LEGISLATIVE REPORT. REFERENCE: House Concurrent Resolution No. 270, H.D. 1. Report on civil service exempt positions in the Department of Education.

Transcription

1 LEGISLATIVE REPORT SUBJECT: Civil service exempt positions REFERENCE: House Concurrent Resolution No. 270, H.D. 1 ACTION REQUESTED: Report on civil service exempt positions in the Department of Education. DOE REPORT: This report covers Support Services Personnel positions exempted under 76-16(b)(11)(B) and other positions exempted from civil service per 76-16(b)(3), 76-16(b)(6), 76-16(b)(9), 76-16(b)(12), 76-16(b)(17), 76-16(b)(23), and 76-16(b)(24). FINDINGS: Positions exempted under 76-16(b)(6), 76-16(b)(9), 76-16(b)(11)(B), 76-16(b)(12), 76-16(b)(17), 76-16(b)(23), and 76-16(b)(24) are listed on Attachment A. The list includes, among other data, the dates that the positions were established and the purpose of the positions. Approximately 3,200 of these positions were exempted from civil service under 76-16(b)(11)(B) and placed in the Support Services Personnel system on July 1, 2003 per Act 253, SLH The purpose of the positions are to provide student support services. Positions exempted from civil service per 76-16(b)(3) are listed on Attachment B. RECOMMENDATIONS: All positions that were exempted under 76-16(b)(11)(B), 76-16(b)(6), 76-16(b)(9), 76-16(b)(12), 76-16(b)(17), 76-16(b)(23), and 76-16(b)(24) will remain exempt from the civil service system. Positions exempted under 76-16(b)(3) will be placed into existing civil service classes, have new classes of work developed or will be abolished. Due to the current transition of the civil service system from DHRD to the DOE, the timeline for the above-mentioned actions have yet to be confirmed.

2 REPORT TO THE HAWAII STATE LEGISLATURE HCR 270 HD 1 CIVIL SERVICE EXEMPT POSITIONS IN THE DEPARTMENT OF EDUCATION The House Concurrent Resolution 270, H.D. 1, requested from the Department of Education (DOE), a report on civil service exempt positions. The report must include the following information on the positions: When the position was established; The purpose of the position; The reason for the exemption from civil service; Findings and recommendations on whether the position should remain exempt or be converted to a civil service position; and The timetable by which the specified exempt positions will convert to civil service positions. The DOE has approximately 3,200 positions which are exempted from civil service. The majority of these positions are the Support Services Personnel which transferred to the DOE on July 1, Other positions were created to comply with the mandate of the Felix Consent Decree and to provide additional services to special needs students (complete list Attachment A). Recommendations: Positions exempted under 76-16(3) (Attachment B) be placed into the existing civil service classes, have new classes of work developed, or be abolished. Due to the implementation of Act 51, the transfer of functions from the Department of Human Resources Development to the DOE, the timeline for the recommendation is not confirmed. Positions in Attachment A remain exempt from the civil service system. This recommendation is based on the shortage of personnel to fill vacant positions, the uniqueness of the positions, and the specialized training required to fill the positions.

3 Department of Education - Exemptions Pursuant to HRS 76-16(b) (12) Attachment A Project Title Kind of Project [R, D, S] Funds Project Begin Date Project End Date # Exempt Positions Position No./Title Date Psn Established Purpose of Position Educational Interpreter Project S S Federal Federal 3/4/04 3/4/04 6/30/09 6/30/ Educational Interpreter Coordinator Educational Interpreter Coordinator 7/1/04 7/1/04 To plan, organize, implement, coordinate and promote an educational interpreter support services program for deaf or hardof-hearing students " S Federal 3/4/04 6/30/ Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/ Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/ Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/ Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/ Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 To convey auditory information to deaf or hard-of-hearing students S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/ Educational Interpreter 8/31/05 " STAR (State Teacher Alternative Route) Project Pihana Na Mamo: The Native Hawaiian Special Education Project S Federal 10/1/04 6/30/ Project Coordinator 8/31/05 S Federal 10/1/00 12/31/ Clerk Typist 12/28/00 S Federal 10/1/00 12/31/ Account Clerk 12/28/00 To coordinate with the various universities in providing programs that meet the guidelines required for grant award To assist in the management of project clerical tasks To assist in the management of project clerical tasks. CivilSvcExemptPosAtchA.xls

4 Department of Education - Exemptions Pursuant to HRS 76-16(b)(17) (Does not include Public Charter School positions) Position Number Job Title Legal Authority FTE Date Psn Established Purpose of Position Child Nutrition Programs Director 302A-1116 HRS /13/ Grant Coordinator Administrative Assistant 302A-1405 HRS 1.0 2/24/ Hawai'i 3Rs Program Coordinator Acts 51 and 213, SLH Military Liaison Administrative Assistant HRS 1.0 3/18/05 To plan, organize, and direct the operations of USDA Child Nutrition Programs within the State of Hawai'I To seek, develop, implement, monitor organize and evaluate grant development activities to achieve DOE mission 1.0 8/25/04 To coordinate public and private efforts to remodel, repair, and renovate public schools To develop and implement community and resources development activities to achieve DOE mission Transition Center Coordinator II 302A-473 HRS 1.0 7/1/96 Direct and supervise Transition Center staff and activities Transition Center Coordinator II 302A-473 HRS 1.0 7/1/96 Direct and supervise Transition Center staff and activities Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high Transition Center Secretary 302A-473 HRS 1.0 7/1/96 Provide secretarial and clerical support to Transition Center Coordinator Transition Center Secretary 302A-473 HRS 1.0 7/1/96 Provide secretarial and clerical support to Transition Center Coordinator. CivilSvcExemptPosAtchA.xls

