PHILADELPHIA POLICE DEPARTMENT DIRECTIVE 6.9

Transcription

1 PHILADELPHIA POLICE DEPARTMENT DIRECTIVE 6.9 Issued Date: Effective Date: Updated Date: SUBJECT: SELECTION AND TRAINING PLEAC , 1.5.1, 1.8.3, , , 2.3.2, 2.7.8, & OVERVIEW A. As part of the Philadelphia Police Department s mission statement, we continually strive to create a work environment in which we recruit, train, and develop an exceptional team of employees. The process of training and development can only begin after we have ensured that we are selecting the very best candidates for the demanding, but rewarding, career of a police officer. Training and development are not temporary steps, but continual, career-long advancements toward departmental excellence. 2. POLICY A. It is the policy of the Philadelphia Police Department to organize and administer the Department s training component in a manner which is responsive to the operational task requirements of the Department and its personnel. Attention will be directed to these areas of learning which will develop knowledge, skills, and abilities related to job task responsibilities. Documentation of training activities will be maintained, and requirements for developmental and remedial training will be monitored and implemented in accordance with the procedural elements of this policy. (PLEAC ) B. All departmental training must be in compliance with the requirements of the Pennsylvania Municipal Police Officers' Education and Training Act, as amended, (53 Pa.C.S.A. 2161, et seq.) in regard to municipal police officer training and agency responsibilities including: 1. Physical fitness standards and educational prerequisites to employment (53 Pa. C.S.A. 2164(8)). 2. Certification of all officers (53 Pa. C.S.A. 2164(12)). DIRECTIVE 6.9-1

2 C. All personnel, sworn and civilian, shall attend designated mandatory and in-service training. All personnel, sworn and civilian, shall attend all training that is appropriate for their assignment. Attendance at training is considered a requirement of assignment. D. All sworn personnel must successfully complete an annual in-service training course, which may include course materials on federal and Pennsylvania court cases and legal updates. (PLEAC ) 3. SELECTION OF PERSONNEL A. Recruitment and Selection (PLEAC 1.5.1) 1. The current standards and hiring criteria are posted on the Philadelphia Police Department s website, under Careers, and on the City of Philadelphia Department of Human Resources, under Jobs. 2. The hiring process is guided, at a minimum, by the requirements set forth in the Municipal Police Officers Education and Training Commission (MPOETC) Act. Prior to acceptance into the Philadelphia Police Academy, candidates must complete the following steps: a. Employment Application b. Reading Examination c. Physical Fitness and Agility Test d. Drug-screening Test e. Personnel Data Questionnaire (PDQ) Interview 1) The PDQ must be completed in order for the Recruit Background Investigations Unit to conduct the background investigation. f. Background investigation, conducted by the Recruit Background Investigations Unit, includes at a minimum: (PLEAC (a), (b), (c), 1.5.1) 1) Verification of qualifying credentials such as age, current department education guidelines, and experience. As listed previously, current information can be found on the Philadelphia Police Department s website, in the Careers section or on the City of Philadelphia Office of Human Resources, Police Officer job announcement. 2) A review of any criminal or non-criminal record. DIRECTIVE 6.9-2

3 3) Verification from at least three personal references. g. Medical Evaluation, consisting of a complete physical examination, including drug screening, performed by a licensed physician, physician s assistant, or certified nurse practitioner who is licensed in Pennsylvania. (PLEAC 1.9.2) h. Psychological Evaluation, consisting of a psychological and emotional stability examination, conducted by a licensed psychologist, prior to appointment, to certify the mental health and emotional stability of each candidate for a sworn position. (PLEAC 1.9.3) i. Polygraph Examination 3. After successful completion of the entire hiring process, the Recruit Background Investigations Unit will notify the candidate that they have been accepted into the training program at a future date and time. NOTE: If the time between when the candidate has been accepted into the training program and the time starting is greater than six (6) months, they may be subject to a new drug screen or polygraph test. 4. TRAINING PROCEDURES A. Training and Education Services Bureau 1. The Training and Education Services Bureau (TESB) operates and maintains the below Units: a. Recruit Training Unit (RTU) b. Advanced Training Unit (ATU) c. Firearms Training Unit (FTU) 2. Training Academy statutory authorization includes: a. Basic municipal police training in the Commonwealth of Pennsylvania is governed by the Municipal Police Officer s Education and Training Act, P.L. 359, No 120 of b. The Municipal Police Officer s Education and Training Act created the Municipal Police Officers Education and Training Commission (MPOETC) to administer education and training for municipal police agencies in the Commonwealth. The RTU and FTU are authorized and certified by the MPOETC. DIRECTIVE 6.9-3

