The American Legion MINUTES OF THE DEPARTMENT EXECUTIVE COMMITTEE MEETING, SUNDAY, JULY 14, 2013 AT THE SHERATON DOVER HOTEL, DOVER, DELAWARE

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1 The American Legion For God and Country Department of Delaware, The American Legion, Inc. P.O. Box 930, Seaford, DE Tel: MINUTES OF THE DEPARTMENT EXECUTIVE COMMITTEE MEETING, SUNDAY, JULY 14, 2013 AT THE SHERATON DOVER HOTEL, DOVER, DELAWARE At 12:05 PM, the Department Executive Committee was called to order by Department Commander John A. Endres. OPENING CEREMONIES Opening ceremonies were completed per the Officer s Guide and Manual of Ceremonies with Wayne Hicks, Department Chaplain, offering the Opening Prayer. Commander Endres declared the Department Executive Committee meeting regularly convened. ROLL CALL Roll Call by Department Adjutant Richard J. Santos. Department Officers Name 7/14 Commander John A. Endres P 1st Vice-Commander Robert L. Michael P 2nd Vice-Commander James Gallagher P Adjutant Richard J. Santos P Finance Officer Asst. Finance Officer Gary Morris P Judge Advocate Dennis Dinneen P Asst. Judge Advocate Davis Wright Chaplain R. Wayne Hicks P Service Officer Joseph Houghton P Historian Richard Benedict P Sergeant-At-Arms Edward Feeley P Past Dept. Commander James M. Brady, Jr. P Past Dept. Commander Kenneth G. Whitman P Past Dept. Commander Edward Feeley P 1

2 7/14 National Officers Name NEC Larry Marcouillier P ANEC Kenneth Whitman P District Commanders District 2 MaryAnna Moderhak P District 3 Kim Endres P District 4 James Gallagher P District Vice-Commanders District 2 Paul Smith P District 3 Michael Havel P District 4 Charles Nimmerichter P DEC District 2 Aleta Krauss P District 2 Raymond Abbott P District 3 Jeffrey Crouser P District 3 John Roberts P District 3 Michael Havel P District 4 Bettylou Evans P District 4 Lee Glasco District 4 James Lafferty P District 4 Roland Placente P District 4 Sharon E. Sheriff P QUORUM Commander Endres declared a quorum present. GUESTS None. SPECIAL MOTIONS A motion by James M. Brady, Jr. and seconded by Edward Feeley that the regular order of business for this Department Executive Committee meeting shall be deferred and the DEC shall only consider business required to manage department operations until the September DEC meeting. Motion passed. 2

3 A motion by James M. Brady, Jr. and seconded by Michael Havel that non-members of the Department Executive Committee are permitted to make reports. Motion passed. SPECIAL BUSINESS Department Officer Appointments. Department Commander John A. Endres nominated the Department Officer Appointments per the Department of Delaware, The American Legion, Inc. Constitution, under Article VII Department Executive Committee that provides for the appointment of certain department officers. Department Adjutant Department Assistant Adjutant Department Finance Officer Department Assistant Finance Officer Department Service Officer Department Judge Advocate Department Assistant Judge Advocate Richard J. Santos Robert Michael Gary Morris Joseph Houghton Dennis H. Dinneen Davis L. Wright He recommended that the remuneration to the Department Adjutant and Department Service Officer is as provided in the approved FY-2014 Department of Delaware Budget. As for Trustee to the Legionnaire Insurance Trust (LIT), he recommended Richard J. Santos, as part of his assigned duties and responsibilities as Department Adjutant and Chief Administrative Officer for the Department of Delaware, The American Legion, Inc. A motion by Kim Endres and seconded by Michael Havel that the Department Commander's nominations for appointments be approved as follows: 1. Department Officers: Department Adjutant Department Assistant Adjutant Department Finance Officer Department Assistant Finance Officer Department Service Officer Department Judge Advocate Department Assistant Judge Advocate Richard J. Santos Robert Michael Gary Morris Joseph Houghton Dennis H. Dinneen Davis L. Wright 2. Remuneration to the Department Adjutant and Department Service Officer is as provided in the approved FY-2014 Department of Delaware Budget. 3. As for Trustee to the Legionnaire Insurance Trust (LIT), Richard J. Santos, as part of his assigned duties and responsibilities as Department Adjutant and Chief Administrative Officer for the Department of Delaware, The American Legion, Inc. Motion passed. 3

