December Readiness Monthly Status Call. onesource.uga.edu
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1 December 2017 Readiness Monthly Status Call
2 Getting Started Please send questions through the chat function. Please think about the format of information presented today and any suggested changes. The presentation and recording will be available on the OneSource website.
3 Agenda Financials Cross Walk-Where It Will Be Used Website Updates December - April Activities
4 Thank You! Kaba Workshops Touchnet/Detail Code Submissions HR Business Process Design Sessions UGA Budget Management User Acceptance Testing
5 Financials Cross Walk The finance cross walk is a table that allows the OneSource team to map your existing account number and object code to new PeopleSoft chartfields. The logic that tells us what chartfields to use for your particular account number is provided in part by Central Accounting and in part by individual schools, colleges or units.
6 Financials Cross Walk In September of this year, your school, college or unit worked with the OneSource team to tell us which new department to use as the default department number. We have taken this mapping and populated a table in a database that we use to look up new values when we run a current account number through our process. This is the crosswalk!
7 Financials Cross Walk Where it will be used? All open Purchase Order balances Open liabilities FY19 budget (from WebDFS) Payroll during Split Implementation July December 2018 New sponsored projects during split implementation Open grants and sponsored project balances Hyperion reporting January June 2018 Assets (inventoried equipment) Other systems in your units
8 Financials Cross Walk - Resources To read more about the crosswalk, see To crosswalk your own account numbers: (access required)
9 OneSource website New or Updated Items New Information Accounts Receivable - New Resources Page Financials User Acceptance Testing New Resource Page Updated Resources Pages Budget Resources Page Split Implementation Plan Executive Summary updated Time and Attendance Resources Page - Information on workshop/presentation posted 11/17 c Technical Resources Page Information on Hyperion Technical Requirements updated COA Resources Page Financial Cross Walk, Chart of Account Reference Document v 4 Change Champions Page list of Change Champions updated Timeline Updated timelines with feature releases for UGA Budget Management System Unit Request Resources Page Updated information related to Combo Code request. Request date TBD. Coming Soon! Website Updates Resources Page-This page will list all new additions or changes to the website for easy reference.
10 UGA s OneSource Roadmap Go Live As of 12/1/ Budgeting* Plan and Discover Analyze and Design Configure and Develop Test and Train Deploy and Optimize Financials Management Plan and Discover Analyze and Design Configure and Develop Test and Train Deploy and Optimize Reporting & Data Architecture Plan and Disc. Analyze and Design Configure and Develop Test and Train Deploy and Optimize HR/Payroll (Human Capital Management HCM) July Process Design and Compliance Review UGA R1 Plan & Discover OneUSG HCM Implementations for USG Institutions UGA R1 Analyze and Design *The UGA Budget Management System will have three feature releases. See OneSource website for additional details. UGA Configure and Develop UGA Test and Train UGA Deploy and Optimize 10
11 UGA s OneSource Roadmap Go Live As of 12/1/ Budgeting* Test and Train Individuals affected ~600 Financials Management Test and Train Individuals affected ~6000 Reporting & Data Architecture Test and Train Individuals affected ~6000 HR/Payroll (Human Capital Management HCM) *The UGA Budget Management System will have three feature releases. See OneSource website for additional details. Test and Train Individuals affected ~20,000
12 December 2017 Monday Tuesday Wednesday Thursday Friday Monthly Highlights (FIN) Hyperion Go-Live Prep Hyperion User Acceptance Testing: Nov 27-Dec 15 Financials Cross Walk Use Awareness Unit Request Workflow Approvals Hyperion Go-Live Financial Security Roles SpeedType Monthly Highlights (HCM) HR/Payroll Business Process Design Sessions Kaba Time Clock Communication Planning Unit Request HR Report To Kaba Time Clock-Time Collection Monthly Highlights (Comm) Kaba Time Clock Communication Monthly Status Calls: Starting in December will open up to anyone on OneSource listserv. Encourage anyone in your unit to participate. User Acceptance Testing (UAT) Other UGA Activities Graduation (Dec 15) Faculty Benefits 7/5 Change Reminder Vehicle Rental Site Change ASAC ITMF BSAG UAT Communication HRLE UGANET *TODAY Monthly Status Call Kaba Time Clock Comm HR Report To Due Hyperion Go-Live Initial training counts due UAT Survey due 1
13 January 2018 Monday Tuesday Wednesday Thursday Friday Monthly Highlights (FIN) Monthly Highlights (HCM) Monthly Highlights (Comm) Other UGA Activities Hyperion Go-Live HR/Payroll Business SpeedType FY19 Budget Prep Hyperion Training for Chief Process Design Sessions Communication FY18 User Verification Prep Business Officers (mid HR/Payroll Business Town Hall Communication User Account January) Process Design Review Readiness Survey Standards Training Unit Request Planning (originally planned in Nov SpeedType Kaba Time Clock 2017) Mainframe Decommission- Communication Planning Departmental Systems Unit Request Check-in Survey: Kaba Time Clock- Distributed January 8 Time Collection Due January 26 (New) HAPPY NEW YEAR! Hyperion Go-Live Workflow & Financial Security ITMF-No ITMF in Jan SpeedType Communication Roles Comm. #1 Jan 22 Workshop Invitation Hyperion Training (Week of) Workflow & Financial Security Roles Comm. #2 Template distribution HRLE UGANET Workflow & Financial Security Roles Change Champion presentation Hyperion Training (Week of) Monthly Status Call Workflow & Financial Security Roles Workshop Hyperion Go-Live Departmental Systems Access Request Due for Feb. Check-in Survey Due (New) Trainings User Account Standards Training
14 Monthly Highlights (FIN) Hyperion Training for additional users (February) Unit Request Due in March Approvers in UGAmart Monthly Highlights (HCM) HR/Payroll Business Process Design Sessions HR/Payroll Business Process Design Review Planning Unit Request Due in March Kaba Time Clock- Time Collection Monthly Highlights (Reporting) Data Warehouse Update Planning February 2018 Monday Tuesday Wednesday Thursday Friday Monthly Highlights (Comm) Town Hall Columns article - Training Other UGA Activities FY19 Budget Prep FY18 User Verification Prep Other Unit Request Telephone Services SpeedType Due ITMF 1 2 Approvers in UGAMart communication BSAG Financial Security Roles/Workflow Due HRLE UGANET Monthly Status Call BAAF User Verification Starts
15 March 2018 Monday Tuesday Wednesday Thursday Friday 1 2 Monthly Highlights (FIN) Monthly Highlights (HCM) Monthly Highlights (Comm) ITMF UGA Financial Management System Go-Live Planning User Acceptance Testing March 1 April 30, 2018 Unit Request Planning: (Speed Type) and home department Works PCard system (Due 5/1) HR/Payroll Business Process Design Sessions HR/Payroll Business Process Design Review Planning Kaba Pilot March 26- May 25 Monthly Highlights (Reporting) Data Warehouse Update Testing Training HR Business Process Review Other UGA Activities FY19 Budget Prep FY18 User Verification Other Unit Request Telephone Services Approver in UGAMart Due Kaba Time-Clock Order Form Due ASAC Kaba Pilot Training HRLE UGANET Data Warehouse Update Forum User Verification Completion Due
16 Topics Planned for January Special Guest Sean Rogers
17 Project Feedback Questions Monthly Status Call Resource Page Next Call: January 1:30 p.m.
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