4 B. Recruit Training (PLEAC ) 1. Training for all recruits is guided by the requirements of the MPOETC and will be conducted by the Recruit Training Unit. 2. Recruits will be certified by Municipal Police Officer s Education and Training Commission (MPOETC). This certification is received upon completion of all mandatory requirements as outlined by MPOETC. (PLEAC b) C. Mandatory Training for Sworn Personnel (In-Service) 1. Annual MPO training for all sworn police personnel is conducted by the Advanced Training Unit. All MPO training will be conducted in accordance with the requirements of MPOETC. (PLEAC ) D. Specialized In-Service Training 1. Many positions within the Department require specialized training as mandated by state law, PLEAC, the Police Commissioner or MPOETC. Prior to participating in or assuming any duty with any of the following specialties, all assigned personnel shall satisfactorily complete entry level basic training applicable to that assignment, specifically for assignment to the following units or functions: (PLEAC a, b, c) a. Accident Investigation Division b. Aviation Unit (PLEAC) c. Bomb Disposal Unit (PLEAC) d. Bicycle Patrol (personnel assigned from any district or unit) e. Canine Unit (PLEAC) f. Crime Scene Unit Officer g. D.A.R.E. / G.R.E.A.T. Instructor h. Hostage Negotiations (PLEAC) i. Driver Training (Recruit and In-service Instructors) j. Field Development Supervisor (PLEAC) k. First Aid / CPR Instructor l. Internal Affairs Bureau (PLEAC 2.3.2) m. Marine Unit (PLEAC) n. Major Incident Response Team (M.I.R.T.) o. Mounted Patrol (PLEAC) p. Non-Lethal Weapons Instructor (PLEAC) q. On/Off Road Motorcycle Patrol (personnel assigned from any district or unit, see Directive 9.5, On/Off Road Motorcycle Patrol ) (PLEAC) r. Specialized Weapons and Tactics (S.W.A.T.) (PLEAC) DIRECTIVE 6.9-4

5 s. State Mandated Course General Instructor (PLEAC) t. Physical Training Instructor (PLEAC) u. Defensive Tactics Instructor (PLEAC) v. Firearms Instructor (PLEAC) w. Firearms Examiner 2. The focal point of specialized training will be the areas of learning that will develop knowledge, skills, and abilities relating to the job task responsibilities. 3. Commanding Officers responsible for the training of tactical teams (S.W.A.T. and Homeland Security), negotiators (Homeland Security), canine teams (Canine Unit), and mounted teams (Mounted Patrol) must ensure training is conducted, at a minimum, quarterly. Training will be conducted in a manner to be determined by the department. (PLEAC b) 4. Commanding Officers of the below districts/units who are responsible for specialized vehicles, will ensure that personnel who use such vehicles receive training at least once during the accreditation period (every three (3) years). Training will be conducted in a manner that is determined by the department. Specialized vehicles include, but are not limited to bicycles, motorcycles, boats, mobile command units, etc., in which the use requires additional training beyond that of other police officers or incurs additional liability. (PLEAC C) a. Aviation Unit b. Bicycle Patrol c. Marine Unit d. Major Incident Response Team (MIRT) (Homeland Security) e. On and Off Road Motorcycle Patrol (Highway Patrol, Traffic, and District Off- Road Motorcycle Teams) f. Police Disabled Accessible Vehicle (PDAV) (Police Detention Unit) g. Accident Investigation (Mobile Command vehicle) 5. Commanding Officers of districts or units that conduct specialized training, will ensure all training documentation is immediately forwarded to the Advanced Training Unit, where it will be maintained in the officers training file. 6. Specific training can be found in the appropriate unit s Standard Operating Procedures (SOPs). All SOPs must be reviewed and updated annually, by the unit s Commanding Officer. This is necessary to ensure compliance with industry best practices, which aides in maintaining PLEAC accreditation. SOPs are issued to all personnel that have responsibilities within their respective unit. DIRECTIVE 6.9-5

