CHAIRMAN OF THE JOINT CHIEFS OF STAFF MANUAL

Transcription

1 CHAIRMAN OF THE JOINT CHIEFS OF STAFF MANUAL DOM/SJS CJCSM A, Vol. II DISTRIBUTION: A, C, J, S JOINT STAFF AND COMBATANT COMMAND RECORDS MANAGEMENT MANUAL: VOLUME II DISPOSITION SCHEDULE References: a. DODD , 6 March 2000, "DOD Records Management Program" b. CJCSM series, "Joint Staff and Combatant Command Records Management Procedural Manual" 1. Purpose. To comply with the provisions of reference a, which requires the Joint Staff to implement a generic disposition schedule for the Joint Staff and Combatant Commands. See Supplemental Instructions to this volume at Enclosure A and complete disposition schedule by Series Bucket and Sub- Bucket at Enclosure C. Crosswalks from the previous edition of CJCSM Vol. II can be found at Enclosure D. 2. Superseded/Cancellation. CJCSM Vol. II, 10 March 2003, Joint Staff and Combatant Command Records Management Manual: Volume II-- Disposition Schedule, is hereby superseded. 3. Applicability. This manual applies to: Directive Current as of 15 Sep 2014 a. All Joint Staff directorates, separate offices, activities, and agencies responsive to the Chairman of the Joint Chiefs of Staff. b. All headquarters of the Combatant Commands, their subordinate unified commands, joint task forces, and all other subordinate functional components or operational forces that include members of the several Services and remain immediately responsive to the Combatant Commanders. This excludes the Service components assigned to the Combatant Commands and other functional components or operational forces consisting of members of a single Service.

2 CJCSM la, Vol. II Exception: USSOCOM Service Components will maintain records generated as a result of component expenditure of Major Forces Protection 11 funds separate from service records and will control them in accordance with this manual. c. All Joint Staff and Combatant Command records in any media, including electronic records created or stored in any automated information system or electronic information system, the Defense Information Services Organization Joint Information Service Center and Joint Staff and Combatant Command local area networks and microcomputers. 4. Procedures. Procedures for using the disposition schedule in this manual are contained in CJCSM A, Volume I. 5. Summary of Changes. Substantive changes have been made to this Volume reflecting its re-organization into large and small buckets. The large buckets are divided into 12 categories of information. Each large bucket contains several sub-buckets defining records with dispositions of 6 months, 3 years, 7-10 years, and those records that are to be preserved permanently. In addition, descriptions of each large bucket and subsequent sub-buckets were added to define and clarify the types of records that are populated there. Also included are lists of non-records and records exceptions. Record exceptions are either records that do not fit into any of the sub-buckets or are records that have event-driven dispositions. 6. Releasability. This manual is approved for public release; distribution is unlimited. DOD components (to include the Combatant Commands), other Federal agencies, and the public may obtain copies of this manual through the Internet from the CJCS Directives Home Page-- cjcs_directives. 7. Effective Date. This instruction is effective upon receipt. Enclosures: ~J~~ N.W.TyE[0 RADM, U. Vice Dir, Joint Staff A - B - C - D - Supplemental Instructions Disposition Subject Index Bucket Dispositions Disposition Crosswalks 2

3 DISTRIBUTION CJCSM A, Vol. II Distribution A, C plus the following: Copies National Archives and Records Administration... 2 Secretary of Defense... 2 i

4 (INTENTIONALLY BLANK) ii

5 ENCLOSURE A SUPPLEMENTAL INSTRUCTIONS 1. Disposition Schedule Big Buckets 0000 Series Bucket Joint Staff (JS) Top 5 and Headquarters (HQ) Combatant Command Records 0100 Series Bucket Organization, Manpower, Committee, and Board Records 0200 Series Bucket Personnel and Payroll 0300 Series Bucket Intelligence and Security 0400 Series Bucket Military Justice, Legal, Protocol, and Public Affairs 0500 Series Bucket C2, Operations, Planning, and Exercises 0600 Series Bucket Logistics, Acquisitions, Supply, Services, Budget, and Safety 0700 Series Bucket Communications, Cryptology, and Electronics Policies, Procedures, and Reports 0800 Series Bucket International 0900 Series Bucket General Administration and Management 1000 Series Bucket Information Technology (IT) Procurement, Planning, Operations, and Management 1100 Series Bucket Medical See individual series for further description of records covered in each category. A-1 Enclosure A

6 2. Disposition Detail Descriptions and Authorities a. The records disposition schedules that follow constitute authority for retention, transfer, temporary or permanent retirement, and/or destruction of record and non-record material within the Joint Staff and Combatant Commands. Their use is mandatory. Volume I of this manual provides detailed procedures for applying them. General guidelines are reiterated below. b. Under the major disposition series buckets, the disposition schedule lists sub-buckets defining records materials created in and maintained by the Joint Staff and Combatant Commands with dispositions of 6 months, 3 years, 7-10 years, and those records that are to be preserved permanently. The dispositions correlate to type because in many cases each type may cover a wide variety of subjects. They also correlate to holder and holder use of that document. The disposition for a file will be chosen based upon both type of record and holder use i.e., whether the holding office has office of record responsibility for it or is retaining it for convenience. Choices listed under each type of record provide for selecting a disposition that corresponds to holder and use. 3. Fiscal Year (FY) / Calendar Year (CY) Cutoffs a. Files will be cut off, active files will be separated from inactive ones, and eligible material will be retained, retired, transferred, and/or destroyed in accordance with the disposition standards. The cutoff date in these standards is the date a file is removed from active status. Files will be cut off at the end of the CY or at the end of the FY per the originating office s business rules in accordance with Joint Staff and Combatant Command policy. The cutoff date is also the start date of the retention period, except for files cut off on the occurrence of a certain event, where the start date of the retention period is the end of the CY or, for files maintained on an FY basis, the end of the FY in which they are cut off. b. The following additional guidance applies to all records. All technical and reference material will also be reviewed on an annual basis and all noncurrent materials destroyed. (1) Files maintained on a CY basis will be cut off on 31 December of each year and new CY files established. (2) Files maintained on an FY basis will be cut off at the end of the applicable FY and new files established. (3) Files with a retention period of less than 1 year will be maintained on a daily, weekly, or monthly basis. These files will be cut off and disposed of after their authorized retention period. For example, large accumulations of A-2 Enclosure A

