DEPARTMENT OF THE NAVY HEADQUARTERS UNITED STATES MARINE CORPS 3000 MARINE CORPS PENTAGON WASHINGTON, DC NAVMC D C May 2016

Transcription

1 DEPARTMENT OF THE NAVY HEADQUARTERS UNITED STATES MARINE CORPS 3000 MARINE CORPS PENTAGON WASHINGTON, DC NAVMC D C 466 NAVMC D From: Commandant of the Marine Corps To: Distribution List Subj: PERSONNEL AND ADMINISTRATION TRAINING AND READINESS MANUAL Ref: (a) MCO P A (b) MCO B (c) MCRP 3-0A (d) MCRP 3-0B (e) MCO B Encl: (1) Admin T&R Manual 1. Purpose. Per reference (a), this Training and Readiness (T&R) Manual, contained in enclosure (1), establishes training standards, regulations, and policies regarding the training of Marines in the Personnel and Administration occupational field. 2. Cancellation. NAVMC C 3. Scope a. Per reference (b), commanders will conduct an internal assessment of the unit s ability to execute its mission and develop long-, mid-, and shortrange training plans to sustain proficiency and correct deficiencies. Training plans will incorporate these events to standardize training and provide objective assessment of progress toward attaining combat readiness. Commanders will keep records at the unit and individual levels to record training achievements, identify training gaps, and document objective assessments of readiness associated with training Marines. References (c) and (d) provide amplifying information for effective planning and management of training within the unit. b. Formal school and training detachment commanders will use references (a) and (e) to ensure programs of instruction meet skill training requirements established in this manual and provides career-progression training in the events designated for initial training in the formal school environment. 4. Information. Commanding General (CG), Training and Education Command (TECOM) will update this T&R Manual as necessary to provide current and relevant training standards to commanders. All questions pertaining to the Marine Corps Ground T&R Program and Unit Training Management should be directed to: CG, TECOM, Marine Air Ground Task Force Training and Education Standards Division (C 466), 1019 Elliot Road, Quantico, Virginia DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

2 5. Command. This manual is applicable to the Marine Corps Total Force. 6. Certification. Reviewed and approved this date. DISTRIBUTION: PCN J. W. LUKEMAN By direction 2

3 LOCATOR SHEET Subj: PERSONNEL AND ADMINISTRATION TRAINING AND READINESS MANUAL Location: (Indicate location(s) of copy(ies) of this manual.) i Enclosure (1)

4 RECORD OF CHANGES Log completed change action as indicated. Change Number Date of Change Date Entered Signature of Person Incorporating Change ii Enclosure (1)

5 ADMIN T&R MANUAL TABLE OF CONTENTS CHAPTER OVERVIEW MARINE CORPS TASKS COLLECTIVE EVENTS MOS 0102 INDIVIDUAL EVENTS MOS 0111 INDIVIDUAL EVENTS MOS 0147 INDIVIDUAL EVENTS MOS 0149 INDIVIDUAL EVENTS MOS 0161 INDIVIDUAL EVENTS MOS 0171 INDIVIDUAL EVENTS MOS 0160 INDIVIDUAL EVENTS MOS 0170 INDIVIDUAL EVENTS APPENDICES A ACRONYMS AND ABBREVIATIONS B TERMS AND DEFINITIONS iv Enclosure (1)

6 ADMIN T&R MANUAL CHAPTER 1 OVERVIEW PARAGRAPH PAGE INTRODUCTION UNIT TRAINING MANAGEMENT SUSTAINMENT AND EVALUATION OF TRAINING ORGANIZATION T&R EVENT COMPOSITION Enclosure (1)

7 ADMIN T&R MANUAL CHAPTER 1 OVERVIEW INTRODUCTION. The T&R program is the Corps primary tool for planning, conducting, evaluating training and assessing training readiness. T&R manuals are designed for use by unit commanders to determine performance requirements in preparation for training; for unit leaders to develop and execute training and to assess individual and unit proficiency; and for formal schools and training detachments to create programs of instruction. More detailed information on the Marine Corps Ground T&R Program is found in reference (a) UNIT TRAINING MANAGEMENT 1. Effective Unit Training Management (UTM) focuses the overall organization on development of training plans based on standards-based community T&R events that support unit s selected Marine Corps Tasks (MCTs) or Mission Essential Tasks (METs). This is accomplished in a manner that maximizes training results and focuses the training priorities of the unit in preparation for the conduct of its mission. 2. UTM techniques, described in references (b) and (c), provide commanders with the requisite tools and techniques to analyze, design, develop, implement, and evaluate the training of their unit. To maintain an efficient and effective training program, leaders at every level must understand and implement UTM. Guidance for UTM and the process for establishing effective programs are contained in references (b), (c) and (d) SUSTAINMENT AND EVALUATION OF TRAINING 1. The evaluation of training is necessary to properly prepare Marines for combat. Evaluations are either formal or informal, and performed by members of the unit (internal evaluation) or from an external command (external evaluation). The purpose of formal and informal evaluation is to provide commanders with a process to determine a unit s/marine s proficiency in the tasks that must be performed in combat. Informal evaluations are conducted during every training evolution. Formal evaluations are often scenariobased, focused on the unit s METs, based on collective training standards, and usually conducted during higher-level collective training events. 2. Evaluation is a continuous process that is integral to training management and is conducted by leaders at every level and during all phases of planning and the conduct of training. To ensure training is efficient and effective, evaluation is an integral part of the training plan. Ultimately, leaders remain responsible for determining if the training was effective. References (b) and (d) provide further guidance on the conduct of informal and formal evaluations using the Marine Corps Ground T&R Program. 1-2 Enclosure (1)

