European Athletics Convention Workshop on EU Funding Thursday 12 October 2017, Vilnius

Transcription

1 European Athletics Convention 2017 Workshop on EU Funding Thursday 12 October 2017, Vilnius

2 Outline 1) Erasmus+ funding Programme: general information 2) Erasmus+ Call ) Advice for applicants

3 1. Erasmus+ Programme EU funding Programme for Education, Training, Youth and Sport For sport: 266 Mio EUR over 7 year period (around 1,8% of overall budget)

4 1. Erasmus+ Programme Funding opportunities for sports organisations (e.g. athletics federations): 1) Large collaborative partnerships (projects) 2) Small collaborative partnerships (projects) 3) Not-for-profit European sport events

5 1. Erasmus+ Programme Activities under collaborative partnerships (projects): Networking Development of education and training modules or tools Awarenessraising activities Exchange of good practices Collection of data Seminars, Conferences, Meetings and events

6 1. Erasmus+ Programme Activities under not-for-profit European sports events: Events Educational activities Side activities Legacy activities Not eligible: Sports competitions regularly organised by IF, EF, NF and leagues Professional sport competitions

7 1. Erasmus+ Programme Who applies? (Figures for Large CoPa s)

8 1. Erasmus+ Programme Who applies? (Figures for Small CoPa s)

9 1. Erasmus+ Programme Types of sport organisations in small CoPa s

10 1. Erasmus+ Programme Since 2017: Simplified Grants (!) = New simplified Financing System (reduced administrative burden) Project Management and Implementation (fixed amounts per month) Transnational project meetings (fixed amount per participant) Project co-financing included in the calculation of the EU grant Simplified application forms: No check of financial and operational capacity and no financial audit to be provided

11 2. Erasmus+ call ) Small collaborative partnerships: Priorities Social inclusion and equal opportunities Promotion of traditional sports and games Mobility of volunteers, coaches, referees, managers and staff Protection of athletes (health and safety) Promotion of education in and through sport

12 2. Erasmus+ call ) Small collaborative partnerships: Budget and Requirements Total budget 2018 Budget per project Small Collaborative Partnerships Call ,5 Mio EUR Total number of projects Around 110 Partner requirements Duration EUR (EU funding) 3-5 organisations from at least 3 Programme Countries 1-2 years

13 2. Erasmus+ call ) Large collaborative partnerships: Priorities Participation in sport, physical activity, European Week of Sport (25%) Education in and through sport, volunteering and Dual careers of athletes (25%) Anti-doping, fight against match-fixing and good governance (20%) Combating violence, racism discrimination and encouraging social inclusion and equal opportunities (30%)

14 2. Erasmus+ call ) Large collaborative partnerships: Budget and Requirements Total budget 2018 Large Collaborative Partnerships Call 2018 Budget per project 26,38 Mio EUR Total number of projects Around 93 Partner requirements Duration EUR (EU funding) 5-10 organisations from at least 5 Programme Countries 1-3 years

15 2. Erasmus+ call ) European sport events: Priorities Volunteering in sport (e.g. EYOF Györ 2017) Social inclusion in and through sport Gender equality in sport Health-enhancing physical activity European Week of Sport (30% of budget)

16 2. Erasmus+ call ) European sport events: Budget and Requirements Total budget 2018 Budget per project Not-for-profit European sport events Call ,5 Mio EUR Total number of projects Around 14 Partner requirements Duration EUR (EU funding) or EUR (European Week of Sport) No partners, but participants from at least 12 Programme countries 12 months

17 2. Erasmus+ call 2018 Special priority: European Week of Sport Part of the Erasmus+ Sport budget (no specific or separate budget line) Opportunity for projects and events Linked to physical activity No separate deadline or call for proposals European Athletics is official partner of the European Week of Sport

18 2. Erasmus+ call 2018 General information Call for proposals will be open soon (October 2017) Deadline in April 2018 (only 1 each year) All relevant information in Programme Guide 2018 Managed by the Executive Agency EACEA of the European Commission

19 3. Advice for applicants Application process Project idea Grant Agreement Publication results Finding partners PROJECT START Selection process Prepare application Submit application

20 3. Advice for applicants Step 1: Project idea Aim Timetable European added value Innovative aspects Results and dissemination Financial aspects

21 3. Advice for applicants Erasmus+ Results Database erasmus-plus/projects/

22 3. Advice for applicants Step 2: Partner search Number of partners (required and feasible) Countries (Programme vs Partner countries) Type of organisations and expertise Roles and distribution Previous projects (results database) Not only sport organisations (important in selection process)

23 3. Advice for applicants Step 3: Prepare the application Need to register your organisation (PIC Registration) eform (online form) Project description (Word document) Budget (Excel document) Registration documents (e.g. Declaration of Honour)

24 3. Advice for applicants Step 3: Prepare the application: the budget 1. Project Management and implementation 2. Transnational project meetings 3. Exceptional costs (subcontracting) 4. Intellectual outputs 5. Multiplier events Unit costs are calculated on an 80% basis!

25 3. Advice for applicants Step 3-4: Prepare and submit application Start early Only use the official forms Be consistent Be realistic Be clear and precise Repartition of tasks Sustainability Respect the deadlines

26 3. Advice for applicants Step 5: Selection process External experts according to Award criteria Award Criteria Projects Events Thresholds Relevance of the project 30 p 30 p 15 p Quality project design and implementation Quality project team and cooperation arrangements 20 p 40 p 10 p / 20 p 20 p / 10 p Impact and dissemination 30 p 30 p 15 p Total 100 p 100 p 60 p

27 3. Advice for applicants Step 6-7: Publication of results and Grant Agreement Notification: result (including score) + feedback Grant Agreement = binding document Amendments are possible Pre-financing and final payment All documents need to be archived for at least 5 years Simplified grants

28 3. Advice for applicants Application process: Timing Project idea: Oct-Dec 2017 Grant Agreement Aug-Sep 2018 Publication results July 2018 Finding partners Jan-Feb 2018 PROJECT START Jan 2019 Selection process May-Jun 2018 Prepare application Jan-Mar 2018 Submit application April 2018

29 Concluding remarks Conclusion = worth to apply Funding Programme for sport organisations Better conditions than earlier years Simplified grants Higher success rate More funding available Small collaborative partnerships Feedback in case of non-selection International experience and network

30 Concluding remarks Conclusion = worth to apply Examples of sport federations in Projects: FIBA Europe Dual Careers project with national federations and university (TIME-OUT Project) National Rugby Federations project on social inclusion in rugby National Swimming Federations project on lifelong swimming campaign Ice Hockey project to set-up European Rookie Cup (linked to integrity) National Golf Federations project on golf coaches (GoGolf Project)

31 Questions? Thank you for your attention! Matthias Van Baelen EOC EU Office Avenue de Cortenbergh 71 B-1000 Brussels