7 records that are disposable after 6 months could be cut off at the end of each month, a new file started, and the file disposed of after 6 months. (4) Files maintained as case, action, or project files are cut off on the occurrence of a certain event, kept in the inactive files area, and disposed of in accordance with disposition standards. 4. Pre-accessioning a. Pre-accessioning is when agencies transfer to the National Archives and Records Administration (NARA) a copy of permanently valuable electronic records while retaining legal custody and control over access to the records. Agencies would continue to maintain the record copy of the information until such time that NARA is given legal custody of the records, which, for purposes of this schedule, is 25 years after cutoff and after declassification review. b. Joint Staff and Combatant Command organizations that use this disposition schedule and are ready to pre-accession records to the National Archives should first contact the JS Information Management Division (IMD) for guidance and assistance. 5. Media Neutral. This records schedule is written to authorize the disposition of the records in any media (media neutral). 6. Sensitive Compartmented Information (SCI). In accordance with policy in Intelligence Community directives for SCI documents, retain the JS/CCMDrecord copy for 30 years, then review for removal from SCI channels. Once removed from SCI channels, records must conform to the Permanent sub-bucket disposition in this schedule. 7. NATO. NATO documents are to be disposed of in accordance with JS/CCMD record management policies and the United States Security Authority for NATO Affairs (USSAN) I-07. See reference i in CJCSM A Vol. I. 8. Event-Driven Records. Records that begin their dispositioning period based on an event, rather than a set duration; i.e., records of departing personnel or change of administration. For cutoff purposes, these records begin their dispositioning either in the FY or CY, depending upon business processes. 9. Flexible Scheduling. Flexible Scheduling allows for the minimum/ maximum retention for records that have been categorized into big buckets. This edition of the JS/CCMD disposition schedule includes a 7-10 year retention band. This means that the records in this bucket, titled Management and Program/Operations Records, cannot be destroyed or deleted earlier than 7 years or later than 10 years after the cutoff. A-3 Enclosure A

8 10. Committee and Board Records a. CJCSM , Vol. II covers records created and maintained by temporary and permanent commissions, boards, councils, and committees that are mission related to the Joint Staff and Combatant Commands. b. Records that are created by advisory commissions, committees, councils, boards, and other groups established under the Federal Advisory Committee Act (FACA) are covered by the National Archives General Record Schedule 26, which can be found at this link: < The term "advisory committee" as defined by FACA means any committee, board, commission, council, conference, panel, task force, or other similar group, or any subcommittee or other subgroup which is (1) established by statute or reorganization plan, (2) established or utilized by the President, or (3) established or utilized by one or more agencies or officers of the Federal government. This term does not apply to any committee which is composed wholly of full-time officers or employees of the Federal government. c. This schedule does not apply to the records of Presidential commissions, boards, councils, and committees covered by the Presidential Records Act. 11. Electronic Information Systems/Electronic Feeder Systems (EIS/EFS). a. Please note that EIS are not covered by this big bucket schedule. EIS are typically scheduled individually because the inputs, outputs, and master data file can have multiple dispositions. Each system gets a separate SF 115, whether it comes from the Joint Staff or Combatant Commands, and is processed for NARA approval through IMD. b. An EIS is any computer processing system that contains electronic records, regardless of whether the system resides on a micro-, mini-, or mainframe computer or in a network or stand-alone configuration, and regardless of the media used to store the records. EIS functions include collecting, storing, assembling, processing, transmitting, and disseminating information electronically according to defined procedures. c. For more information, please visit: ectronic_information_system_scheduling A-4 Enclosure A

9 ENCLOSURE B DISPOSITION SUBJECT INDEX (Note: The first 4 digits denote series bucket and the last 2 denote the sub-bucket.) Abstracts of Joint Staff Papers Accounting (See Financial Management) (Exc) G (Exc) G Acquisition Additional Duty Designations (Exc) N Administration (Series Bucket) 0900 Administration, of a specific activity or program See subject activity or program Administrative Grievance, Disciplinary, and Adverse Actions Files Administrative Instructions, Joint Staff Administrative Orders Administrative Publications, Joint (Exc) GG (3yr) H (Perm) Q (3yr) V,W (7-10yr) M (Perm) S (3yr) G Administrative Records See subject to which the record relates Aeromedical Evacuation Aerospace Defense Agenda, Joint Staff (7-10yr) G (Perm) G (Perm) Z (3yr) I (Perm) S B-1 Enclosure B

10 Agreements See also the subject of the agreement Agreements, for communications services Agreements, General, involving Joint Staff/Combatant Commands Agreements, International Airspace Management and Use Alerts and Warnings Allied Communications Publications Antiterrorism Application for Civilian Leave Applications, Information Technology Attendance (3yr) B (7-10yr) B (Perm) B (3yr) H (Exc) L,M (3yr) G (Perm) T (Perm) B (7-10yr) E (Perm) AA (3yr) L (Exc) T (See 1000 Series Bucket) (3yr) Y (7-10yr) Q Audio Recordings See 0900 series, note #4 (Exc) C,D Audiovisual Documentation Audits, General Audits, Security Awards, Civilian Employee (Exc) V (Short) D (3yr) D (Short) B (3yr) M (7-10yr) E (Exc) N (3yr) Q (Perm) A B-2 Enclosure B

