805A-36B-4003 Perform Deputy Disbursing Officer Functions Status: Approved

Transcription

1 Report Date: 06 Jun A-36B-4003 Perform Deputy Disbursing Officer Functions Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: None Foreign Disclosure: FD1 - This training product has been reviewed by the training developers in coordination with the FMB/SSI/FORT JACKSON, SC foreign disclosure officer. This training product can be used to instruct international military students from all approved countries without restrictions. Page 1

2 Conditions: You are appointed as a Deputy Disbursing Officer with access to: a. DoD Financial Management Regulation R, Volume 5, Disbursing Policy and Procedures. b. DFAS-IN Reg 37-1, Finance and Accounting Policy Implementation. c. DDO Financial Systems. d. Standard Disbursing Office Equipment. e. Electronic Funds Transfer (EFT) Transactions f. OTCnet. Vault. g. Standard Disbursing Forms. This task should not be trained in MOPP 4. Standards: With at least 100% accuracy, you must demonstrate proficiency in: 1. Exercise DDS administration functions to maintain users, user access, office set-up, data flow, and table maintenance. 2. Funding Operations 3. Safeguard Public Funds. 4. Disbursing Operations 5. Financial Systems 6. Electronic Funds Transfer (EFT) 7. Treasury Checks/ Dishonored Checks 8. Prepare accountability reports 9. Close business day 10. Month End Close Out Special Conditions: None Safety Risk: Low MOPP 4: Never Cue: You are appointed as a Deputy Disbursing Officer with access to: a. DoDFMR R, Volume 5. b. DFAS 37-1 c. DDS e. SRD-1 g. Standard Disbursing Office Equipment h. Fed Line i. Cash Link (ITS.GOV) j. PCC/OTC k. Vault l. IPAC m. Standard Disbursing Forms Task Statements None DANGER None WARNING None CAUTION Page 2

3 Remarks: None Notes: None Page 3

4 1. Log into DDS. Performance Steps 2. Change Business date and Exchange Rate. a. System will prompt this change. b. Add exchange rate as provided/ needed. 3. User set up and user maintenance. 4. Perform vault maintenance and cash management. 5. Funding Operations. a. Advance funds to sub agents. b. Issue Remote File Transfer (RFT). 6. Safeguard Public Funds. a. Security forms (ie SF 700, SF 701, SF 702). b. Ensuring proper transportation of funds (ie Appointed courier, DD Form 1081, DD Form 165). c. Ensuring funds container comply with regulatory guidance. 7. Perform Disbursing Operations. a. Advancing funds to sub agents. b. Processing of funds returned from sub agents. c. Accepting, issuing or returning RFT. d. Confiscate, Counterfiet & Mutilated currency management. e. Conduct clearing cell operations. f. Review and Validate sub agent daily business. g. Prevent spillage. 8. Financial Systems/ Interfaces. a. Collection Information Repository (CIR). b. Payment Information Repository (PIR). c. Over the Counter Channel Application (OTCnet). d. International Treasury Services (ITS). e. Deployable Disbursing System (DDS). f. Remote File Transfer (RFT). g. General Funds Enterprise Business System (GFEBS). Page 4

5 (1) Ready to pay file. (2) Post payment file. 9. Electronic Funds Transfer (EFT) Transactions. a. Create Manual (Domestics or International EFT). b. Upload GFEBS Ready to Pay Interface File. c. Create Domestic or International EFT File. d. Create GFEBS Download File. e. Upload Domestic or International EFT File (ITS.gov). f. Access ITS.gov for Posting of the Five day Rate. g. Retrieve a Domestic or International ITS.gov or PIR EFT Reject. h. Process Manual Domestic or International EFT Reject. i. Process Domestic ITS.gov EFT Reject. j. Process Domestic ITS.gov EFT Reject with GFEBS line of accounting. 10. Treasury Checks/Dishonored Checks. a. Create Treasury Check for manual payment. b. Process canceled or undelivered checks (SF 1098). c. Process check for cash (funding mission). d. Retrieve OTCnet debit voucher (SF 5515). e. Retrieve check image from OTCnet. f. Input debit voucher (SF 5515) for dishonored check in DDS. g. Clear dishonored check. 11. Prepare Accountability Reports. a. DD Form b. DD Form c. DD Form d. SF form e. Disbursement and Collection Vouchers. (1) Loss of Funds (OF 1017-G). (2) Maintain DD form 2667 (3) Input Page 5

