OFFICE WELCOME GUIDE

Transcription

1 OFFICE WELCOME GUIDE

2 A MESSAGE FROM THE PRESIDENT Hello! Welcome to our new offices at Tysons International Plaza at 1919 Gallows Road. The layout here offers an opportunity to work in new ways and create a work culture that is collaborative, mobile, experimental, and productive. We organized the space as a "hybrid office," the latest evolution of open-office floor plans. Individual workstations are complemented by a variety of places throughout for private meetings and calls, brainstorming and collaboration. There are also spaces for training, quiet work, taking a break, or working on a team project. Here are five goals for all of us in making the new office a great place to work and grow the business: 1. Instant collaboration: We want to foster more face-to-face interactions between all departments managers, supervisors and employees. The office layout affords opportunities for exciting collaborations. I d like to see team members working together around audience metrics and content strategy; sales ordering, invoicing and collections; HistoryNet-Sightline content, events, sales and circulation; sales, marketing, client solutions and video production; and user experience design and development for content, sales and circulation. 2. Mobile: This goes for our people, technology, and products. We have replaced hard-wired phone circuits with Skype for Business and are increasingly relying on cloud-based systems so that employees can connect and work productively from wherever they are. Increased bandwidth, both wired and wi-fi, allows team members to pick up and move to another area when needed and still find a fast connection. 3. Experimental: Find opportunities to form small teams and work together on short, one- to two-week projects that aim to improve a result -- whether it's how we present content on social networks or communicate with clients or even format an invoice. An experimental culture is one that tries new things, recognizes when things don t work and adjusts to rectify the problem. Failure is OK and even expected, as long as it's fast, cheap and we're learning from it to get to success. 4. Productive: Let s make face-to-face interactions a priority. Wherever possible, skip the s and talk to people in person. This increases in the speed of decisions and feedback. We dedicated the available offices to be shared rooms, which can be scheduled by anyone, with a variety of uses to address the occasional need for privacy. This will require respecting your fellow employees and following this etiquette guide! 5. Paperless: In preparing for the move, we realized how dependent on paper forms and records we are. While it may take some time to achieve, we are committed to reducing the amount of paper we use day to day. We have far less accessible storage space to fit printers and copiers in the new space, and we are moving to a cloud fax service. But it will be up to each of you to find new ways to work with less reliance on paper. Thank you for reading and see you around the office! Peter Lunquist President & CEO Sightline Media Group and HistoryNet

3 OFFICE LAYOUT The office is broken down into work centers (shown in Green); collaboration/meeting, production and training rooms (shown in light blue); common areas (shown in red) and utility rooms (shown in dark blue). Check it out below: <&&%#$2, ()*"+, <&&%#$2, 7*88:,<%2 B$%&"C#&D,:, D)"E"))..&<%/0 9"*#$#$2:, 7)$; -&H&?%#)$, :,1)0$2&,:, 9&.?, G%0+#) 4,; 7*88,! 8??':6;*67 /0#&%, 7*C& 3&'#2$,4, 5#+&), 6+#%#$2 7*88:,<%2!"#$%&"'./!01&2 340 )*+#,#-!F)%),:, 5#+&), G%0+#)! B'6;"6;<%5"C*76<% 8:>*"6?"% <&&%#$2,, +#$#$2,*"&*A 5*6*67% 8#",%9% )':67" ="6>*67!!"#$"#% &''(!8)%%&"'!"#$%&"'!;'#,7"!;'#,7" 6>&H, 6+#%)"'J, 7)$; E#'>:?;*'6%F% /0#&%, 1)0$2& <%2 :, I)"E, <%2 :, I)"E,

4 OFFICE ETIQUETTE (HOW TO ACT RIGHT IN TIGHTER QUARTERS) With smaller workspaces comes big responsibility. The overarching guidance to team members on the floor is this: Be respectful to those around you always. The key is communication. When you move into your new space, have a conversation with the people in your area about work habits and needs. Work out a plan and stick to it. If something your coworker is doing is bothering you, don t let it simmer! Bring it up right away. Here are a few expectations for everyone: Keep it copacetic: The spaces are smaller, keep your desk neat and organized. Rock on quietly: If you are listening to music or taking a break with a cat video, put in your earbuds and keep the volume at reasonable level. Nosh: Light drinks and snacks at your desk are fine (even encouraged!) but if you are scarfing a burger and fries, take it to the dining area please. Chatty Chatty: You should feel free to make regular work calls from your desk -- in fact, open environments like newsrooms, call centers and trading floors work best with a certain level of normal telephone activity -- but If you anticipate a particularly long or confrontational call with a source, employee or client, or have to make a personal phone call, consider moving into an available private room. Call of the wild: NO SHOUTING PLEASE!!! Also, if you realize an improvised meeting is going to last a while, please move to an available meeting space. Ugh, nasty: No flossing, grooming, nose-hair picking or nail clipping at your desk. Restating the obvious: Be respectful to those around you always.