11 Awards, Military Background Papers Badges, General Identification Badges, JCS Identification Ballistic Missile Defense Biological Warfare Plans and Programs Biological Weapons, Logistics Biological Weapons, Preventive Medical Defense (3yr) T,U (Perm) C (Exc) U (Perm) C (3yr) K (3yr) S (7-10yr) J (7-10yr) G (Perm) CC (3yr) J (Perm) EE (7-10yr) C (Perm) C (7-10yr) A (Perm) A Boards and Committees See also subject of the board Boards and Committees, General Budget (Acquisition, Logistics, Supply, Services, Budget, and Safety Series Bucket) Budget, General Bulletins, Joint Staff and Combatant Command (3yr) E,F (Perm) H 0600 (Perm) E/F/G (Short) C (3yr) C Case Files See subject of the case and/or proponent of the file Case Files, Official Joint Staff/Joint Chiefs of Staff Casualty (Perm) A (Perm) E B-3 Enclosure B

12 Chairman of the Joint Chiefs of Staff Memorandum (CM) Chairman of the Joint Chiefs of Staff Records Chairman s Memorandum Chairman s Memorandum of Policy Charter, Organizational Chemical Warfare Records Chemical Weapons, Logistics Chemical Weapons, Preventive Medical Defense Circulars, Joint Staff and Combatant Command Civil Service Retirement System Clearance Investigations Climatological Files Codewords/Nicknames/Exercise Terms Combat Camera Combatant Command Headquarters Corporate Records (Series Bucket) Command and Control ( C2, Operations, Planning, and Exercises Series Bucket) Command and Control Centers (3yr) C (Perm) D/E/F (Perm) G,H (3yr) C (Perm) D/E/F (7-10yr) C (Perm) O (Perm) B (3yr) J (Perm) EE (7-10yr) C (Perm) C (7-10yr) A (Perm) A (Trans) C (3yr) C (3yr) E,F (7-10yr) F (Perm) C (Exc) B (Exc) T (Perm) DD (3yr) E (Perm) K (Perm) W (7-10yr) C (Perm) V B-4 Enclosure B

13 Command and Control Systems Committee and Board Records Communications (Communications, Cryptology, and Electronics Policies, Procedures, and Reports Series Bucket) Communications, Operations Communications, Publications, ACP Communications, Publications, JANAP Communications, Reports and Reference Communications, Security Congressional Correspondence Controlled Material Joint Staff Top 5 and Headquarters Combatant Command Records (Series Bucket) (See 1200 Series Bucket) (3yr) E,F (Perm) H 0700 (Short) A (3yr) A (Perm) A (Exc) A (Perm) B (Perm) C (Short) A (3yr) A (Perm) A (Exc) A (3yr) E (3yr) B (7-10yr) A (Perm) B (Exc) L,M 0000 Correspondence See subject and/or proponent Counter-Intelligence Counter-Intelligence Investigations Counter-Measure, Electronic Warfare See Frequency or Spectrum Management (3yr) Q (Perm) H (Perm) C (Exc) B (Exc) T B-5 Enclosure B

14 Counter-Narcotics Courier, Defense Courier Service Cover and Deception Operations Crisis Action Cryptology Customer Service, IT and Helpdesk related Declassification Defense Readiness Conditions Delegation of Authority Destruction Certificates Director, Joint Staff Records Directorate Instructions/Manuals/Notices Directorate Numbered Memorandum (J# M/DM) Directorate Secretary s Memorandum (J-#SMs) (Also known as a Transmittal Memorandum) Directory Service Listings Disclosure, Financial Disclosure, Foreign (7-10yr) F (Perm) BB (7-10yr) A (Exc) R (3yr) C (Perm) G (Perm) M (3yr) J (7-10yr) C (Perm) E (Exc) E (3yr) P (7-10yr) I (Exc) O (3yr) G (Perm) T (Exc) N (3yr) C (Perm) M (3yr) J (7-10yr) H, I, J (7-10yr) K (Short) F (Exc) FF (Exc) RR (7-10yr) S (7-10yr) C B-6 Enclosure B

15 Distribution Authorization Sheet Distribution Management Document Receipt (3yr) Z (Perm) T (3yr) BB,CC (Exc) F,R (3yr) B Electronic Mail See the subject of the Electronic Records, Technical Documentation/Metadata/Software (3yr) R Electronic Warfare and Countermeasures See Frequency or Spectrum Management Electronics (Communications, Cryptology, and Electronics Series Bucket) Emergency Planning Environmental File Evacuation, Aeromedical Exercises, Medical Exercises, Operational Exercises, War Games Facilities Management Facilities, Foreign for U.S. civilian employee training Facilities, Foreign for U.S. military use Facilities, Information Technology 0700 (Perm) O (Perm) DD (7-10yr) G (Perm) G (7-10yr) H (Perm) H (3yr) D (7-10yr) A (Perm) I (Exc) A,H,I,K (3yr) F (Perm) P (3yr) G (Perm) I (7-10yr) P (Exc) B (3yr) H B-7 Enclosure B

16 Family Advocacy Federal Civilian Workforce Information Systems Federal Employees Retirement System Federal Employees, Political Activities Federal Workplace Drug Testing Financial Disclosure Financial Management Financial Records, Information Technology Resources and Services Finding Aids Flag/General Officer Nomination Flimsies, CJCS/JS/JS Directorate Flimsies, Service Force Health Protection Forces, U.S. Military, General See Operations, Planning, Command and Control Series Bucket Foreign Disclosure Foreign Military Sales, Security Assistance (3yr) B (Exc) D (See 1200 Series Bucket) (3yr) E,F (7-10yr) F (3yr) EE (Exc) EE (3yr) BB,CC (Exc) BB,CC (Exc) RR (7-10yr) S (7-10yr) G (Perm) G (3yr) N (Perm) B (Exc) S (Exc) G,H,V,W, X,Y (Perm) A (Perm) C (Exc) C (7-10yr) F (Perm) F 0500 (7-10yr) C (7-10yr) A (Perm) H B-8 Enclosure B