8 1003. ORGANIZATION. This Personnel and Administration T&R Manual is comprised of 11 chapters and 2 appendices. Chapter 1 is an overview of the Ground T&R Program. Chapter 2 lists the core Marine Corps tasks supported by the Community, which are not used as part of the DRRS. Chapter 3 contains collective events. Chapters 4 through 11 contain individual events specific to a particular MOS and/or billet, as noted. Appendix A contains acronyms; Appendix B contains terms and definitions T&R EVENT COMPOSITION 1. An example of a collective T&R event is provided in figure 1-1 and an example of an individual T&R event is provided in figure 1-2. Events shown in figures are for illustrative purposes only and are not actual T&R events. XXXX-XXXX-####: Provide interior guard SUPPORTED MET(S): MCT #.#.# EVALUATION CODED: YES/NO DESCRIPTION: Text CONDITION: Text STANDARD: Text EVENT COMPONENTS: 1. Event component. 2. Event component. 3. Event component. PREREQUISITE EVENTS: XXXX-XXXX #### XXXX-XXXX #### CHAINED EVENTS: XXXX-XXXX #### RELATED EVENTS: XXXX-XXXX #### XXXX-XXXX #### XXXX-XXXX #### 1. Reference 2. Reference 3. Reference SUPPORT REQUIREMENTS: EQUIPMENT: XXX MISCELLANEOUS: XXX ADMINISTRATIVE INSTRUCTIONS: XXX Figure 1-1: Example of a Collective T&R Event 1-3 Enclosure (1)

9 XXXX-XXXX-####: Stand a sentry post EVALUATION CODED: NO DESCRIPTION: Text MOS PERFORMING: ####, #### GRADES: XXX, XXX INITIAL TRAINING SETTING: XXX CONDITION: Text STANDARD: Text 1. Event component. 2. Event component. PREREQUISITE EVENTS: XXXX-XXXX #### XXXX-XXXX #### RELATED EVENTS: XXXX-XXXX #### XXXX-XXXX #### 1. Reference 2. Reference SUPPORT REQUIREMENTS: EQUIPMENT: XXX MISCELLANEOUS: XXX ADMINISTRATIVE INSTRUCTIONS: XXX Figure 1-2: Example of an Individual T&R Event 2. Event Code. The event code consists of three sets of characters as shown in figure 1-3: Functional Area MOS/Community 0111-LGAD st event in sequence Event level Additional indicator Figure 1-3: T&R Event Coding a. The first set of characters indicates the main MOS or community (e.g., 0147, 0161, or PERS) that performs the event. 1-4 Enclosure (1)

10 b. The second set of characters indicates functional or duty area (e.g., CSPT, ESER, PYAL, etc.). Categorizing events with the use of a recognizable code makes the type of skill or capability being referenced fairly obvious. c. The third set of characters is broken down further into the event level, additional indicator (if applicable), and sequence. (1) Event levels. The character in the thousands digit indicates the level and defines whether the event is performed by an individual (1000- and 2000-level) or by a collective unit, with the relative size of the unit performing the event indicated by the number (3000- through 9000-level). Note that the titles for the various echelons are examples only and are not exclusive. Some collective events levels may not apply to all T&R manuals. Event levels are shown in figure 1-4. Individual Training Individual Training Collective Training skills progression entry-level formal (MOJT, advanced school training CREW/TEAM formal school) (Core Skills) (Core Plus Skills) 1000-level 2000-level 3000-level Collective Training Collective Training Collective Training SQUAD/SECTION PLATOON COMPANY 4000-level 5000-level 6000-level Collective Training Collective Training Collective Training BATTALION/SQUADRON REGIMENT/GROUP) MAGTF 7000-level 8000-level 9000-level Figure 1-4: T&R Event Levels (2) Additional indicator. The usage of a number used in the hundreds digit varies. When used in a T&R manual, the additional indicator methodology will be described in the relevant chapter(s). (3) Sequence. The last two numbers indicate the sequence of the event. All events with the same MOS/community, functional area, and level codes will be grouped together. 3. Title. The name of the event. The event title contains one action verb and ideally, one object noun. 4. Evaluation Coded. A Yes indicates that a collective event is something that the Marine Corps has determined that a unit must be able to perform in order or that unit to be considered fully ready for operations. These evaluation-coded (E-coded) events represent the basic level of readiness for a unit. E-coded events are derived from the training measures of effectiveness for the METs assessed as a percentage of the successfully completed and current (within sustainment interval) E-coded events. Most E- coded events will be for battalion-sized units and higher since those are the units that report in DRRS. However, if the Marine Corps has determined that the readiness of a lower echelon unit is vital to the accomplishment of the supported unit s MET, then that lower echelon collective event may also be E- 1-5 Enclosure (1)

