches can order them from BC/Yukon Command by calling into the office at or faxing the order in at and Invoice for same will follow. There are 24 Candles to a Case. Lead time is required for the delivery of the candles so order accordingly. The item number in the catalog is Again if these are ordered from Dominion Command then gaming funds cannot be used to purchase them, gaming funds can only be used if ordered through BC/Yukon Command. The candles are in a red plastic container with a flame-proof, weather resistant gold metal lid and burn for 50 to 60 hours. Branches who order them from BCVCA need to provide the following information: Branch name and mailing address; shipping name and address (if different); contact person; phone number and/or address; any specific shipping instructions; date by which candles are required and the number of candles required (preferably in multiples of 20 as there are 20 candles in a box.) It would be appreciated if as much lead-time as possible could be provided as the candles are in storage and must be retrieved and shipped. If the order is being mailed, the cheque should accompany the order. If it is being ed, the cheque should be posted the same day to: B.C. Veterans Commemorative Association P.O. Box 4903 Station Main Vancouver, B.C. V6B 4A6 Phone: In both cases, the cheque should be made payable to BCVCA. You can fax orders to The candles are in a clear plastic container with a gold-colored lid. They burn for 36 hours and are disposable. The cost per candle from BCVCA is $3.50 (includes shipping). Gaming Authorities have now agreed that because these Candlelight Tribute ceremonies are promoted within the communities and there is so much community involvement that reasonable costs associated with the ceremonies can be covered from gaming. Reasonable costs would include the purchase of the candles and the printing of programs. The paperwork within the Branch that supports the expenses against gaming must clearly indicate the costs are related to the community Candlelight Tribute ceremonies to promote culture and heritage. Remember in order for Gaming to pay for these candles them must be ordered from and paid for within BC. To help you in your planning we attach a checklist developed by Branches that have run the ceremonies on more than one occasion. If you come across a point that should be included in the checklist, please let us know. We can t possibly learn by only our own mistakes we have to learn from the mistakes of others!

36 Committee Checklist 9 12 Months Ahead Contact committee members - General Decide on date Whole Committee Book all facilities (Plaza, Park, Cemetery, Armory, Streets) - General Order candles - General Contact Veterans Affairs Canada to tell them of plans - General 6 9MonthsAhead Decide on participants Whole Committee If schools are to be involved, contact School District Participants - Candles Decide on general program General Request Ceremonial Cenotaph Guard from Regiment for 2 hours (evening and morning) Participants On Site 2 6MonthsAhead Decide on specific program General Book speaker system Site - Plaza Arrange for traffic barricades Site - Plaza Invite potential participants Participants - Candles Contact speakers, musicians, singer(s), Poet(s), Pastor, etc. - General Arrange for volunteer Cenotaph Guards (2 hour shifts through night) On Site Arrange for volunteers: Participant registration (2) Participants On Site Parade marshal (2) Participants On Site Plaza marshals (2) Participants On Site Crowd control at Plaza (6-10) Participants On Site Speaker escort Participants On Site Candle lighting and distributing (4) Participants On Site Extinguish, and pack up candles (2) Participants On Site Request inclusion of story in as many local group newsletters as possible - General General Site Plaza Participants Candles Site Marshalling Area Participants On Site 1 Month Ahead Design and print briefing sheet Participants On Site Print Map of Plaza Site Site - Plaza Arrange for parking for on-site volunteers Site - Plaza Candlelight Tribute Page 2