17 Foreign Nationals Foreign Training Forms, JS and Combatant Command Freedom of Information Act Frequency Management General/Flag Officer Nomination Graphic Arts Graphics Management Green Papers, JCS Ground Support Equipment and Maintenance Health Records, Mental Health Records, Military Historical Records, Combatant Command Historical Records, Joint Staff Identification Credentials Incident, Crisis (3yr) R (7-10yr) B (Perm) I (7-10yr) A (Exc) H,L,M (3yr) J,K (7-10yr) E,F,G (Exc) B,T,U (3yr) C (7-10yr) A,G (Perm) D (Exc) D (Exc) G,H,V,W, X,Y (3yr) R (Perm) K (Exc) J (3yr) BB,CC (Exc) F,R (Exc) G (7-10yr) J (Exc) F (7-10yr) I (Perm) I (Perm) EE,FF (Exc) D,E,F (Perm) V,W (3yr) K (Perm) M B-9 Enclosure B

18 Incident, Security (Military Justice, Legal, Protocol, and Public Affairs Series Bucket) (3yr) L (7-10yr) D 0400 (Information Technology Series Bucket) 1000 Information Conditions Information Memorandum, SJS Information Operations Information Paper Information Act, Freedom of Inspections of Joint Staff and Combatant Command Activities Inspections, Security Inspections Inspector General Instructions/Manuals/Notices, CJCS Institute for Defense Analysis Intelligence (Intelligence and Security Series Bucket) Intelligence, Joint Strategic Planning Documents (3yr) G (Perm) T (Exc) A (7-10yr) B (Perm) S (Perm) W (3yr) J,K (7-10yr) E,F,G (Exc) B,T,U (3yr) P (Short) B (3yr) M (7-10yr) E (Exc) N (7-10yr) K,O (Perm) H (7-10yr) C (Perm) O (Perm) U 0300 (Perm) Q Internal Control Program (3yr) O (7-10yr) J (Perm) G B-10 Enclosure B

19 Internal Placement, Personnel (3yr) D International (Series Bucket) 0800 International Joint Board Files International Security (Records-related) Interoperability Standards Interviews with Employees Invention, Patent, and Trademark Records Inventory Reports IT Asset and Configuration Management J-# Director Memorandum (J-#DM) J-# Instructions, Manuals, and Notices (J-# I) J-# Memorandum (J-#M) J-# Secretary s Memorandum (J-#SM) Joint Staff/Joint Chiefs of Staff Histories Joint Chiefs of Staff Identification Badge Joint Chiefs of Staff, Memorandum (MJCS) Joint Chiefs of Staff Numbered Paper Register JCS Send Messages Joint Action Directives (Perm) G (3yr) N (7-10yr) G (Exc) D,E (7-10yr) B,H (Short) A (Exc) E (3yr) F (7-10yr) B (3yr) I,J (Exc) B,C (7-10yr) H,I,J (3yr) J (7-10yr) H,I,J (7-10yr) K (Perm) V,W (3yr) S (7-10yr) J (3yr) D (Perm) J (Perm) T (Perm) R (Exc) H (Perm) X (Exc) I B-11 Enclosure B

20 Joint Administrative Instructions (JAI) Joint Army-Navy-Air Force Publication (JANAP) Joint Experimentation Records Joint Interoperability of Tactical Command and Control System (JINTACCS) Joint Manpower Program (JMP) Joint Program Assessment Memorandum Joint Publications/Joint Administrative Publications Joint Requirements Oversight Council (JROC) Joint Security Assistance Memorandum Joint Staff Agenda Files Joint Staff Case Files and Papers (3yr) H (Perm) Q (Perm) C (7-10yr) G (Perm) BB (3yr) I (7-10yr) F (Perm) H (Perm) F (Exc) A (Perm) Q (3yr) G (Perm) P (7-10yr) E (Perm) Z (Perm) Q (3yr) I (Perm) S (Perm) A Joint Staff Top 5 Records (Series Bucket) 0000 Joint Staff Flimsies Joint Staff Green Papers Joint Staff Histories Joint Staff SJS Information Memorandum (IMs) Joint Staff Instructions, Manual, and Notices (JSIs) Joint Staff Numbered Joint Action Directives (Perm) A (Exc) G (Perm) V,W (Exc) A (3yr) H (Perm) Q (Perm) X (Exc) I B-12 Enclosure B

21 Joint Staff Policy Memorandums (JSPMs) Information copies only Joint Strategic Planning System Joint Strategic Target Planning System Joint Warfighting Capabilities Assessment (JWCA) (now known as Functional Capabilities Board records) Labor Management Relations Leave, Civilian Application for Leave, Donated Leave Program Leave, Military Legal (Military Justice, Legal, Protocol, and Public Affairs Series Bucket) Legislative Testimony Lessons Learned (Short) A (Perm) Q (Perm) R (7-10yr) F (Perm) AA (7-10yr) H,I (3yr) L (Exc) T (Exc) R (Exc) HH 0400 (Perm) C (Perm) J Library Material (Considered Non-Record Material) Logistics (Logistics, Acquisitions, Supply, Services, Budget, and Safety Series Bucket) Logistics Readiness Reports Logistics, International Conference Mail Control 0600 (Perm) D (Perm) G (Short) E (3yr) X,Y,AA Mail, Electronic See the subject of the Mailing Lists Management (General Administration and Management Series Bucket) (Short) F 0900 B-13 Enclosure B

22 Management, of a specific activity See the subject activity Manpower (Organization and Manpower Series Bucket) Manuals/Instructions/Notices, CJCS 0100 (7-10yr) C (Perm) O Medical (Series Bucket) 1100 Medical, General Administration Medical, Preventative Defense Medical Video Recordings Medical, Personal Injury Files (3yr) A (Exc) A (7-10yr) A (Perm) A (3yr) S,T (Perm) L,M (3yr) Z Memorandums See subject and/or proponent of the memo Mental Health Message Center Operations, Communications Messages, General and Special Handling Messages, JCS Send Metadata Military Assignment (Exc) F (Short) B (3yr) E (Exc) F,G (Short) C (Perm) F (Exc) H,I,J,K (Perm) R (Exc) H (3yr) R (3yr) V (7-10yr) K B-14 Enclosure B