5 Department of Education - Exemptions Pursuant to HRS 76-16(b) (6) (9) (23) (24) Position Number Job Title Legal Authority Chap 76-16(b) FTE Date Psn Established Purpose of Position Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Member BOE Serve as member of the Board of Education Private Secretary II Provide secretarial and clerical support to Deputy Superintendent Private Secretary II Provide secretarial and clerical support to Executive Assistant to Superintendent Private Secretary III Provide secretarial and clerical support to Superintendent School Custodian /8/92 Provide school custodial services (position filled by severely handicapped person certified by the state vocational rehabilitation office) Member BOE Serve as student member of the Board of Education. CivilSvcExemptPosAtchA.xls

6 Department of Education - Exemptions Pursuant to HRS 76-16(b)(3) Position Number Job Title Legal Authority FTE Date Psn Established Purpose of Position Felix Project Program Manager 302A-1116 HRS 1.0 7/1/05 To assist in ensuring compliance with the Felix v. Cayetano consent decree Felix Project Assistant 302A-1116 HRS 1.0 7/1/05 To assist in ensuring compliance with the Felix v. Cayetano consent decree Community Children's Council Office Supervisor Act 200, SLH /16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree Community Children's Council Specialist Act 200, SLH /16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree Community Children's Council Specialist Act 200, SLH /16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree Community Children's Council Specialist Act 200, SLH /16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree FRP Personnel Program Specialist 302A-1116 HRS 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree Felix Personnel Specialist 302A-1116 HRS 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree Speech Pathologist Coordinator Act 259, SLH To assist in ensuring compliance with the Felix v. Cayetano consent decree Psychological Assessment Coordinator 302A-1116 HRS 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree. CivilSvcExemptPosAtchA.xls

7 ACT 253 EXEMPT POSITIONS Job Code Job Code Description FTE Complex School Psychologist Communication Aide Speech Pathologist Athletic Health Care Specialist School Psychologist (District Based) Psychological Examiner Bilingual/Bicultural School Home Assistants Teaching Assistants Educational Assistants 2, Alternative School Work Study Assistant Alternative School Educational/Support Services Alternative School Project Coordinator 1.00 Total 3,314.75

8 DEPARTMENT OF EDUCATION Positions Exempt from Civil Service Based on SS76-16(b)(3) HRS Attachment B Division Branch Section Unit Position No. Job Title Job Code Job Code Description Grade Union Code Reg/T emp FTE Legal Authority 1 Ofc of Supt Ofc of Acctability CCC Office Comm Chldrn's Council Spclt *Social Svc Related Prof SRNA 13 T ACT 200, SLH C 6/30/05 2 Ofc of Supt Ofc of Acctability CCC Office Comm Chldrn's Council Spclt *Social Svc Related Prof SRNA 13 T ACT 200, SLH C 6/30/06 3 Ofc of Supt Ofc of Acctability CCC Office Comm Chldrn's Council Spclt *Social Svc Related Prof SRNA 13 T ACT 200, SLH C 6/30/05 4 Ofc of Supt Ofc of Acctability CCC Office Comm Chldrn's Council Off Supv *Social Svc Related Prof SRNA 23 T ACT 200, SLH C 6/30/06 5 Ofc of Supt Planning & Eval * Felix Proj Prgm Mgr General Professional SRNA 13 T C 6/30/06 Subse ction NTE Date 6 Ofc of Supt Planning & Eval * Felix Proj Asst General Professional SRNA 13 T C 6/30/06 7 OHR Pers Recr & Mgmt Br Recr & Ret Spt Cntr FRP Personnel Prgm Spclt *General Professional SRNA 73 T SS 302A-1116, HRS 3C 6/30/06 8 OHR Pers Recr & Mgmt Br Recr & Ret Spt Cntr SSP Felix Personnel Specialist *General Professional SRNA 73 T SS 302A-1116, HRS 3C 6/30/06 9 OHR Pers Recr & Mgmt Br Cert Pers Mgt Sec Felix Personnel Technician *General Clerical SRNA 63 T ACT 200, SLH C 6/30/05 10 OCISS Spec Educ Svcs Br Special Ed Sec Speech Pathologist Coordinator *Pub Health/Med Care Prof SRNA 13 T ACT 259, SLH2001 3C 6/30/06 11 OCISS Spec Educ Svcs Br HI Cntr Deaf&Blind Psychological Assess Coord *Social Svc Related Prof SRNA 13 T HRS 302A C 6/30/05 12 Hnl Dist Hon Dist Sch Bsd Svcs Proj Mgr *General Professional SRNA 13 T SS 302A-1116, HRS 3C 6/30/04 *Positions are being transferred from AG's office effective 7/1/05 Note: Highlighted = lotus notes sent on 6/21/05 to submit SF1As to abolish position. from HRMS as of 06/15/05 page 1 of 2

9 DEPARTMENT OF EDUCATION Positions Exempt from Civil Service Based on SS76-16(b)(3) HRS Attachment B Exempt NTE Date Name Hire Date Vacant Date F Appn S/D Obj Func Proj Funai,Jodie Michiko 7/16/01 G Vacant,Position 9/11/04 G Vannatta,Steven Moss 7/16/01 G Komatsu,Randy H 12/27/99 G /30/06 Eric Rolseth G S E57 6/30/06 Vacant G S E57 Kutaka,Alvin T 4/24/88 G Higa-Hoffman,Lee Yukiko 7/1/97 G Vacant,Position 4/16/05 G /30/06 Chinen,Verna Mae K N 4/10/00 S W66 6/30/05 Vacant,Position 12/21/04 G Vacant,Position 6/16/04 S W62 from HRMS as of 06/15/05 page 2 of 2