6 NOTE: Commanding Officers will ensure that when their SOPs are revised and/or updated, a copy of the SOPs are forwarded to the Commanding Officer, Research and Planning Unit. 7. Specialized training will include on-the-job-training, as well as attendance at specialized schools for developmental purposes, skills, and knowledge applicable to the individual s functionality relevant to their assignment. 8. All recruit and in-service lethal weapon training (including off-duty firearms proficiency) will be conducted, at a minimum, once annually, in accordance with the Municipal Police Officer s Education and Training Commission (MPOETC) requirements. Any lethal weapon training in addition to MPOETC required training will be conducted in a manner determined by the Philadelphia Police Department. (PLEAC a. b. c.) a. Sworn personnel will receive training on the Use of Force, OC Spray (Oleoresin Capsicum), and ECW (Electronic Control Weapon) policy. This training will be held at the Firearms Training Unit (FTU) during MPO qualification. b. Sworn personnel will receive training on the Use of Force, ASP/Baton, defensive tactics training, and Reality Based Training. This training will be once a year and held at the Recruit Training Unit (RTU). c. All Use of Force training will be conducted by a MPOETC general certified instructor. 9. Internal Affairs Training a. The Office of Professional Responsibility will ensure that all personnel, upon transfer to the unit and prior to conducting internal affairs investigations, will receive training in a manner prescribed by the department. (PLEAC 2.3.2) b. Upon completion of the introductory training, all records (sign-in sheets, curriculum/lesson plan, etc.,) are sent to the Advanced Training Unit for entry in the individual s training records. DIRECTIVE 6.9-6

7 E. Skill Development Promotional Training 1. As members are promoted, the abilities necessary to perform at a given level may change to require supervisory, management, and administrative skills. The department will provide training for personnel prior to their promotion. Prepromotional training will be conducted for all personnel promoted to the ranks of Detective and above. The department may also provide in-service, or out-service training for personnel based on the position held or going to be held. Training may include, but not limited to the following: a. Police Supervisor In-Service Training Institute (POSIT) conducted by Penn State University s Criminal Justice Program. b. Police Executive Development Institute (POLEX) conducted by Penn State University s Criminal Justice Program. c. Northwestern University School of Police Staff and Command. d. Police Executive Research Forum (PERF) Senior Management Institute for Police. e. FBI National Academy F. Remedial Training 1. Remedial training is individualized instruction used for specific deficiencies in personal performance. Generally, the need for remedial training is recognized during the course of the following activities: a. Supervisory evaluation (i.e., observation of rudimentary job performance) b. Review of duty-related auto accidents c. Review of critical incidents d. Training 2. A determination that any aspect of an employee s duty-related responsibilities is deficient may serve as the reason for requiring remedial training. 3. A Commanding Officer may require any employee under their command to receive remedial training when it has been determined that the employee has violated any departmental policy, Directive or Police Commissioner s Memorandum, has failed an MPOETC In-Service Training examination, or may otherwise benefit from remedial training. Moreover, any supervisor or authorized training instructor may recommend (but not require) that an employee receive remedial training under the same circumstances. DIRECTIVE 6.9-7