23 Military Awards Military Justice Military Personnel Health Records Military Personnel Records, Official Military Training, General Military Training, Individual Mobilization, Logistics Mobilization, Support Motion Pictures National Intelligence Analytical Memo (NIAMS) National Intelligence Estimate (NIE) National Security Council (NSC) NATO Messages NATO Supplements to Allied Communications Publications Navigation and Overflight (3yr) T,U (Perm) C (Exc) U (3yr) E (Perm) I,J (Exc) C,D (7-10yr) I (Perm) I (Short) D (3yr) R (Exc) HH,II,JJ (3yr) W (7-10yr) L,M (Exc) Z (7-10yr) B (Perm) B (Exc) A (7-10yr) D (Perm) D (3yr) U (Perm) P,Q (3yr) P (3yr) P (7-10yr) D (Perm) Y (3yr) F (Exc) H,I,J,K (Exc) C (Perm) F B-15 Enclosure B

24 Negotiations, International Newsletters, Joint Staff and Combatant Command North Atlantic Treaty Organization Files North Atlantic Treaty Organization Exercises North Atlantic Treaty Organization Security (Records-related) North Atlantic Treaty Organization Security Violations/Incidents North Atlantic Treaty Organization, Reconnaissance in NATO Countries Nuclear Safety Nuclear Weapons, Logistics Office Administration Office Copier Management Operating Instructions (OI) Operational Requirements Document (ORD) (Perm) A (Short) C (3yr) C (Short) A (3yr) A (Exc) A (3yr) D (7-10yr) A (Perm) I (Exc) A,H,I,K (3yr) N (7-10yr) G (Exc) D,E (3yr) L (7-10yr) D (Perm) N (Perm) K (Exc) B (7-10yr) C (Perm) C (3yr) DD (3yr) BB,CC (Exc) F,R (7-10yr) N (7-10yr) F (Perm) AA Operations (Series Bucket) 0500 Operations, Cover and Deception (3yr) C (Perm) G B-16 Enclosure B

25 Operations, General Purpose Operations, Information Technology Operations, Medical Operations, Planning Contingency Operations, Plans (OPLAN/CONPLAN) Operations, Policy Operations, Records of Codeword / Nickname Operations, Satellite and Space Operations, Security Operations, Special Operations, Summary of Order, Information Technology Purchase Order Order, Purchase Order Orders, Administrative (Perm) H (3yr) L (7-10yr) H (Perm) H (Perm) L (Perm) L (Perm) A (Perm) C (Short) A (3yr) I (7-10yr) A (Perm) Y (Exc) C,D,E,F, G,J,N (7-10yr) D (Perm) X (Perm) F (3yr) A (Perm) B (3yr) F (7-10yr) B (3yr) D,E (7-10yr) H (Perm) H (Exc) C,D (3yr) V,W (7-10yr) M (Perm) S Organization (Series Bucket) 0100 Organization and Manpower Correspondence (3yr) G (Exc) B B-17 Enclosure B

26 Organization Charter Organization Structure Organization, Planning Orientation Parking Permits Passes, Identification Patent, Invention, and Trademark Records (Perm) B (Perm) C (3yr) A (Perm) A (Exc) Q (3yr) K (3yr) K (Exc) E Payroll (Series Bucket) 0200 Payroll Correspondence Permits, Identification (3yr) B (7-10yr) A,B (3yr) K Personal Papers, Unofficial Personnel (Series Bucket) 0200 Personnel Correspondence, General Personnel Correspondence, Individual Employee Personnel Directories Personnel, Civilian, Adverse Actions Personnel, Civilian, Alternate Worksite Personnel, Civilian, Appeals Personnel, Civilian, Counseling Personnel, Civilian, Displaced Employee Program (3yr) A (Exc) A (Short) C (3yr) G (See 1200 Series Bucket) (3yr) K (3yr) DD (Exc) DD (Exc) GG (3yr) I (Short) B B-18 Enclosure B

27 Personnel, Civilian, Donated Leave Program Personnel, Civilian, Drug Testing Personnel, Civilian, Employee Performance Files Personnel, Civilian, Employee Records Cards Personnel, Civilian, Employment Offers Personnel, Civilian, Employment Records General Personnel, Civilian, Equal Employment Opportunity Personnel, Civilian, Federal Employees' Retirement Records (FERS/CSRS) Personnel, Civilian, Grievances Personnel, Civilian, Incentive Awards Personnel, Civilian, Incentive Awards Program Reports Personnel, Civilian, Injury Personnel, Civilian, Interview Personnel, Civilian, Job Announcements Personnel, Civilian, Labor Management Relations Personnel, Civilian, Leave Application Forms (SF 71) Personnel, Civilian, Occupational Injury/Illness Personnel, Civilian, Pay (Exc) R (3yr) BB,CC (Exc) BB,CC (3yr) C (7-10yr) C,D,E (Exc) P,Q (Exc) O (Exc) I,J,K,L (Exc) M (3yr) H (7-10yr) G (Exc) S (3yr) E,F (7-10yr) F (Exc) GG (3yr) Q (Perm) A (3yr) P (3yr) Z (Short) A (Exc) KK (7-10yr) H,I (3yr) L (Exc) T (7-10yr) R (Exc) AA (Exc) LL B-19 Enclosure B

28 Personnel, Civilian, Payroll Correspondence Personnel, Civilian, Political Activity Personnel, Civilian, Position Classification Personnel, Civilian, Promotion and Demotion Personnel, Civilian, Promotion and Internal Placement Personnel, Civilian, Reports, Statistical Personnel, Civilian, Retirement Assistance Personnel, Civilian, Standards of Conduct Personnel, Civilian, Supervisors Records Personnel, Civilian, Time and Attendance (3yr) B (7-10yr) A,B (3yr) EE (Exc) EE (Exc) C,D,N (Short) E (3yr) D (3yr) A (Exc) A (3yr) F (3yr) J (3yr) N (3yr) Y (7-10yr) Q Personnel, Civilian, Training Personnel, Civilian, Wage Survey Personnel, Civilian, Within-Grade Increase, Denials Personnel, Military, Assignment Personnel, Military, Awards Personnel, Military, Casualty Reporting Personnel, Military, General/Flag Officer Nominations (3yr) X (7-10yr) N,O,P (3yr) M (3yr) O (3yr) V (7-10yr) K (3yr) T,U (Perm) C (Exc) U (Perm) E (Exc) G,H,V,W, X,Y B-20 Enclosure B