11 coded. Other collective events and all individual events will have a No to indicate that they are not evaluation-coded. 5. Supported MCT(s). List all MCTs that are supported by the collective training event, even if those events are not listed as a measure of effectiveness (MOE) in a MET. 6. Sustainment Interval. This is the period, expressed as a number of months, between demonstration of performance mastery and the requirement for retraining if mastery is not demonstrated during that period. 7. Billet/MOS. These fields designate who is responsible for performing the event. When formal training is associated with event, individuals in the associated billet(s)/mos(s). 8. Grade. This field indicates the rank at which Marines are required to perform the event. 9. Description. This field allows an explanation of the event purpose, objectives, goals, and requirements. It is a general description of an action requiring learned skills and knowledge (i.e., engage fixed target with crew-served weapons). Event descriptions are required for collective events, but optional for individual events. 10. Condition. Condition refers to the environment in which the task must be performed. It must also identify the limitations that may affect event performance in a real-world environment. It indicates what is provided (equipment, tools, materials, manuals, aids, etc.), environmental factors or conditions under which the task is to be performed, and any specific cues or indicators to which the performer must respond. Commanders can modify the conditions of the event to best prepare Marines to accomplish the assigned mission (e.g., in a desert environment; in a mountain environment; etc.). When resources or safety requirements limit the conditions, this should be stated. The content of the condition should be included in the event on a by exception basis. If there exists an assumption regarding the conditions under which all or most of the events in the manual will be performed, then only those additional or exceptional items required should be listed in the condition. The common conditions under which all the events in a chapter will be executed will be listed as a separate paragraph at the beginning of the chapter. 11. Standard. The performance standard indicates the basis for judging the effectiveness of the performance. It identifies the proficiency level expected when the task is performed. The standard provides the minimum acceptable performance parameters. The standard for collective events will likely be general, describing the desired end-state or purpose of the event. The standard for individual events will be objective, quantifiable, and readily observable. Standards will more specifically describe the proficiency level, specified in terms of accuracy, completeness, time required, and sequencing to which the event is to be accomplished. 12. Event Components/Performance Steps. This is a list of the actions that the event is composed of, or a list of subordinate T&R event descriptions. These help the user determine what must be accomplished and to properly plan for the event. Event components are used for collective events; performance steps are used for individual events. 1-6 Enclosure (1)

12 a. The event components and performance steps will be employed as the basis for performance evaluation check lists by the operating forces. b. Event components may be either lower level collective events or individual events, indicating aspects of the event that are performed by the entire unit and individuals within the unit. Event components will correspond with the task titles of the related events, allowing for chaining of the events (see below). 13. Chained Events. Enables unit leaders to effectively identify prerequisite, supporting, and supported events that ultimately support MCTs and or METs. Supported events are chained to supporting events to enable the accomplishment of the supported event to standard and therefore are considered chained. The completion of supported events can be utilized to update sustainment interval credit for supporting events. a. Prerequisite Events. Prerequisites are academic training or other T&R events that must be completed prior to attempting the task. They are lower-level events or tasks that give the individual/unit the skills required to accomplish the event. They can also be planning steps, administrative requirements, or specific parameters that build toward mission accomplishment. b. Supported Event. An event whose performance is inherently supported by the performance of one or more supporting events. c. Supporting Event. An event whose performance inherently supports the performance of a supported event. 14. Related ITEs. A list of all of the individual training events ( level events) that directly support the accomplishment of another event of the same level. 15. Initial Training Setting. All individual events will designate the setting at which the skill is first taught, either through formal training (Formal), managed on the job training (MOJT), or distance learning (DL). Formal training is conducted at a formal school. MOJT occurs within the operating forces and is the responsibility of leaders. DL products include correspondence courses and training conducted via computer applications. 16. References. The training references assist the trainee in satisfying the performance standards, or the trainer in evaluating the effectiveness of task completion. T&R manuals are designed to be a training outline, not to replicate or replace doctrinal publications, reference publications or technical references. References are key to developing detailed lesson plans, determining grading criteria, and ensuring standardization of training. The references listing for each event is representative of those that are most commonly used and are not encyclopedic. 17. Distance Learning Products (DL). Distance learning products include: individual multimedia instruction (IMI), computer-based training (CBT), Marine Corps Institute (MCI), etc. This notation is included when the event can be taught via one of these media vice attending a formal course of instruction or receiving MOJT. 18. Support Requirements. This is a list of the external and internal support the unit and Marines will need to complete the event. This is a key 1-7 Enclosure (1)

13 section in the overall T&R effort, as resources will eventually be tied directly to the training and future efforts to attain and allocate resources will be based on the requirements outlined in the T&R manual. The list includes, but is not limited to: Range(s)/Training Area Ordnance Equipment Materials Other Units/Personnel Where applicable, the ordnance requirements for one year of training for the events in the T&R manual will be aggregated into a table contained in an appendix to the T&R. 19. Suitability of Models and Simulation for Sustainment. If the occupational advocate determines that an event can be trained to standard by use of modeling or simulation, this will be noted in the event title in a parenthetical remark. Figure 1-5 contains all acceptable codes for inclusion in this parenthetical remark. Each T&R event will list the specific simulator/simulation within the simulation section. Code A B C D Requirement Simulation can train-to-standard. Simulation will be used as a precursor to live training provided an adequate number of simulators/simulation systems exist on the installation to accommodate the unit s throughput in a timely manner. Simulation should be used, whenever possible, in lieu of live training (particularly when resources to support the event are constrained) or at the Commander's discretion. Simulation should be used as a precursor to live training or as a means for sustainment training in order to enhance one s knowledge, skill, and ability to execute task to standard. This task can be supported by self-paced, computer based training (i.e., MarineNet). Live Training Enabler is available that maximizes and enhances the live training event and provide for post event after action review. For example, Instrumented-Tactical Engagement Simulation System (ITESS). Figure 1-5: Acceptable Codes. a. Training simulation capabilities offer an opportunity to build and sustain proficiency while achieving and/or maintaining certain economies. Commanders should take into consideration simulation tools as a matter of course when designing training. b. Simulation Terms: (1) Simulation: A model of a system animated discretely or continuously over a period of time. A simulation may be closed-loop (i.e., it executes based in initial inputs without human intervention), or it may be open-loop (i.e., human input to alter the variables in the system during execution is allowed). A simulation is an approximation of how the modeled system will behave over time. Simulations are constructed based on verified and validated mathematical models of actual systems. Simulations can be very 1-8 Enclosure (1)