8 a. Remedial training shall be administered through one of the following protocols: 1) Submission of Training Request Memorandum through the chain of command to the Chief Inspector, Training and Education Services Bureau (TESB). or 2) Direct issuance of a Training and Counseling Memorandum (Form ) to the employee. b. For any approved remedial training that can be conducted at the district/unit level, a Commanding Officer may assign a supervisor to provide the level of remedial training required for an employee to achieve the knowledge, skills and abilities necessary to perform their duty- related responsibilities. For any approved remedial training to be administered through the TESB, the Chief Inspector, TESB will assign the appropriate TESB unit to provide the necessary remedial training. c. Supervisors shall monitor subordinates job task performance and report circumstances which may require the need for remedial training to the pertinent commander for consideration. d. Employees who are scheduled to receive remedial training are required to attend. An employee s failure to report to, participate in, or complete the training shall be documented (via memorandum) through the chain of command to the Chief Inspector, Training and Education Services Bureau (TESB), and may result in disciplinary action. e. Remedial training shall be documented, notifying Commanders of the progress and/or outcome of any required training. f. Personnel unable to exhibit proficiency or qualify with any authorized weapon will receive remedial training from the FTU. (PLEAC e) G. Mental Health Training (PLEAC 2.7.8) 1. The Department will ensure that all personnel receive initial training to recognize and respond to suspected mentally ill persons. (PLEAC b) 2. The Department will provide training in any area of mental illness awareness at least once every three (3) years. This training will be administered in a manner to be determined by the Training and Education Services Bureau (TESB). (PLEAC c) DIRECTIVE 6.9-8

9 3. The Department will provide training within 90 days of any changes applicable to mental health statutes or Department policy changes. This can be done through means other than formal classroom training in a manner to be determined by the TESB. (PLEAC c) 4. All officers who have undergone initial Crisis Intervention Training (CIT) shall receive a minimum of eight (8) hours of refresher training every two (2) years. (PLEAC c) H. Fair and Impartial Policing, Procedural Justice (PLEAC 1.8.3) *1 1. The Department must provide initial and re-training on department policy and biasbased policing issues once every three (3) years for sworn personnel, in a format determined by the Training and Education Services Bureau (TESB). (PLEAC b) I. Non-Mandatory Training for Sworn Personnel 1. Requests for non-mandatory training will be submitted through the chain of command. (See Appendix A for procedures) J. Mandatory Training for Non-Sworn Members 1. Newly appointed civilian employees will receive an orientation training program introducing them to the Philadelphia Police Department. The orientation program will be coordinated by Personnel, and, at a minimum, will include: a. The PPD s role, purpose, goals, policies, and procedures. b. Working conditions, rules and regulations. c. Rights and responsibilities of employees. 2. All newly hired non-sworn personnel shall receive training appropriate for their duties. Training will be documented by the unit conducting the training. The training records will be maintained through the procedures listed in Section 5 of this directive. (PLEAC 1.5.5) 3. In-service training designed specifically for non-sworn employees will be conducted as available and necessary. a. Training may be designed to review and update current duties, and skills, as well as, to train and inform the employee of new responsibilities or serve as career development training. DIRECTIVE 6.9-9

10 4. Police Correctional Officers (PCO) receive First Aid and CPR Training biannually. PCO s must also receive instruction on self-defense and use of force policies during their initial training phase as determined by the department. K. Career Development / Personnel Training 1. Management and supervisory training is a major factor in enhancing an employee s overall potential for positions of leadership. 2. The Training and Education Services Bureau (TESB) will provide opportunities for management and supervisory training for police supervisory staff in the subjects of career development, as needed. 3. The Department will utilize its resources, regional training programs, staff meetings, and/or required continuing education articles from professional journals to accomplish management and supervisory training. 5. TRAINING RECORD MAINTENANCE (PLEAC ) A. The Training and Education Services Bureau (TESB) shall maintain accurate and updated records of members certifications and/or attendance at training programs, type of training, and available test scores (all recruit, in-service, mandatory, and specialized training). B. The Recruit Training Unit shall maintain records for all recruit personnel to include the following at a minimum: 1. Course name and course content (lesson plans) (PLEAC a) 2. Name of all attendees (PLEAC b) 3. Performance of individual attendees and measuring instrument used (test). (PLEAC c) C. The Advance Training Unit (ATU) shall maintain records for all sworn personnel to include the following at a minimum: 1. Course name and course content (lesson plans) (PLEAC a) 2. Name of all attendees (PLEAC b) 3. Performance of individual attendees and measuring instrument used (test). (PLEAC c) DIRECTIVE