29 Personnel, Military, Individual Training Personnel, Military, JCS Identification Badge Personnel, Military, Leave Personnel, Military, Official Military Personnel Record Personnel, Military, Training Programs Photos, Motion Picture Photos, Still (Exc) Z (3yr) S (7-10yr) J (Short) D (3yr) R (Exc) HH,II,JJ (Short) D (3yr) R (Exc) HH,II,JJ (3yr) W (7-10yr) L,M (3yr) U (Perm) P,Q (3yr) Q (Perm) I,J (Exc) I Planning (Series Bucket) 0500 Planning, Anti-Terrorism/Force Protection Planning, Ballistic Missile Defense Planning, Emergency Planning, Information Technology Planning, Intelligence Planning, Joint Strategic Planning System Planning, Medical Operational Support Planning, Medical Strategic (7-10yr) E (Perm) AA (7-10yr) G (Perm) CC (Perm) O (3yr) B,C,D (7-10yr) A (Exc) A (Perm) B (Perm) Q (7-10yr) E (Perm) E (7-10yr) D (Perm) D B-21 Enclosure B

30 Planning, Operations Planning, OPLAN/CONPLAN Planning, Organizational Planning, Programming, and Budgeting System Planning, Reconnaissance and Surveillance Planning, Single Integrated Operational Plan (SIOP) Planning, Strategic Planning and Arms Limitation Planning, Strategic Planning System Planning, Strategic Target Planning System Point Papers Policy, Budget Policy, Chairman of the Joint Chiefs of Staff Policy, Foreign Disclosure Policy, Information Technology Policy, Intelligence Policy, Joint Staff (Instructions/Manuals/Notices) Policy, Memorandums of Policy, Operations Policy, Procurement (Perm) L (Perm) L (3yr) A (Perm) A (7-10yr) E (Perm) E (Perm) N (Perm) R (Perm) D (Perm) Q (Perm) R (Exc) W (7-10yr) F (Perm) F (7-10yr) C (Perm) O (7-10yr) A (3yr) A (Perm) B (3yr) H (Perm) Q (Perm) A (Perm) A (3yr) D,E (7-10yr) H (Perm) H (Exc) C,D B-22 Enclosure B

31 Policy, Public Affairs Policy, Readiness Policy, Reconnaissance and Surveillance Policy, Security Position Papers Postal Administration Printing Management Prisoner of War Privacy Act Reports Privacy Act, General Administration Privacy Act, Requests for Personal Information Procurement, General Procurement, Information Technology Program Objective Memorandum (POM) Records Project Control Property and Space Management and Services Property Pass (7-10yr) B (Perm) D,E (Exc) A,B (3yr) B (Perm) D (Perm) N (Perm) A (Perm) W (Short) E (3yr) X,Y,Z,AA (3yr) BB,CC (Exc) F,R (Perm) I (3yr) L (3yr) M (7-10yr) H (3yr) D,E (7-10yr) H (Perm) H (Exc) C,D (3yr) F (7-10yr) B (3yr) A (7-10yr) F (Perm) F (Perm) F (3yr) G (Perm) I (3yr) I B-23 Enclosure B

32 Psychological Operations Public Affairs, General Public Relations Publications, Allied Communications Publications, Joint Publications, Joint Army/Navy/Air Force (Perm) F (7-10yr) B (Perm) D,E (Exc) A,B (Short) B (Perm) B (Perm) P (Perm) C Publications, Reference (Considered Non- Record Material) Purples, Service Readiness, General Reading Files Receipts, Document Reconnaissance Operations Reconnaissance, General Records Disposition Records Management (Perm) C (Exc) C (3yr) B (Perm) D (Short) B (Exc) A (3yr) B (Perm) F (Perm) N (3yr) I (7-10yr) D (3yr) H (7-10yr) C Reference Publications and Library Materials (Considered Non-Record Material) Register of Numbered Joint Staff Papers Register, TOP SECRET (Perm) T (7-10yr) A (Exc) R B-24 Enclosure B

33 Reimbursement, Passenger / Travel Reports Control Reports of Investigation Reports/Studies Reproduction Management Requirements Generation System (RGS) Requisition Rules of Engagement (ROE) Safety, General Safety, Nuclear Satellite Communications (SATCOM) Satellite Operations Schedules of Daily Activities Sensitive Compartmented Information (SCI) Documents (7-10yr) I (Perm) J (Exc) E (3yr) E (Exc) O (Perm) E (Exc) P (3yr) BB,CC (Exc) F,R (7-10yr) F (Perm) AA (3yr) D,E (7-10yr) H (Perm) H (Exc) C,D (3yr) G (Perm) T (7-10yr) K (Perm) K (Exc) B,F (7-10yr) E (Perm) G (Short) A (3yr) I (7-10yr) H (Perm) Y (Exc) C,D,E,F, G,J,N (3yr) N (Perm) F (Exc) K (3yr) O (Exc) J B-25 Enclosure B

34 Science Advisor Secretary, JCS Memorandum (SM) (7-10yr) L (Perm) R (3yr) F (Perm) N Security (Series Bucket) 0300 Security Assistance Security Investigations Security, Access Security, Accreditation Security, Classification Guide Security, Clearance Security, Communications (COMSEC) Security, Container Security, Correspondence Security, Data Security, Destruction Certificate Security, Document Receipt Security, Inspections (7-10yr) A (Perm) H (Perm) C (Exc) B (Exc) T (3yr) D (Exc) A,K (Exc) H,I (3yr) G (7-10yr) F (Exc) F,G (Perm) C (Exc) B (Exc) T (3yr) E (Short) A (Exc) P (3yr) A (3yr) K (Exc) D,E (3yr) C (3yr) B (3yr) M (7-10yr) E (Exc) N B-26 Enclosure B