4 Department Executive Committee Meetings. Department Commander John A. Endres requested approval of the Department Executive Committee meeting schedule. September 21, :00 AM Richard C. Dupont Post #18 November 23, :00 AM Laurel Post #19 January 25, :00 AM Walter L. Fox Post #2 March 29, :00 AM Dagsboro Post #24 May 31, :00 AM Nanticoke Post #6 A motion by Kenneth Whitman and seconded by Paul Smith that the Department Commander's nominations for Department Executive Committee meetings be approved. Motion passed Membership Awards & Target Dates. Department Commander John A. Endres requested the Department Membership Awards and Target Dates (See Addendum 1) be approved as distributed. A motion by Edward Feeley and seconded by James M. Brady, Jr. that the Department Membership Awards and Target Dates (See Addendum 1) be approved as distributed. Motion passed Department Committee Appointments. Department Commander John A. Endres requested the Department Committee Appointments (See Addendum 2) be approved as distributed. A motion by Charles Nimmerichter and seconded by James M. Brady, Jr. that the Department Committee Appointments (See Addendum 2) be approved as distributed. Motion passed. Repository Signatures. Department Commander John A Endres requested a motion authorizing the following names and signatures on all accounts: John A. Endres, Robert L. Michael, Kenneth G. Whitman, and Larry J. Marcouillier. A motion by Kim Endres and seconded by Bettylou Evans that authorizes the following names and signatures on all accounts: John A. Endres, Robert L. Michael, Kenneth G. Whitman, and Larry J. Marcouillier. Motion passed. Authorization To Pay Bills. Commander Endres requested a motion authorizing the payment all bills and invoices that come due until the September Department Executive Committee meeting. A motion by James M. Brady, Jr. and seconded by Charles Nimmerichter that authorizes the payment all bills and invoices that come due until the September Department Executive Committee meeting. Motion passed. Department Bookkeeper. Finance, Budget & Audit Committee Chairperson, Kim Endres, provided a report on the committee s activities on resumes and interviews of candidates for the parttime position of Department Bookkeeper. A motion by James M. Brady, Jr. and seconded by Kim Endres to authorize the hiring of Edward Reynolds, a veteran and member in Sussex Post #8, as a part-time employee of the Department of Delaware. Motion passed. 4

5 Personnel Manual. Finance, Budget & Audit Committee Chairperson, Kim Endres, provided a report on the committee s activities on revisions to the Department Personnel Manual. A motion by James M. Brady, Jr. and seconded by Michael Havel to approve the Department Personnel Manual as distributed. Motion passed. ANNOUNCEMENTS Department Adjutant Santos announced that the next Department Executive Committee meeting is Saturday, September 21, 2013 at11:00 AM, Richard C. DuPont Post #18, Claymont Fire Station, 3223 Philadelphia Pike, Claymont, DE SPECIAL MOTION A motion by Larry Marcouillier and seconded by Kim Endres to instruct the Department Adjutant to review the Minutes of the Department Executive Committee meeting, make any necessary corrections without changing the intent of the Department Executive Committee meeting, and proceed to edit and distribute the Minutes. Motion passed. CLOSING CEREMONIES Closing ceremonies were completed per the Officer s Guide and Manual of Ceremonies with Wayne Hicks, Department Chaplain, giving the Benediction. Commander Endres declared the Department Executive Committee meeting of the Department of Delaware, The American Legion, Inc. adjourned at 12:25 PM. The Minutes were recorded and prepared by Richard J. Santos, Department Adjutant. Richard J. Santos 5