11 NOTE: Paper and electronic storage are acceptable methods of retaining Training Records and documentation. D. For all external training not offered by the department, it shall be the responsibility of personnel to provide the Training and Education Services Bureau (TESB) with a copy of the certificate of achievement/attendance as soon as possible following receipt from the training source. E. Commanding Officers of districts/units will designate a district supervisor as the District Training Coordinator, who will be responsible for disseminating all policy and training material to the Platoon Training Coordinator. The Platoon Training Coordinator will be designated by their Platoon Lieutenant. The Platoon Training Coordinator will disseminate training material to personnel within their respective platoon, as it becomes available. The District Training Coordinator will conduct periodic audits, to ensure all training records are signed by district personnel and forwarded to the Training and Education Services Bureau (TESB) quarterly. (Refer to Directive 7.16, Department Directives Program ). F. Commanding Officers of units responsible for any in-service training of individuals listed in Section 4-D of this directive will ensure a curriculum, including lesson plan, is maintained (i.e., Highway/Traffic-On/Off Road Motorcycle Patrol, Homeland Security Hostage Negotiations). That unit will provide personnel with the basic required training for the position. The specified unit will also require training records for the officer to be maintained, and the information is forwarded to the ATU for entry into the employee s departmental training record and QIST computerized file. The information to be forwarded will include lesson plan, course name, content, the names of officers and performance/grades of employees (if applicable). (PLEAC ) 6. RECORDS RETENTION A. All records will be stored on-site with the Training and Education Services Bureau. Record retention will be guided by the current Record Retention Schedule issued by the City of Philadelphia, Department of Records. DIRECTIVE

12 RELATED PROCEDURES: Directive 9.5, On/Off Road Motorcycle Directive 11.8, Fiscal Management and Reimbursable Expenses Directive 10.6, Firearms Policy: On or Off Duty Directive 7.15, Records Retention and Disposition Protocol Directive 7.16, Department Directives Program BY COMMAND OF THE POLICE COMMISSONER FOOTNOTE GENERAL# DATE SENT REMARKS * Change DIRECTIVE

13 PHILADELPHIA POLICE DEPARTMENT DIRECTIVE 6.9 APPENDIX A Issued Date: Effective Date: Updated Date: SUBJECT: TRAINING REQUESTS 1. POLICY A. All personnel are encouraged to participate in outside training/education, however, such participation must not be in conflict with the operational needs or efficiency of the Department. B. Departmental funds for training will be dispersed on a priority basis. In all cases where outside training involves the expenditure of training funds, the Training and Education Services Bureau will monitor the expenditure of training funds and evaluate all requests for outside training/education submitted to the Chief Inspector, Training and Education Services Bureau (TESB). According to their determination of the relative value of this training to the Department and funding availability, the TESB will make recommendations to the Police Commissioner regarding approval or disapproval. 2. TRAINING NOT REQUIRING THE EXPENDITURE OF DEPARTMENT FUNDS A. Any employee attending outside training/education on their own time and at their expense will not be required to request permission to attend. B. Upon successful completion of the outside training/education course(s), the employee may submit, at their discretion, a memorandum (82-S-1) stating that they have completed a course of training. This memorandum should be submitted to their Commanding Officer with four (4) copies. 1. Copy of the school transcript or, 2. Letter from the school outlining the grades received. NOTE: It is advisable that all employees submit this training information as this information may have an advantageous effect on the employee's future requests for transfer or assignment. DIRECTIVE APPENDIX A