37 Place announcement in City Page General Send out Media Release #1 - General Send letter to each school asking for information to be sent home with students - General Design posters General Put article on City Web Page General 3 Weeks Ahead Send confirmation letter, briefing sheet, and map to participants Participants - Candles Send out Media Release #2 General Arrange for photo op for media for 1 week before Ceremony General Print posters General Assist speakers with speeches if necessary Participants - Candles 2 Weeks Ahead Confirm marshalling area booking inc. door opening time Site Marshalling Area Send out Media Release #3 General Send out to all City staff General Put up posters General 1 Week Ahead On-site walk through the ceremony with volunteers Participants On Site Review role of each volunteer Participants On Site 3 Days Ahead Confirm Police escort for parade Participants On Site 1 Day Ahead Confirm all on-site volunteers Participants On Site Morning of Ceremony Ensure telephone is staffed for last-minute changes, queries, etc. - General General Site Plaza Participants Candles Site Marshalling Area Participants On Site 3 Hours Before Ceremony Set up, test and confirm power to sound system Site - Plaza Ensure Master of Ceremonies has any changes to program Participants On Site Module - Candlelight Tribute Guidelines Page 2

38 2 Hours Before Ceremony Confirm marshalling area is open Site Marshalling Area Ensure candles are delivered to Candle Table with lighters Site - Plaza Ensure crowd control volunteers are in place Participants On Site Ensure Plaza Marshal is in place Participants On Site 1 Hour Before Ceremony Register and brief participants Participants On Site Ensure musicians/colour parties have arrived and understand roles Participants On Site 30 Minutes Before Ceremony Final briefing of participants Participants - Candles 15 Minutes Before Ceremony Have Marshall forms up parade Site Marshalling Area Have speakers escorted to microphone area Participants On Site Ceremony Within First Hour After Ceremony Confirm all guards have arrived and cell telephones are working Participants On Site Ensure Police Service has list of grounds throughout night Participants On Site Next Morning Attend extinguishing ceremony Site - Plaza Ensure candles are extinguished and packed safely Site - Plaza 1 Week After Ceremony Write and send thank you letters General Hold de-briefing session with committee General Write final report General General Participants Candles Participants On Site Site Plaza Site Marshalling Area October 2008 Module Candlelight Tribute Guidelines Page 3

39 CANDLELIGHT TRIBUTE CANDLE ORDER FORM (Please Print) Name of Organization: Address: Postal Code: Telephone: Contact Name: Telephone: Shipping Name and Address (if different from above): Shipping Instructions (if applicable): Date of Event: NUMBER OF CANDLES YOU ARE ORDERING Boxes Contain 24 candles Red: # White: # COST PER CANDLE $3.50 (subject to change without notice) (taxes & shipping included) $ TOTAL AMOUNT OF CHEQUE NOTE: 1. PLEASEREAD THEBOXSTICKER,THESHEETINTHESHIPPINGBOX,AND THE LABEL ON THE CANDLE BEFORE USING THE CANDLES 2. ALLOW THREE WEEKS FOR DELIVERY OUTSIDE OF B.C. Please make cheque payable to: B.C. Veterans Commemorative Association P.O. Box 4903 Station Main Vancouver, B.C. V6B 4A6 Phone: Module Candlelight Tribute Guidelines Page 3

40 8/27/2015 TheLegionFoundationis: TheCharitableGivingArmofBC/YukonBranches. 1

41 8/27/2015 TheLegionFoundationstrivesto: Supporthealthcare,socialservices,lowrental housing,youthandseniorssports,andeducational programswhichenhancethecomingtogetherof community,enshriningaproudandreveredlegacy. TheLegionFoundationstrivesto: Contributestotheacquisitionofmedicalequipment andothernecessaryfurnishingsforseniorscareand lowrentalhousing. 2

42 8/27/2015 TheLegionFoundationstrivesto: Supportsgeriatricresearch. Contributestocommunitymedicineinunder servicedareas. TheLegionFoundationstrivesto: Providesbursariesandotherformsofassistanceto underprivilegedyouthwishingtopursuepost secondaryeducation. 3

43 8/27/2015 TheLegionFoundationstrivesto: Supportadiverserangeofyouthathletic,academic andsocialprograms. NewDirections: FastestgrowingfoundationinBC Increasingpublicity StreamliningAdministration Focusgivingoncoreobjectives Meetingexistingcommitments Onlinedonationandwebfundraising 4