14 simple or complex depending on the degree of fidelity and resolution needed to understand the behavior of a system. (2) Simulator: A simulator is the physical apparatus employed as the interface for humans to interact with a model or observe its output. A simulator has input controls and outputs in the form of human sensory stimuli (visual, auditory, olfactory, tactile/haptic, and taste). For instance, some of the features of the vehicle cab (the seat, steering wheel, turn signals, accelerator pedal, brakes, and windshield) and projection screen. Both the vehicle cab and projection screen are the interface by which a human being interacts with the simulated environment of a driving a vehicle and observe the outputs of the mathematical models of vehicle dynamics. (3) Model: A mathematical representation of the behavior (i.e., shows the behavior of projectiles, combat simulations, etc.) of a system at a distinct point in time. (4) Live: Real people operates real systems to include both live people operating real platforms or systems on a training range and battle staffs from joint, component or service tactical headquarters using real world C2 systems. (5) Virtual: Real people operating simulated systems. Virtual simulations inject humans-in-the-loop in a central role by exercising motor control skills (e.g., flying an air platform simulator, engaging targets in indoor simulated marksmanship trainer), decision skills, and/or communication skills. (6) Constructive: Models and simulations that involve simulated people operating simulated systems (i.e., MAGTF Tactical Warfare Simulation). Real people make inputs to such simulations, but are not involved in determining the outcomes. (7) Live, Virtual and Constructive Training Environment: Defined by combining any of the three training domains (LVC) to create a common operational environment, by which units can interact across LVC domains as though they are physically located in the same operational environment. (8) Distance Learning: Any instruction and evaluation provided through a variety of distance learning delivery systems (i.e., MarineNet) where the students and instructors are separated by time and/or location. c. Figure 1-6 depicts an event title with simulation code and simulation and/or simulators that can be used, as displayed within a T&R event. XXXX-XXX-XXXX: Call for indirect fire using the grid method (A) SUPPORT REQUIREMENTS: SIMULATION: System LVC Degree 1. Forward Observer PC Simulator/DVTE Virtual Can train-to-standard 2. Indoor Simulated Marksmanship Trainer Virtual Can support training 3. CACCTUS Constructive Can support training Figure 1-6: SIMULATION/SIMULATORS 1-9 Enclosure (1)

15 20. Miscellaneous. This field provides space for any additional information that will assist in the planning and execution of the event. Units and formal schools are cautioned not to disregard this information or to consider the information of lesser importance than what is contained in other parts of the T&R event. Miscellaneous fields provide an opportunity for the drafters of the T&R event to communicate vital information that might not fit neatly into any other available field. The list may include, but is not limited to: Admin Instructions Special Personnel Certifications Equipment Operating Hours Road Miles 1-10 Enclosure (1)

16 ADMIN T&R MANUAL CHAPTER 2 MARINE CORPS TASKS PARAGRAPH PAGE MARINE CORPS TASKS (MCT) PERSONNEL AND ADMINISTRATION CORE MCTs Enclosure (1)

17 ADMIN T&R MANUAL CHAPTER 2 MARINE CORPS TASKS MARINE CORPS TASKS (MCT). The Admin T&R manual does not contain Defense Readiness Reporting System (DRRS) reportable METs. Although the events (individual and/or collective) contained in this manual are not directly linked to reportable Mission Essential Tasks, they directly support the Marine Corps ability to meet capabilities identified in the Marine Corps Task List (MCO ). The MCT table lists the MCTL task supported by the Personnel and Administration community PERSONNEL AND ADMINISTRATION MCTs a. The Personnel and Administration Community supports the following MCTs: MARINE CORPS TASK MCT MCT DESCRIPTION Provide Postal Services Support Postal Service Operation 2-2 Enclosure (1)

18 ADMIN T&R MANUAL CHAPTER 3 COLLECTIVE EVENTS PARAGRAPH PAGE PURPOSE EVENT CODING INDEX OF COLLECTIVE EVENTS LEVEL EVENTS Enclosure (1)

19 ADMIN T&R MANUAL CHAPTER 3 COLLECTIVE EVENTS PURPOSE. Chapter 3 contains collective training events for the Personnel and Administration community EVENT CODING. Events in this T&R Manual are depicted with an up to 12-character, 3-field alphanumeric system, i.e. XXXX-XXXX-XXXX. This chapter utilizes the following methodology: a. Field one. This field represents the community. This chapter contains the following community code: Code PERS Description Personnel Administration b. Field two. This field represents the functional/duty area. This chapter contains the following functional/duty area: Code POST Description Postal Operations c. Field three. This field provides the level at which the event is accomplished and numerical sequencing of events. This chapter contains the following event levels: Code Description 4000 Section Level INDEX OF COLLECTIVE EVENTS EVENT CODE E- CODED 4000-LEVEL EVENT PERS-POST-4001 NO Establish an Expeditionary Post Office 3-2 PAGE LEVEL EVENTS PERS-POST-4001: Establish an Expeditionary Post Office SUPPORTED MET(S): MCT MCT DESCRIPTION: A Postal Detachment will be capable of standing up and 3-2 Enclosure (1)