6 Addendum Department Membership Awards Program Post 100% Goal Award: One Check, payable to the Post for $250.00, and plaque for 100% of Goal by the cutoff date of May 12, Post 100% Goal Plus Plaques: Cutoff date is May 12, 2014 for plaques in four (4) categories to one post in each category with the highest percentage over their 100% Goal. Category I 050 to Posts (Minimum of 50 paid-up 2014 members to be eligible) Category II 300 to Posts Category III 400 to Posts Category IV 700 & Up - 02 Posts Post 100% Goal Plus Plaque: The Post with the highest percentage of membership over their 100% Goal. Minimum of 50 paid-up 2014 members to be eligible. Cutoff date is May 12, Post All Time High: All Time High Posts will receive a plaque. Cutoff date is May 12, District 100% Goal Award: Check payable to any District for $ and a plaque that makes 100% of Goal by the cutoff date of May 12, District 100% Goal Plus Plaque: The District with the highest percentage of membership over their 100% Goal. Cutoff date is May 12, Gold Brigade Award: A member shall qualify for the Gold Brigade Award upon enrolling fifty (50) or more New Members into The American Legion by the May Target Date of May 12, It shall not be the Department Adjutant s responsibility for the submission of the awards. The Post Adjutant shall submit and certify the award with the new member s names and six-digit sequence numbers or post card number on Post stationary. Winners of the Gold Brigade Award are not eligible for the Silver Brigade Award as a recruiter cannot be awarded both during the same membership year. Silver Brigade Award: A member shall qualify for the Silver Brigade Award upon enrolling twenty-five (25) to forty-nine (49) New Members into The American Legion by the May Target Date, of May 12, It shall not be the Department Adjutant s responsibility for the submission of the awards. The Post Adjutant shall submit and certify the award with the new member s names and six-digit sequence numbers or post card number on Post stationary. Top Recruiter: The Department s top recruiter will receive an American Legion polo shirt. The cutoff date is May 12, Awards Cutoff Date: Membership Awards Cutoff Date of May 12, 2014 shall be defined as Membership and full payment of national and department dues at $24.50 per member received by the Department Adjutant by the close of the business day, May 12, 2014 at 4:00 PM, at Department HQ, 601 Bridgeville Road, Seaford, DE (Mailing Address P.O. Box 930, Seaford, DE ). 6

7 Department Convention Delegate Strength Cutoff Date: Convention cutoff date of June 11, 2014 shall be defined as Membership and full payment of national and department dues at $24.50 per member received by the Department Adjutant by the close of the business day, June 11, 2014 at 4:00 PM, at Department HQ, 601 Bridgeville Road, Seaford, DE (Mailing Address P.O. Box 930, Seaford, DE ). Veterans' Day Awards: Target Date - November 12, % of Goal in three categories: (1) post membership goal of 51 to 250 members, (2) post membership goal of 251 to 500 members, and (3) post membership goal of 501 to 3,500 members. Awards to top two posts in each category exceeding designated target date percentage. Two awards: (1) highest percentage - $200 Emblem Sales Gift Certificate or a check payment in the name of the post at the discretion of the Department Executive Committee and (2) second highest percentage - $100 Emblem Sales Gift Certificate or a check payment in the name of the post at the discretion of the Department Executive Committee. President's Day Award: Target Date - February 10, % of Goal in three categories: (1) post membership goal of 51 to 250 members, (2) post membership goal of 251 to 500 members, and (3) post membership goal of 501 to 3,500 members. Award to post in each category with highest percentage exceeding designated target date percentage with 2 tickets to post for distribution to the 2014 National Commander's Banquet. Legion Birthday Awards: Target Date - March 10, % of Goal in three categories: (1) post membership goal of 51 to 250 members, (2) post membership goal of 251 to 500 members, and (3) post membership goal of 501 to 3,500 members. Awards to top two posts in each category exceeding designated target date percentage. Two awards: (1) highest percentage - $200 Emblem Sales Gift Certificate or a check payment in the name of the post at the discretion of the Department Executive Committee and (2) second highest percentage - $100 Emblem Sales Gift Certificate or a check payment in the name of the post at the discretion of the Department Executive Committee. Armed Forces Day Award: Target Date - May 12, % of Goal in three categories: (1) post membership goal of 51 to 250 members, (2) post membership goal of 251 to 500 members, and (3) post membership goal of 501 to 3,500 members. Award to post in each category with highest percentage exceeding designated target date percentage with 2 tickets to post for distribution to the 2014 Department Convention Banquet. 7

8 DEPARTMENT MEMBERSHIP TARGET DATES AND PERCENTAGES OF GOAL Target Percentage of Goal Target Date Early Bird 55% September 9, 2013 Fall Meetings 60% October 7, 2013 Veterans Day 70% November 12, 2013 Pearl Harbor Day 80% December 9, 2013 Mid-Winter 85% January 13, 2014 President's Day 90% February 10, 2014 Legion Birthday 95% March 10, 2014 Children & Youth 100% April 7, 2014** **Membership cards (New and renewals) and transfers (MDFs) must be received in Department HQ by April 7, 2014 in order to have the names of member on the 2015 membership roster. Armed Forces Day 101% May 12, 2014 Delegate Strength to Department Convention June 11, 2014 In order to be included in the Target Date Report, membership transmittals shall be received in Department HQ by the Target Date; not post marked, not in the mail, not on the membership chairperson's, adjutant's or finance officer's desk. DEPARTMENT CUTOFF DATES NATIONAL RENEWAL NOTICE DATES *September 9, 2013 October 1, 2013 *December 9, 2013 January 2, 2014 *February 10, 2014 March 4, 2014 *April 7, 2014 April 29, 2014 *Denotes a Target Date Transmittals received after this date will not prevent a subsequent notice being delivered at or around the renewal date. 8