35 Security, International (Records-related) Security, Inventory Reports Security, Personnel Security, Policy Security, Property Pass Security, Report of Investigation Security, Rosters Security, Surveys Security, Systems Security, Technical Surveys Security, Training Security, TS Register Security, Violations Service Memorandum/Flimsy Single Integrated Operational Plan (SIOP) Software, IT Source code (3yr) N (7-10yr) G (Exc) D,E (3yr) F (7-10yr) B (3yr) J (7-10yr) C (Exc) C (Perm) A (3yr) I (Exc) O (3yr) D (Exc) A,K (3yr) J (7-10yr) C (Exc) C (3yr) K (Exc) D,E (3yr) H (3yr) J (7-10yr) C (Exc) C (7-10yr) A (Exc) R (3yr) L (7-10yr) D (Perm) C (Exc) C (Perm) R (3yr) R B-27 Enclosure B

36 Sound (Audio) Recordings See 0900 series. Note #4 (Exc) C,D Space Space Management and Maintenance, General Special Access Program (SAP) Special National Intelligence Estimate (SNIE) Special Operations Special Studies Spectrum Management Speeches Standards of Interoperability Standards of Conduct Standard Operating Procedures Still Photography Strategic, Capabilities Strategic, Forces Strategic, Planning and Arms Limitation (Short) A (3yr) I (7-10yr) H (Perm) Y (Exc) C,D,E,F, G,J,N (3yr) G (Perm) I (3yr) S (Perm) J (Exc) V (Perm) F (Perm) E (3yr) C (7-10yr) A,G (Perm) D (Exc) D (3yr) C (Perm) F (7-10yr) B,H (Exc) QQ (7-10yr) N (3yr) Q (Perm) I,J (Exc) J (Perm) D (Perm) U (Perm) D B-28 Enclosure B

37 Strategic, Planning System Strategic, Target Planning System Strategic, Weapon Systems STU III Data & Keys Studies/Reports Substance Abuse (Perm) Q (Perm) R (Exc) C (Short) A (Exc) P (Perm) E (Exc) P (Exc) E Supply (Series Bucket) 0600 Supply Management and Services (3yr) G (Perm) I Support Services (Series Bucket) 0600 Suspense Files (Considered Non-Record Material) Tags, Identification Talking Papers Technical Control Technical Documentation Telephone, Communications General Telephone, Secure Telephone Unit (STU) III Keys Telephone, Work Orders (3yr) K (Perm) D (Short) D (3yr) G (Exc) L,M,N (3yr) R (Short) A (3yr) A (Perm) A (Exc) A (Short) A (Exc) P (Short) A (3yr) A (Perm) A (Exc) A B-29 Enclosure B

38 Terminology Testimony, Legislative THREATCON Time and Attendance Reports Time Cards Trademark, Patent, and Invention Records Training, Civilian Training, Foreign Training, General Training, Military Individual Training, Military Program Transitory Files Transmittal Memorandum Transportation, Passengers Travel/Transportation Treaty Obligations Travel Card, Government Contractor-Issued (3yr) B (Perm) A (Perm) C (3yr) G (Perm) T (3yr) Y (7-10yr) Q (3yr) Y (7-10yr) Q (Exc) E (3yr) X (7-10yr) N,O,P (7-10yr) B (Perm) I (Perm) D (Exc) Z (3yr) W (7-10yr) L,M (Short) B (Exc) A (7-10yr) K (7-10yr) I (Perm) J (Exc) E (7-10yr) I (Perm) J (Exc) E (Perm) C (3yr) B B-30 Enclosure B

39 Unconventional Warfare Unidentified Files Unit Manning Documents (UMD) Unit Readiness Reports Vice Chairman of the Joint Chiefs of Staff Records Video Recording Visit, Staff War Games White House Correspondence Working Papers WSEG Reports/Studies Year 2000 (Y2K) (Perm) F (Exc) Y (Short) A (3yr) D (7-10yr) C (Perm) D (Perm) I (3yr) S,T (Perm) L,M (3yr) G (3yr) F (Perm) P (3yr) A (Perm) A (3yr) A (Perm) U (7yr) E B-31 Enclosure B

40 (INTENTIONALLY BLANK) B-32 Enclosure B

41 ENCLOSURE C BUCKET DISPOSITIONS 0000 SERIES BUCKET SCHEDULE Joint Staff Top 5 and Headquarters (HQ) Combatant Command Records This schedule provides disposition authorization for records that pertain to JS Top 5 and HQ Combatant Command Records. Records and information covered by this schedule represent corporate knowledge in the form of official case files and documentation. This includes, but is not limited to, memorandums, procedural guidance, policy documents, joint publications, histories, messages, agendas, briefings, reports, studies, and correspondence of the Top 5 (Chairman of the Joint Chiefs of Staff; Vice Chairman of the Joint Chiefs of Staff; Assistant to the Chairman; Director, Joint Staff, and Vice Director, Joint Staff), Combatant Commanders, Chiefs of Staff, and subordinate directorates and commands. SERIES NOTES: 1. Action Officer Case Files. Copies of action officer case files are non-records. Background materials pertaining to official case files shall be retained in accordance with 0000 bucket series in the front of this manual. Working papers shall be retained in accordance with the , Working Papers and Office Administrative Files, Sub-bucket. 2. Refer to Enclosure A of this document for volume-wide instructions on: a. Disposition Schedule Big Buckets, See A-1. b. Disposition Detail Descriptions and Authorities, See A-1. c. FY/CY Cutoff Instructions, See A-2. d. Pre-accessioning, See A-3. e. Media Neutral Dispositions, See A-3. f. SCI Material, See A-3. g. NATO Material, See A-3. C-1 Enclosure C