20 maintaining a fully operational post office in a deployed environment. CONDITION: Given a mission, a detachment of Postal personnel, standard United States Postal Service (USPS) supplies and equipment, appropriate administrative supplies, and appropriate logistical supplies and equipment, communications equipment, and with the aid of references. STANDARD: Ensuring that a fully operational expeditionary post office can be set up in the Area of Responsibility (AOR) within 24 hours of receipt of embarked equipment and supplies. EVENT COMPONENTS: 1. Inform the S-4 prior to embarkation of postal requirements. 2. Establish expeditionary post office in designated location. 3. Perform mail acceptance/dispatch operations. 4. Perform required postal finance services. 5. Coordinate transportation of mail. 1. DMM Domestic Mail Manual 2. DOD M Department of Defense Postal Manual 3. DOD M DOD Official Mail Manual 4. IMM International Mail Manual 5. MCO P The Marine Corps Official Mail Program 6. MCO P Marine Corps Unit Mailrooms and Distribution Centers Standard Operating Procedures (MARCORUMRSOP) 7. POM Postal Operations Manual 8. USPS F-1 Handbook United States Postal Service (USPS) Post Office Accounting Procedures 9. Local standard Operating Procedures (SOP) CHAINED EVENTS: 0161-FINA FINA FINA OPER OPER OPER-2003 SUPPORT REQUIREMENTS: AIRCRAFT: Rotor Wing Assets ROOMS/BUILDINGS: Permanent Facility EQUIPMENT: Standard USPS Equipment MATERIAL: Standard USPS Supplies UNITS/PERSONNEL: Detachment of Postal personnel, Unit personnel augmentation, Heavy Equipment support, Engineer Support services, Maintenance services, Communications support 3-3 Enclosure (1)

21 ADMIN T&R MANUAL CHAPTER 4 MOS 0102 INDIVIDUAL EVENTS PARAGRAPH PAGE PURPOSE EVENT CODING INDEX OF INDIVIDUAL EVENTS LEVEL EVENTS LEVEL EVENTS Enclosure (1)

22 ADMIN T&R MANUAL CHAPTER 4 MOS 0102 INDIVIDUAL EVENTS PURPOSE. This chapter details the individual events that pertain to the Manpower Officer. Each individual event provides an event title, along with the conditions events will be performed under, and the standard to which the event must be performed to be successful EVENT CODING. Events in this T&R Manual are depicted with an up to 12-character, 3-field alphanumeric system, i.e. XXXX-XXXX-XXXX. This chapter utilizes the following methodology: a. Field one. This field represents the community. This chapter contains the following community codes: Code Description 0102 Manpower Officer b. Field two. This field represents the functional/duty area. This chapter contains the following functional/duty areas: Code GENA MPMN OPER PERS Description General Administration Manpower Management Operational Administration Personnel Administration c. Field three. This field provides the level at which the event is accomplished and numerical sequencing of events. This chapter contains the following event levels: Code Description 1000 Core Skills (initial MOS training conducted at formal schools) 2000 Core Plus Skills (follow-on formal schooling, MOJT, or Distance Learning) d. The individual task condition statement sets forth the real-world circumstances in which the task is to be performed. Condition statements describe the equipment, tools, materials, environmental or safety considerations, and resources needed to perform the task and the assistance, location, etc. that relates to performance of the task. In a garrison or field environment and with the aid of references are common conditions for all MOS 0102 tasks. If the individual training event cannot be performed in both environments (garrison and in the field) or references are not to be utilized, the condition statement will indicate which environment and references are not to be utilized. e. Every Marine Corps record, both paper and electronic, has a retention schedule that has been written by the Marine Corps (or the Navy) and approved by the National Archives and Records Administration (NARA). NARA is the 4-2 Enclosure (1)

23 governing agency for all Federal records. Records are either temporary or permanent and each has a Standard Subject Identification Code that outlines their retention schedules. NARA-approved retention schedules determine the lifecycle, or path, of the record and are found in the SECNAVINST M INDEX OF INDIVIDUAL EVENTS NOTE: Any gap in event numerical sequencing is not an administrative error. EVENT CODE EVENT PAGE 1000-LEVEL GENERAL ADMINISTRATION 0102-GENA-1001 Manage personnel accountability GENA-1002 Manage naval correspondence GENA-1003 Supervise Congressional/Special Interest Inquiries (CONGRINTS/SPLINT) GENA-1004 Supervise command issued directives development GENA-1005 Supervise Directives Control Point (DCP) GENA-1006 Supervise maintenance of Marine Corps records GENA-1007 Manage command awards program GENA-1008 Advise on performance evaluation matters GENA-1009 Review administrative separation packages GENA-1011 Manage the non-judicial punishment process GENA-1012 Support command investigations GENA-1013 Advise commander on legal matters GENA-1014 Manage Unit Travel Administration Program GENA-1015 Manage Marine Online (MOL) modules GENA-1016 Supervise mailroom operations 4-17 MANPOWER MANAGEMENT 0102-MPMN-1001 Supervise command staffing MPMN-1002 Maintain Table of Organization and Equipment (TO&E) MPMN-1003 Advise commander on employment and integration of Reserve Component personnel MPMN-1004 Supervise administrative processes of mobilization/demobilization MPMN-1005 Generate personnel reports 4-21 OPERATIONAL ADMINISTRATION 0102-OPER-1001 Develop Personnel Annexes OPER-1002 Supervise casualty management OPER-1003 Submit Deployment Status Report (DSR) OPER-1004 Analyze personnel data for readiness reporting OPER-1005 Manage personnel sourcing for Manning Documents and Individual Augments 4-25 PERSONNEL ADMINISTATION 0102-PERS-1001 Review electronic service records (ESR) PERS-1002 Manage Unit Promotion Program PERS-1003 Supervise coordination of personnel administrative actions with the Personnel Administration Center 4-28 EVENT CODE EVENT PAGE 2000-LEVEL GENERAL ADMINISTRATION 0102-GENA-2001 Advise commander of the role/responsibilities of Enclosure (1)