9 Addendum Department Committees Americanism First Last Name P# Address City/Town St Zip Telephone Address Chairman Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net Vice-Chairman: Boy Scouts Daniel Seeman, Jr Steel Rd Dover DE Boy Scouts David Carney 30 2 Glendale Blvd Newark DE Junior Shooting Sports Raymond Abbott 25 3 Owensby Dr Townsend DE R2Abbott@verizon.net Legacy Fund Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net Oratorical Contest Charles Armbruster, Jr Faun Rd Wilmington DE armbruct@hotmail.com Trooper Youth Lee Glasco Deep Branch Rd Georgetown DE l.glasco@mchsi.com Trooper Youth Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net Ruth McBride Pit Rd Seaford DE ruth.mcbride9532.rm@gmail.com Baseball Chairman Roy Lamberton N Willey St Seaford DE albaseball@delegion.org Charles Armbruster Faun Rd Wilmington DE armbruct@hotmail.com Stanley Bradley Pennsylvania Av New Castle DE James Brady 10 6 Yarrow Ct Newark DE beachbum43_1999@yahoo.com Dennis Cini 1 31 Whitehall Cr Wilmington DE cini16@comcast.net Kenneth Roberts Woodlytown Rd Magnolia DE kennethroberts10@comcast.net George Stevens Knowles Rd Wilmington DE mrstevens@yahoo.com Boys State Chairman Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net Vice-Chairman Charles Armbruster Faun Rd Wilmington DE armbruct@hotmail.com Peter Dirga Plumtree La Claymont DE pmdirga@yahoo.com SAL Rep Chad Robinson 7 8 John Andrews Dr Harrington DE SAL Rep Chris Cooper Columbia Av Dover DE 19904

10 Color Guard Color Guard Oak Orchard/Riverdale 28 Children & Youth Chairperson Sharon Sheriff Atlanta Rd Bridgeville DE sharon.sheriff@gmail.com Vice-Chairperson Aleta Krauss Pyramid Av Claymont DE carr65del@gmail.com Constitution & By- Laws Robert McBride Pit Rd Seaford DE Frank Clymer 30 7 Midland Dr Newark DE francis.clymer@verizon.net Chairman Dennis Dinneen Ockels Rd Seaford DE dhdinneen@verizon.net Vice-Chairman Davis Wright Concord Pike #213 Wilmington DE davis.wright@verizon.net Convention Chairperson Bettylou Evans 19 PO Box 124 Laurel DE blmoe@hughes.net Vice-Chair Convention Kim Endres Pine St Dover DE Book kendres2@verizon.net Vice-Chair Convention Book Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net Convention Book James Gallagher Riverbreeze Dr Millsboro DE crabman957@aol.com Convention Book Raymond Abbott 25 3 Owensby Dr Townsend DE R2Abbott@verizon.net Members James Brady 10 6 Yarrow Ct Newark DE beachbum43_1999@yahoo.com Lenny Bunch Cordrey Rd Millsboro DE lennyspost28@yahoo.com Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net Rebecca Crouser Crawford Av Dover DE rccrouser@gmail.com Robert Michael Nanticove Dr Seaford DE bobmike67@comcast.net Edward Feeley Branch Ct Millsboro DE efeeley66@mchsi.com Lee Glasco Deep Branch Rd Georgetown DE l.glasco@mchsi.com James Lafferty Anchor Cove Millsboro DE lafferty34@verizon.net Michael Havel Tappahannock Trail Marydel DE axeman60@comcast.net 10