5 COLLABORATION AND QUIET ROOMS The office has several quiet and work rooms, and a handful of other special purpose rooms named for great battles in history. And they are all for you! We encourage you to use them often. If you want a specific room at a specific time, please book it using Outlook calendar, which will also show availability. Please only schedule when you have a specific need -- no "camping" or blacking out blocks of time "just in case." If you need to duck into a room with no notice, go right on ahead and do what you need to do! Just please vacate without a lot of fuss or drama if people have booked the room ahead of time. Rooms marked as "quiet" rooms are meant for those who need to work quietly and can be shared by as many people as can fit. Treat them like the Acela quiet car, unless you're the only one in the room at the time. SNACK ROOM This is a space to kick back and have a cup of coffee, eat a hot meal or square off with your coworkers in a lunch-hour Ping-Pong tourney. A couple of guidelines: Don t be a slob: Always clean up after yourself What is that smell?: Please don t microwave fish or anything else that might be offensive to your coworkers. Use your judgment. Cold storage: We have two fridges between the whole office, so only put in there what you are going to eat that day. Save grocery runs for after work and don t let frozen dinners hang out in the freezer for weeks. They will be discarded. Coffee: Don t be a coffee weasel. Refill the carafes if you emptied them. If our coffee machine is out of milk (or chocolate), inform Jami Nichols at jnichols@sightlinemg.com so we get our coffee vendor in here pronto. GYM The office has an on-site gym and shower area. Make sure to wipe down your equipment after use. On our first week at the new office, we will distribute copies of gym waivers. Once completed, building administrator will activate your badges for access to the gym.

6 TECHNOLOGY If you are having issues with your computer, the VPN or any other technology matters, call your friendly IT department. Shoot an to Oreste Montas or call him at SICK? Stay home. Don t be a hero, its most uncool to come into work if you are under the weather. Arrange with your supervisor to either work from home or take sick time. TELEWORK As described in the welcome letter, we want to build an energetic, collaborative and experimental culture, and the office will be the best place for that to happen. If you need to work from home for a good reason, arrange it with your supervisor. Individual supervisors will approve on a case by case basis. We also want to build a mobile culture -- we want reporters in the field and sales people in front of clients, for example. We know there are times when it just makes more sense to stay put than try to come in, but please don't abuse that flexibility. Come in if you can and if you don t have a specific reason to work from home or from Starbucks or wherever else you work best COMMUTE See last page for some commute workarounds. PARKING On-site parking is free and available to all team members. Parking transponders will be distributed prior to your first day in the new space. Upon entering the parking garage, look for signs towards 1919 Gallows. Note that parking elevators from the 1921 side will take you to the other building. Again, your new office is on the 4th floor of 1919 Gallows. Team members can also leave their vehicles in the office parking lot while on travel. Until the Silver Line is extended, the easiest way to get to Dulles is to take the Silver Line to Rosslyn and the 5A bus to the airport. BE CREATIVE! The way we ve set the office us is the way we thought would give us the best shot at success, but if you think something could be better then tell us! Bring it up with your supervisor or with the Space Invaders directly. Don t hesitate to share great ideas.

7 GETTING TO THE OFFICE 1919 Gallows Road in Tysons is accessible from I-495, I-66, Route 7 and local roads. You may have already looked up the route from your home to work on your device but there are a few things to be aware of. Here are some tips: If you drive north on I-495, don t exit on Gallows because there will be many more traffic lights before you get to work. (And you ll be passing the Mosaic district in Merrifield, which may be too tempting to pass up!) Instead, exit 495 at Route 7 and then it s a short distance to Gallows Road, where you ll take a left and then BAM you re there. During rush hour, Gallows Road through the Merrifield area, particularly between Route 50 and Route 66, can be a traffic quagmire. If you need to pass through there, you may want to check the traffic map to see if the Beltway would be a better option. EXPRESS LANES: These are available along 495 at a cost that varies through the day and evening. The express lanes exit into the Tysons area at Route 7 and again at Westpark Drive. They re easy to use if you get an E-ZPass to display in your vehicle. See to plan your route and to see if you think it s worth the cost to zoom past the guys in the slow lanes. SILVER LINE ON METRO: If you take the Metro to the nearest station, you go to the Silver Line Tysons Corner station at 1915 Chain Bridge Road. Free, dedicated shuttles go to and from our workplace every 15 minutes. If you prefer to walk between the station and work, it s an estimated 15 minutes and seven tenths of a mile along International Boulevard and Gallows Road. Or you can walk through the mall. The Tysons station has a walkway to the mall so keep on walking. BUSES: Plan your trip and check schedules for Metrobus at On that page, you ll see the Trip Planner to customize your route to and from the bus stop near the Silver Line metro station. SHUTTLE SERVICE: Take advantage of regular shuttles to and from the Silver Line station. The lunch schedule drops you off at the Tysons Corner stop so it ll be easy to grab a bite from one of the many food establishments at the mall. We will be distributing metro shuttle schedules prior to your first day.