24 Marine Corps Administration 0102-GENA-2002 Manage unit Government Travel Charge Card (GTCC) Program GENA-2003 Manage Marine Corps Medical Evaluation Disability System (MCMEDS) GENA-2004 Verify eligibility for reserve Line of Duty (LOD) determination GENA-2005 Supervise the Classified Material Control Center (CMCC) GENA-2006 Safeguard Personally Identifiable Information (PII) GENA-2008 Coordinate pre-deployment briefs GENA-2009 Coordinate Morale, Welfare, and Recreation (MWR) support GENA-2010 Supervise Officer/Staff Noncommissioned Officer (SNCO) promotions withholding packages GENA-2011 Perform notarial acts GENA-2012 Supervise international travel GENA-2013 Coordinate command protocol requirements GENA-2014 Process special program packages GENA-2015 Review punitive/non-punitive letters GENA-2016 Process Absentee Wanted by the Armed Forces (DD Form 553) GENA-2017 Process Report of Return of Absentee Wanted by the Armed Forces (DD Form 616) GENA-2018 Review confinement orders GENA-2019 Advise commander on Primary Next of Kin (PNOK) Unauthorized Absence (UA) GENA-2020 Advise on force flow execution 4-42 MANPOWER MANAGEMENT 0102-MPMN-2001 Supervise personnel sponsorship program MPMN-2002 Manage Navy personnel staffing MPMN-2003 Manage Fleet Assistance Program (FAP) MPMN-2004 Verify personnel readiness data MPMN-2005 Utilize the manning and staffing process MPMN-2006 Supervise civilian personnel programs 4-47 OPERATIONAL ADMINISTRATION 0102-OPER-2001 Coordinate Manpower and Operational Administration input to the Marine Corps Planning Process (MCPP) OPER-2002 Manage Individual Augments (IA) sourcing OPER-2003 Process non-combatant evacuation operation (NEO) evacuees OPER-2004 Manage combat replacement program OPER-2005 Provide casualty estimation OPER-2006 Execute personnel functions of Marine Corps componency 4-54 PERSONNEL ADMINISTATION 0102-PERS-2001 Manage command Human Affairs Program LEVEL EVENTS 0102-GENA-1001: Manage personnel accountability 4-4 Enclosure (1)

25 DESCRIPTION: The morning report is an overview of all personnel assigned within a given unit and can be implemented as a Personnel Status Report (PERSTAT). Accurate personnel accounting assists leaders with maintaining accountability, verifies the personnel status of assigned personnel to the commander, and allows higher headquarters to develop manpower plans and policies. The PERSTAT also enables critical battlefield situational awareness for the unit and higher headquarters. MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT CONDITION: Given section accountability reports and access to web-based or database systems, as well as a spreadsheet-based system. STANDARD: Ensuring the report submitted is complete and accurate, submitted on a daily basis, and when applicable refer appropriate unit diary transactions when there is a change in personnel status. 1. Establish morning report/perstat procedures. 2. Receive subordinate unit or section morning reports. 3. Compile data into one report. 4. Identify errors. 5. Verify correction of errors with the reporting unit. 6. Verify status of personnel. 7. Coordinate with the personnel administration center, as required. 8. Submit PERSTAT to higher headquarters. 1. CJCSM Joint Reporting Structure General Instructions 2. CJCSM Joint Reporting Structure - Personnel Manual 3. JP 1-0 DOCTRINE FOR PERSONNEL SUPPORT TO JOINT OPERATIONS 4. MCO Marine Corps Records Management Program 5. MOL Users Manual MISCELLANEOUS: ADMINISTRATIVE INSTRUCTIONS: Web based accountability systems include MOL and the Secure Personnel Accountability (SPA) module currently mandated for use in an operational environment. Accountability planning includes defining an as of time for preparation of the report by small unit leaders (to eliminate double counting), ensuring command relationships are understood and hierarchies established so that all personnel have clear reporting requirements, and identifying possible problems to reporting (such as assigned, attached, and co-located personnel). Additionally, identifying errors in accountability management such as transferring personnel being dropped but not added to the new unit GENA-1002: Manage naval correspondence 4-5 Enclosure (1)