11 Sammie Thompson South State Street #84 Dover DE Auxiliary Rep Judi Whitman Dutch Dr Rehoboth Beach DE seadevil18@comcast.net Auxiliary Rep Linda Santos Polly Branch Rd Selbyville DE llsantos@mchsi.com SAL Rep Raymond Abbott 25 3 Owensby Dr Townsend DE R2Abbott@verizon.net Distinguished Guest Chairmen Larry Marcouillier 7 89 Clark St Harrington DE ckrtpost7@comcastnet Vice-Chairman Kenneth Whitman Dutch Dr Rehoboth Beach DE seadevil18@comcast.net Members Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net Finance, Budget & Audit Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net James Lafferty Anchor Cove Millsboro DE lafferty34@verizon.net Chairperson Kim Endres Pine St Dover DE kendres2@verizon.net Audit James Brady 10 6 Yarrow Court Newark DE beachbum43_1999@yahoo.com Audit James Lafferty Anchor Cove Millsboro DE lafferty34@verizon.net Audit Barbara Rivers 2 Members Raymond Abbott 25 3 Owensby Dr Townsend DE R2Abbott@verizon.net Advisors Finance Officer Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net Bettylou Evans 19 PO Box 124 Laurel DE blmoe@hughes.net Larry Marcouillier 7 89 Clark St Harrington DE ckrtpost7@comcastnet Label Program Peggy Lou Reining N Shipley St Seaford DE peglou2004@aol.com Innovations Aleta Krauss Pyramid Av Claymont DE carr65del@gmail.com Holiday Sweepstakes Sammie Thompson South State Street #84 Dover DE Summer Fling Sammie Thompson South State Street #84 Dover DE Honor Awards Chairperson Bettylou Evans 19 PO Box 124 Laurel DE blmoe@hughes.net Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net 11

12 Lenny Bunch Cordrey Rd Millsboro DE Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net Innovations Committee Chairperson Aleta Krauss Pyramid Av Claymont DE carr65del@gmail.com Legion Riders Chairman Edward Feeley Branch Ct Millsboro DE efeeley66@mchsi.com Vice-Chairman Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net James Darlington Broadkill Road Milton DE Jeffrey Lathbury Cemetery Road Selbyville DE j.lathbury@mchsi.com Gregory Stimeling Edgemoor Rd Wilmington DE gstimeling@comcast.net SAL Representative James Parkinson Corlry Drive Millsboro DE Legislative Chairperson Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net Kenneth Whitman Dutch Dr Rehoboth Beach DE seadevil18@comcast.net MaryAnna Moderhak Renza Lane Smyrna DE maryannacats@aol.com Jeffrey Crouser Crawford Av Dover DE jkcrouser@verizon.net Membership Chairman Robert Michael Nanticove Dr Seaford DE bobmike67@comcast.net Vice-Chairmen District 4 Commander James Gallagher Riverbreeze Dr Millsboro DE crabman957@aol.com Vice Commander Charles Nimmerichter County Side Dr Millsboro DE cnimmerichter@aol.com District 3 Commander Kim Endres Pine St Dover DE kendres2@verizon.net Vice Commander Michael Havel Tappahannock Trail Marydel DE axeman60@comcast.net District 2 Commander MaryAnna Moderhak Renza Lane Smyrna DE maryannacats@aol.com Vice Commander Paul Smith Woodgreen Rd Claymont DE psmith1948@aol.com 12

13 NS-FR Chairman Larry Marcouillier 7 89 Clark St Harrington DE ckrtpost7@comcast.net Stephen Leishman Tonbridge Dr Wilmington DE steveleishman@msn.com Kenneth Whitman Dutch Dr Rehoboth Beach DE seadevil18@comcast.net Media & Communications Chairperson Bettylou Evans 19 PO Box 124 Laurel DE blmoe@hughes.net Raymond Abbott 25 3 Owensby Dr Townsend DE R2Abbott@verizon.net James Lafferty Anchor Cove Millsboro DE lafferty34@verizon.net SAL Liaison Dennis Dinneen Ockels Rd Seaford DE dhdinneen@verizon.net Charles Armbruster Faun Rd Wilmington DE armbruct@hotmail.com VA&R Chairperson Lyman Brenner 18 PO Box 7005 Wilmington DE lymanrbrenner@earthlink.net VAVS Charles Armbruster, Jr Faun Rd Wilmington DE armbruct@hotmail.com Members James Brady 10 6 Yarrow Court Newark DE beachbum43_1999@yahoo.com Francis Clymer 30 7 Midland Dr Newark DE francis.clymer@verizon.net Orin Marks Concord Av Wilmington DE omarks28@yahoo.com Robert McBride Pit Rd Seaford DE MaryAnna Moderhak Renza Lane Smyrna DE maryannacats@aol.com 13

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At 11:45 AM, the Department Executive Committee was called to order by Department Commander Jeffrey Crouser.

At 11:45 AM, the Department Executive Committee was called to order by Department Commander Jeffrey Crouser. T0he American Legion For God and Country Department of Delaware, The American Legion, Inc. P.O. Box 930, Seaford, DE 19973-0930 Tel: 302.628.5221 E-mail: adjutant@delegion.org MINUTES OF THE DEPARTMENT

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