42 h. Event-Driven Records, See A-3. i. Flexible Scheduling, See A-4. j. Electronic Information Systems/Electronic Feeder Systems (EIS/EFS), See A-4. Short-Term Records (6 months) Series Description Short-Term records (180 days or less) of the JS Top 5 and HQ Combatant Commands are records that have minimal or no documentary or evidential value. Examples are: routine requests for information or publications and copies of replies that require no administrative action, no policy decision, and no special compilation or research for reply; records documenting routine activities containing no substantive information, such as routine notifications of meetings, scheduling of work-related trips and visits, other scheduling related activities. These records also include, but are not limited to: A. DJS Records Information only copies of miscellaneous memorandums from JS activities to the Director, Joint Staff maintained in ASB/AD/SJS. Disposition: TEMPORARY. Destroy/Delete 6 months after cutoff. Working Papers & Office Administrative Records (3 years) Series Description Records of the Joint Staff Top 5 and HQ Combatant Commands that document routine administrative and organizational decisions, actions, and processes. Records include, but are not limited to: A. Official JS Case Files and Papers Reference copies maintained by any activity. B. SJS Information Memorandums Reference copies maintained by all other JS activities. C. CJCS Memorandums Reference copies maintained by any activity. D. Memorandums Issued in the Name of the Chairman, Joint Chiefs of Staff (MCM) or in the Name of the Joint Chiefs of Staff Reference copies maintained by any activity. E. DJS Memorandums (DJSMs) Reference copies maintained by all other JS activities. F. SJS Memorandums (SMs) Reference copies maintained by any activity. C-2 Enclosure C

43 G. Joint Publications (JT Pubs) and Joint Administrative Publications (JT Admin Pubs) JT Pubs administrative files consisting of: printing job order requests, letters to the military Services pertaining to distribution formats, JS Forms 48 (D Sheets), and miscellaneous administrative papers that are superfluous to the JS case file maintained by J-7 as current working files. H. Joint Staff Instructions (JSI), Manuals (JSM), Notices (JSN), and Joint Administrative Instructions (JAI) Manuscripts, annual reviews, coordination papers, and administrative background papers used in issuing JSI/JSM/JSN/JAIs maintained by the office of primary responsibility (OPR) as backup material for published JSI/JSM/JSN/ JAIs. I. JS Agenda Files agenda items, briefing sheets and slides, attendance records, photographs, and other similar or related materials maintained by any activity for reference. J. Directorate Instructions, Manuals, and Notices (J-#1s, J-#Ms, J-#Ns) Publications for use solely within a directorate, consisting of: edited manuscript and copy of printed publication and changes; request for issuance of forms; documents showing coordination, comments, and actions affecting the publication; printed copy of each form prescribed by the publication including copy of request for approval and development of forms; original of the latest form showing annual or special reviews; and any other documentation pertaining to issuance of the publication maintained by the Milsec as the official JS record copy. K. JS Division and Below Numbered Memorandums Memorandums issued by divisions to coordinate and process actions in response to internal taskings, serially numbered beginning with 1 during each CY (e.g., LRDM-1-84) maintained by the Milsec or division in the master record file as the official record copy. (Note: Provide background materials directly related to a JS paper to IMD for incorporation into official JS case file for disposition in accordance with A). L. Combatant Command Commander/Deputy Commander/Chief of Staff Correspondence Reference copies of Command Policy memorandums and all correspondence, briefings, reports, and background materials. Disposition: TEMPORARY. Destroy/Delete 3 years after cutoff. Management and Program/Operations Records (7-10 years) Series Description Records which document the Program/Operations, management processes, and on-going activities of the Joint Staff Top 5 and HQ Combatant Commands. Records include, but are not limited to: C-3 Enclosure C

44 A. Official JS Case Files and Papers Held by J-3/Reconnaissance Operations Division (ROD), J-3/Special Operations Division (SOD), J-3/Joint Operations Division (JOD), or any other JS activity in SCI channels and special control programs. (Note: Disposition in this subbucket refers to all copies that are not the official record copy). B. DJS Memorandums held by J-3/ROD, J-3/SOD, J-3/JOD or any other JS activity in special control channels other than SCI; e.g., limited distribution papers. (Note: Disposition in this sub-bucket refers to all copies that are not the official record copy). C. CJCS Instructions (CJCSIs), Manuals (CJCSMs), Notices (CJCSN) and Memorandums of Policy (MOPs) the duplicate set of records retained for relocation and reconstitution purposes at the Relocation and Reconstitution Section, Ft Ritchie, MD. D. National Security Council (NSC) NSC documents and related materials concerning NSC matters maintained by other JS/CCMD activities other than NSC Affairs Office. Also, memorandums directing studies and/or relaying NSC decisions for implementation that are circulated by a Service memorandum maintained by other JS/CCMD activities other than NSC Affairs Office. E. Joint Requirements Oversight Council Records Routine administrative support documents relating to the JROC maintained by the Joint Staff as the official record copy F. Joint Warfighting Capabilities Assessment and Requirements Generation System (RGS) Process Records Official JROC pre-decisional internal staffing and tasking correspondence (JROC Staff Memorandums) maintained by the Joint Staff as the official record copy. (Note: Also known as Functional Capabilities Board documents per CJCSI ). G. Joint Experimentation Records Routine and administrative activities and events relating to the Joint Experimentation Program maintained by the Joint Staff/Combatant Command as the official record copy H. Directorate Numbered Implementing Memorandums (J-#As) Referred to as J-#Ms/J-#DMs pre 1991) memorandums from the JS directorates to addressees below Assistant Secretary of Defense (ASD)-level or to Vice Director, Joint Staff, or Director, Joint Staff, for other action. Held by the J-directorate or offices within the J-directorate in SCI channels as the official JS record copy. (Note: Provide background materials directly related to a JS paper to IMD for incorporation into official JS case file for disposition in accordance with A). I. Directorate Numbered Implementing Memorandums (J-#As) Referred to as J-#Ms/J-#DMs pre 1991) memorandums from the JS directorates to addressees below ASD-level or to Vice Director, Joint Staff, or Director, Joint Staff, for other action. Held by offices within the directorates in special control channels other than SCI as the official JS record copy; e.g., limited distribution papers. (Note: Provide background materials directly related to a JS paper to IMD for incorporation into official JS case file for disposition in accordance with A). C-4 Enclosure C