6 (4) Recoup (5) Relief f. DD form g. SF h. AUT. i. SCOUT. j. Limited Depository Account (LDA). (1) Establish LDA in DDS. (2) Deposit funds to DDO s LDA. (3) Cash withdraw from LDA. (4) Advance funds to agent s LDA. (5) Post payments to LDA. (6) Post Interest/Service charges to LDA. (7) Reconcile LDA. 12. Close Business Day. a. Clear sub agents. (1) RFT. (2) SF form (3) OTCnet batch. (4) SVC Sales. (5) SVC Loads. (6) Cash Collection Vouchers. (7) Disbursement Vouchers. b. Prepare DD form c. Process disbursement and collection vouchers. d. Finalize DD form e. Generate EDA File. f. Generate ODS File. g. Process Voucher Control Log (DD form 2659). h. Generate Savings Deposit Program Interface File. Page 6

7 i. Close DDS and conduct back up and export procedures as required. 13. Month End Close Out. a. Check block on the last day of accounting period (DD form 2667). b. Level 8 Report (Checks/EFT for cash). c. SF 1179 (Treasury Check Issue Summary). d. DELMAR e. SF 1219 (Statement of Accountability). f. SF 1149 (if the DDO has LDA). (Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measures are failed (F). If the Soldier fails any performance measure, show what was done wrong and how to perform it correctly. Evaluation Preparation: This task can be evaluated by use of the performance measures as listed. This method of evaluation is appropriate if the Soldier performs the task on the job. Allow the Soldier to practice until they feel qualified and prepared for the evaluation. Once read, have the Soldier to perform the task, using the materials listed in the Conditions statement above. Score the Soldier PASS or FAIL as determined by the performance. Page 7

8 PERFORMANCE MEASURES GO NO-GO N/A 1. Logged into DDS. 2. Changed Business Date and Exchange Rate. 3. Conducted User set up and user maintenance. 4. Performed vault maintenance and cash management. 5. Conducted Funding Operations. a. Advanced funds to sub agents. b. Issued Remote File Transfer (RFT). 6. Safeguarded Public Funds. a. Security forms (ie. SF form 700, SF form 701, SF form 702). b. Ensured proper transportation of funds (ie. Appointed courier, DD form 1081, DD form 165). c. Ensured funds container comply with regulatory guidance. 7. Performed Disbursing Operations. a. Advanced funds to sub agents. b. Process of funds returned from sub agents. c. Accepted, Issued or Returned RFT. d. Confiscated, Counterfeit & Mutilated currency management. e. Conducted Clearing Cell Operations. (1) Reviewed and Validated sub agent daily business. (2) Prevented Spillage. 8. Identified Financial Systems/Interfaces. a. Collection Information Repository (CIR). b. Payment Information Repository (PIR). c. Over the Counter Channel Application (OTCnet). d. International Treasury Services (ITS.gov). e. Deployable Disbursing System (DDS). f. Remote File Transfer (RFT). g. General Funds Enterprise Business System (GFEBS). (1) Ready to pay file. (2) Post payment file. 9. Processed Electronic Funds Transfer (EFT) Transactions. a. Created Manual (Domestics or International EFT). b. Uploaded GFEBS Ready to Pay Interface File. c. Created Domestic or International EFT File. d. Created GFEBS Download File. e. Uploaded Domestic or International EFT File (ITS.gov). f. Accessed ITS.gov for Posting of the Five day Rate. g. Retrieved a Domestic or International ITS.gov or PIR EFT Reject. h. Processed Manual Domestic or International EFT Reject. i. Processed Domestic ITS.gov EFT Reject. j. Processed Domestic ITS.gov EFT Reject with GFEBS line of accounting. 10. Processed Treasury Checks/Dishonored Checks. a. Created Treasury Check for manual payment. b. Processed canceled or undelivered checks (SF 1098). c. Processed check for cash (funding mission). d. Retrieved OTCnet debit voucher (SF 5515). e. Retrieved check image from OTCnet. f. Inputted debit voucher (SF 5515) for dishonored check in DDS. g. Cleared dishonored check. 11. Prepared Accountability Reports. a. Prepared DD Form b. Prepared DD Form c. Prepared DD Form d. Prepared SF Form e. Prepared Disbursement and Collection Vouchers. (1) Loss of Funds (OF 1017-G). (2) Maintain DD form 2667 (3) Input (4) Recoup Page 8

