Department of Defense DIRECTIVE
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1 Department of Defense DIRECTIVE NUMBER November 21, 1994 USD(P&R) SUBJECT: Support to Special Events References: (a) Assistant Secretary of Defense Memorandum, "DoD Defense Support to International Special Events," August 12, 1993 (hereby canceled) (b) Deputy Secretary of Defense Memorandum, "DoD Support to International Sporting Events," February 20, 1990 (hereby canceled) (c) Deputy Secretary of Defense Memorandum, "DoD Support to the 1990 Goodwill Games," October 24, 1988 (hereby canceled) (d) Secretary of Defense Memorandum, "DoD Support to International Sporting Events Held in the United States," July 11, 1988 (hereby canceled) (e) through (h), see enclosure 1 1. PURPOSE This Directive: 1.1. Supersedes references (a) through (g) Establishes policy and assigns responsibilities for managing DoD support to international and national special events. 2. APPLICABILITY This Directive applies to the Office of the Secretary of Defense, the Military Departments, the Chairman of the Joint Chiefs of Staff and the Defense Agencies (hereafter referred to collectively as "the DoD Components"). The term "Military Departments," as used herein, refers to the Army, the Navy, the Air Force, and the Marine Corps (including their National Guard and Reserve components). 1
2 3. DEFINITIONS 3.1. Special Event. A planned program of athletic competition and related activities involving participants from the United States and/or other nations. Historic examples of such events are the Olympic Games, the Pan American Games, the World University Games, and the International Special Olympics. The Secretary of Defense may also designate non-athletic international or national events to receive support in accordance with this Directive. Historic examples of such non-athletic special events include Summits, World's Fairs, and the Universal Postal Union Congress Support. Support may include equipment, personnel, technical or managerial advice, or guidance. Support may be funded on a reimbursable basis or by specific appropriation. 4. POLICY It is DoD policy that: 4.1. DoD resources may be used to provide support for international and national special events as authorized by law The Department of Defense may support such events with personnel and equipment, barring interference with primary DoD mission accomplishment, and in accordance with applicable laws and regulations Security-related support for the event shall have precedence over logistics assistance; however, logistics assistance may be provided if deemed appropriate and necessary, contingent on authorizing statutes and local community capabilities Support may either be on a reimbursable basis in accordance with DoD R, Volume 2, or with appropriations specifically provided. The Department of Defense shall be considered the supplier of last resort Such support shall be provided in the most efficient manner. The central coordination and management function is deemed necessary and is assigned to the Office of the Under Secretary of Defense for Personnel and Readiness (USD(P&R)). The DoD Components shall neither offer nor provide direct support to public and private organizations involved in sponsoring events covered by this Directive. 2
3 5. RESPONSIBILITIES 5.1. The Under Secretary of Defense for Personnel and Readiness shall manage all DoD support and activities for international and national special events and shall, in accordance with law and regulations, do the following: Represent the Department of Defense with other Federal Agencies, State and local governments, and private organizers in planning and managing DoD support to international special events Develop policies, plans, and procedures for the delivery of DoD support to special events Manage the delivery of DoD personnel and equipment assets to special event organizers, State and local governments, and other bodies authorized to receive DoD support Manage the expenditure of appropriated funds or acquire reimbursement as directed by applicable laws and regulations Obtain materials, services, facilities, and equipment to be used for special event support activities through contracting or established supply channels operated by the Department of Defense or other Federal Agencies Establish and operate a system for delivering DoD assets to authorized recipients and for recovering loaned assets at the conclusion of the event Maintain a system for the management, storage, and maintenance of DoD equipment for use in special events, and maintain internal controls to ensure the security and accountability of DoD assets at all times Ensure the agency authorized to accept DoD assets provides a surety bond or other suitable insurance protection to cover the cost of lost, stolen, or damaged DoD property Establish and maintain effective liaison with the DoD Components for the timely exchange of information about special event projects Provide support to other events as directed by the Secretary of Defense. 3
4 5.2. The Heads of the DoD Components shall designate a Special Events Coordinator. The Coordinator shall notify the USD(P&R) of the designation within 90 days. The Coordinator shall be responsible for providing timely information and technical support to USD(P&R), to include ensuring that equipment and personnel resources are made available when requested by USD(P&R), within the constraints of operational requirements and the impact on readiness The Secretaries of the Military Departments shall assign Military Service personnel to USD(P&R) to support international special events. These assignments may be on a short-term basis for specific events, within the constraints of operational requirements and the impact on readiness. 6. EFFECTIVE DATE This Directive is effective immediately. Enclosures - 1 E1. References, continued 4
5 E1. ENCLOSURE 1 REFERENCES, continued (e) Deputy Secretary of Defense Memorandum, "DoD Support to the 1988 Winter and Summer Olympic Games," July 25, 1986 (hereby canceled) (f) Secretary of Defense Memorandum, "DoD Support to the 1987 Pan American Games," February 24, 1986 (hereby canceled) (g) Secretary of Defense Memorandum, "1984 Los Angeles Summer Olympic Games," September 27, 1982 (hereby canceled) (h) DoD R, "Department of Defense Financial Management Regulation," Volume 2A & 2B, "Budget Formulation and Presentation," June 1993, authorized by DoD Directive , November 15, ENCLOSURE 1
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