14 C. Commanding Officers will: 1. Upon receipt of the transcript or letter and the copies of the memorandum, forward the original memorandum along with the transcript or letter from the school to the the Chief Inspector, Training and Education Services Bureau. 2. Forward a copy of the memorandum, via the chain of command to Police Personnel, PHQ, Room 308 where it will be placed in the officer's personnel folder. D. A request to attend training of less than five (5) working days, and not requiring the expenditure of Department funds will be submitted by memorandum through the chain of command to the pertinent Chief Inspector. This memorandum will require 4 (four) copies when submitted. 1. If the Chief Inspector approves the request to attend outside training, they will return the approved request to the requesting officer. A second copy of the approved request will be forwarded with all additional course information to the Deputy Commissioner, Organizational Services. 2. If the pertinent Chief Inspector does not have enough information on the training request to make an assessment of its value to the department, they may forward all information regarding the request to the Training and Education Services Bureau for evaluation. After evaluating the training program, the TESB will return the material and the evaluation to the pertinent Chief Inspector for approval or disapproval. 3. The Chief Inspector, TESB, through the Training and Education Services Bureau Resource Officer, will evaluate the training program to determine if other units within the Department might find the training valuable. When the Training and Education Services Bureau Resource Officer determines that the training may be of value to units in the Department, they will notify the unit's Commanding Officer of the availability of the training. 4. Upon completion of the training, the officer will submit a memorandum outlining the hours and grades to their Commanding Officer. This memorandum will require 4 (four) copies when submitted. If a certificate or transcript is available, a copy will accompany the memorandum. Distribution will follow the procedure outlined in Section 2-C-1 and If the request is denied, the memorandum will be returned to the submitting officer. 3. TRAINING REQUESTS REQUIRING EXPENDITURE OF DEPARTMENT FUNDS A. The Police Commissioner may, with the approval of the Director of Public Safety, grant final authorization for: DIRECTIVE APPENDIX A

15 1. A leave with pay, in whole or in part; or 2. The payment of tuition and/or required course fees, as well as travel and other expenses in whole or in part, or any combination of the foregoing. B. The completed memorandum (four (4) copies) and the Request for Education/Training Leave (73-S-122) (five (5) copies) will be submitted through the chain of command to the pertinent Chief Inspector. C. If the Chief Inspector approves the training, they will forward all material, including the Request for Education/Training Leave (73-S-122), the memorandum and endorsements, to the Chief Inspector, Training and Education Services Bureau. NOTE: If training is grant-funded, ALL REQUIRED MATERIALS MUST BE FORWARDED TO GRANTS MANAGEMENT ALONG WITH A COVER MEMO APPROVED BY THE DEPUTY COMMISSIONER, ORGANIZATIONAL SERVICES, STRATEGY AND INNOVATIONS prior to forwarding paperwork to Finance. If necessary, follow procedure outlined in Section 2-D-2 and 3. D. If the Chief Inspector disapproves the training, they will return the disapproved request and all material through the submitting commander to the requesting employee. E. Upon receiving a Request for Education/Training Leave (73-S-22) approved by a Chief Inspector, the Deputy Commissioner, Organizational Services will evaluate the requested training according to the following: 1. Value to the Department as a whole in relation to all other pending training requests. 2. Availability of alternate training at a lower cost. 3. Availability of outside funding or reimbursement. 4. Advisability of hosting training locally for a large number of officers. F. After evaluating the request on the basis of the above, the request and the recommendation of the Deputy Commissioner, Organizational Services will be forwarded through the chain of command to the Police Commissioner. If training is grant-funded, it is the responsibility of the Chief Inspector, TESB to obtain the approved memorandum from the Grants Management Unit, prior to forwarding the paperwork to the Deputy Commissioner, Organizational Services. DIRECTIVE APPENDIX A

16 1. The Deputy Commissioner, Organizational Services, will obtain the approval of the Deputy Commissioner, Field Operations and the Deputy Commissioner, Patrol Operations when the requesting district/unit falls under their command. G. Upon completion of the requested outside training, the officer will comply with the procedure outlined in Section 2-D-4. H. It will be the responsibility of the Chief Inspector, Training and Education Services Bureau, to monitor the expenditure of training funds. I. All personnel attending outside training requiring the expenditure of Departmental funds, will be required to sign a certificate of agreement (located on the back of the Request for Education/ Training Leave ). This agreement will be signed regardless of the amount request. 1. The certificate of agreement is a contract between the City of Philadelphia and the employee and must be signed by the employee. NOTE: Refer to Directive 11.8, Fiscal Management and Reimbursable Expenses for procedures regarding reimbursement for training expenditures. BY COMMAND OF THE POLICE COMMISSONER DIRECTIVE APPENDIX A