9 (5) Relief f. Prepared DD Form g. Prepared SF h. Prepared AUT. i. Prepared SCOUT. j. Maintained Limited Depository Account (LDA). (1) Established LDA in DDS. (2) Deposited funds to DDO s LDA. (3) Withdrew cash from LDA. (4) Advanced funds to agent s LDA. (5) Posted payments to LDA. (6) Posted Interest/Service charges to LDA. (7) Reconciled LDA. 12. Closed Business Day. a. Cleared sub agents. (1) RFT. (2) SF form (3) OTCnet batch. (4) SVC Sales. (5) SVC Loads. (6) Cash Collection Vouchers. (7) Disbursement Vouchers. b. Prepared DD form c. Processed disbursement and collection vouchers. d. Finalized DD form e. Generated EDA File. f. Generated ODS File. g. Processed Voucher Control Log (DD form 2659). h. Generated Savings Deposit Program Interface File. i. Closed DDS and conducted back up and export procedures as required. 13. Conducted Month End Close Out Procedures. a. Checked block on the last day of accounting period (DD form 2667). b. Processed Level 8 Report (Checks/EFT for cash). c. Processed SF 1179 (Treasury Check Issue Summary). d. Processed DELMAR. e. Processed SF 1219 (Statement of Accountability). f. Processed SF 1149 (if the DDO has LDA). Supporting Reference(s): Step Number Reference ID Reference Name Required Primary DD FORM 2657 DAILY STATEMENT OF ACCOUNTABILITY Yes No DODFMR R, VOL 5 OMB CIRCULAR NO. A-123 STANFINS USER MAN. Department of Defense Financial Management Regulation, Volume 5, Disbursing Policy and Procedures Internal Control Systems Yes No Standard Financial System User Manual Yes No USER MANUAL-DDS DDS User Manual Yes No USERS MANUAL-DMO Defense Military Pay Office Suite User's Manual Yes No Yes Yes TADSS : None Equipment Items (LIN): LIN 70347N Name FMTP Financial Management Tactical Platform Page 9

10 Materiel Items (NSN) : Step ID NSN LIN Title Qty CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound Card, CD-ROM, & WIN OS) MONITOR Computer, SVGA Color Monitor PRINTERLB Computer, Printer Laser (Black w/printer cable) NSN-4 Calculator 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law, but the right thing to do. It is a continual process and it starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP , Environmental Considerations, and GTA , Environmental-Related Risk Assessment. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. In a training environment, leaders must perform a risk assessment in accordance with DA Pam , Risk Assessment. Leaders will complete a DD Form 2977, Deliberate Risk Assessment Worksheet, during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops, and support available-time available and civil considerations (METT-TC). Local policies and procedures must be followed during times of increased heat categories in order to avoid heat-related injuries. Consider work/rest cycles and water replacement guidelines IAW TRADOC Reg Prerequisite Individual Tasks : None Supporting Individual Tasks : Task Number Title Proponent Status 805A-36B-4006 Manage a Limited Depositary Account 805A - Financial Management (Individual) Superseded 805A-36B-2003 Supported Individual Tasks : Process Electronic Funds Transfer (EFT) Transactions 805A - Financial Management (Individual) Approved Task Number Title Proponent Status 805A-36A-8004 Provide Disbursing Support 805A - Financial Management (Individual) Approved Supported Collective Tasks : None Knowledges : Knowledge ID 805A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K A-K-0364 Knowledge Name Describe Finance Command Operations Define a Security Program Identify an Exchange Transaction Identify an Adequate Secure Facility Define Pecuniary Liability Identify Adequate Fire Protection Identify an Intrusion Detection System Identify Office Security Measures Identify an Investigating Officer (IO) Identify a Report of Investigation (ROI) Identify a Quarterly Minor Loss Report Identify a Properly Prepared Treasury Check Identify a Check Register Identify a Check Schedule Identify Monetary Funds Identify Fraud Page 10