26 DESCRIPTION: Letters, messages, endorsements, and Administrative Action (AA) Forms are the most common types of correspondence generated by a unit. Additional formats include information/position/decision papers, and Letters of Instruction (LOI). Administrative personnel either prepare correspondence, advise on formatting, and/or conduct proofreading of command correspondence. MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT, MAJ, LTCOL CONDITION: Given a requirement to prepare, endorse, or route correspondence. STANDARD: Ensuring correspondence is free from spelling, format, and grammatical errors, and is written IAW MCO Receive correspondence. 2. Determine correspondence type. 3. Review correspondence content. 4. Review reference requirements. 5. Edit correspondence. 6. Submit correspondence for signature. 7. Retain in accordance with SSIC retention schedule. 1. MCO Marine Corps Records Management Program 2. MCO Marine Corps (MC) Supplement to the Department of the Navy (DON) Correspondence Manual 3. MCO P Marine Corps Individual Records Administration Manual (IRAM) 4. SECNAV M Naval Correspondence Manual 5. SECNAV M Standard Subject Identification Code (SSIC) Manual 6. SECNAVINST M Department of the Navy Records Management Manual MISCELLANEOUS: ADMINISTRATIVE INSTRUCTIONS: Messages are one form of naval correspondence. Manpower Officers utilize the message system to release command messages. This system is overseen by the G-6/S-6, but administrative correspondence is one of the many uses. Message releasing authority and local requirements vary, and training is typically available online through the base/station G-6/S-6. Releasing a message includes the following steps: 1. Receive requirement. 2. Draft content for the message. 3. Format to message standards. 4. List required addressees, to include the sending unit for posting on unit message board. 5. Ensure appropriate classification is assigned. 6. Coordinate approval of message releasing authority. 7. Release message. 8. Track to ensure sending/posting. 4-6 Enclosure (1)

27 9. File original in the Directives Control Point (DCP) GENA-1003: Supervise Congressional/Special Interest Inquiries (CONGRINTS/SPLINT) DESCRIPTION: On occasion, individuals may contact their elected officials concerning military issues to seek resolution. Those officials require answers on a specific timeline. Inquiries are forwarded from higher headquarters to the appropriate unit. MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT, MAJ CONDITION: Given a CONGRINT/SPLINT, source documents, access to personnel records administrative and legal files. STANDARD: Ensuring the response prepared addresses the issue and is free of typographical or format errors and is forward within timeframe established by higher headquarters. 1. Receive CONGRINT/SPLINT. 2. Review inquiry. 3. Provide commander with the issue. 4. Refer the issue to the chain of command in question. 5. Ensure privacy act statements are acknowledged, as required. 6. Supervise preparation of command endorsement. 7. Forward response for signature. 8. Distribute final response to appropriate officials. 9. Retain in accordance with SSIC retention schedule. 1. MCO Marine Corps Records Management Program 2. SECNAV M Naval Correspondence Manual 3. SECNAVINST Procedures for the Handling of Naval legislative Affairs and Congressional Relations 4. SECNAVINST M Department of the Navy Records Management Manual 0102-GENA-1004: Supervise command issued directive development DESCRIPTION: Command directives publish guidance specific to the local command. The G-1/S-1 supervises the process either by authoring administrative directives or advising other staff sections on the preparation process. MOS PERFORMING: Enclosure (1)

28 GRADES: 2NDLT, 1STLT, CAPT, MAJ, LTCOL CONDITION: Given a requirement to review a command directive, a draft order, or a proposed change. STANDARD: Ensuring directives contain no typographical, format, or spelling errors, and only original signed copies are maintained in the command Directives Control Point (DCP) IAW MCO Receive draft command directive and source documents. 2. Review for correct format. 3. Review for grammatical and spelling errors. 4. Staff as required. 5. Forward for signature. 6. Verify update of Master Directives File. 7. Verify filing of original signed copy in command DCP. 1. MCO Marine Corps Records Management Program 2. MCO Marine Corps Directives Management Program 3. MCO Marine Corps (MC) Supplement to the Department of the Navy (DON) Correspondence Manual 4. SECNAV M Naval Correspondence Manual 5. SECNAV M Department of the Navy Records Management Manual 6. SECNAV M Standard Subject Identification Code (SSIC) Manual 7. SECNAVINST Department of the Navy Directives Issuance System 0102-GENA-1005: Supervise Directives Control Point (DCP) DESCRIPTION: Command issued directives, orders, policy statements, bulletins, publications, and forms, as well as higher headquarters directives, are maintained in the unit Directives Control Point (DCP). MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT, MAJ CONDITION: Given access to Marine Corps Publications Distribution System (MCPDS), software to create an Internal Distribution List (IDL) or access to the Publications Library Management System (PLMS), directives checklists, directives, changes, and the Internet for access to Marine Corps Publications Electronic Listing (MCPEL). STANDARD: Verifying command issued directives, forms, and publications are updated upon receipt of higher headquarters and Navy directives, issued by consecutive point numbers, maintained in proper filing sequence, and are reviewed annually. 4-8 Enclosure (1)

29 1. Verify review of command issued directives. 2. Track proper assignment of consecutive point numbers. 3. Certify annual or periodic review of command issued directives, as required. 4. Verify publication of command issued directives checklist. 5. Review Marine Corps and other higher headquarters directives received for required changes. 6. Review Navy directives for required changes. 7. Maintain inventories of directives and publications, as required. 8. Maintain forms library, as required. 9. Distribute publications, as required. 1. MCO Marine Corps Records Management Program 2. MCO Marine Corps Directives Management Program 3. MCO Marine Corps Printing and Publishing Regulations 4. MCO P The Marine Corps Technical Publications System 5. OPNAV M Navy Directives Issuance System 6. SECNAV M Forms Management Manual 7. SECNAVINST Department of the Navy Privacy Act (PA) Program 8. SECNAVINST M Department of the Navy Records Management Manual 9. SECNAVINST M Secretary of the Navy Directives Policy 0102-GENA-1006: Supervise maintenance of Marine Corps records DESCRIPTION: Marine Corps records, electronic or paper, must be accounted for and maintained according to required standards within a standardized process. Marine Corps personnel are required to ensure that all Marine Corps records and information to include correspondence files follow proper lifecycle management, meaning they are created, preserved, made accessible, remain retrievable, and follow their proper dispositions according to Standard Subject Identification Codes (SSIC) approved dispositions (retentions). MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT, MAJ, LTCOL CONDITION: Given a requirement, an electronic information system (EIS), Personally Identifiable Information (PII), paper or electronic correspondence, and the references. STANDARD: Assigning Standard Subject Identification Codes (SSIC), retention dates, disposal dates, and labels IAW SECNAVINST M Verify the appropriate SSIC is assigned. 2. Verify paper and electronic correspondence is filed in accordance with the files outline. 3. Verify adherence with the Privacy Act. 4-9 Enclosure (1)