17 PHILADELPHIA POLICE DEPARTMENT DIRECTIVE 6.9 APPENDIX B Issued Date: Effective Date: Updated Date: SUBJECT: MANDATORY MUNICIPAL POLICE OFFICERS EDUCATION AND TRAINING COMMISSION (MPOETC) NOTIFICATION 1. BACKGROUND A. The Municipal Police Officers Education and Training Commission (MPOETC), through the power delegated by statute, is authorized to make such rules and regulations and to perform such other duties as may be reasonably necessary or appropriate to implement the education and training program for police officers (53 Pa.C.S. 2164(14)). These regulations are found in Title 37 of the Pennsylvania Administrative Code. B. Regulation 37 Pa Code entitled Revocation of Certification establishes certain requirements upon the Police Commissioner. Specifically, it shall be the responsibility of the head of a certified police officers employing police department to provide written notice to the MPOETC Commission of the following: 1. An officer s termination of employment. 2. An officer who has been determined to have a permanent physical or psychological condition which renders the officer unable to perform their duties. 3. An officer s arrest for a disqualifying offense within 15 days of the arrest. 2. POLICY A. The Police Department Human Resource Manager shall be the liaison between the Philadelphia Police Department and the MPOETC and be responsible, on behalf of the Police Commissioner, for providing the MPOETC the written notifications required by 37 Pa. Code referenced in Section 1. Written notifications may be submitted by mail, , or facsimile. B. The Human Resource Manager will retain notifications made to the MPOETC. Record retention will be guided by the current Record Retention Schedule issued by the City of Philadelphia, Department of Records. Retention may be made in an electronic format. DIRECTIVE APPENDIX B

18 3. PROCEDURE A. Termination of Employment The Police Human Resource Manager shall, within 14 days from the official separation date of any MPOETC certified police employee, forward written notification to MPOETC using the pre-formatted form at the end of this directive. The form can also be found on the MPOETC s website ( under the forms section. The Police Human Resource Manager will ensure all required information is provided on this form. B. Certified Employee Unable to Perform Duties Due to Permanent Physical or Psychological Conditions 1. The Commanding Officer of the Safety Office shall notify the Human Resource Manager, in writing, within 24 hours of receiving final notice from the City medical provider that a MPOETC certified employee has been determined to have a permanent physical or psychological condition which renders the officer unable to perform their duties. 2. The Police Human Resource Manager shall forward written notification to the MPOETC using the pre-formatted form at the end of this directive. The Police Human Resource Manager will ensure all required information is provided on the form. C. Arrest of Certified Employee for Disqualifying Offense 1. Definition- Disqualifying criminal offense - A criminal offense for which more than one (1) year in prison can be imposed as punishment. 2. The Deputy Commissioner, Office of Professional Responsibility shall, notify the Human Resource Manager, in writing, within 24 hours of receiving notice that any MPOETC certified employee has been arrested for a disqualifying criminal offense, which, in Pennsylvania, is generally any crime graded as a Misdemeanor 2 (M-2) or higher. 3. The Police Human Resource Manager shall, within 14 days from notification by the Deputy Commissioner, Office of Professional Responsibility that a MPOETC certified employee has been arrested for a disqualifying criminal offense as required in Section 3-C-2, will forward a written notification to the MPOETC using the pre-formatted letter at the end of this directive. DIRECTIVE APPENDIX B

19 NOTE: If a MPOETC certified employee has been arrested outside of Philadelphia, the appropriate box on the notification letter will be checked and the date the Philadelphia Police Department received notice of the arrest shall be inserted accordingly. BY COMMAND OF THE POLICE COMMISSIONER DIRECTIVE APPENDIX B

20 DIRECTIVE APPENDIX B

21 DIRECTIVE APPENDIX B