11 805A-K-0365 Identify a Check Issue Overdraft 805A-K-0366 Identify a U.S. Treasury Check 805A-K-0367 Identify a Fradulent, Forged, or Altered Document 805A-K-0369 Identify a DD Form A-K-0370 Identify a Cash Verification Team 805A-K-0371 Identify a DD Form A-K-0088 Define a Disbursement 805A-K-0437 Identify an Undeliverable U.S. Treasury Check 805A-K-0001 Identify Foreign Currency 805A-K-0002 Identify U.S. Currency 805A-K-0409 Identify an OF 1017-G 805A-K-0434 Define Negotiable Instrument 805A-K-0407 Identify a SF A-K-0435 Identify a Negotiable Instrument 805A-K-0411 Identify a SF A-K-0410 Identify a SF A-K-0433 Identify a DD Form A-K-0401 Identify Limited Depository Transactions 805A-K-0400 Identify Agent Transactions 805A-K-0431 Define a Collection 805A-K-0406 Identify a SF A-K-0403 Identify a Vault Ledger 805A-K-0414 Identify an FMS Form A-K-0412 Identify a Disbursing Station Symbol Number (DSSN) 805A-K-0413 Identify a Unit Identification Code (UIC) 805A-K-0405 Identify the Disbursement Voucher Register 805A-K-0408 Identify a SF A-K-0404 Identify the Collection Voucher Register 805A-K-0127 Define Internal Control 805A-K-0396 Identify the Disbursing Business Day 805A-K-0387 Identify FedLine 805A-K-0395 Identify a Cashier's Balance 805A-K-0388 Identify Deployable Disbursing System (DDS) 805A-K-0375 Identify a DD Form A-K-0368 Identify a DD Form A-K-0362 Identify a Storage Container 805A-K-0355 Identify Disbursement Vouchers 805A-K-0354 Identify Collection Vouchers 805A-K-0348 Identify Finance Operations 805A-K-0394 Identify Vault Balances 805A-K-0397 Identify Vault Transactions 805A-K-0398 Identify Cash Transactions 805A-K-0399 Identify Check Transactions 805A-K-0393 Identify the Master File Maintenance Menu Skills : Skill ID 805A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S-0116 Skill Name Interpret Official Orders Count U.S. Currency Operate a Calculator Complete Forms Count Foreign Currency Submit Forms Through Appropriate Channels Calculate Figures Interpret Monetary Amounts Conduct Research Activities Apply Decision-Making Skills Type Interpret Forms Apply Regulations Page 11

12 805A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S A-S-0008 Interpret Regulations Ability to Operate a Standard Desk-Top Computer Interpret Procedural Guidance Interpret On-Screen Prompts Apply Procedural Guidance Utilize the Deployable Disbursing System (DDS) Operate a Standard Computer Keyboard Operate a Standard Computer Mouse Operate a Laser Printer Ability to Navigate Computer Software Perform Login Procedures Locate Regulations Write Official Correspondence ICTL Data : ICTL Title 36B - Financial Management Technician - SL4 Personnel Type MOS Data Enlisted MOS: 36B, Skill Level: SL4, Duty Pos: URQ Page 12