30 4. Verify compliance with the record life cycle. 5. Identify vital records. 6. Supervise maintenance of reports. 1. MCO Marine Corps Records Management Program 2. MCO Marine Corps Information Requirements (Reports) Management Program 3. SECNAV M Department of the Navy Standard Subject Identification Code (SSIC) Manual 4. SECNAV M Information Requirements (Reports) Manual 5. SECNAVINST Department of the Navy Privacy Act (PA) Program 6. SECNAVINST M Department of the Navy Records Management Manual MISCELLANEOUS: ADMINISTRATIVE INSTRUCTIONS: Ensure that annual Marine Corps Records Training is accomplished (MarineNet Course Code M01RMT0770) GENA-1007: Manage command awards program DESCRIPTION: The web based awards processing system is an electronic tool that allows the origination, creation, endorsing, forwarding, approving, and tracking of awards. Awards can include personal decorations (including combat action ribbons) and unit awards. GRADES: 2NDLT, 1STLT, CAPT, MAJ, LTCOL CONDITION: Given source documents and access to the improved Awards Processing System (iaps). STANDARD: Ensuring the summary of action and proposed citation are included, recommendations contain no formatting or typographical errors, are substantively correct, are submitted in the timeframe established, and the recommendation is tracked until receipt of award. 1. Publish command awards program guidance. 2. Access the web-based awards processing system. 3. Review the recommendation. 4. Submit recommendations to the awards board. 5. Verify completion of unit level actions. 6. Track award. 7. Verify all appropriate service record entries are made. 1. MCO Administrative and Issue Procedures for Decorations, Medals, and Awards 2. MCO Marine Corps Records Management Program 3. NAVMC 2922 Marine Corps Unit Awards Manual 4. SECNAVINST Navy and Marine Corps Awards Manual 4-10 Enclosure (1)

31 NAVMC D 0102-GENA-1008: Advise on performance evaluation matters DESCRIPTION: Specific situations arise requiring detailed knowledge of the performance evaluation process. The G-1/S-1 is often relied upon to be familiar with the references and advise others on procedures and requirements as contained in the references. Such requirements include adversity, accelerated promotion, and the Performance Evaluation Review Board (PERB) process. MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT, MAJ, LTCOL CONDITION: Given access to the Automated Performance Evaluation System (APES), Manpower Management Support Branch (MMSB) website, and the commander's guidance. STANDARD: Ensuring the commander's guidance is published for the performance evaluation system. 1. Publish commander's guidance. 2. Access MMSB fitness report inventory. 3. Acquire the Commander's Timeliness Report. 4. Advise personnel on the Performance Evaluation System. 1. MOL Users Manual 2. MCO Performance Evaluation System (PES) 3. MCO Marine Corps Records Management Program 0102-GENA-1009: Review administrative separation packages DESCRIPTION: In the case of a member being recommended for administrative discharge, the separation authority must thoroughly review the separation documents to ensure procedural and legal completeness to include ensuring that the member has been afforded the opportunity to exercise all rights due a respondent. MOS PERFORMING: 0102 GRADES: 2NDLT, 1STLT, CAPT, MAJ CONDITION: Given source documents, access to Marine Corps Total Force System (MCTFS), and the Electronic Service Record (ESR) Enclosure (1)

32 STANDARD: Ensuring the package contained all required documents and the package justification is based on the correct category. 1. Receive package via approved USMC ADSEP Processing System. 2. Verify source documents with justification. 3. Submit completed package. 4. Forward signed package. 5. Verify completion of checkout requirements, as required. 6. Track package through completion. 1. MCO Marine Corps Separation and Retirement Manual (MARCORSEPMAN) 2. MCO Marine Corps Records Management Program 3. MCO P Marine Corps Individual Records Administration Manual (IRAM) 4. MCO P Marine Corps Manual for Legal Administration (LEGADMINMAN) PREREQUISITE EVENTS: 0102-GENA GENA-1011 MISCELLANEOUS: ADMINISTRATIVE INSTRUCTIONS: Tracking administrative separation packages includes ensuring documents are submitted for inclusion in the individual's record and unit files, while ensuring compliance with PII requirements GENA-1011: Manage the non-judicial punishment process DESCRIPTION: Commanding Officers may impose punishment under Article 15, Uniform Code of Military Justice (UCMJ) upon military personnel of their command. BILLETS: Command Legal Officer GRADES: 2NDLT, 1STLT, CAPT, MAJ CONDITION: Given a reported violation of the UCMJ, Unit Punishment Book (UPB) (NAVMC 10132), access to Marine Corps Total Force System (MCTFS), and appropriate source documents. STANDARD: Ensuring the UPB contains no format or typographical errors, accurately reflects the punishment authorized, is forwarded for appropriate electronic service record entries, and unit diary transactions are reported within the established timeframes. 1. Receive charge sheet. 2. Supervise UPB preparation. 3. Verify completion of the acknowledgement of rights. 4. Verify the member was given the opportunity to consult with a lawyer. 5. Coordinate NJP proceedings Enclosure (1)